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2015-JAGC-MONR-5-R3-243 04/30/2015 • AMY HEAVILIN, CPA • CLERK OF CIRCUIT COURT & COMPTROLLER " Q>,/' MONROE CWNTY,FLORIDA PECENED DATE: July 9, 2015 JUL 2 0 2015 MONROE COUNTY ATTORNEY TO: Laura DeLoach-Hartle Grants Admen A{U/ , FROM: Cheryl Robertson Executive Aide to the Clerk of Courts & Comptroller C & S7t"1 On May 20, 2015 Monroe County Board of County Commissioners ratified the following documents listed: C 12 Ratification of execution of the Certificate of Acceptance of Sub-grant Award for the project entitled, Court-Mandated, Criminal/Substance Abuse, Case Management, Drug Testing using funds provided under the FDLE Edward Byrne Memorial Justice Assistance Grant Program, for the period from October 1, 2014 through September 30, 2015. C 13 Ratification of submission of the revised Edward Byrne Memorial Justice Assistance funding distribution er with the Florida Department of Law Enforcement for fiscal year 2014-2015 (Oct. 1,2014 through Sept. 30, 2015), whereby Monroe County agrees to the distribution of $84,521 in program funds in the County. C 14 Ratification of grant adjustment submission to FDLE RSAT sub-grant to account for the unexpecte gra t funds decreasing the award amount. Enclosed is a duplicate original of the above-mentioned for your handling. Should you hove any questions,please feel free to contact our office. cc: County Attorney V Finance File 500 Whitehead Street Suite 101,PO Box 1980,Key West,FL 33040 Phone:305-295-3130 Fox:305-295-3663 3117 Overseas Highway,Marathon,FL 33050 Phone:305-289-6027 Fax:305-289-6025 88820 Overseas Highway,Plantation Key,FL 33070 Phone:852-7145 Fax:305-852-7146 FDLE Florida Department of Business Support Rick Scott, Governor Law Enforcement Office of Criminal Justice Grants Pam Bondi,Attorney General Post Office Box 1489 Jeff Atwater, Chief Financial Officer Richard L. Swearingen Tallahassee,FL 32 3 02-1 4 89 Adam Putnam, Commissioner of Agriculture Commissioner (850)617-1250 www.fdle.state.fi.us APR 21 2015 The Honorable Danny Kolhage Mayor Monroe County Board of Commissioners 530 Whitehead Street Suite 102 Key West, FL 33040-6547 Re: Contract No.2015-JAGC-MONR-5-R3-243 Dear Mayor Kolhage: The Florida Department of Law Enforcement is pleased to award an Edward Byrne Memorial Justice Assistance Grant to your unit of government in the amount of$18,000.00 for the project entitled, COURT-MANDATED, CRMNUSUBST.ABUSE, CASE MGMT, DRUG TST'G. These funds shall be utilized for the purpose of reducing crime and improving public safety. A copy of the approved subgrant application with the referenced contract number is enclosed for your file. All correspondence with the Department should always refer to the project number and title. As you may be aware, information from subgrants and performance reports are currently provided to the Department of Justice under the Performance Measurement Tool(PMT)and Federal Funding Accountability and Transparency Act(FFATA)to meet current federal transparency requirements. Contract and grant information is also provided to the State of Florida Department of Financial Services via the Florida Accountability Contract Tracking System -------------------(FACTS).-This grant contract and all subsequent correlating information including general contract, performance, amendment/modification information and a copy of the grant document is provided to FACTS to meat requirements under Chapter 2013-54 and 2013-154 Laws of Florida for transparency in government spending. If this grant agreement contains confidential or exempt information not subject to disclosure under public records law,Chapter 119, F.S.,(such as disclosure of equipment for certain undercover operations that may result in sensitive information on grant documents)please contact the Office of Criminal Justice Grants for information on requesting exemption from public records disclosure. Please complete and return the enclosed Certification of Acceptance to the Office of Criminal Justice Grants within 30 calendar days from the date of award.This certificate constitutes official acceptance of the award and must be received by the Department prior to reimbursement of any project expenditures. Some costs require prior written approval from OCJG and/or the Department of Justice before beginning project activities including:a sole source procurement in excess of$150,000;compensation for consultant services for rates in excess of$650/day($81.25 per hour); publication plans;and purchase of automated data processing(ADP) equipment and software.A written request for approval is required if they are applicable to your project. You may also see a correlating special condition on your grant award in the Subgrant Information Management ON-Line(SIMON) system. We look forward to working with you on this project. Please contact Senior Management Analyst Supervisor Randall Smyth at(850)617-1250 if you have any questions or we can be of further assistance. Sin rely, t v�Petrina Tuttle Herring C1�J�+ , Bureau Chief PTH/ar Enclosures Service •Integrity •Respect • Quality SUBGRANT AWARD CERTIFICATE Subgrantee: Monroe County Board of Commissioners Date of Award: Grant Period: From: 10/01/2014 TO: 09/30/2015 Project Title: COURT-MANDATED, CRMNUSUBST.ABUSE,CASE MGMT, DRUG TSTG Grant Number: 2015-JAGC-MONR-5-R3-243 Federal Funds: $ 18,000.00 State Agency Match: Local Agency Match: $0.00 Total Project Cost: $ 18,000.00 CFDA Number: 16.738 Award is hereby made in the amount and for the period shown above of a subgrant under Part E of Title I of the Omnibus Crime Control and Safe Streets Act of 1968 as amended Subpart 1 of such part(42 U.S.C.3751-3759);the Consolidated Appropriations Act,2008, Public Law 110-161;and Public Law 109-162,Title XI, Department of Justice Reauthorization,Subtitle B, Improving the Department of Justice's Grant Programs, Chapter 1,Assisting Law Enforcement and Criminal Justice Agencies, Section 1111.Merger of Byrne Grant Program and Local Law Enforcement Block Grant Program,to the above mentioned subgrantee and subject to any attached or special conditions. This award is subject to all applicable rules, regulations,and conditions as contained in the Financial and Administrative Guide for Grants, Guideline Manual 71001D,Office of Justice Programs,Common Rule for State and Local Governments and A-87, or OMB Circulars A-110 or A-102, as applicable,and A-21, in their entirety. It is also subject to such further rules, regulations and policies as may be reasonably prescribed by the State or Federal Government consistent with the purposes and authorization of P.L. 90-351, as amended,and P.L. 100-690. This grant shall become effective on the beginning date of the grant period provided that within 30 days from the date of award,a properly executed Certificate of Acceptance of Subgrant Award is returned to the Department. J LaartaAAJ 1019. U d Authorized Official yU�'' Petrina Tuttle Herring Bureau Chief 7v -I1u5 Date ( )This award is subject to special conditions(attached). State of Florida Office of Criminal Justice Grants Florida Department of Law Enforcement 2331 Phillips Road Tallahassee, Florida 32308 CERTIFICATE OF ACCEPTANCE OF SUBGRANT AWARD The subgrantee, through its authorized representative,acknowledges receipt and acceptance of subgrant award number 2015-JAGC-MONR-5-R3-243,in the amount of$ 18,000.00,for a project entitled,COURT-MANDATED, CRMNL/SUBST.ABUSE,CASE MGMT, DRUG TST'G,for the period of 10/01/2014 through 09/30/2015,to be implemented in accordance with the approved subgrant application,and subject to the Florida Department of Law Enforcement's Standard Conditions and any special conditions governing this subgrant. ( n re of rant e's AuthorizedM0 • I) DannyL-. Kate_ 1470 (' (Print Name and Title of Ogi ial) " / Monroe l,jouU1' y - BDa/cl Jt n ComYk155i one_ r5 (Name of Subgrantee)/r 30 Apr 1.1 2015 (Date of Acceptance) Rule Reference 11D-9 006 OCJG-012(rev. June 2012) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant -County-wide t AdtnlnuttcaHon • � y8 of +a1 `. Subgrant Recipient Organization Name: Monroe County Board of Commissioners County: Monroe Chief Official Name: Danny Kolhage Title: Mayor Address: 530 Whitehead Street Suite 102 City: Key West State: FL Zip: 33040-6547 Phone: 305-292-3440 Ext: Fax: Email: boccdisl@monroecounty-fl.gov Chief Financial Officer Name: Amy Heavilin Title: Clerk of Court Address: 500 Whitehead Street City: Key West State: FL Zip: 33040-3110 Phone: 305-295-3130 Ext: Fax: Email: aheavilin@monroe-clerk.corn Application Ref# 2015-JAGC-2631 Section#1 Page 1 of 2 Contract 2015-JAGC-MONR-5-R3-243 Rule Reference 110.9.006 OCJG-005(rev October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant-County-wide iSectiaitit Aclininisfration ,t rL `i .^^;'•r.