01/21/2015 RegularMINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
Regular Meeting
Board of County Commissioners
Wednesday, January 21, 2015
Key West, Florida
A Regular Meeting of the Monroe County Board of County Commissioners convened
at 9:00 A.M., at the Harvey Government Center. Present and answering to roll call were
Commissioner Heather Carruthers, Commissioner Sylvia Murphy, Commissioner George
Neugent, Commissioner David P. Rice and Mayor Danny Kolhage. Also present at the
meeting were Roman Gastesi, County Administrator; Debbie Fredrick, Deputy County
Administrator; Bob Shillinger, County Attorney; Lindsey Ballard, Deputy Clerk; County
Staff, members of the press and radio; and the general public.
ADDITIONS, CORRECTIONS, DELETIONS
Item A Motion was made by Commissioner Neugent and seconded by Commissioner
Carruthers granting approval of the Additions, Corrections and Deletions to the Agenda.
Motion carried unanimously.
PRESENTATION OF AWARDS
Item B1 Presentation of Years of Service Award for 10 years of service to Monroe
County to Judith Clarke, Director, Engineering Services, Public Works /Engineering Division.
BULK APPROVALS
Motion was made by Mayor Kolhage and seconded by Commissioner Neugent granting
approval of the Bulk Approvals. Motion passed unanimously.
Item C5 Board granted approval of Agreement between Big Pine Key Volunteer Fire
Department, Inc., and the Board of County Commissioners of Monroe County, to accept and
transfer to Monroe County, a political subdivision of the State of Florida, the physical assets
of the Big Pine Key Volunteer Fire Department Corporation, including title, with the
provision that the assets shall continue to be located in and used principally for the benefit of
fire service in the Big Pine Key, Monroe County, Florida area for the remainder of their
serviceable life. A complete inventoried list will presented to the Clerk of Court upon
completion; with capital items to be tagged per County policy.
Item C6 Board granted approval of a Thru- The -Fence Agreement with the Florida Keys
Mosquito Control District to provide access to Florida Keys Marathon Airport airside
property, for purposes of Mosquito Control flight operations.
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Item C7 Board granted approval of Task Order 42013 -00IR3 with CDM Smith for
Project Design and Permitting Services (the "Project ") for the Florida Keys Marathon Airport
Terminal Sewer Laterals.
Item C8 Board granted approval of the 1st Amendment to the General Consulting
Services Master Agreement with CDM Smith, Inc., for professional services at Key West
International Airport and The Florida Keys Marathon Airport.
Item C9 Board granted approval of Consent of Assignment of Lease from Island City
Flying Service, Inc., to Piedmont Hawthorne Aviation, LLC d /b /a/ Landmark Aviation, a
Delaware Limited Liability company.
Item C10 Board granted approval of a five year lease Agreement with Mountain Air
Cargo for use of aircraft parking apron at the Florida Keys Marathon Airport.
Item C11 Board granted approval of sole source purchase of Digi Pro Media services
pursuant to Chapter 7 section A of the county purchasing policies and procedures.
Item C12 Board granted approval of a budget Amendment for the USA Parking Systems,
Inc. annual operating budget for parking lot management for the Key West International
Airport, for the period of December 1, 2013 through November 30, 2014.
Item C13 Board granted Approval of various Resolutions for the transfer of funds and
Resolutions for the receipt of unanticipated revenue.
Transfer of Funds (OMB Schedule Item No. 1).
RESOLUTION NO. 002 -2015
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 2).
RESOLUTION NO. 003 -2015
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 3).
RESOLUTION NO. 004 -2015
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 4).
RESOLUTION NO. 005 -2015
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 5).
RESOLUTION NO. 006 -2015
Said Resolution is incorporated herein by reference.
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Receipt of Unanticipated Funds (OMB Schedule Item No. 6).
RESOLUTION NO. 007 -2015
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 7).
RESOLUTION NO. 008 -2015
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 8).
RESOLUTION NO. 009 -2015
Said Resolution is incorporated herein by reference.
Transfer of Funds (OMB Schedule Item No. 9).
RESOLUTION NO. 010 -2015
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 10).
RESOLUTION NO. 011 -2015
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 11).
RESOLUTION NO. 012 -2015
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 12).
RESOLUTION NO. 013 -2015
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 13).
RESOLUTION NO. 014 -2015
Said Resolution is incorporated herein by reference.
Transfer of Funds (OMB Schedule Item No. 14).
RESOLUTION NO. 015 -2015
Said Resolution is incorporated herein by reference.
Transfer of Funds (OMB Schedule Item No. 15).
RESOLUTION NO. 016 -2015
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 16).
RESOLUTION NO. 017 -2015
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 17).
RESOLUTION NO. 018 -2015
Said Resolution is incorporated herein by reference.
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Receipt of Unanticipated Funds (OMB Schedule Item No. 18).
RESOLUTION NO. 019 -2015
Said Resolution is incorporated herein by reference.
Transfer of Funds (OMB Schedule Item No. 19).
RESOLUTION NO. 020 -2015
Said Resolution is incorporated herein by reference.
Item C14 Board granted approval of Fiscal Year 2015 contract with Kids Come First In
The Florida Keys, Inc. A non -profit organization funded by the Board of County
Commissioners through recommendations of the Human Services Advisory Board (HSAB).
Item C15 Board granted approval of a Ratification of grant Adjustment submission to
FDLE JAG sub -grant to account for unexpended fund of $921.94.
