HomeMy WebLinkAbout01st Amendment 05/20/2015 •
= AMY HEAVILIN, CPA
• CLERK OF CIRCUIT COURT & COMPTROLLER
MONROE COUNTY,FLORIDA
DATE: June 8, 2015
TO: Kevin Wilson
Project Management
ATTN: Ann Riger
FROM: Amy Heavilin,
Clerk of the Circuit Court
At the May 20, 2015, Board of County Commissioner's meeting the Board granted approval and
execution of the following Item C31 a First Amendment to the Agreement with Currie Sowards Aguila
Architects (CSA) for the design through construction administration of a new P.K. Courthouse and
Detention Center for addition of site plan review. This project is funded through the infrastructure tax.
Enclosed is a duplicate original of the above-mentioned for your handling. Should you have any
questions, please feel free to contact our office.
cc: County Attorney
Finance
File./
500 Whitehead Street Suite 101,PO Box 1980,Key West,FL 33040 Phone:305-295-3130 Fax:305-295-3663
3117 Overseas Highway,Marathon,FL 33050 Phone:305-289-6027 Fox:305-289-6025
88820 Overseas Highway,Plantation Key,FL 33070 Phone:852-7145 Fax:305-852-7146
_ FIRST AMENDMENT
TO THE AGREEMENT FOR PROFESSIONAL SERVICES
FOR THE
PLANTATION KEY JUDICIAL COURT HOUSE AND DETENTION FACILITY
THIS FIRST AMENDMENT (herein after "AMENDMENT") to the AGREEMENT
FOR PROFESSIONAL SERVICES BETWEEN OWNER AND CONSULTANT (the
"Agreement") is made and entered this 206' day of May, 2015 between MONROE COUNTY
("County")and CURRIE SOWARDS AGUILA ARCHITECTS,INC. ("Consultant"), in order to
amend the Agreement between the parties dated February 181h, 2015 as follows:
WITNESSETH
WHEREAS, on the 18th day of February, 2015 the parties entered into an Agreement for
professional services to design and permit the Plantation Key Judicial Court House and Detention
Facility;and
WHEREAS, Consultant's fee was calculated using the guidelines set forth in the State of Florida
Department of Management Services Design Professional Fee Guidelines;and
WHEREAS, such State of Florida Guidelines identify Additional Services that are not part of the
Basic Services on which the initial architectural fee is calculated, and are incorporated into the
original Agreement dated February 18ih, 2015;and
WHEREAS, Site DRI (Development and Regional Impact) and PUD (Planning Unit
Development) Review and/or zoning modifications are considered Additional Services in
accordance with Attachment C of the Agreement and with the Florida Department of
Management Services Design Professional Guidelines;and
WHEREAS, the Village of Islamorada is requiring the County to undergo the site plan review
and approval process which includes meetings with staff,drawings and specifications,application
forms,coordination with an electrical engineer, landscape architect,and biologist;and
NOW THEREFORE, IN CONSIDERATION of the mutual promises contained herein, the
parties hereby agree that the original Agreement dated February 18, 2015 shall be amended as
follows:
A. SCOPE OF WORK
Consultant to provide the disciplines to include architectural,electrical engineering,civil
engineering,and landscape architecture to prepare required drawings,exhibits,and application
forms as required to obtain a site plan approval through the Village of Islamorada. The following
items are included as necessary elements for submission and successful completion for Site Plan
Approval:
• Attendance at the required pre-application meeting with the Village of Islamorada staff.
• Preparation of required application forms.
• Preparation and distribution of the final Site Plan.
• Preparation of Floor Plans for proposed buildings and floor levels.
• Preparation of exterior building elevations.
• Preparation of colored renderings for presentations to public and boards.
• Biologist who will prepare tree and vegetation mitigation and disposition plans.
• Landscape architect for the preparation of landscape and irrigation plans.
1
• Site lighting plan and photometrics.