^ Implementing Agency Organization Name: Monroe County Board of Commissioners County: Monroe Chief Official Name: Danny Kolhage Title: Mayor Address: 530 Whitehead Street Suite 102 City: Key West State: FL Zip: 33040-6547 Phone: 305-292-3440 Ext: Fax: Email: boccdis1@monroecounty-fl.gov Project Director Name: Laura Deloach-Hartle Title: Senior Administrator-Grants&Special Projects Address: 1100 Simonton Street Room 2-285 City: Key West State: FL Zip: 33040-3110 Phone: 305-292-4482 Ext: Fax: Email: deloachhartle-laura@monroecounty-fl.gov Application Refit 2015-JAGC-2631 Section#1 Page 2 of 2 Contract 2015-JAGC-MONR-5-R3-243 Rule Reference 11 D-9 006 OCJG-005(rev.October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant- County-wide Section 2: Project Overview General Project Information Project Title: COURT-MANDATED, CRMNL/SUBST.ABUSE, CASE MGMT, DRUG TST'G Subgrant Recipient: Monroe County Board of Commissioners Implementing Agency: Monroe County Board of Commissioners Project Start Date: 10/1/2014 End Date: 9/30/2015 Problem Identification The National Institute of Justice reports"Substance use and abuse have been consistently reported as major contributing factors in the increasing population of women offenders.A majority of women offenders have a history of drug use and drug-related offenses (http://www.nij.govftopics/drugs/markets/adam/staton-paper.pdf)".And,the results from the 2012 SAMHSA"National Survey on Drug Use and Health: Summary of National Findings"reports:A new national study shows that the rate of substance dependence or abuse for females was 35.7 percent out of 67,500 people studied in 2012. (http://www.samhsa.gov/data/nsduh/2012summ nathnddettables/nation lfi nd ings/nsduhresu lts201 2.htm#ch7.1.3) Overall Problem: "Up to 63%of women entering The Mary Spottswood Women's Center(MSWC), a division of Samuel's House, Inc., have reported that using drugs continues to be a major problem to them." Many of these women have committed crimes and had at least one period of incarceration. Those that have not, still harm themselves, their families and the community through their addictive behaviors. Just as with the national statistics above, Samuel's House sees a consistent increase in drug abuse as well as its relationship to crime,life skills and poor • relationships. Samuel's House has long been committed to reducing and eliminating drug usage in the Monroe County community,starting within its own campus.A strong program of prevention and education will be established and strictly enforced for the BYRNE funded clients throughout its residential facilities. The Court Mandated Criminal/Substance Abuse Case Manager will assist women with the psychological and physical issues related to their involvement in the judicial system and substance abuse. Programs such as AA/NA are required as well as random drug- testing of clients. Women are informed of shelter regulations which are clear regarding testing and the women sign that they understand the rules and the consequences involved if they test positive for the use of illegal drugs while in our programs. The agency has proven that the use of random testing is effective in prevention. Problem Significance: There is a confirmed prevalence of, and increase in, substance abuse among Samuel's House clients. Agency statistics in 2013 indicated that the majority of the general population of women living at Samuel's House is dealing with substance abuse. And,the vast majority of court mandated women assisted by Samuel's House in 2013 reported having drug and alcohol addictions. Women-in-crisis, many accompanied by their children from birth-18 years of age, arrive at MSWC daily seeking a place of safety, shelter and services. The majority of clients are drug-addicted or alcohol-addicted and/or co-occurring disorders. In 2013, 50 out of 106 unduplicated clients had substance abuse and/or co-occurring disorders. Twenty(20)clients were in jail prior to MSWC and eleven (11)were in a Substance Abuse or Detox Center prior to Samuel's House. Approximately seven years ago, The Mary Spottswood Women's Center began receiving women who were directed either verbally, or by written order, from Monroe County judges to stay at Samuel?s House for up to 90 days instead of being sentenced to the Monroe County Detention Center. In 2013, 20 women were sent to Samuel?s House in Application Ref# 2015-JAGC-2631 Section#2 Page 1 of Contract 2015-JAGC-MONR-5-R3- Rule Reference 110.9 006 OCJG-005(rev.October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant- County-wide Section 2: Project Overview lieu of jail. Other women are referred to Samuel?s House from family and drug courts as well as probation officers, so that reunification with their children can be accomplished under supervision. Samuel's House is recognized for its vast experience in serving women with substance abuse issues and criminal backgrounds. In addition, Samuel's House is licensed for intervention programs under Chapter 397 of Florida Statutes to provide substance abuse service for adults, case management and general intervention. Those negatively affected by the described problem include the increasing number of women who come to Samuel's House through probation,jail,the judicial system or court-mandated. Because of their criminal backgrounds and drug/alcohol addictions, many of the women coming for shelter are not only homeless but also, unemployed, ill and have either committed crimes or had crimes committed against them. Not only is receiving intensive Case Management and staying drug and alcohol free necessary for remaining sheltered at Samuel?s House, these are critical steps toward self-sufficiency for a woman and her family. Samuel's House has proven that random drug testing is an effective tool for encouraging a woman to remain sober and drug-free while participating in Case Management. Project Summary(Scope of Work) With Byrne funding of$18,000, Samuel's House, Inc. will provide a new part-time position of a Court Mandated Criminal/Substance Abuse Case Manager designated to work solely and exclusively with BYRNE Clients. BYRNE clients indude clients that are referred from the judicial system, recently released from jail or prison and/or referred from probation officers as a condition of their client?s release. This position will be advertised in the local newspaper and will be filled after resumes have been collected and interviews conducted with the most eligible applicants. The Mary Spottswood Women's Center(MSWC), a division of Samuel's House, Inc. is our 90-day emergency shelter program. Kathy's Hope (KH), a 16 efficiency permanent housing program is designed for clients that have successfully completed their 90 day stay at MSWC and still need structure and Case Management. Casa De Meredith (CdM), which has 2 efficiency apartments and 7 two bedroom apartments is another division of Samuel's House and provides permanent housing to clients that have children and intact families.All BYRNE funded clients of Samuel's House, Inc.will be drug tested upon intake, within every 72 hours and randomly thereafter and receive case management services throughout their stay in our programs. Case Management- The Court Mandated Criminal/Substance Abuse Case Manager will be on-site to include: design and implement all activities/programming, perform client intake and assessment, administer drug/alcohol tests, refer clients to services, monitor client progress, resolve conflict, assist clients with development of individualized Plan of Action and maintain contact with judicial offices, Monroe County Sheriff?s Office, Key West Police Department and probation officers on behalf of the client. The Court Mandated Criminal/Substance Abuse Case Manager will assist in preparation of resume,job search and interview skills, permanent housing search, acquiring documentation, locating childcare and mental, as well as, physical health care. BYRNE funding will provide a Court Mandated Criminal/Substance Abuse Case Manager to provide management to at least 20 women who are referred from the court system, recently released from jail or prison and/or referred from probation officers. Court ordered with chronic addictions are staying sober for three reasons, their sobriety, Application Ref# 2015-JAGC-2631 Section#2 Page 2 of 4 Contract 2015-JAGC-MONR-5-R3- Rule Reference 110.0006 OCJG-005(rev.October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant- County-wide the ability to stay in a safe-housing facility and most importantly, not to return to jail and/or prison. Those that are court ordered will be violated and they risk being returned to jail or prison. Samuel's House utilizes the "crimesolutions.gov"website to accomplish the objectives of this prevention program. Provision of Services:Services will be provided by the Court Mandated Criminal/Substance Abuse Case Manager of Samuel's House. Because of its Intervention license, clients will not only benefit from drug prevention services, but also Case Management, and general intervention and educational services as well. Other Participating Agencies: Samuel's House partners with, and has clients referred from, the Monroe County Sheriffs Office, Key West Police Department, probation officers,judicial system, and behavioral health and other organizations throughout Monroe County. Application Ref# 2015JAGC-2631 Section#2 Page 3 of 4 Contract 