Item C16 Board granted approval of an Amendment to the Contract with Samuel's
House replacing Attachment C, which concerns the services to be provided.
Item C21 Board granted approval of a Ratification of execution of the Certificate of
Acceptance of Sub -grant Award for the Florida Keys Outreach Coalition Supportive Housing:
Substance Abuse Education and Relapse Prevention project, using funds provided under the
FDLE Edward Byrne Memorial Justice Assistance Grant Program, for the period from
October 1, 2014 through September 30, 2015.
Item C22 Board granted Authorization for the Mayor to execute a Memorandum of
Understanding with Florida Keys Outreach Coalition Supportive Housing: Substance Abuse
Education and Relapse Prevention project, for the period from October 1, 2014 through
September 30, 2015.
Item C24 Board granted approval to advertise a Solicitation for Proposals for Property
Coverage Insurance.
Item C25 Board granted approval to advertise a Solicitation for Proposals for a Fully
Insured Dental Policy.
Item C26 Board granted approval to purchase a 5 -year subscription to Userful Desktop
software and hardware for public access computers at the Monroe County Libraries from
Userful Corporation as shown on quote EST988. Total contract cost is $70,814.00 for five
years.
Item C27 Board granted approval of a Schedule for the Purchase of a Dedicated
Technician from AT &T as shown on Quote# 321324886 for Customer# 37116 under our
Master Services Agreement 20101222- 0258UA with AT &T for maintenance services
associated with our telephone system and authorization for the County Administrator or his
designee to execute any documents in furtherance of this agreement. The term of this
agreement is for 12 months with two optional 12 -month extensions. Total contract cost is
$163,706.23 for one year and each optional renewal year is available at the same cost.
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Item C28 Board granted approval of Amendment 6 to the Contract with Metric
Engineering, Inc. for Engineering Design and Permitting Services for the US 1 Bayside
Shared Use Path Project to add surveying and preparation of easement documents to the
engineering design for the Pedestrian Bridge over the Marvin Adams waterway (MM 103,
Key Largo).
Item C29 Board granted approval of the first, one -year time, Extension for the URS
Southern Corporation Continuing Contract for Transportation Planning Services. This is a
time extension only that will extend the contract to 3/15/16.
Item C30 Board granted approval to begin negotiations with Littlejohn Engineering
Associates, Inc., the top ranked respondent to a Request for Qualifications (RFQ), for the
design of a scenic overlook at the Big Pine Swimming Hole. This project is funded at 100%
by the FDOT through the Transportation Alternatives Program.
Item C31 Board granted approval of acceptance of a property transfer from the Big Pine
Key Athletic Association, Inc. (BPAA) transferring ownership of Watson Field to the Monroe
County BOCC for use as a county park in perpetuity and granting the County Administrator
authorization to execute the closing documents on behalf of the Monroe County BOCC.
Item C32 Board granted approval of Receipt of monthly report on change orders
reviewed by the County Administrator's Office.
Item C33 Board granted approval of a continuing Contract with Currie Sowards Aguila
Architects, pursuant to Florida Statute 287.055(2), to provide professional services for
miscellaneous projects in which construction costs do not exceed $2,000,000.00 or for study
activity if the fee for professional services for each individual study under the contract does
not exceed $200,000.00.
Item C34 Board granted approval of a continuing Contract with Bender & Associates
Architects, P.A., pursuant to Florida Statute 287.055(2), to provide professional services for
miscellaneous projects in which construction costs do not exceed $2,000,000.00 or for study
activity if the fee for professional services for each individual study under the contract does
not exceed $200,000.00.
Item C35 Board granted approval of a continuing Contract with K2M Design, Inc.,
pursuant to Florida Statute 287.055(2), to provide professional services for miscellaneous
projects in which construction costs do not exceed $2,000,000.00 or for study activity if the
fee for professional services for each individual study under the contract does not exceed
$200,000.00.
Item C36 Board granted approval of a continuing Contract with Pike Architects, Inc.,
pursuant to Florida Statute 287.055(2), to provide professional services for miscellaneous
projects in which construction costs do not exceed $2,000,000.00 or for study activity if the
fee for professional services for each individual study under the contract does not exceed
$200,000.00.
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Item C37 Board granted approval of a continuing Contract with Bermello Ajamil &
Partners, Inc., pursuant to Florida Statute 287.055(2), to provide professional services for
miscellaneous projects in which construction costs do not exceed $2,000,000.00 or for study
activity if the fee for professional services for each individual study under the contract does
not exceed $200,000.00.
Item C38 Board granted approval of a continuing Contract with William P. Horn
Architect, P.A., pursuant to Florida Statute 287.055(2), to provide professional services for
miscellaneous projects in which construction costs do not exceed $2,000,000.00 or for study
activity if the fee for professional services for each individual study under the contract does
not exceed $200,000.00.
Item C40 Board granted approval of a Task Order with T.Y. Lin International/H.J. Ross
for Construction Phase services for the Blimp Road Launch Ramp repair in Cudjoe Key. This
project is funded through the Boating Improvement fund.
Item C41 Board granted approval of a Contract with Amy Chan for artwork to be
installed in the Drug Court offices at the Freeman Justice Center. This contract is funded by
Court Facilities.
Item C42 Board granted approval of a Task Order with T.Y. Lin International/H.J. Ross
for the Construction Administration Phase of the Drainage Projects at Grouper Lane in Key
Largo and 9th Avenue on Stock Island. This project is funded through the Gas Tax Fund.
