Item K3Meeting Date: May 20,_2015 Division: Monroe County Sheriff's Office
Bulk Item: Yes X No Department: Grants
Staff Contact Person/Phone #: Tamara Snider / 292-7092
AGENDA ITEM WORDING:
Approval of an MOU between the Monroe County Sheriff's Office and Monroe County Board
of County Commissioners allocating funding from collection of court costs for crime
prevention programs within the county. The $257,143.00 from the crime prevention fund
will be used to purchase law enforcement equipment.
ITEM BACKGROUND:
Transaction will be reported on FY1 5 for both the Sheriff and the BOCC
PREVIOUS RELEVANT BOCC ACTION:
None
None
Approval
TOTAL COST: $257,143.00 BUDGETED: Yes X No
COST TO COUNTY:— 0.00 SOURCE OF FUNDS: Court Collections —
Crime Prevention Pro ggarn
REVENUE PRODUCING: Yes X No AMOUNT PER MONTH Year
APPROVED BY: County Atty IUCOMB/Purchasing(ARisk Management fie
DOCUMENTATION: Included x Not Required
13113-0-13Y91111V,
Revised 11/06
AGENDA ITEM #
11,3163 16111 1 01
Contract with: Monroe County Sheriff Effective Date: 06/01/2015
Expiration Date: 12131/2015
Contract Purpose/Description Approval of an MOU between the Monroe County
Sheriff's Office and Monroe County Board of County Commissioners allocating funding
from collection of court costs for crime prevention programs within the county. The
$257,143.00 from the crime prevention fund will be used to purchase law enforcement
equipment.
Contract iflanager: Tamara Snider
(Name)
fol; QQQG neeti-sp n-f
292-7092 [Trionroe County Sherift's Ofte
(Department)
Agenda Deadline: May 5, 2015
CONTRACT COSTS
Total Dollar Value of Contract $257,143.00 Current Year Portion:
Budgeted? Yes X No Account Codes: 125- .--XXXXXX
County Match: $0.00
KI L, Lei a I I Ell L I LON-so Is ILIPW I R I
X14164111 I FIFE-Tto WIIWTA
Changes
Date Out
Date In
Isf
Needed
vie cr
Division Director
YesF] NoEIII/
. . . ........
Risk Management
YesF❑ No[T
V
O.M.B./Purchasing
Yesn No
,61,5,1
County Attorney lov"
Yes El Na ly
I Comments:
OMB Fon-n Revised 9/11/95 MCP #2
THIS MEMORANDUM OF UNDERSTANDING is made and entered into this day
of , 2015, by and between the Monroe County Board of County Commissioners,
a political subdivision of the State of Florida, whose address is1100 Simonton Street, Key West,
Florida 33040, hereinafter referred to as "COUNTY," and The Monroe County Sheriff's Office,
hereinafter referred to as "SHERIFF."
Florida Statutes, Section 775.083(2) provides for the collection of court
costs in the amount of $50 for a felony and $20 for other specified offenses, and
WHEREAS, such funds must be deposited by the Clerk of the Court into an appropriate
county account and must be disbursed, in consultation with the sheriff, for crime prevention
programs in the county, and
WHEREAS, SHERIFF and COUNTY wish to expend said funds to purchase specific
items to be used for crime prevention programs in the county,
NOW THEREFORE, in consideration of the mutual understandings and agreements set
forth herein, the COUNTY and the SHERIFF agree as follows:
1: TERM - The term of this Agreement is from June 1, 2015, through December 31,
2015, the date of the signature by the parties notwithstanding, unless earlier terminated as
provided herein.
2. EQUIPMENT - The SHERIFF will purchase the equipment described in
Attachment A, which is attached hereto and made a part hereof.
3. OWNERSHIP — The SHERIFF will retain ownership of the approved equipment
in Section 1 of Attachment A and will maintain those items on the Sheriff's inventory as required
by law. Items in Section 2 of Attachment A will be purchased by SHERIFF and ownership of
same will be transferred to the Key West Police Department.
4. FUNDS - The total amount of funds to be expended by the SHERIFF is set forth
in Attachment A.
5. BILLING AND PAYMENT - The SHERIFF shall render to the COUNTY, after
purchase of the equipment, an itemized invoice properly dated, describing the equipment
purchased, the cost of the equipment, and all other information required by the COUNTY for
reimbursement. Upon receipt of appropriate documents, the COUNTY shall reimburse the
SHERIFF for the said expenditures.
6. TERMINATION - This Agreement may be terminated by either party at any time,
with or without cause, upon not less than thirty (30) days written notice delivered to the other
party. The COUNTY shall not be obligated to pay for any equipment ordered by the SHERIFF
after the SHERIFF has received notice of termination.