2015-JAGC-MONR-5-R3- Rule Reference 11 D-9.006 OCJG-005(rev.October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant-County-wide Section 2: Project Overview Section Questions: Question: Does the Subgrantee receive a single grant in the amount of$500,000 or more from the U.S.Department of Justice? Answer: No Question: Does the Implementing Agency receive a single grant in the amount of$500,000 or more from the U.S. Department of Justice? Answer: No Question: Part 1: In your business or organization's preceding completed fiscal year, did your business or organization (the subgrantee)receive (1)80 percent or more of your annual gross revenues in U.S.federal contracts, subcontracts, loans, grants, subgrants, and/or cooperative agreements; and (2)$25,000,000 or more in annual gross revenues from U.S.federal contracts, subcontracts, loans,grants, subgrants, and/or cooperative agreements? If yes,answer"yes"or"no"to Part 2, below. Answer: No Question: Part 2: Does the public have access to information about the compensation of the executives in your business or organization (the subgrantee)through periodic reports filed under section 13(a)or 15(d)of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d))or section 6104 of the Internal Revenue Code of 1986? If answer to Part 1, above,was "no," answer N/A. Answer: N/A Question: Do the Subrecipient and Implementing agencies understand that this is a cost- reimbursement agreement for satisfactory performance of eligible activities? Requests for reimbursement may be submitted quarterly or monthly as designated in the Financial Section of the agreement. Requests for reimbursement will be processed in conjunction with receipt and review of programmatic performance reports to determine successful completion of minimum performance for deliverables as specified in the agreement. Answer: Yes Application Ref# 2015-JAGC-2631 Section#2 Page 4 of 4 Contract 2015-JAGC-MONR-5-R3- Rule Reference 11 D-9.006 OCJG-005(rev.October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant- County-wide Section 3: Performance General Performance Info: Performance Reporting Frequency: Quarterly Federal Purpose Area: 003-Prevention and Education Programs State Purpose Area: A-Accomplishments: Includes any accomplishments during the reporting period. Activity Description Activity: Drug Prevention Education Target Group: Females-Adult* Geographic Area: Urban Location Type: County-Wide Address(es) : The Mary Spottswood Womens Center, a div of SH 1614 Truesdell Court Key West, FL 33040 Objectives and Measures Objective: Al - Report on program accomplishments Measure: Part 1 Please briefly describe what your program's accomplishments will be. Please include any benefits or changes to be observed as a result of JAG-funded activities, such as program completion, or changes in attitudes, skills, knowledge,or conditions. [500-character limit] Goal: Provide at least twenty women referred from the court system, recently released from jail or prison and/or referred from probation as a condition of release with a part-time Court Mandated Criminal/Substance Abuse Case Manager to work solely and exclusively with BYRNE funded clients to reduce substance abuse through education and prevention and reduce criminal recidivism through intensive case management services. Objective: A2 - Report on usage of crimesolutions.gov Website Measure: Part 1 Will you be using the crimesolutions.gov website? Goal: Yes Objective: A3- Report on subgrants from grantees other than FDLE Measure: Part 2 If yes, enter grantee organization or agency name. Application Ref# 2015-JAGC-2631 Section#3 Page 1 of 6 Contract 2015-JAGC-MONR-5-R3- Rule Reference 110-9.006 OCJG005(rev.October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant- County-wide Section 3: Performance ; r Goal: N/A Measure: Part 1 Are you a subrecipient of a JAG award from another JAG grantee(other than FDLE)?An agency can be a primary recipient of a JAG award from BJA and a subrecipient of a JAG award from another JAG award primary recipient. Do not consider awards that you receive directly from USDOJ. Goal: No State Purpose Area: PE- Prevention and Education: Includes activities where individuals are served, directly or indirectly.Activities may include one-time events, services, or events and services that occur on a continual basis. Activity Description Activity: Prevention and Education Target Group: Prevention and Education Geographic Area: Urban Location Type: County-Wide Address(es) : The Mary Spottswood Womens Center, a div of SH 1614 Truesdell Court Key West, FL 33040 Objectives and Measures Objective: PE1 - Report on JAG funding allocated for prevention and education Measure: Part 1 How much JAG funding has been allocated for Prevention and Education? Please report in dollars ($). Goal: $18,000.00 Objective: PE2 -Provide prevention or education programs Measure: Part 1 How many prevention or education programs will you implement? Goal: 1 Measure: Part 2 Of the prevention or education programs to be implemented, how many will be substance abuse prevention or education programs? Application Ref# 2015-JAGC-2631 Section#3 Page 2 of 6 Contract 2015-JAGC-MONR-5-R3- Rule Reference 11 D-9.006 OCJG-005(rev.October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant- County-wide Section 3: Performance Goal: 1 Measure: Part 3 What types of prevention or education programs will you provide? In your response, please list all that apply from the following choices:Anti-gang,Anti-drug, Cognitive, Crime Prevention, Drug Prevention, Educational, Employment, Gang Resistance, GED, Housing, Job Skills, Mental Health, Mentoring, Pro-social, Substance Abuse, Truancy, Vocational, Other. Do not select other if your item fits into any of the categories above. If other, state"other"and specify. Goal: Anti-Drug, Crime Prevention, Drug Prevention Education, Substance Abuse, Housing,Job Skills & Employment Objective: PE3-Serve participants in ongoing programs Measure: Part 1 How many participants will the program serve? Please report the number of participants for ongoing programs and not one-time events. Goal: 20 Measure: Part 2 Of those participants to be served, how many will be NEW participants? Goal: 20 Objective: PE4-Develop prevention or education program materials Measure: Part 1 How many types of prevention or education program materials will be developed? Please report the number of distinct types of materials developed. In your response, please list all that apply and the number of each from the following choices: Brochures, Pamphlets, and Posters; Presentations; E-mails; Webinars; Websites; Web-based presentations; Other. Do not select other if your item fits into any of the categories above. If other, state"other" and specify. Goal: Materials are used that are best practices and are published through various publications. Workshops are conducted by Licensed Clinical Social Workers who specialize in relapse prevention. Posters and any other materials that are available will be used to enhance presentations. Workbooks are given to each participate. Measure: Part 2 Of the prevention or education program materials to be developed, how many types will be related to substance abuse? Please report the number of Application Ref# 2015-JAGC-2631 Section#3 Page 3 of 6 Contract 2015-JAGC-MONR-5-R3- Rule Reference 11 D-9.006 OCJG-005(rev.October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant-County-wide section•3: Performance ; distinct types of materials to be developed. In your response, please list all that apply and the number of each from the following choices: • How many types of prevention or education program materials have been developed during the reporting period?Please report the number of distinct types of materials developed. In your response, please list all that apply and the number of each from the following choices: Brochures, Pamphlets, and Posters; Presentations; E-mails; Webinars; Websites; Web-based presentations; Other. Do not select other if your item fits into any of the categories above. If other, state"other"and specify. Goal: Eighty percent of all materials are substance related materials. Remaining twenty percent is life skills and job training materials,which will be given to each participant. Measure: Part 3 How many educational activities and materials will be disseminated?Please report the total number of materials to be distributed (not the number of copies), such as brochures, pamphlets, and posters. Goal: 3 Measure: Part 4 Where will the materials be disseminated? In your response, please list all that apply from the following choices: Events Targeting Youth and Teens, Government Agencies, Schools, Youth Groups, Other. Do not select other if your item fits into any of the categories above. If other, state "other"and specify. Goal: Materials will be disseminated to women who are court ordered, recently released from jail or prison and/or referred from probation officers to the Mary Spottswood Women's Center and/or Samuel's House, Inc. - Measure: Part 5 What other prevention-related or educational