Item C44 Board granted approval for Monroe County Board of County Commissioners
to reject all bids received and rebid the project Paint - Monroe County Detention Center.
Item C48 Board granted approval to amend bid award agreement to include /clarify
Addendum No. 3 (dated June 27, 2014) with Stockton Maintenance Group Inc. (SMG) for
janitorial services at the May Hill Russell Library and Department of Juvenile Justice
Building, second floor.
Item C49 Board granted approval of Request Ratification of the Alliance for Aging, Inc
Standard Contract, Older Americans Act (OAA) Contract AA -1529 between the Alliance for
Aging, Inc. (AAA) and the Monroe County Board of County Commissioners (Social
Services /In home and Nutrition programs) for the current contract period of 111115 to
12/31/15.
Item C50 Board granted approval of Amendment to Agreement between GA Food
Service, Inc., and Monroe County Board of County Commissioners (BOCC) / Monroe County
Social Services (Nutrition Program) for the provision of Congregate and Home Delivered
Meals throughout Monroe County for the adjusted rate of $3.73 per meal, and provides an
updated Supply List.
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Item C51 Board granted approval of Request Ratification of the Island Home Care
Agency, Inc. Contract between Island Home Care Agency, Inc. dba Island Private Care and
Monroe County Board of County Commissioners (Monroe County Social Services) for the
year beginning January 1, 2015 and ending December 31, 2015.
Item C52 Board granted approval of Request Ratification of the Nutrition Services
Incentive Program (NSIP) Amendment 4001 to Contract US -1551 between the Alliance for
Aging, Inc. (AAA) and Monroe County Board of County Commissioners (Monroe County
Social Services) for the contract year 2014/2015 (10/1/14 — 9/31/15) to INCREASE funding
and level of service by $174.31.
Item C53 Board granted approval of the Homeless Prevention Grant Subcontract
4COC21 between the Monroe County Homeless Continuum of Care, Inc. (MC CoQ and
Monroe County Social Services.
Item C56 Board granted approval of Florida Department of Children and Families
Standard Grant Agreement 4KPZ27, Emergency Solutions Grant (ESG) between Monroe
County Board of County Commissioners (Social Services) and the State of Florida,
Department of Children and Families.
Item C57 Board granted approval of Amendment 4002 of the Community Care for the
Elderly (CCE) Contract #KC 1471 between the Alliance for Aging, Inc. (AAA) and Monroe
County Board of County Commissioners (Social Services /In Home Services) for the contract
period of 7/1/14 to 6/30/15.
TOURIST DEVELOPMENT COUNCIL — BULK APPROVALS
Item D1 Approval to update the TDC Operations Manual with a revised TDC
Purchasing Policy to reflect the changes of the Monroe County Board of County
Commissioners (BOCC) purchasing policy that was revised during the October 2014 BOCC
meeting.
Item D2 Approval of a Resolution to Amend and Correct erroneous information within
Resolution No. 365 -2014.
RESOLUTION NO. 021 -2015
Said Resolution is incorporated herein by reference.
DIVISION OF GROWTH MANAGEMENT - BULK APPROVALS
Item G2 Board granted approval of Agreement No. 14102 (Agreement) between
Monroe County (County) and the Florida Fish and Wildlife Conservation Commission (FWC)
providing a new source of additional funding from the Florida Boating Improvement Program
(FBIP), in addition to County Boating Improvement Funds used for derelict vessel and
floating structure removals.
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Item G3 Board granted approval of Agreement No. 14104 (Agreement) between
Monroe County (County) and the Florida Fish and Wildlife Conservation Commission (FWC)
providing a new source of additional funding from the Florida Boating Improvement Program
(FBIP), in addition to County Boating Improvement Funds used for channel marker and buoy
maintenance.
Item G4 Board granted approval of the Selection Committee's selection of the highest
ranked firm, DRC Emergency Services, LLC (Contractor), for Disaster Response and
Recovery Services for Marine Debris and Vessel Removal, and direction to negotiate a
contract between Monroe County (County) and the Contractor. If successful negotiations
cannot be reached, approval to negotiate with the next highest ranked respondent until
successful negotiation is reached.
Item G5 Board granted approval to re- appoint Mr. Rudolph Krause (Rudy),
CBC048885, to one additional three -year term to the Contractors' Examining Board (CEB)
beginning January 21, 2015 and ending January 21, 2018.
MONROE COUNTY HOUSING AUTHORITY
Item H1 Board granted approval of Governor's reappointment of Carey Goodman and
Aaron Castillo and the appointment of Richard Toppino to the Monroe County Housing
Authority Board of Commissioners
COMMISSIONERS' ITEMS — BULK APPROVALS
Item I2 Board granted approval to Reappoint Tom Neville to the Duck Key Security
District Advisory Board.
Item I5 Board granted approval to appoint David L. Manz as the District 4
Representative to the Human Services Advisory Board.
COUNTY CLERK
Item J2 Board granted official approval of the Board of County Commissioners
minutes from the November 18th, 2014 regular meeting (previously distributed).
