06/10/2015 Task Order AMY NEAVILIN, CPA
CLERK OF CIRCUIT COURT & COMPTROLLER
MONROE COUNTY,FLORIDA
DATE: June 27, 2015
TO: Bob Shillinger,
County Attorney
ATTN: Kathy Peters, CP ' QQ / - �.
FROM: Cheryl Robertson Executive Aide to the Clerk of Courts & Comptroller (l (fl/./c.!)OD -L'crn
At the June 10, 2015 Board of County Commissioner's meeting the Board granted approval and
authorized execution of Item C17 a task order with T.Y. Lin Intemational/H.J. Ross for the Jackson
Square Chiller & Communication Tower Relocation. The conceptual design is funded in the one-cent
infrastructure tax.
Enclosed is a duplicate original of the above-mentioned for your handling. Should you have any
questions,please feel free to contact my office.
cc: County Attorney
Finance
File /
500 Whitehead Street Suite 101,PO Box 1980,Key West,FL 33090 Phone:305-295-3130 Fox:305-295-3663
3117 Overseas Highway,Marathon,FL 33050 Phone:305-289-6027 Fax:305-289-6025
88820 Overseas Highway,Plantation Key,FL 33070 Phone:852-7145 Fax:305-852-7146
TASK ORDER
PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES
BETWEEN MONROE COUNTY AND T.Y. LIN INTERNATIONAL/H.J. ROSS
FOR
KEY WEST COURTHOUSE CHILLER& COMMUNICATION TOWER RELOCATION
In accordance with the Continuing Contract for On Call Professional Engineering Services, made
and entered on the 16'h day of January 2014, and as amended on the 18'h day of May 2015
between MONROE COUNTY, hereinafter referred to as the "County" and T.Y. LIN
INTERNATIONAL/H.J. ROSS hereinafter referred to as "Consultant", where professional
services are allowed if construction costs do not exceed$2,000,000.00.
All terms and conditions of the referenced Engineering Services Agreement apply to this Task
Order, unless the Task Order modifies an Article of the Agreement of which will be specifically
referenced in this Task Order and the modification shall be precisely described. These additions
apply only to the project referenced in this Task Order.
This Task Order is effective on the 10'h ofJune,2015.
County wishes to relocate the Chiller and the Communication Tower at the Courthouse
Complex in Key West.
I. In accordance to Article II SCOPE OF BASIC SERVICES paragraph 2.1 on the On
Call Professional Engineering Services Agreement dated January 16, 2014 the Consultant will
perform professional engineering services as described below:
Existing Chiller& Cooling Towers Location:
• Demolition of the older of the two existing chillers and provide a new chiller similar in
size in the new location adjacent to the Freeman Justice Center.
• Relocate the condensing pump and the chiller pump associated with this chiller to the
new location.
• Relocate one of the two existing cooling towers to the new location adjacent to the
Freeman Justice Center.
• Provide all necessary piping for the proper operation of the relocated chiller/cooling
tower system.
• Relocate the other existing chiller/cooling tower/ pumps to the new location adjacent to
the Freeman Justice Center and provide the required piping for the proper operation of
the system.
• The two chiller/cooling tower systems are similar in size and are operating to provide
redundancy. Relocated systems will maintain existing redundancy.
• The above described relocation of the two systems to be performed in phases so as not to
incur any interruption of the HVAC system.
New Chillers/Cooling Towers Location:
• Provide a new structure adjacent to the south-east side of the Courthouse building.
• Structure to be elevated above the existing parking lot within the FKAA property so as to
maintain existing parking spaces.
• The new chiller/cooling towers room above this structure will be designed to match the
architectural features of those of the Courthouse.
1
• Provide all the necessary security fencing.
Communication Tower:
• Concept and design development of new Mono-shaft communication tower to exceed,
where possible, the performance specifications of those of the existing communication
tower currently located on the roof of the Jefferson B. Browne building. Provide for
County emergency and communications as a primary function and for additional future
users' facilities, if possible, to be located on the new tower structure. Consult with
Monroe County Sheriffs office on all phases of communication tower concept, design
and development.
• The new tower to be located on the ground adjacent to the water tanks on the City of Key
West property being leased by FKAA. Inter-local agreements with City and FKAA and
construction funding agreement with Sprint potentially to be established.