media will be used to disseminate prevention and education information? In your response, please list all that apply from the following choices: Listserv, Radio (Advertisements or Program Specials), Social Media (e.g., Facebook,Twitter), Television Advertisement(Commercial, Public Service Announcement[PSA], or Special), Webinars, Application Ref# 2015-JAGC-2631 Section#3 Page 4 of 6 Contract 2015-JAGC-MOLAR-5-R3- Rule Reference 11 D-9.006 OCJG-005(rev.October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant- County-wide Section 3: Performance Other. Do not select other if your item fits into any of the categories. If other, state "other"and specify. Goal: Workshops are supplied with materials that pertain to the topic of discussion which, eighty percent of the time, is geared toward substance abuse issues and we utilize all available tools to enhance the workshops. Application Ref# 2015-JAGC-2631 Section#3 Page 5 of 6 Contract 2015-JAGC-MONR-5-R3- Rule Reference 110.9.006 OCJG-005(rev.October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant- County-wide Section 3: Performance Section Questions: Question: If"other"was selected for the geographic area, please describe. Answer: N/A Question: If"other'was selected for location type, please describe. Answer: N/A Application Ref# 2015-JAGC-2631 Section#3 Page 6 of 6 Contract 2015-JAGC-MONR-5-R3- Rule Reference 110.9.006 OCJG-005(rev.October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant- County-wide Section 4: Financial General Financial Info: Note: All financial remittances will be sent to the Chief Financial Officer of the Subgrantee Organization. Financial Reporting Frequency for this Subgrant: Quarterly Is the subgrantee a state agency?: No FLAIR I Vendor Number: 596000749 Budget: Budget Category Federal Match Total Salaries and Benefits $0.00 $0.00 $0.00 Contractual Services $18,000.00 $0.00 $18,000.00 Expenses $0.00 $0.00 $0.00 Operating Capital $0.00 $0.00 $0.00 outlay Indirect Costs $0.00 $0.00 $0.00 •- Totals-- S18,000.00 $0.00 518,000.00 Percentage 100.0 0.0 100.0 Project Generated Income: Will the project earn project generated income(PGI)? No Application Ref d 2015-JAGC-2631 Section#4 Page 1 of 3 Contract 2015-JAGC-MONR-5-R3- Rule Reference 11D-9 006 OCJG-005(rev.October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant- County-wide Section 4: Financial (Conf.) Budget Narrative: Budget Category: Contractual Services The Court Mandated Criminal/Substance Abuse Case Manager will provide approximately 1,000 hours of supportive case management services, including substance abuse counseling, drug recovery support services to at least 20 clients that are referred from the court system, recently released from jail or prison and/or referred from probation officers as a condition of their client?s release Unit: 1 Service hour Unit Cost: $18.00 Unit Cost Budget: 1,000 units of Court Mandated Criminal I Substance Abuse Case Management @$18.00 per unit Unit Cost Calculation:$18.00 x 1,000 = $18,000 TOTAL PROJECT BUDGET: $18,000 This Budget is from March 1,2015 to September 30, 2015 Monroe County will enter into an agreement with Samuel's House to provide all services. Application Ref# 2015-JAGC-2631 Section#4 Page 2 of 3 Contract 2015-JAGC-MONR-5-R3- Rule Reference 11D-9 006 OCJG-005(rev.October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant- County-wide Section 4: Financial Section Questions: Question: If salaries and benefits are included in the budget as actual costs for staff in the implementing agency, is there a net personnel increase,or a continued net personnel increase from the previous Byrne program? Answer: No Question: If benefits are to be included, are they reflected in the budget narrative? Answer: N/A Question: Indicate the Operating Capital Outlay threshold established by the subgrantee or implementing agency, if it is the sheriffs office. Answer: N/A Question: If indirect cost is included in the budget, indicate the basis for the plan (e.g. percent of salaries and benefits),and provide documentation of the appropriate approval of this plan. Answer: N/A Question: If the budget includes services based on unit costs, provide a definition and cost for each service as part of the budget narrative for contractual services. Include the basis for the unit costs and how recently the basis was established or updated. Answer: Budget Category: Contractual Services The basis for the unit cost is the salary for the Court Mandated Criminal/Substance Abuse Case Manager. The Case Manager will perform supportive case management services including substance abuse counseling, education , recovery support services and drug testing services. The Court Mandated Criminal/Substance Abuse Case Manager will spend 100% of his/her time with clients that are referred from the court system, recently released from jail or prison and/or referred from probation officers as a condition of their client's release. Salary= $18,000 Travel = 0 Equipment= 0 Supplies=0 TOTAL BUDGET= $18,000 TOTAL UNITS= 1,000 Unit Cost established March 1, 2015. This Budget is from March 1, 2015 to September 30, 2015 Application Ref# 2015-JAGC-2631 Section#4 Page 3 of 3 Contract 2015-JAGC-MONR-5-R3- Rule Reference 11D-9 006 OCJG-005(rev.October 2005) 0 acHTht Florida Department of Law Enforcement Office of Criminal Justice Grants Post Office Box 1989 Tallahassee,Florida 32302-1989 (850)617-1250 cdminaliustire©fdle.siffie,fl.us Edward Byrne Memorial Justice Assistance Grant (JAG) Program STANDARD CONDITIONS SFY2015 JAG Standard Conditions Page 1 of 23 Rev. 09/2014 [This page intentionally left blank] SFY2015 JAG Standard Conditions Page 2 of 23 Rev. 09/2014 Conditions of agreement requiring compliance by units of local government (subgrant recipients), implementing agencies, and state agencies upon signed acceptance of the subgrant award appear in this section. Upon approval of this subgrant, the approved application and the following terms of conditions will become binding. Failure to comply with provisions of this agreement will result in required corrective action up to and including project costs being disallowed and termination of the project, as specified in item 19 of this section. 1. All Subgrant Recipients must comply with the financial and administrative requirements set forth in the current edition of the U.S. Department of Justice, Office of Justice Programs (OJP) Financial Guide (Financial Guide) (www.oip.usdoi.qov/financialquidelindex.htm) and the Edward Byrne Memorial Justice Assistance Grant (JAG) program guidance (www.bia.qov/ProgramDetails.aspx?Program ID=59 )as well as Federal statutes,regulations, policies, guidelines and requirements and Florida laws and regulations including but not limited to: • Florida Administrative Code, Chapter 11D-9, "Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program": www.firules.orq/ • Office of Management and Budget(OMB)Circulars: www.whitehouse.govlomb/circulars o A-21 (2 CFR 220),"Cost Principles for Educational Institutions" o A-87 (2 CFR 225),"Cost Principles for State,Local and Indian Tribal Governments" o A-102, "Grants and Cooperative Agreements with State and Local Governments" o A-110 (2 CFR 215), "Uniform Administrative Requirements for Grants and Cooperative Agreements" o A-122(2 CFR 230),"Cost Principles for Non-Profit Organizations" o A-133,"Audits of States, Local Governments,and Non-Profit Organizations" • Code of Federal Regulations: www.gpo.gov/fdsys/ O 2 CFR 175.15(b),"Award Term for Trafficking In Persons" o 28 CFR 18,"Equal Treatment for Faith-Based Organizations" O 28 CFR 66, "U.S. Department of Justice Common Rule for State And Local Governments"(Common Rule) O 28 CFR 83, "Government-Wide Requirements for Drug-Free Workplace(Grants)" O 28 CFR 18, 22,23, 30,35,42,61,and 63 • Public Law 109-162, Title XI—Department of Justice Reauthorization, Subtitle B—Improving the Department of Justice's Grant Programs, Chapter 1—Assisting Law Enforcement and Criminal Justice Agencies, Sec. 1111. Merger of Byrne Grant Program and Local Law Enforcement Block Grant Program: www.bia.qov/ProaramDetails.aspx?Program ID=59. • United States Code:www.cwo.aov/fdsys/ O 42 U.S.C. 3711 et seq.,"Omnibus Crime Control and Safe Streets Act of 1968" • State of Florida General Records Schedule GS1-SL for State and Local Government Agencies:http://dlis.dos.state.fl.us/barm/genschedules/GS2-2008-Rev2010.pdf • State of Florida Statutes 215.971 (Agreements funded with federal or state assistance) and 215.985(Transparency in government spending) 2. Requirements for Contractors of Subgrant Recipients The subgrant recipient assures the compliance of all contractors with the applicable provisions of Title I of the Omnibus Crime Control and Safe Streets Act of 1968, as amended (42 U.S.C. 3711 et seq. at www.gpo.gov/fdsys.9; the provisions of the current edition of the Office of Justice Programs Financial Guide (www.oip.usdoi.00v/financialquide/index.htm); and all other applicable federal and state laws, orders, circulars,or regulations. SFY2015 JAG Standard Conditions Page 3 of 23 Rev. 09/2014 3. Allowable Costs a. Allowance for costs incurred under the subgrant shall be determined according to the general principles and standards for selected cost items set forth in the Office of Justice Programs Financial Guide, U.S. Department of Justice Common Rule for State And Local Governments and federal OMB Circular A-87, "Cost Principles for State, Local and Indian Tribal Governments,"or OMB Circular A-21,"Cost Principles for Educational Institutions." b. All procedures employed in the use of federal funds for any procurement shall be according to U.S. Department of Justice Common Rule for State and Local Governments, or OMB Circular A-110,or OMB Circular A-102, and Florida law to be eligible for reimbursement. 