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Item J3 Board granted approval of Warrants for the month of December, 2014:
(107341 - 107404 & 584680 - 585576): General Fund (001), in the amount of $1,948,770.82;
Fine & Forfeiture Fund (101), in the amount of $3,910,677.69; Road and Bridge Fund
(102), in the amount of $38,813.68; TDC District Two Penny (115), in the amount of
$361,232.05; TDC Admin. & Promo 2 Cent (116), in the amount of $1,539,468.25; TDC
District 1,3 Cent (117), in the amount of $321,572.60; TDC District 2,3 Cent (118), in the
amount of $49,440.79; TDC District 3,3 Cent (119), in the amount of $101,447.47; TDC
District 4,3 Cent (120), in the amount of $200,355.02; TDC District 5,3 Cent (121), in the
amount of $79,246.88; Gov. Fund Type Grants (125), in the amount of $304,742.08; Fire &
Amb District 1 L &M Keys (141), in the amount of $148,897.04; Upper Keys Health Care
(144), in the amount of $72.85; Uninc Svc Dist Parks & Rec (147), in the amount of
$67,595.37; Plan, Build, Zoning (148), in the amount of $87,700.07; Municipal Policing
(149), in the amount of $522,301.14; Duck Key Security (152), in the amount of $5,927.85;
Local Housing Assistance (153), $214.10; Boating Improvement Fund (157), in the
amount of $60,191.75; Misc. Special Revenue Fund (158), in the amount of $13,371.48;
Environmental Restoration (160), in the amount of $7,112.65; Court Facilities Fees -602
(163), in the amount of $3,139.03; Drug Abuse Trust (164), in the amount of $ 5,077.50;
Building Fund (180), in the amount of $24,494.75; 1 Cent Infra Surtax (304), in the amount
of $357,750.38; INFR Sle Srtx Rev Bds2007 (308), in the amount of $6,679.53; Cudjoe
Regional (312), $425.50; Card Sound Bridge (401), in the amount of $11,974.51;
Marathon Airport (403), in the amount of $32,839.12; Key West Intl. Airport (404), in the
amount of $667,890.86; PFC & OPER Restrictions (406), in the amount of $2080.00; MSD
Solid Waste (414), in the amount of $2,024,506.31; Worker's Compensation (501), in the
amount of $120,560.10; Group Insurance Fund (502), in the amount of $1,387,108.58; Risk
Management Fund (503), in the amount of $112,574.26; Fleet Management Fund (504), in
the amount of $80,638.54; Fire & EMS Losap Trust Fund (610), in the amount of
$4,770.00.
Item J4 Board granted approval of Tourist Development Council expenditures for the
month of December, 2014.
Item J5 Board granted approval to remove surplus equipment from inventory via
disposal or advertise for bid.
Item J6 Board granted approval of FKAA invoices greater than $50,000 (to include
salaries), relating to the Cudjoe Regional Wastewater System Project.
COUNTY ADMINISTRATOR
Item K3 Board granted approval of Consent to Assignment of Professional Services
Agreement from Floridian Partners, LLC to Capitol Group, Inc. Robert Reyes, formerly of
Floridian Partners, Inc. has established a new firm, Capitol Group, Inc. Mr. Reyes has served
as the County's lobbyist for 15 years and the County wishes to continue working with him at
the new firm. Floridian Partners, LLC and Capitol Group, Inc. have both agreed to the
assignment.
1/21/2015 Page 9
COUNTY ATTORNEY
Item L3 Board granted approval of an Agreement for purchase of Lot 1, Block 1,
Treasure Cove Subdivision No. 2, Key Largo, FL.
Item L4 Board granted approval of a Semi - annual examination of public official bonds
for County Commissioners and Constitutional Officers pursuant to F.S. 137.05 and §2 -28 of
the Monroe County Code and finding that all current bonds and /or insurance policies are
adequate.
EMERGENCY SERVICES
Chief Callahan, Fire Chief addressed the Board regarding Items:
C2 Board granted approval to utilize Florida Sheriffs Association Bid 11 -10 -1202 to
purchase two (2) Pierce Saber FR Pumpers for a total cost not to exceed $849,804.00; and
authorizing waiver of purchasing policy for equipment options; and approval for the Fire
Chief to execute all necessary documentation.
C3 Board granted approval to utilize Florida Sheriffs Association Bid 11 -10 -1202 to
purchase one (1) 2015 Ford F -550 standard cab AEV Type I ambulances for a total cost not to
exceed $166,322.00; and authorizing waiver of purchasing policy for equipment options; and
approval for the Fire Chief to execute all necessary documentation.
After discussion, a motion was made by Commissioner Carruthers and seconded by
Commissioner Rice granting approval of Items C2 and C3. Motion passed unanimously.
Item C4 Chief Callahan, Fire Chief addressed the Board regarding the approval of a
Florida Division of Emergency Management (FDEM) Federally- Funded Subgrant Agreement
for delivery of Emergency Management All- Hazard Local Planning, Training and Exercise in
the amount of $40,000.00, no county match required; and authorization for the County
Administrator to execute any other required documentation in relation to the application
process. After discussion, a motion was made by Commissioner Neugent and seconded by
Commissioner Murphy granting approval of the item. Motion passed unanimously.
1/21/2015 Page 10
FIRE & AMBULANCE DISTRICT I
BOARD OF GOVERNORS
The Board of Governors for the Fire and Ambulance District I convened. Present and
answering to roll call were Mayor Danny Kolhage, Commissioner David P. Rice,
Commissioner George Neugent and Councilman Clark Snow.
James Callahan, Fire Chief addressed the Board concerning the following items:
Item 02 Board discussed the Selection of the Chairperson and Vice Chairperson of the
Board of Governors. After discussion, a motion was made by Mayor Kolhage and seconded
by Commissioner Rice to appoint Norm Anderson as Mayor, Clark Snow as Vice Mayor and
Kate Scott as the alternate. Motion passed unanimously.
