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�f \\ C HEAVILIN,
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V*/��ty CLERK OF CIRCUIT COURT & COMPTROLLER
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on .7,;,.. MONROE COUNTY,FLORIDA
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DATE: June 18, 2015
TO: Sheriff Rick Ramsay
Monroe County Sheriffs Office
ATTIC• Patrick McCullah
Legal Counsel
FROM: Cheryl Robertson, Executive Aide to the Clerk of Courts and Comptroller �
At the May 20, 2015 Board of County Commissioner's meeting, theeB.oard--granted approval and
execution of Item K-3 of an MOU between th'e Mo—r roe County Sheriffs-Off ceand Monroe County
Board of County Commissioners allocating funding from collection of court costs for crime prevention
programs with the county. The $257,143.00 from the crime prevention fund will be purchase law
enforcement equipment.
Enclosed is a duplicate original of the above-mentioned, executed on behalf of Monroe County,for your handling.
cc: County Attorney
Finance
File
-.. • .. . .
500 Whitehead Street Suite 101,PO Box 1980,Key West,FL 33040 Phone:305-295-3130 Fax:305-295-3663
3117 Overseas Highway,Marathon,FL 33050 Phone:305-289-6027 Fax:305-289-6025
88820 Overseas Highway,Plantation Key,FL 33070 Phone:852-7145 Fax:305-852-7146
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MEMORANDUM OF UNDERSTANDING
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T IS MEMORANDUM OF UNDERSTANDING is made and entered into this JUJday
of ��t , 2015, by and between the Monroe County Board of County Commissioners,
a politi I subdivision of the State of Florida, whose address is1100 Simonton Street, Key West,
Florida 33040, hereinafter referred to as "COUNTY," and The Monroe County Sheriff's Office,
hereinafter referred to as "SHERIFF."
WITNESSETH
WHEREAS, Florida Statutes, Section 775.083(2) provides for the collection of court
costs in the amount of$50 for a felony and $20 for other specified offenses, and
WHEREAS, such funds must be deposited by the Clerk of the Court into an appropriate
county account and must be disbursed, in consultation with the sheriff, for crime prevention
programs in the county, and
WHEREAS, SHERIFF and COUNTY wish to expend said funds to purchase specific
items to be used for crime prevention programs in the county,
NOW THEREFORE, in consideration of the mutual understandings and agreements set
forth herein, the COUNTY and the SHERIFF agree as follows:
1. TERM - The term of this Agreement is from June 1, 2015, through December 31,
2015, the date of the signature by the parties notwithstanding, unless earlier terminated as
provided herein.
2. EQUIPMENT - The SHERIFF will purchase the equipment described in
Attachment A, which is attached hereto and made a part hereof.
3. OWNERSHIP — The SHERIFF will retain ownership of the approved equipment
in Section 1 of Attachment A and will maintain those items on the Sheriffs inventory as required
by law. Items in Section 2 of Attachment A will be purchased by SHERIFF and ownership of
same will be transferred to the Key West Police Department.
4. FUNDS - The total amount of funds to be expended by the SHERIFF is set forth
in Attachment A.
5. BILLING AND PAYMENT - The SHERIFF shall render to the COUNTY, after
purchase of the equipment, an itemized invoice properly dated, describing the equipment
purchased, the cost of the equipment, and all other information required by the COUNTY for
reimbursement. Upon receipt of appropriate documents, the COUNTY shall reimburse the
SHERIFF for the said expenditures.
6. TERMINATION - This Agreement may be terminated by either party at any time,
with or without cause, upon not less than thirty (30) days written notice delivered to the other
party. The COUNTY shall not be obligated to pay for any equipment ordered by the SHERIFF
after the SHERIFF has received notice of termination.
Monroe County Sheriffs Office—MOU Florida Statute§775.083 Crime Prevention Funds
Page 1 of 3
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7. NOTICES - Whenever either party desires to give notice unto the other, it must
be given by written notice, sent by registered United States mail, with return receipt requested,
and sent to:
FOR COUNTY FOR SHERIFF
Monroe County Administrator Richard A. Ramsay
1100 Simonton Street Monroe County Sheriff
Key West, FL 33040 5525 College Road
Key West, FL 33040
Either of the parties may change, by written notice as provided above, the addresses or persons
designated for receipt of notices.
8. UNAVAILABILITY OF FUNDS - If the COUNTY shall learn that funding cannot
be obtained or cannot be continued at a level sufficient to allow for the purchases specified
herein, this Agreement may then be terminated immediately, at the option of the COUNTY, by
written notice of termination delivered in person or by mail to the SHERIFF at its address
specified above. The COUNTY shall not be obligated to pay for any equipment ordered by the
SHERIFF after the SHERIFF has received notice of termination.