4. Reports a. Project Performance Reports (1) Reporting Time Frames: The subgrant recipient shall submit Quarterly Project Performance Reports to the Florida Department of Law Enforcement, hereafter known as the Department,within fifteen (15) days after the end of the reporting period. In addition, if the subgrant award period is extended beyond the "original" project period, additional Quarterly Project Performance Reports shall be submitted. Failure to submit Quarterly Performance Reports that are complete, accurate, and timely may result in sanctions, as specified in item 19, Performance of Agreement Provisions. (2) Report Contents: Performance Reports must include a response to all objectives included in your subgrant. A detailed response is required in the narrative portion for yes/no performance objectives. The narrative must also reflect on accomplishments for the quarter and identify problems with project implementation and address actions being taken to resolve the problems. Additional information may be required if necessary to comply with federal reporting requirements. (3) Submission: Performance Reports may be submitted by the Project Director, Application Manager, or Performance Contacts. b. Financial Reports (1) Project Expenditure Reports (a) The subgrant recipient shall have a choice of submitting either a Monthly or a Quarterly Project Expenditure Report to the Department. Project Expenditure Reports are due thirty (30) days after the end of the reporting period. In addition, if the subgrant award period is extended, additional Project Expenditure Reports shall be submitted. (b) All project expenditures for reimbursement of subgrant recipient costs shall be submitted on the Project Expenditure Report Forms prescribed and provided by the Office of Criminal Justice Grants(OCJG)through the SIMON(Subgrant Information Management ON-line) • (c) All Project Expenditure Reports shall be submitted in sufficient detail for proper pre- audit and post-audit. (d) Before the "final" Project Expenditure Report will be processed, the subgrant recipient must submit to the Department all outstanding project reports and must have satisfied all special conditions. Failure to comply with the above provisions shall result in forfeiture of reimbursement. (e) Reports are to be submitted even when no reimbursement is being requested. SFY2015 JAG Standard Conditions Page 4 of 23 Rev. 09/2014 (f) The report must be electronically signed by the subgrant recipient or implementing agency's Chief Financial Officer or the Chief Financial Officer designee. (2) Financial Closeout Audit (a) The Financial Closeout Audit shall be submitted to the Department within forty-five (45)days of the subgrant expiration date. (b) The Financial Closeout Audit must be electronically signed by the subgrant recipient or implementing agency's Chief Financial Officer or the Chief Financial Officer designee. (3) Project Generated Income(PGI) (a) If applicable, the subgrant recipient shall submit Quarterly PGI Earnings and Expenditures Reports to the Department within thirty (30) days after the end of the reporting period covering subgrant project generated income and expenditures during the previous quarter. If any PGI remains unspent after the subgrant ends,the subgrant recipient must continue submitting quarterly PGI reports until all funds are expended. (See Item 11, Program Income.) (b) PGI Earnings and Expenditures reports must be electronically signed by the subgrant recipient or implementing agency's chief financial officer or the chief financial officer's designee. c. Other Reports The subgrant recipient shall report to the Uniform Crime Report and other reports as may be reasonably required by the Department. 5. Fiscal Control and Fund Accounting Procedures a. All expenditures and cost accounting of funds shall conform to the Office of Justice Programs Financial Guide, the Common Rule, and OMB Circulars A-21, A-87, and A-110, or A-102 as applicable, in their entirety. b. The subgrant recipient is required to establish and maintain adequate accounting systems and financial records and to accurately account for funds awarded to them. As a subgrant recipient, you must have a financial management system in place that is able to record and report on the receipt, obligation, and expenditure of grant funds. An adequate accounting system for a subgrant recipient must be able to accommodate a fund and account structure to separately track receipts, expenditures, assets, and liabilities for awards, programs, and subgrant recipients. c. All funds spent on this project shall be disbursed according to provisions of the project budget as approved by the Department. d. All funds not spent in accordance with this agreement shall be subject to repayment by the subgrant recipient. 6. Payment Contingent on Appropriation and Available Funds The State of Florida's performance and obligation to pay under this agreement is contingent upon an annual appropriation by the Florida Legislature. Furthermore, the obligation of the State of Florida to reimburse subgrant recipients for incurred costs is subject to available federal funds. 7. Obligation of Subgrant Recipient Funds Subgrant funds shall not under any circumstances be obligated prior to the effective date, or subsequent to the termination date, of the subgrant award period. Only project costs incurred on or after the effective date, and on or prior to the termination date of the subgrant recipient's SFY2015 JAG Standard Conditions Page 5 of 23 Rev. 09/2014 project are eligible for reimbursement. All payments must be completed within thirty (30) days of the end of the subgrant period. 8. Advance Funding Advance funding may be provided to a subgrant recipient upon a written request to the Department. The request must be electronically signed by the subgrant recipient or implementing agency's Chief Financial Officer or the Chief Financial Officer designee. 9. Trust Funds a. The unit of local government must establish a trust fund in which to deposit JAG funds. The trust fund mayor may not be an interest bearing account. b. The account may earn interest, but any earned interest must be used for program purposes and expended before the federal grant period end date. Any unexpended interest remaining at the end of the federal grant period must be submitted to the Office of Criminal Justice Grants for transmittal to the Bureau of Justice Assistance. 10. Travel and Training The cost of all travel shall be reimbursed according to the subgrant recipient's written travel policy. If the subgrant recipient does not have a written travel policy, cost of all travel will be reimbursed according to State of Florida Travel Guidelines § 112.061, Fla. Stat. Any foreign travel must obtain prior written approval. 11. Program Income(also known as Project Generated Income) a. All income generated as a direct result of a subgrant project shall be deemed program income. b. Any project that will potentially earn PGI must submit an Earnings and Expenditures Report to report how much PGI was earned during each quarter. A report must be submitted each quarter even if no PGI was earned or expended. PGI Earnings and Expenditures reports must be electronically signed by the subgrant recipient or implementing agency's Chief Financial Officer or the Chief Financial Officer designee. c. PGI expenditures require prior written approval from the Office of Criminal Justice Grants. Program income must be used for the purposes of and under the conditions applicable to the award. If the cost is allowable under the federal grant program, then the cost would be allowable using program income. PGI budget requests must be signed by the subgrant recipient or implementing agency's Chief Financial Officer or the Chief Financial Officer designee. d. Program income should be used as earned and expended as soon as possible. Any unexpended PGI remaining at the end of the federal grant period must be submitted to OCJG for transmittal to the Bureau of Justice Assistance. 