After discussion, a motion was made by Commissioner Rice and seconded by Commissioner
Kolhage appointing Commissioner George Neugent as Chair. Motion passed unanimously.
After further discussion, a motion was made by Mayor Kolhage and seconded by Councilman
Snow appointing Commissioner David P. Rice as Vice Chair. Motion passed unanimously.
There being no further business, the meeting of Board of Governors for the Fire and
Ambulance District I was adjourned.
OFFICE OF MANAGEMENT AND BUDGET — BULK APPROVALS
Item C17 Board discussed the approval of a Ratification of execution of the Certificate of
Acceptance of Sub -grant Award for Guidance /Care Center Women's Jail Incarceration Drug
Abuse Treatment program, using funds provided under the FDLE Edward Byrne Memorial
Justice Assistance Grant Program, for the period from October 1, 2014 through September 30,
2015.
Item C18 Authorization for the Mayor to execute a Memorandum of Understanding with
Guidance /Care Center Women's Jail Incarceration Drug Abuse Treatment program, for the
period from Oct 1, 2014 through Sept 30, 2015.
Item C19 Ratification of execution of the Certificate of Acceptance of Sub -grant Award
for Guidance /Care Center, Inc., d /b /a The Heron Assisted Living: Assisted Living Prevents
Recidivism in Dually- Diagnosed Adults with Mental Illness & Substance Abuse project,
using funds provided under the FDLE Edward Byrne Memorial Justice Assistance Grant
Program, for the period from October 1, 2014 through September 30, 2015.
1/21/2015 Page 11
Item C20 Authorization for the Mayor to execute a Memorandum of Understanding with
Guidance /Care Center, Inc., d /b /a The Heron Assisted Living: Assisted Living Prevents
Recidivism in Dually- Diagnosed Adults with Mental Illness & Substance Abuse project, for
the period from October 1, 2014 through September 30, 2015.
Item C23 Approval of agreement with Guidance Care Center for the Jail In -House
Program for FY 2015.
After discussion, a motion was made by Commissioner Neugent and seconded by
Commissioner Murphy granted approval of the items C17, C18, C19, C20 and C23. A Roll
Call vote was taken with the following results:
Commissioner Carruthers
Yes
Commissioner Murphy
Yes
Commissioner Neugent
Yes
Commissioner Rice
Abstain
Mayor Kolhage
Yes
Motion Carried.
PUBLIC WORKS /ENGINEERING
Item C39 Kevin Wilson, Director of Public Works /Engineering /Project Management
addressed the Board regarding the approval of Amendment 41 to the license agreement for the
2015 Key Largo Stone Crab and Seafood Festival to allow for the sale and consumption of
liquor at the event. After discussion, a motion was made by Commissioner Rice and seconded
by Commissioner Murphy granting approval of the item. Motion passed unanimously.
Item C43 Kevin Wilson, Director of Public Works /Engineering /Project Management
addressed the Board regarding the approval of a 8th Amendment to the Cudjoe Regional
Interlocal Agreement to increase funds by a total of $15 million to $185 million and updating
the advanced payment schedule. These changes are to become effective January 1, 2015. After
discussion, a motion was made by Commissioner Neugent and seconded by Commissioner
Murphy granting approval of the item. Motion passed unanimously.
Item C45 Kevin Wilson, Director of Public Works /Engineering /Project Management
addressed the Board regarding the approval to award bid and enter into a contract with
Douglas N. Higgins, Inc. in the amount of $464,462.00 for Drainage Improvements Project on
9th Avenue, Stock Island. After discussion, a motion was made by Commissioner Carruthers
and seconded by Commissioner Rice. Motion passed unanimously.
Item C46 Kevin Wilson, Director of Public Works /Engineering /Project Management
addressed the Board regarding the approval to award bid and enter into a contract with
Douglas N. Higgins, Inc. in the amount of $467,000.00 for Drainage Improvements Project on
Grouper Lane, Key Largo. After discussion, a motion was made by Commissioner Carruthers
and seconded by Commissioner Rice granting approval of the item. Motion passed
unanimously.
1/21/2015 Page 12
Item C47 Commissioner Neugent addressed the Board regarding the approval of a
Business Lease with Ships Way, Inc. for Commissioner Neugent's office space on Big Pine
Key. After discussion, a motion was made by Commissioner Neugent and seconded by
Commissioner Carruthers to continue this item until the Board meets again in Marathon in
two months. Motion passed unanimously.
Item C54 Roman Gastesi, County Administrator answered the Board's questions
regarding the request for approval to advertise a Public Hearing for the 2/18/15 BOCC
meeting to be held in the Upper Keys. The public hearing is to satisfy public input grant
application requirements and to consider approval of Grant Award FTA Section 5310 —
YEAR 40 (FFY 2015 -2016) Capital Assistance Grant for the purpose of purchasing two para-
transit vehicles (bus) to serve the transportation needs of the elderly and persons with
disabilities in Monroe County. Items C54 and C55 were heard at the same time. Results of the
motion and voice vote is as follows in C55.
Item C55 Roman Gastesi, County Administrator addressed the Board regarding the
request for approval to apply for a Florida Department of Transportation (FDOT) FTA
Section 5310 Program Federal Fiscal Year (40) 2015 -2016 Capital Assistance Grant for the
purposes of purchasing two (2) para transit vehicles (bus) to serve the transportation needs of
the elderly and persons with disabilities in Monroe County. This grant is for the purchase of
replacement buses, not the purchase of additional buses. After discussion, a motion to approve
Item C54 and Item C55 was made by Commissioner Carruthers and seconded by
Commissioner Neugent. Items C54 and C55 passed unanimously.
