10/01/2012-09/30/2017 1st Amendment 05/20/2015 4
AMENDMENT (1st AMENDMENT) TO AGREEMENT
THIS AMENDMENT to agreement dated the ciPi" day of ,7, : 2015, is entered into by
and between the Board of County Commissioners for Monroe Coun y,,a political subdivision of
the state of Florida (County), on behalf of the Tourist Development Council, and Stuart
Newman Associates, Inc. d/bla NewmanPR hereinafter referred to as "Firm".
WHEREAS, there was an agreement entered into on September 21, 2012 between the
parties, for Firm to provide public relations services which promote tourism; and
WHEREAS, the original agreement with Firm provides an option to extend the
agreement for an additional two (2) year period under the same conditions subject to
negotiation of monetary terms; and
WHEREAS, the parties desire to exercise option to extend agreement for an additional
two (2) year period under the same conditions with an increase in monetary compensation; and
WHEREAS, pursuant to F.S. 119.071, new public records language is now required and
added in compliance with the statute;
NOW, THEREFORE, in consideration of the mutual covenants contained herein the
parties agree to the amended agreement as follows:
1. Paragraph 1 of the agreement shall read: Term: The agreement shall expire on September
30, 2017.
2. Paragraph 3.A. under Compensation shall read: The Firm shall be compensated for the
performance of all public relations staffed services outlined within the Scope of Services as
defined by this agreement and the approved fiscal year Marketing Plan for an annual agency
administration fee of $614,250. The Firm shall submit to the TDC monthly billings in arrears for
one-twelfth (1/12) of the annual agency fee. The Firm shall have all fees placed on invoices
that have the proper approved purchase order account number and follow County requirements
for payment.
3. Paragraph 4 under Records —Access and Audits shall be amended to add: Pursuant to F.S.
119.0701, Contractor and its subcontractors shall comply with all public records laws of the
State of Florida, including but not limited to:
A. Keep and maintain public records that ordinarily and necessarily would be required by
Monroe County in order to perform the service.
B. Provide the public with access to public records on the terms and conditions that Monroe
County would provide the records and at a cost that does not exceed the cost provided in
Florida Statutes, Chapter 119 or as otherwise provided by law.
C. Ensure that public records that are exempt or confidential and exempt from public records
disclosure requirements are not disclosed except as authorized by law.
Amendment#1
NewmanPR
Contract#: 1020
r
D. Meet all requirements for retaining public records and transfer, at no cost, to Monroe
County all public records in possession of the contractor upon termination of the contract and
destroy any duplicate public records that are exempt or confidential and exempt from public
records disclosure requirements. All records stored electronically must be provided to Monroe
County In a format that is compatible with the Information technology systems of Monroe
County.
4. The remaining provisions of the contract dated September 21,2012 remain in full force and
effect.
' Y'�WITNESS WHEREOF, the parties have set their hands and seal on the day and year
v. , , written.
Board of County Commissioners
t 4, : ,treAt d Heavlhn, Clerk of Monroe County
De• C erkie
. . .
r irman
i
Stuart Newman Associates, Inc.dPola NewmanPR
By r
President .:
Huai~ (), /Ue o 142 .7/}
Print Name
A ID T—W WITNESSES
P
(1) .5/7,--/‘----4-i(= (2) kkki-(- W/L
(1) o
5a4,7a iw J. C4.7 - ( (2) CM 1 t,-C tx Yak
Print Name Print Name
(1) /11 tircL 17 .201-5 (2) K(,LdrCh 11 , ' _O i 4.
Date Date
MONROL:COIU 1 VAI iORNEY
APPROVE O A:_:T7:.ORM:
Amendment#1 I � L.
CHRISTINE M.LIMBGRT•BARROWs
NewmanPR ASSISTANOUNLY ATTORNEY
Contract 1020 Date . /. /h?