12. Approval of Consultant Contracts The Department shall review and approve in writing all consultant contracts prior to employment of a consultant when the consultant's rate exceeds$650 (excluding travel and subsistence costs) per eight-hour day, or $81.25 per hour. A detailed justification must be submitted to and approved by FDLE prior to obligation or expenditures of such funds. Approval shall be based upon the contract's compliance with requirements found in the Financial Guide, the Common Rule, and in applicable state statutes. The Department's approval of the subgrant recipient agreement does not constitute approval of consultant contracts. If consultants are hired through a competitive bidding process(not sole source), the $650 threshold does not apply. 13. Property Accountability a. The subgrant recipient agrees to use all non-expendable property for criminal justice purposes during its useful life or dispose of it pursuant to§274, Fla. Stat. SFY2015 JAG Standard Conditions Page 6 of 23 Rev. 09/2014 b. The subgrant recipient shall establish and administer a system to protect, preserve, use, maintain and dispose of any property furnished to it by the Department or purchased pursuant to this agreement according to federal property management standards set forth in the Office of Justice Programs Financial Guide, U.S. Department of Justice Common Rule for State and Local Governments or the federal OMB Circular A-110 or A-102, as applicable. This obligation continues as long as the subgrant recipient retains the property, notwithstanding expiration of this agreement. 14. Ownership of Data and Creative Material Ownership of material, discoveries, inventions, and results developed, produced, or discovered subordinate to this agreement is governed by the terms of the Office of Justice Programs Financial Guide (as amended), and the U.S. Department of Justice Common Rule for State and Local Governments, or the federal OMB Circular A-110 or A-102, as applicable. 15. Copyright The awarding agency reserves a royalty-free non-exclusive, and irrevocable license to reproduce, publish, or otherwise use, and authorize others to use, for federal government purposes: a. The copyright in any work developed under an award or subaward, and b. Any rights of copyright to which a subgrant recipient or subrecipient purchases ownership with support funded under this grant agreement. 16. Patents If any program produces patentable items, patent rights, processes, or inventions, in the course of work sponsored by the federal award or subaward funds, such facts must be promptly and fully reported to the awarding agency. a. Unless there is a prior agreement between the subgrant recipient and the Department on disposition of such items,the Department may determine whether protection on the invention or discovery will be sought. b. The Department will also determine how rights in the invention or discovery (including rights under any patents issued) will be allocated and administered in order to protect the public interest consistent with "Government Patent Policy" ("President's Memorandum for Heads of Executive Departments and Agencies," dated August 23, 1971, and statement of Government patent policy, as printed in 36 Federal Register 16839). c. Government regulations have been issued in Title 37 CFR Part 401 by the U.S. Department of Commerce. 17. Publication or Printing of Reports The subgrant recipient shall submit for review and approval one copy of any curricula, training materials,or any other written materials that will be published, including web-based materials and web site content, through funds from this grant at least thirty (30) days prior to the targeted dissemination date. The subgrantee understands and agrees that any training materials developed or delivered with grant funding must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees available at www.oio.usdoi.00vtfundinoroiotrainimmuidinoprinciples.htm All materials publicizing or resulting from award activities shall contain the following statements: "This project was supported by Award No. awarded by the Bureau of Justice Assistance, Office of Justice Programs. The opinions, findings, and conclusions or recommendations expressed in this publication/program/exhibition are those of the authors and do not necessarily reflect the views of the Department of Justice". SFY2015 JAG Standard Conditions Page 7 of 23 Rev. 09/2014 18. Audit a. Subgrant recipients that expend $500,000 or more in a year in federal awards shall have a single or program-specific audit conducted for that year. The audit shall be performed in accordance with the federal OMB Circular A-133 and other applicable federal law. The contract for this agreement shall be identified in the Schedule of Federal Financial Assistance in the subject audit. The contract shall be identified as federal funds passed through the Florida Department of Law Enforcement and include the contract number, CFDA number, award amount, contract period, funds received and disbursed. When applicable, the subgrant recipient shall submit an annual financial audit that meets the requirements of § 11.45, Fla. Stat. , 'Definitions; duties; authorities; reports; rules."; § 215.97, Fla. Stat., "Florida Single Audit Act"; and Rules of the Auditor General, Chapter 10.550, "Local Governmental Entity Audits" and Chapter 10.650, "Florida Single Audit Act Audits Nonprofit and For-Profit Organizations.° b. A complete audit report that covers any portion of the effective dates of this agreement must be submitted within 30 days after its completion, but no later than nine (9) months after the audit period. In order to be complete, the submitted report shall include any management letters issued separately and management's written response to all findings, both audit report and management letter findings. Incomplete audit reports will not be accepted by the Department. c. The subgrant recipient shall have all audits completed by an Independent Public Accountant (IPA). The IPA shall be either a Certified Public Accountant or a Licensed Public Accountant. d. The subgrant recipient shall take appropriate corrective action within six (6) months of the issue date of the audit report in instances of noncompliance with federal laws and regulations. e. The subgrant recipient shall ensure that audit working papers are made available to the Department, or its designee, upon request for a period of three (3) years from the date the audit report is issued, unless extended in writing by the Department. f. Subgrant recipients that expend less than $500,000 in federal awards during a fiscal year are exempt from the audit requirements of OMB Circular A-133 for that fiscal year. In this case, written notification, which can be in the form of the °Certification of Audit Exemption' form, shall be provided to the Department by the Chief Financial Officer, or designee, that the subgrant recipient is exempt. This notice shall be provided to the Department no later than March 1 following the end of the fiscal year. g. If this agreement is closed out without an audit, the Department reserves the right to recover any disallowed costs identified in an audit completed after such closeout. h. A scanned copy of the completed audit reports or a link to the electronic audit report should be sent via email to criminaliustice(afdle.statefi.us or mailed to the following address: Florida Department of Law Enforcement Office of Criminal Justice Grants Post Office Box 1489 Tallahassee, Florida 32302-1489 19. Performance of Agreement Provisions In the event of default, non-compliance or violation of any provision of this agreement by the subgrant recipient, the subgrant recipient's consultants and suppliers, or both, the Department shall impose sanctions it deems appropriate including withholding payments and cancellation, termination, or suspension of the agreement in whole or in part. In such event, the Department shall notify the subgrant recipient of its decision thirty(30)days in advance of the effective date of such sanction. The subgrant recipient shall be paid only for those services satisfactorily performed prior to the effective date of such sanction. 5FY2015 JAG Standard Conditions Page 8 of 23 Rev. 09/2014 20. Commencement of Project a. If a project is not operational within 60 days of the original start date of the award period, the subgrant recipient must report by letter to the Department the steps taken to initiate the project,the reasons for delay, and the expected start date. b. If a project is not operational within 90 days of the original start date of the award period, the subgrant recipient must submit a second statement to the Department explaining the implementation delay. c. Upon receipt of the ninety (90) day letter, the Department shall determine if the reason for delay is justified or shall, at its discretion, unilaterally terminate this agreement and re- obligate subgrant funds to other Department approved projects. The Department, where warranted by extenuating circumstances, may extend the starting date of the project past the ninety(90)day period, but only by formal written adjustment to this agreement. 