• Traffic Engineering for the required Level 3 traffic report
• Civil engineer for the preparation of preliminary potable water, sanitary sewer,site
paving and drainage systems.
• Coordination with any agencies and utility service providers that may have an impact on
the project.
• Attendance at meetings with Village staff,client,utility providers,residents,and other
groups as required by the process.
• Response to comments raised by Village staff and resubmittal of revised documents as
needed.
• Upon completion,deliver a formal response to County from the Village of Islamorada
that site plan approval has been achieved.
Any other requirement by the Village of Islamorada not initially anticipated may be requested by
the County at an additional fee.
B. COUNTY'S RESPONSIBILITIES
If required,County to provide site survey,topographic survey,and geotechnical testing. County
to begin preparing a Unity-of-Title as required by the Village of Islamorada.
C: PAYMENTS
Payments for Professional Services for the scope of work above shall be a lump sum fee of Fifty
Seven Thousand Five Hundred Dollars and No Cents($57,500.00)including all travel and
reproduction costs.Invoicing shall be monthly by a percentage of completion basis. Any
submittal fees for pre-application and site plan approval,as well as any other review applications
required, shall be paid for by the County as a reimbursable expense to the Consultant.
D: SCHEDULE
The Architect shall perform its services as expeditiously as is consistent with professional skill
and care and the orderly progress of the work.
The remaining terms of the Agreement for Plantation Key Judicial Court House and Detentio¢ w
Facility dated February 18, 2015 not inconsistent herewith,shall remain in full force and effect. O u, o
• LL
IN WITNESS WHEREOF,the parties hereto have executed this Amendment on the date stated I O
above. z < 3
Attest:AMY EAVILIN CPA,c� BOARD OF COUNTY O• > w
/ / COMMISSIONERS OF MONROE .wj ¢ f r
By: —{ AJ COUNTY,FLfORIrDA � az 2
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ARCHITECT/ENGINEER
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MONROE COUNTY
PROJECT MANAGEMENT
MEMORANDUM
TO: Roman Gastesi,County Administrator
Debbie Frederick,Deputy Administrator
THRU: Kevin Wilson,Director of Public Works/Engin ing
FROM: Doug Sposito, Director-Project Management
DATE: March 5, 2015
RE: Additional Services—Currie Sowards Aguila Architects
P.K.Courthouse and Detention Facility
On February 18,2015 the BOCC approved a contract with Currie Sowards Aguila
Architects(CSA)for the design through construction administration of a new P.K.
Courthouse and Detention Facility. Article B paragraph 3.3 describes additional services
that are part of the contract,but with fees to be negotiated when services are required.
We are at that point that services are required for the Programming of the project which
includes our owners project requirements,and a basis of design. Our first kick-off
meeting with CSA will be on Wednesday,March 11,2015 in Plantation Key.
Attached is CSA's detailed proposal for the programming services for a total of
$47,500.00.
Below is a place for your approval.
Thank you for your consideration.
Approval:
lighde
Kevin Wilson L Roman Gastesi
Debbie Frederick
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SOWAR Robert.
s curds, AlA,
SORB E Jess rt Sowards,AIA,LEEDAP
AGUILA lose N.Aquila,AIA, LEED AP
architects
January 2,2015
Mr.Doug Sposito,Project Manager
Monroe County Engineering
1100 Simonton Street, Room 2-213
Key West,Florida 33040
Re: Plantation Key Judidal Courthouse and Detention Facility
Project No.140404
Dear Doug:
Following our recent meeting in Key Largo when we discussed a sub-task to the main Agreement for
services for the Plantation Key Judicial Courthouse and Detention Facility project,herein please find our
proposed description of scope,schedule,and fees associated with the programming services required.
The following tasks will generally describe our understanding of the tasks to be performed resulting in a
space allocation program along with a very conceptual plan of the proposed building(s)and site use
diagram.