• Determine and evaluate existing underground piping and utilities to avoid conflict with
new tower foundation.
• Investigate location and provide a new communication equipment room for the new
tower. Provide the necessary HVAC for the equipment room.
• Establish plan for demolition of existing communication tower and associated
appurtenances.
• Design and construction of the new tower installation and existing tower demolishing
shall be coordinated and performed so that no interruption of current functions, services,
communications, or City life/safety operations is incurred.
• Ascertain and ensure conformity and compliance with applicable laws, permits, FKAA,
FCC, and FAA requirements.
Emergency Generators:
• Review electrical performance specification of the second existing emergency generator
currently located on the ground near the water storage tanks.
• Verify that existing emergency generator is capable of handling the additional loads of
the new communication tower and all associated equipment. If necessary, provide a new
generator capable of handling the additional loads.
Task 1: Consultant shall provide a Conceptual Design and Drawings which includes the
following:
• Architectural conceptual drawings for the new proposed chiller/cooling towers building
and the new equipment building associated with the new communication tower.
• Mechanical conceptual drawings (demolition of existing and new) for the relocated
equipment: chillers, pumps, piping,cooling towers and related accessories.
• Structural requirements for the new communication tower footing.
Task 2: Consultant shall provide five (5) signed and sealed sets of construction documents and
specifications that meet or exceed Monroe County and Florida Building Code requirements and
complies with the County's specifications for approval and permitting by all agencies having
jurisdiction over the project. The final construction document set will include:
• Civil drawings showing overall site plan, utilities relocation and associated details.
• Architectural drawings for the new proposed chillers/cooling towers building and the new
equipment building associated with the new communication tower with all the associated
details.
2
• Mechanical drawings (demolition of existing and new) for the relocated equipment:
Chillers, pumps, piping, cooling towers and related accessories. The set will include
equipment schedules and necessary details.
• Structural drawings and details for the new communication tower footing and for the new
chiller building.
• Electrical drawings,schedules and details.
Consultant shall provide submittals at 30%,60%, 90%and 100%completion.
Consultant shall assist with the bidding phase of this project, attendance at the pre-bid conference,
and responses to all Requests for Information(RFD's.
Consultant shall respond to all BFI's during the construction phase.
The County shall provide the services as outlined in Article IV, COUNTY'S
RESPONSIBILITIES of the On Call Professional Engineering Services Agreement dated
January 16, 2014.
PAYMENT:
Payment for Task 1 shall be made in accordance to Article VII, COMPENSATION of the On
Call Professional Engineering Services Agreement dated January 16, 2014 at hourly rates not to
exceed Twenty Two Thousand Five Hundred Dollars and 00/100($22,500.00).
Payment for Task 2 shall be made in accordance to Article VII, COMPENSATION, of the On
Call Professional Engineering Services Agreement dated January 16, 2014 at hourly rates not to
exceed One Hundred Fifty-Three Thousand Five Hundred Dollars and 00/100($153,500.00).
All other terms and conditions of the Task Order shall be in accordance with the On Call
Professional Engineering Services Agreement dated January 16, 2014 and as amended on March
18,2015.
BALANCE OF PAGE INTENTIONALLY LEFT BLANK
SIGNATURE PAGE TO FOLLOW
3
, IN WITNESS WHEREOF, each party caused Task Order to be executed by its duly authorized
representative.
ti °iY BOARD OF COUNTY COMMISSIONERS
e fa. Ii' HEAVILIN, CPA,
ahCLERK
TM OF MONROE COUNTY,FLORIDA
'4.44i At. /. . / ,U'W u$V' , By:
°se =f Der dy Clerk or/C�t ti n
Witnesses for ons IA: CONSULTANT
Witness l: Li T.Y. LIN IN NATIONAL/H. .ROSS
Print Name: F.m,s,sw S.blcvss
Date: f b SOY' B . _
,,�-�// Print Name: AN,f/.' A.A.A.A ''
Witness 2: / I / lscea+ &saw �" Title: inet 72Yf'r r
Print Name: Marl R. CCUIOJ Date: S/IV/7oti
Date: S141/5"
STATE OF FLO A
COUNTY Di I
On this I`F day of ,2015,before me,the undersigned notary public,personally
appeared ,known to me to be the person whose name is subscribed above,or
who produced as identification,and acknowledged that he/she is the person who executed
the above Task Order with Monroe County for On-Call Professional Engineering Services for the Key West
Courthouse Chiller Communication and Tower Relocation, for the purposes therein contained.