21. Excusable Delays a. Except with respect to defaults of consultants, the subgrant recipient shall not be in default by reason of any failure in performance of this agreement according to its terms (including any failure by the subgrant recipient to make progress in the execution of work hereunder which endangers such performance) if such failure arises out of causes beyond the control and without the fault or negligence of the subgrant recipient. Such causes include, but are not limited to, acts of God or of the public enemy, acts of the government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes, and unusually severe weather, but in every case, the failure to perform shall be beyond the control and without the fault or negligence of the subgrant recipient. b. If failure to perform is caused by failure of a consultant to perform or make progress, and if such failure arises out of causes beyond the control of subgrant recipient and consultant, and without fault or negligence of either of them, the subgrant recipient shall not be deemed in default, unless: (1) Supplies or services to be furnished by the consultant were obtainable from other sources, (2) The Department ordered the subgrant recipient in writing to procure such supplies or services from other sources, and (3) The subgrant recipient failed to reasonably comply with such order. c. Upon request of the subgrant recipient, the Department shall ascertain the facts and the extent of such failure, and if the Department determines that any failure to perform was occasioned by one or more said causes,the delivery schedule shall be revised accordingly. 22. Grant Adjustments a. Subgrant recipients must submit a grant adjustment through SIMON for major substantive changes such as changes in project activities or scope of the project, target populations, service providers, implementation schedules, project director, and designs or research plans set forth in the approved agreement and for any budget changes that affect a cost category that was not included in the original budget, Adjustments are also required when there will be a transfer of 10% or more of the total budget between budget categories, or there is an indirect cost rate category change. b. Subgrant recipients may transfer up to 10% of the total budget between current, approved budget categories without prior approval as long as the funds are transferred to an existing line item. c. Under no circumstances can transfers of funds increase the total budgeted award. SFY2015 JAG Standard Conditions Page 9 of 23 Rev. 09/2014 d. Requests for changes to the subgrant agreement must be electronically signed by the subgrant recipient or implementing agency's chief official or the chief official's designee. 23. Disputes and Appeals a. The Department shall make its decision in writing when responding to any disputes, disagreements, or questions of fact arising under this agreement and shall distribute its response to all concerned parties. The subgrant recipient shall proceed diligently with the performance of this agreement according to the Department's decision. b. If the subgrant recipient appeals the Department's decision, the appeal also shall be made in writing within twenty-one (21) calendar days to the Department's clerk (agency clerk). The subgrant recipients right to appeal the Department's decision is contained in§ 120, Fla. Stat., and in procedures set forth in Rule 28-106.104, Florida Administrative Code. Failure to appeal within this time frame constitutes a waiver of proceedings under§ 120, Fla. Stat. 24. Conferences and Inspection of Work Conferences may be held at the request of any party to this agreement. At any time, a representative of the Department,of the U.S. Department of Justice, or the Auditor General of the State of Florida, have the right of visiting the project site to monitor, inspect and assess work performed under this agreement. 25. Access to Records a. The Florida Department of Law Enforcement, the Auditor General of the State of Florida,the U.S. Department of Justice, the U.S. Comptroller General or any of their duly authorized representatives, shall have access to books, documents, papers and records of the subgrant recipient, implementing agency and contractors for the purpose of audit and examination according to the Financial Guide and the Common Rule. b. The Department reserves the right to unilaterally terminate this agreement if the subgrant recipient, implementing agency, or contractor refuses to allow public access to all documents, papers, letters, or other materials subject to provisions of§ 119, Fla. Stat., unless specifically exempted and/or made confidential by operation of§ 119, Fla. Stat., and made or received by the subgrant recipient or its contractor in conjunction with this agreement. c. The subgrant recipient will give the awarding agency or the General Accounting Office, through any authorized representative, access to and the right to examine all paper or electronic records related to the financial assistance. 26. Retention of Records The subgrant recipient shall maintain all records and documents for a minimum of five(5) years from the date of the final financial statement and be available for audit and public disclosure upon request of duly authorized persons. The subgrant recipient shall comply with State of Florida General Records Schedule GS1-SL for State and Local Government Agencies: http://dlis.dos.state.fl.us/barm/oenschedules/GS2-2008-Rev2010.odf 27. Personnel Changes Upon implementation of the project, in the event there is a change in Chief Officials for the Subgrant recipient or Implementing Agency or any contact information to include mailing address, phone number, email or title change, project staff must notify the SIMON help desk to update the organizational information in SIMON. If the project director changes, a grant adjustment must be entered in SIMON to reflect the change. 28. Background Check Whenever a background screening for employment or a background security check is required by law for employment, unless otherwise provided by law, the provisions of § 435, Fla. Stat. shall apply. SFY2015 JAG Standard Conditions Page 10 of 23 Rev. 09/2014 a. All positions in programs providing care to children, the developmentally disabled, or vulnerable adults for 15 hours or more per week; all permanent and temporary employee positions of the central abuse hotline; and all persons working under contract who have access to abuse records are deemed to be persons and positions of special trust or responsibility and require employment screening pursuant to §435, Fla. Stat., using the level 2 standards set forth in that chapter. b. All employees in positions designated by law as positions of trust or responsibility shall be required to undergo security background investigations as a condition of employment and continued employment. For the purposes of the subsection, security background investigations shall include, but not be limited to, employment history checks, fingerprinting for all purposes and checks in this subsection, statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, and federal criminal records checks through the Federal Bureau of Investigation, and may include local criminal records checks through local law enforcement agencies. (1) Any person who is required to undergo such a security background investigation and who refuses to cooperate in such investigation or refuses to submit fingerprints shall be disqualified for employment in such position or, if employed, shall be dismissed. (2) Such background investigations shall be conducted at the expense of the employing agency or employee. When fingerprinting is required, the fingerprints of the employee or applicant for employment shall be taken by the employing agency or by an authorized law enforcement officer and submitted to the Department of Law Enforcement for processing and forwarding,when requested by the employing agency, to the United States Department of Justice for processing. The employing agency shall reimburse the Department of Law Enforcement for any costs incurred by it in the processing of the fingerprints. 29. Drug Court Projects A Drug Court Project must comply with §397.334, Fla. Stat., "Treatment-Based Drug Court Programs.° 30. Overtime for Law Enforcement Personnel Prior to obligating funds from this award to support overtime by law enforcement officers,the U.S. Department of Justice encourages consultation with all allied components of the criminal justice system in the affected jurisdiction. The purpose of this consultation is to anticipate and plan for systemic impacts such as increased court dockets and the need for detention space. 