Monroe County Sheriff's Office — MOU Florida Statute §775.083 Crime Prevention Funds
Page 1 of 3
7. NOTICES - Whenever either party desires to give notice unto the other, it must
be given by written notice, sent by registered United States mail, with return receipt requested,
and sent to:
FOR COUNTY
FOR SHERIFF
Monroe County Administrator
Richard A. Ramsay
1100 Simonton Street
Monroe County Sheriff
Key West, FL 33040
5525 College Road
Key West, FL 33040
Either of the parties may change, by written notice as provided above, the addresses or persons
designated for receipt of notices.
8. UNAVAILABILITY OF FUNDS - If the COUNTY shall learn that funding cannot
be obtained or cannot be continued at a level sufficient to allow for the purchases specified
herein, this Agreement may then be terminated immediately, at the option of the COUNTY, by
written notice of termination delivered in person or by mail to the SHERIFF at its address
specified above. The COUNTY shall not be obligated to pay for any equipment ordered by the
SHERIFF after the SHERIFF has received notice of termination.
9. COMPLIANCE WITH LAWS AND REGULATIONS - In purchasing pursuant to
this Agreement, the SHERIFF shall abide by all statutes, ordinances, rules, and regulations
pertaining to, or regulating the provision of, such purchases, including those now in effect and
hereafter adopted, and particularly Article 1, Section 3 of the Constitution of the State of Florida
and Article 1 of the United States Constitution, which provide that no revenue of the state or any
political subdivision shall be utilized, directly or indirectly, in aid of any church, sect or religious
denomination or in aid of any sectarian institution. Any violation of said statutes, ordinances,
rules, or regulations shall constitute a material breach of this Agreement. If the SHERIFF
receives notice of such a material breach, it will have thirty days in order to cure the material
breach of the contract. If, after thirty (30) days, the breach has not been cured, the contract will
automatically be terminated.
The SHERIFF warrants that it has not employed/retained or otherwise had act on its behalf any
former County officer or employee subject to the prohibition of Monroe County Code section 2-
149 or any County officer or employee in violation of Monroe County Code section 2-150. For
breach or violation of this provision the County may, in its discretion, terminate this contract
without liability and may also, in its discretion, deduct from the contract or purchase price, or
otherwise recover, the full amount of any fee, commission, fee, percentage, gift or consideration
paid to the former County officer or employee or the current County officer or employee.
10. ASSIGNMENTS AND SUBCONTRACTING - Neither party to this Agreement
shall assign this Agreement or any interest under this Agreement, or subcontract any of its
obligations under this Agreement, without the written consent of the other.
11. ENTIRE AGREEMENT
(a) It is understood and agreed that the entire Agreement of the parties is contained
herein and that this Agreement supersedes all oral agreements and negotiations between the
parties relating to the subject matter hereof as well as any previous agreements presently in
effect between the parties relating to the subject matter hereof.
Monroe County Sherifrs Office — MOU Florida Statute §775.083 Crime Prevention Funds
Page 2 of 3
(b) Any alterations, amendments, deletions, or waivers of the provisions of this
Agreement shall be valid only when expressed in writing and duly signed by the parties.
IN WITNESS WHEREOF, the parties to this Agreement have caused their names to be
affixed hereto by the proper officers thereof for the purposes herein expressed at Monroe
County, Florida, on the day and year first written above.
(SEAL)
ATTEST: A HEAVILIN, Clerk
0
Witness
M
i j I 1 0
Mayor/Chairman
kTj 1010 11101 =W61 I 10111 W&I 0 1:4 0 1:1 ili&7101:1:1 193
Z�MKIMMR�
V GENERALC UNSEL
D. I
Monroe County Sheriffs Office — MOU Florida Statute §775.083 Crime Prevention Funds
Page 3 of 3
Crime Prevention l
Requestor
Project
Cost
Sector One
One portable message board
Cover for the mule
860
New patrol boat
90,000
Sector Four
Four portable message signs $11,400 each for use countywide
42,800
Sector Six
Heat seeker thermal imaging camera (qty 3)
597
Kawasaki Mule
6,999
McGruff and Cruiser Robot Car
9,347
Verge Drone
1,288
Sector Seven
Crime Prevention Signs ($7 to $20 each)
Install 5ft fence from Sampson Road to Key Fargo Campground (2/10 of mile)
8,600
Print crime prevention pamplets ($169 per 1,000 printed)
Fraud prevention and awareness lectures
Construct school bus shelters in areas with lots of kids
Special Operations
Purchase new intelligence software (up to 25 users)
21,600
Major Caputo
Purchase two mobile license plate readers
55,800
Purchase one fixed license plate reader for Coco Plum
Key West PD
Purchase one fixed license plate reader for the triangle
Purchase ten computers for PAL after school tutoring program
11,823
Purchase 360 helmets, bike locks, and lights for a Bike Rodeo
7,28