Item D3 Bill Hunter representing Sugarloaf Shores Property Owners Association
addressed the Board regarding the approval of an agreement with Florida Powerboat Club,
Inc. covering Key Largo Columbus Regatta — October 2015 in an amount not to exceed
$10,000, DAC V, FY 2015 event resources. After discussion, a motion was made by
Commissioner Murphy and seconded by Commissioner Neugent to deny approval of the issue
and not fund it. A Roll Call vote was taken with the following results:
Commissioner Carruthers
Yes
Commissioner Murphy
Yes
Commissioner Neugent
Yes
Commissioner Rice
Yes
Mayor Kolhage
Yes
Motion Carried.
1/21/2015 Page 13
STAFF REPORTS
Item El Don DeGraw, Director of Airports addressed the Board regarding a new
Airline that would like to serve the Marathon Airport. Tropic Ocean Airways sought approval
to operate scheduled part 135 flights from Marathon airport to Ft. Lauderdale International
Airport and Kissimmee Airport. They proposed one flight per day four days a week. Tropic
Ocean Airways requested that the Airport waive the fees for 12 months so they can establish
their business at the Airports. A motion was made by Commissioner Rice and seconded by
Commissioner Carruthers to waive the airport fees for one year. Motion passed unanimously.
Mr. DeGraw also addressed the Board introducing Thomas Henderson, Assistant Director of
Airports.
Item E5 Kevin Wilson, Director of Public Works /Engineering /Project Management
addressed the Board regarding Cudjoe Wastewater Project finances, spent about $90 million
so far. Mr. Wilson also addressed the Board regarding the Marathon Airport Terminal Project,
they expect it to be complete end of May early June. Mr. Wilson also gave the Board an
update on design completion date of late February for Bernstein Park.
DIVISION OF GROWTH MANAGEMENT - BULK APPROVALS
Item G1 Rich Jones, Senior Administrator, Marine Resources and Christine Hurley,
Director of Growth Management addressed the Board regarding the approval of Amendment
No. 4 to the Agreement between Monroe County (County) and Pumpout USA, Inc.
(Contractor) for Keys -Wide Mobile Vessel Pumpout Service which is scheduled to expire
January 31, 2015, to: 1) extend the Agreement for two months through March 31, 2015,
coinciding with the expiration of the DEP Clean Vessel Act (CVA) grant agreement
amendment between CVA and Pumpout USA, 2) provide for a payment to Pumpout USA for
the two months of service in the amount of $54,870.56, and 3) require invoicing
documentation as described in the Agreement, except that the documentation shall reference
two months of service rather than one quarter. After discussion, a motion was made by
Commissioner Murphy and seconded by Commissioner Carruthers to approve the item for
two months. Motion passed unanimously.
1/21/2015 Page 14
Item G6 Board discussed a Resolution of the Board of County Commissioners of
Monroe County, Florida, directing the Monroe County Planning and Environmental
Resources Department to process an Ordinance to defer the approval of applications,
commencing January 21, 2015, for the transfer of development rights to offshore islands,
transfer of ROGO exemptions to offshore islands, tier amendments for offshore islands; map
amendments for offshore islands to increase potential density or intensity and text
amendments for offshore islands to increase development potential (density /intensity) until
such time as a Comprehensive Plan Amendment process is completed regarding offshore
islands and providing for expiration with 365 days of the effective date of an interim
development Ordinance or when the comprehensive plan amendments become effective,
whichever comes first. The following individuals addressed the Board: Mayte Santamaria,
Planning Director; Bart Smith, representing FEB Corp; and Bill Hunter. After discussion, a
motion was made by Commissioner Murphy and seconded by Commissioner Carruthers
granting approval of the item. A Roll Call vote was taken with the following results:
Commissioner Carruthers
Yes
Commissioner Murphy
Yes
Commissioner Neugent
Yes
Commissioner Rice
Yes
Mayor Kolhage
Yes
Motion Carried.
RESOLUTION NO. 022 -2015
Said Resolution is incorporated herein by reference.
COMMISSIONERS' ITEMS
Item I3 Commissioner Rice addressed the Board and Staff regarding the issue of Snake
Creek drawbridge raising schedule for marine traffic and resulting traffic congestion. The
Mayor of Village of Islamorada has sent a request to all municipalities and the County for a
letter of support to be forwarded to the Village Manager's office for their efforts to change the
drawbridge raising schedule with the U.S. Coast Guard. After discussion, a motion was made
by Commissioner Murphy and seconded by Commissioner Carruthers moving approval of the
item. Motion passed unanimously.
1/21/2015 Page 15
COUNTY ADMINISTRATOR
Item Kl Roman Gastesi, County Administrator addressed the Board regarding his
report for November and December. He thanked Staff for all of their hard work. The
Community is very proud of what the County is doing. Mr. Gastesi stated that the State of
County Report will be printed next month. He and Mayor Kolhage will be starting a "Road
Show" up and down the Keys starting in Ocean Reef on February 4 th and Big Pine Key the
following week. Mayor Kolhage asked that things happen faster especially when it comes to
the Consultants. He felt the Staff was doing all it can but others are not and that the Board can
be very impatient and would like things to get done quicker, Mr. Gastesi concurred and said
he would work on that. Commissioner Neugent spoke if being frustrated over projects
languishing.