9. COMPLIANCE WITH LAWS AND REGULATIONS - In purchasing pursuant to
this Agreement, the SHERIFF shall abide by all statutes, ordinances, rules, and regulations
pertaining to, or regulating the provision of, such purchases, including those now in effect and
hereafter adopted, and particularly Article 1, Section 3 of the Constitution of the State of Florida
and Article 1 of the United States Constitution, which provide that no revenue of the state or any
political subdivision shall be utilized, directly or indirectly, in aid of any church, sect or religious
denomination or in aid of any sectarian institution. Any violation of said statutes, ordinances,
rules, or regulations shall constitute a material breach of this Agreement. If the SHERIFF
receives notice of such a material breach, it will have thirty days in order to cure the material
breach of the contract. If, after thirty (30) days, the breach has not been cured, the contract will
automatically be terminated.
The SHERIFF warrants that it has not employed/retained or otherwise had act on its behalf any
former County officer or employee subject to the prohibition of Monroe County Code section 2-
149 or any County officer or employee in violation of Monroe County Code section 2-150. For
breach or violation of this provision the County may, in its discretion, terminate this contract
without liability and may also, in its discretion, deduct from the contract or purchase price, or
otherwise recover, the full amount of any fee, commission, fee, percentage, gift or consideration
paid to the former County officer or employee or the current County officer or employee.
10. ASSIGNMENTS AND SUBCONTRACTING - Neither party to this Agreement
shall assign this Agreement or any interest under this Agreement, or subcontract any of its
obligations under this Agreement, without the written consent of the other.
11. ENTIRE AGREEMENT
(a) It is understood and agreed that the entire Agreement of the parties is contained
herein and that this Agreement supersedes all oral agreements and negotiations between the
parties relating to the subject matter hereof as well as any previous agreements presently in
effect between the parties relating to the subject matter hereof.
Monroe County Sheriffs Office—MOU Florida Statute§775.083 Crime Prevention Funds
Page 2 of 3
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1 .
(b) Any alterations, amendments, deletions, or waivers of the provisions of this
Agreement shall be valid only when expressed in writing and duly signed by the parties.
IN WITNESS WHEREOF, the parties to this Agreement have caused their names to be
affixed hereto by the proper officers thereof for the purposes herein expressed at Monroe
County, Florida, on the day and year first written above.
c91 ;9 ; ) BOARD OF COUNTY COMMISSIONERS
, , --/� AMY HEAVILIN, Clerk OF MONROE COUNTY, FLORIDA
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1 ' 1 &)1.01S071 By:1
Depu 1 lerk %-eAre‘...
Chairman
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"'• "t"' MONROE COUNTY SHERIFF'S OFFICE
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By:
Title: s/' z��'
Witness
MONROE COU SHERIFF'S OFFICE
APP VE AS TO FORM:
RICK J. McCULLAH
GENERA C UNSEL
DATE: Ts- 0 c-
MONROE COUNTY ATTORNEY
AP OV AS JO�F] Jvt:
\,c. IzCXW!
NTHIA L. HALL
ASSISTA T COUNTY ATTORNEY
Date S--5-,- d---D I-b5
Monroe County Sheriffs Office—MOU Florida Statute§775.083 Crime Prevention Funds
Page 3 of 3
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Crime Prevention Projects Proposed
Prepared:March 2,2015
Requestor Project Cost
Sector One One portable message board
Cover for the mule 860
New patrol boat 90,000
Sector Four Four portable message signs$11,400 each for use countywide 42,800
Sector Six Heat seeker thermal imaging camera (qty 3) 597
Kawasaki Mule 6,999
McGruff and Cruiser Robot Car 9,347
Verge Drone 1,288
Sector Seven Crime Prevention Signs($7 to$20 each)
Install 5ft fence from Sampson Road to Key Largo Campground (2/10 of mile) 8,600
Print crime prevention pamplets($169 per 1,000 printed)
Fraud prevention and awareness lectures
Construct school bus shelters in areas with lots of kids
Special Operations Purchase new intelligence software(up to 25 users) 21,600
Major Caputo Purchase two mobile license plate readers 55,800
Purchase one fixed license plate reader for Coco Plum
Key West PD Purchase one fixed license plate reader for the triangle
Purchase ten computers for PAL after school tutoring program 11,823
Purchase 360 helmets, bike locks,and lights for a Bike Rodeo 7,428
257,143