1. Gather available information on project demographics. This will allow the design team to
become familiar with the intended population to be served,anticipate future projected needs,
and insure that proper services are built-into the program as best as possible. This data is to be
provided by the Client as early as possible,preferably before the initial project kick-off meeting.
2. The initial kick-off meeting in Key West with all stakeholders is to be scheduled at which time
the design team will meet with each party and review the anticipated needs by all that have a
stake in the facility.
3. Following the Initial meeting,the design team will return to the office and prepare meeting
summary notes and begin to list required spaces and project constraints based on these
discussions. The listing likely will be prepared in some kind of importance order in the event
that the Client initially desires more than the budget allocation.
4. Once the preliminary report Is completed,in two to three weeks following the initial meeting,
we will email a copy to the Client for review and comment. This will likely include a combination
of text and graphics.
5. Following Client review,a second team meeting in Key West is to be scheduled to review and
discuss any comments,fine tune direction,discuss likely availability of additional funds and
receive direction for revisions and adjustments were appropriate.
6. Return to office and prepare updated space allocations(program)and updated meeting notes.
Revise report,text and graphics. Prepare site study diagram for placement of building on site.
Prepare a very basic building space allocation/relationship diagram.
7. Upon completion of required revisions,we will email summary report with graphics to Client for
review and comment.
8. If needed,we will meet a third time in Key West to discuss status,reaction to program spaces
and building/parking requirements.
Architecture,Planning,Interiors,Sustainable Design
185 NE 4th Avenue,Suite 101,Defray Beach,FL 33483 T561-276-4951 F 561-243-8184 www.csaarchltects.com .w.u..
•
9. Because the local residents have an interest in the design of the new project,we will schedule a
public meeting In Islamorada or Key Largo with Interested local residents to gather their input
on program spaces and site location,and present some initial project discussions.
10. Following these public meetings and stakeholder input,the design team will prepare a basic
conceptual design sketch to Include building space allocation and site use diagram,and finalize
program spaces agreed to by the Client.
11. Meet in Key West to present our initial conceptual design and confirm program spaces one last
time. This public meeting may include the County Commission and other members of the
public.
12. Following the public meeting in Key West,we will schedule a public meeting In Islamorada or
Key Largo to present our conceptual design to the local residents and get their support. This is
important because at some future point a formal submittal to the Village of Islamorada for site
plan approval will be required and the public will have input at that time.
13. Once preliminary meetings and revisions to the desired spaces are complete,we will prepare a
report with a listing of all program spaces,site location graphics,and project constraints which
will form the basis of the project design.
14. This report will be issued for the file and will form the basis of future services.
The above tasks will likely require six trips,four in Key West and two in Islamorada or Key Largo. We
anticipate the total effort will take anywhere from eight to ten weeks,based on how quickly Client
reviews are performed and schedules accommodated,and we estimate approximately 500 or so staff
hours to complete.
In discussions with the other members of the design team and having provided similar work efforts in
other projects we would propose a total lump-sum fee of Forty-Seven Thousand Five Hundred Dollars
($47,500.00)and No Cents,Inducing travel and printing expenses.
In summary,we hereby propose the following additional service task for the referenced project.
1. Description of service-We will review of all available information regarding the proposed
project requirements,attend meetings as needed both private and public, prepare summary
reports,and finalize a program listing of spaces to be used in project design.
2. Deliverables-Program of required spaces and basic conceptual design graphics to be used as a
base for the project.
3. Schedule-we anticipate eight to ten weeks from date of kick-off meeting in Key West.
4. Budget-described services will be completed for a lump-sum-fee of Forty-Seven Thousand Five
Hundred Dollars($47,500.00)and No Cents,including travel and printing costs.
Please let me know whether you have any questions or comments on this proposal.
Sincerely,
4)51'44-
CURRIIEESOO WARDS AGUILA ARCHITECTS
Jos€N.Aguila,AIA,LEED AP
Principal