Item K4 Rhonda Haag, Sustainability Manager addressed the Board regarding the
approval to enter into an Agreement with Adventure Environmental, Inc. for $1,360,000.00
for construction of the canal backfilling water quality improvement demonstration project at
Canal 429, Sexton Cove, Key Largo. A motion was made by Commissioner Murphy and
seconded by Commissioner Rice to approve amending the contract to include a provision
stating that (1) the contract is contingent upon the property owner signing a contract within
the next 30 days with the County for use of their property and (2) the contractor provide
satisfactory proof of satisfactions of liens pursuant to the County code prior to the County's
acceptance of the contract with Adventure Environmental, Inc. Motion passed unanimously.
Item K2 Rhonda Haag, Sustainability Manager and Bob Shillinger, County Attorney
addressed the approval to enter into an Agreement with Alejandro and Betsy Fernandez for
$10,000 for a temporary grant of easement and right of entry for use of their property located
at 11 Pigeon Drive in Key Largo, during construction of the canal backfilling water quality
improvement demonstration project at Canal 429, Sexton Cove, Key Largo. A motion was
made by Commissioner Rice and seconded by Commissioner Carruthers granting approval of
the item. A Roll Call vote was taken with the following results:
Commissioner Carruthers
Yes
Commissioner Murphy
Yes
Commissioner Neugent
Yes
Commissioner Rice
Yes
Mayor Kolhage
No
Motion Carried.
1/21/2015 Page 16
COUNTY ATTORNEY
Item L1 Bob Shillinger, County Attorney introduced Chris Ambrosia, a new County
Attorney. Mr. Shillinger requested that a Closed Session to be set for February 18 2015
around 1:30 p.m. in Key Largo. The closed session was requested in the matter of 2
Blackwater LLC v. Monroe County, case number CA- P- 15 -28. A motion was made by
Commissioner Carruthers and seconded by Commissioner Rice granting approval of the
Closed Session. Motion passed unanimously.
Item L2 Board discussed the authorization to initiate litigation against Jerome Pfahning
and his property located at 6633 Maloney Avenue, Stock Island, Florida, to gain compliance
with the County Code and to pursue collection of outstanding code fines. The following
individuals addressed the Board: Lisa Granger, Assistant County Attorney; Nancy Dowling,
Senior Inspector -Lower Keys; Bob Shillinger, County Attorney. After discussion, a motion
was made by Commissioner Murphy and seconded by Commissioner Rice to authorize the
County Attorney's Office to initiate litigation but, to hold off on seeking foreclosure as an
absolute last resort. Motion passed unanimously.
Item L5 Bob Shillinger, County Attorney and Kevin Madok, Sr. Director of Strategic
Planning addressed the Board regarding the approval of a settlement agreement consisting of
the purchase of two judgments and procurements of two Assignments of Judgment and Bid
Rights in the matter of Robert Denenberg v. Marine Mammal Conservancy, Inc. (MMC),
Richard Gudoian, Jr., and Monroe County, Circuit Court Case CA- PK -14- 364 -A. After
discussion, a motion was made by Commissioner Rice and seconded by Commissioner
Carruthers granting approval of the item. Motion passed unanimously.
COMMISSIONERS' ITEMS
Item I1 Commissioner Carruthers and Mel Monagni, FIRM Preseident addressed the
Board regarding an update on Fair Insurance Rates in Monroe's (FIRM) Reduce Insurance
Premium Project.
Item I4 Commissioner Neugent, Bob Shillinger, County Attorney and Tina Boan,
OMB Director addressed the Board regarding the P -card, personal credit card use and
privately owned vehicle reimbursement mileage rates, meal reimbursement rates and related
policies for Monroe County Board of Commissioners. After discussion, a motion was made
by Commissioner Carruthers and seconded by Commissioner Rice to raise mileage
reimbursement to $0.53 per mile and to prepare an Ordinance. Motion passed unanimously.
Board directed Staff to review the current policies, make recommended changes including the
meal reimbursement rates.
1/21/2015 Page 17
PUBLIC HEARINGS
Item Ml Christine Hurley, Director of Growth Management addressed the Board
reagarding a Public Hearing to consider a request for the abandonment of a portion of the
right -of -way of Peninsular Avenue on Stock Island that is located between Blocks 46 and 60
(east of the center of Lot 32 in Block 46) in Maloney Subdivision, as recorded in Plat Book 1,
Page 55 of the Public Records of Monroe County, Florida. After discussion, a motion was
made by Commissioner Carruthers and seconded by Commissioner Murphy to continue this
item until March 18 2015 BOCC Meeting in Marathon. Motion passed unanimously.
Item M2 Board discussed a Public Hearing to consider an Ordinance by the Monroe
County Board of County Commissioners amending the Monroe County 2010 Comprehensive
Plan by creating Policy 202.8.6 to improve the water quality in the artificial canals
characterized as having poor or fair water quality within the 2013 Monroe County Canal
Management Master Plan by providing for organic material removal, by public entities
(county, state, or federal), of previously dredged artificial canals to depths greater than minus
six ( -6) feet mean low water and backfilling to a depth of six (6) feet — eight (8) feet and to
allow the implementation of two (2) demonstration canal restoration pilot projects by public
entities (County, State or Federal) to remove organic material from previously dredged
artificial canals to depths greater than minus ( -6) feet mean low water without backfilling and
conducting water quality monitoring. After discussion, a motion was made by Commissioner
Murphy and seconded by Commissioner Rice granting approval of the item. Motion passed
unanimously.