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PROP ATTORfJ
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CHRIS AMB OSIO
ASSISTAT COUNTY ATTORNE
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PRODUCER CONTACT
NAME. Nancy Ferrick
Dealey,Renton&Associates PHONE`,1),510 465-3090 rax
ove, (ac,No): 510 452-2193
P.O.Box 12875 iogq{88: nferrick@dealeyrenton.com
Oakland,CA 94604-2675
510465J090 Fire I IN 91 AFFORDING COVERAGE NAICX
INSURER A:Hartford Fire Ins.Co. 19682
INSURED INSURER B:Hartford Underwriters Ins.Co. 30104
T.V.Lin International/H.J. Ross I
•INSURER c:Aspen Specialty Ins.Co. 10717
345 California Street,Ste.2300
San Francisco,CA 94104 IusURER D.
I INSURER E
INSURER F',
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
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EXCLUSIONS AND CONDITIONS OF SUCH POLICIES, LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR ADDL SUER POLICY EFF POLICY EXP
LTR TYPE OF INSURANCE INSR WYO POLICY NUMBER (MMIDDIYYYY) (MMIDDNWY) LIMITS
A GENERAL LIABILITY X X 57CESOF1487 03/01/201503/01/2016 EACH OCCURRENCE _$1,000,000
PM1Mf�PETO
X COMMERCIAL GENERAL LIABILITY O �EN�TODen., $1,000,000
CLAIMS-MADE X OCCUR MEDFE MCP(Anyme person) $10,000
X Contract" Liab. PERSONAL&ADV INJURY $1,000,000
X Cross Liab. GENERAL AGGREGATE $2,000,000
GENL AGGREGATE LIMIT APPLIES PER: .PRODUCTS-COMP/OP AGG $2,000,000
7 POLICY M1I jEef LOC $
A AUTOMOUILE LIABILITY X X 57UENPV4294 03/01/201503/01/2016(E0aeiaeD SINGLE LIMIT s1,000,000
X ANY AUTO i BODILY INJURY(Ps,person) $
ALL OWNED SCHEDULED
AUTOS AUTOS 'BODILY INJURY(Per accident) $
S
HIREDAUTOSWNED PPRO N 6 ENT �PROPERTY DAMAGE
X AUTOS X AUTOS "(Pe,emde/11 $
DA
YES. S
UMBRELLA MAE —
OCCUR gym- EACH OCCURRENCE $
EXCESS WO CLAIMS-MADE AGGREGATE $
DEDT— RETENTION$ $
B WORKERS COMPENSADON X 57WEK08793 03/01/2015 03/01/2016 X TORAMT S OTH-
ERAND EMPLOYERS'LABILITY YIN
ANY PRCPRIETORNARTNERIEXECUTIVE EL.EACH ACCIDENT $1,000,000
OFFICERIMEMBER EXCLUDED? N N/AI
(Mandatory In NN) E.L.DISEASE.EA EMPLOYEE Si.000,000
II ye describe under
DESCRIPTION OF OPERATION below E L DISEASE-POLICY LIMIT 0,0003000
C Professional LRA9P0115 -83/01/2015 03/01/2016 $2,000,000 per Claim
Liability 82,000,000 Anni Aggr.
DESCRIPTION OF OPERATIONS I LOCATIONS/VEHICLES(Attach ACORD 101,Additional Remerke Schedule,II more apace Is require)
General Liability Policy excludes claims arising out of the performance of professional services.
30 Days Notice of Cancellation (10 Days for Non-Payment of Premium).
Re:Key West Courthouse Chiller&Communication Tower Relocation. Monroe County Board of County
Commissioners is included as Additional Insured for General and Automobile Liability.Insurance is primary
per policy form.
CERTIFICATE HOLDER CANCELLATION
Monroe County SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF. NOTICE WILL BE DELIVERED IN
Board of County Commissioners ACCORDANCE WITH THE POLICY PROVISIONS.
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