ORDINANCE NO. 001 -2015
Said Ordinance is incorporated herein by reference.
Item M3 Board discussed a Public Hearing to consider an Ordinance by the Monroe
County Board of County Commissioners amending the Monroe County Land Development
Code §118 -10 to improve the water quality in the canal systems, characterized as having poor
or fair water quality within the 2013 Monroe County Canal Management Master Plan, by
providing for removal of organic material of previously dredged artificial canals to depths
greater than minus six ( -6) feet mean low water by public entities (County, State, or Federal).
After discussion, a motion was made by Commissioner Murphy and seconded by
Commissioner Carruthers granting approval of the item. Motion passed unanimously.
ORDINANCE NO. 002 -2015
Said Ordinance is incorporated herein by reference.
1/21/2015 Page 18
Item M4 Mayte Santamaria, Planning Director addressed the Board regarding a Public
Hearing to consider an Ordinance amending §101 -1, §130 -186, and §130 -189 of the Monroe
County Code (MCC) relating to setbacks. After discussion, a motion was made by
Commissioner Murphy and seconded by Commissioner Carruthers granting approval of the
item. Motion passed unanimously. Commissioner Rice was not present for the motion vote.
ORDINANCE NO. 003 -2015
Said Ordinance is incorporated herein by reference.
Item M5 Mayte Santamaria, Planning Director addressed the Board regarding a Public
Hearing to adopt a Resolution approving a Development Agreement, pursuant to Chapter
163.3220 F.S., between Monroe County, Florida; Roger Bernstein, as Trustee of the Benjamin
Bernstein Trust B; and Safe Harbor Seafood (as successor in interest to Joseph R. Rackman
and Jeffrey W. Bolotin, as Trustees of the Island Trust Agreement dated March 10, 1989)
agreeing to a conceptual plan to redevelop property located at 5700 Fourth Avenue, 5550
Fifth Avenue and 6500 Front Street on Stock Island. After discussion, a motion was made by
Commissioner Murphy and seconded by Commissioner Neugent to continue this item until
the March 18 2015 BOCC Meeting in Marathon, FL. Motion passed unanimously.
Commissioner Rice was not present for the motion vote.
After the vote on the motion and return of Commissioner Rice, Christine Hurley, Growth
Management Director and Mayor Kolhage addressed the Board regarding Monroe County
Code Section 110 -9. Direction was provided to Staff to clarify that section of the Code to
reflect that all code violations must be addressed by the Property owner as a condition to
approval of a development agreement.
Item M6 Board discussed a Public Hearing to approve an Ordinance of the Monroe
County Board of County Commissioners amending Monroe County Code Section 2 -349
Local Preference in Bidding; providing for revisions to the local business criteria. After
discussion, a motion was made by Commissioner Murphy and seconded by Commissioner
Neugent granting approval of the item. Motion passed unanimously. Commissioner Rice was
not present for the motion vote.
ORDINANCE NO. 004 -2015
Said Ordinance is incorporated herein by reference.
1/21/2015 Page 19
COMMISSIONERS' ITEMS
Item I6 Board discussed the adoption of a Resolution in support of Insurance
Commissioner Kevin McCarty. After discussion a motion was made by Commissioner Rice
and seconded by Commissioner Neugent to add the item as Item I6 to the agenda. Motion
passed unanimously.
After further discussion, a motion was made by Commissioner Murphy and seconded by
Commissioner Carruthers granting approval of the item. Motion passed unanimously.
RESOLUTION NO. 001 -2015
Said Resolution is incorporated herein by reference.
PUBLIC HEARINGS
Item N1 Board discussed a Public Hearing to consider an Ordinance amending §101 -1,
§130 -4 and §130 -5 of the Monroe County Code (MCC) relating to temporary housing and
uses. As this text amendment affects permitted uses, two public hearings by the BOCC are
required prior to any approval. The December 10, 2014 public hearing was the first public
hearing. After discussion, a motion was made by Commissioner Murphy and seconded by
Commissioner Carruthers granting approval of the item. Motion passed unanimously.
ORDINANCE NO. 005 -2015
Said Ordinance is incorporated herein by reference.
Item N2 Board discussed approval of an Ordinance amending §6 -112 of the Monroe
County Code (MCC) relating to temporary structures. After discussion, a motion was made by
Commissioner Murphy and seconded by Commissioner Rice granting approval of the item.
Motion passed unanimously.
ORDINANCE NO. 006 -2015
Said Ordinance is incorporated herein by reference.
Item N3 Board discussed a Public Hearing to consider approval of a Resolution
authorizing a special permit allowing a temporary construction staging area at property
located along Pigeon Drive, Key Largo (Real Estate 400532701.032800), related to a canal
restoration project (Canal 429). After discussion, a motion was made by Commissioner
Murphy and seconded by Commissioner Rice to grant approval of the item as it depends on
Item K2. Motion passed unanimously.
RESOLUTION NO. 023 -2015
Said Resolution is incorporated herein by reference.
1/21/2015 Page 20
There being no further business, the meeting of the Board of County Commissioners
was adjourned.
Amy Heavilin, CPA, Clerk
and ex- officio Clerk to the
Board of County Commissioners
Monroe County, Florida
-
1/21/2015 Page 21