31. Criminal Intelligence System a. The subgrant recipient agrees that any information technology system funded or supported by the Office of Justice Programs funds will comply with 28 C.F.R. Part 23, Criminal Intelligence Systems Operating Policies, if the Office of Justice Programs determines this regulation to be applicable. Should the Office of Justice Programs determine 28 C.F.R. Part 23 to be applicable, the Office of Justice Programs may, at its discretion, perform audits of the system, as per 28 C.F.R. 23.20(g). Should any violation of 28 C.F.R. Part 23 occur, the subgrant recipient may be fined as per 42 U.S.C. 3789g(c)-(d). The subgrant recipient may not satisfy such a fine with federal funds. b. The subgrantee understands and agrees that no awarded funds may be used to maintain or establish a computer network unless such network blocks the viewing, downloading, and exchanging of pornography. In doing so the subgrantee agrees the these restrictions will not limit the use of awarded funds necessary for any federal, state, tribal, or local law enforcement agency or any other entity carrying out criminal investigations, prosecutions, or adjudication activities. SFY2015 JAG Standard Conditions Page 11 of 23 Rev. 09/2014 32. Confidential Funds A signed certification that the project director or the head of the Implementing Agency has read, understands, and agrees to abide by all of the conditions for confidential funds as set forth in the effective edition of the Office of Justice Programs Financial Guide is required from all projects that are involved with confidential funds. The signed certification must be submitted at the time of grant application. 33. Civil Rights Compliance a. Federal laws prohibit recipients of financial assistance from discriminating on the basis of race, color, national origin, religion, sex, disability, or age in funded programs or activities. All subgrant recipients, implementing agencies, and contractors must comply with any applicable statutorily-imposed nondiscrimination requirements, which may include the Omnibus Crime Control and Safe Streets Act of 1968 (42 U.S.C. § 3789d); the Victims of Crime Act (42 U.S.C. § 10604(e)); The Juvenile Justice and Delinquency Prevention Act of 2002(42 U.S.C. § 5672(b)); the Civil Rights Act of 1964 (42 U.S.C. § 2000d); the Rehabilitation Act of 1973 (29 U.S.C. § 7 94); the Americans with Disabilities Act of 1990 (42 U.S.C. § 12131-34); the Education Amendments of 1972 (20 U.S.C. §§1681, 1683, 1685-86); the Age Discrimination Act of 1975 (42 U.S.C. §§ 6101-07); and Department of Justice Non-Discrimination Regulations 28 CFR Part 42; see Ex. Order 13279 (equal protection of the laws for faith- based and community organizations). b. FDLE does not discriminate on the basis of race, color, religion, national origin, sex, disability, or age in the delivery of services or benefits or in employment. The subgrant recipient must notify program participants and beneficiaries that it does not discriminate on the basis of race, color, national origin, religion, sex, disability, and age in the delivery of services or benefits or in employment practices. c. Subgrant recipients are responsible for ensuring that contractors, vendors, and agencies to whom they pass-through funds are in compliance with all Civil Rights requirements and that the contractors, vendors, and agencies are aware that they may file a discrimination complaint with the subgrant recipient,with FDLE, or with the Office for Civil Rights and how to do so. d. Equal Employment Opportunity Plans (1) A subgrant recipient or implementing agency must develop an EEO Plan if it has 50 or more employees and it has received any single award of $25,000 or more from the Department of Justice. The plan must be prepared using the on-line short form at www.oip.usdoi.00v/abput/ocr/eeoo comolv.htm, must be retained by the subgrant recipient or implementing agency, and must be available for review or audit. The organization must also submit an EEO Certification to FDLE. (2) If the subgrant recipient or implementing agency is required to prepare an EEO Plan and has received any single award of $500,000 or more from the Department of Justice, it must submit its plan to the Department of Justice for approval. A copy of the Department of Justice approval letter must be submitted to FDLE. The approval letter expires two years from the date of the letter. (3) A subgrant recipient or implementing agency is exempt from the EEO Plan requirement if it is has fewer than 50 employees or if it does not receive any single award of$25,000 or more from the Department of Justice or if it is a nonprofit organization, a medical or educational institution, or an Indian Tribe. If an organization is exempt from the EEO Plan requirement, it must submit an EEO Certification to FDLE. (4) The subgrant recipient and implementing agency acknowledge that failure to comply with EEO Requirements within 60 days of the project start date may result in suspension or termination of funding, until such time as it is in compliance. SFY2015 JAG Standard Conditions Page 12 of 23 Rev. 09/2014 e. In the event a federal or state court or federal or state administrative agency makes a finding of discrimination after a due process hearing on the grounds of race, color, religion, national origin, sex, or disability against a recipient of funds, the recipient will forward a copy of the finding to FDLE and to the Office for Civil Rights,Office of Justice Programs. f. In accordance with federal civil rights laws, the subgrant recipient shall not retaliate against individuals for taking action or participating in action to secure rights protected by these laws. g. Subgrant recipients must include comprehensive Civil Rights/Nondiscrimination Provisions in all contracts funded by the subgrant recipient. h. If the subgrant recipient or any of its employees, contractors, vendors,or program beneficiaries has a discrimination complaint,they may file a complaint with the subgrant recipient, with FDLE or with the Office for Civil Rights. Discrimination complaints may be submitted to FDLE at Office of the Inspector General, Post Office Box 1489,Tallahassee, Florida 32302-1489 or online at info@fdle.state.fl.u%, Discrimination complaints may also be submitted to the Office for Civil Rights, Office of Justice Programs, U.S. Department of Justice, 810 71h Street, Northwest,Washington, D.C.20531,or by phone at(202) 307-0690. The subgrant recipient must have procedures in place for responding to discrimination complaints that employees and clients,customers,and program participants file directly with the subgrant recipient. j. The subgrant recipient must have written policies or procedures in place for notifying program beneficiaries how to file complaints alleging discrimination by the subgrantee/implementing agency with FDLE or the OCR. k. Any discrimination complaints filed with FDLE will be reviewed by FDLE's Inspector General and referred to the Office for Civil Rights,the Florida Commission on Human Relations, or the Equal Employment Opportunity Commission, based on the nature of the complaint. I. Americans with Disabilities Act Subgrant recipients must comply with the requirements of the Americans with Disabilities Act (ADA), Public Law 101-336, which prohibits discrimination by public and private entities on the basis of disability and requires certain accommodations be made with regard to employment (Title I), state and local government services and transportation (Title II), public accommodations(Title III), and telecommunications(Title IV). m. Rehabilitation Act of 1973 (28 C.F.R. Part 42, Subpart G) If the subgrant recipient has 50 or more employees and receives DOJ funding of$25,000 or more,the subgrant recipient must take the following actions: (1) Adopt grievance procedures that incorporate due process standards and provide for the prompt and equitable resolution of complaints alleging a violation of the DOJ regulations implementing Section 504 of the Rehabilitation Act of 1973, found at 28 C.F.R. Part 42, Subpart G, which prohibit discrimination on the basis of a disability in employment practices and the delivery of services. (2) Designate a person to coordinate compliance with the prohibitions against disability discrimination contained in 28 C.F.R. Part 42, Subpart G. (3) Notify participants, beneficiaries, employees, applicants, and others that the subgrantee/implementing agency does not discriminate on the basis of disability. n. Limited English Proficiency(LEP) In accordance with Department of Justice Guidance pertaining to Title VI of the Civil Rights Act of 1964,42 U.S.C. §2000d, recipients of federal financial assistance must take reasonable steps to provide meaningful access to their programs and activities for persons with LEP. For more information on the civil rights responsibilities that recipients have in SFY2015 JAG Standard Conditions Page 13 of 23 Rev. 09/2014 providing language services to LEP individuals, please see the website at www.lep.gov. FDLE strongly encourages subgrant recipients to have a written LEP Language Access Plan. o. Title IX of the Education Amendments of 1972(28 C.F.R. Part 54) If the subgrant recipient operates an education program or activity, the subgrant recipient must take the following actions: (1) Adopt grievance procedures that provide for the prompt and equitable resolution of complaints alleging a violation of the DOJ regulations implementing Title IX of the Education Amendments of 1972, found at 28 C.F.R. Part 54, which prohibit discrimination on the basis of sex. (2) Designate a person to coordinate compliance with the prohibitions against sex discrimination contained in 28 C.F.R. Part 54. (3) Notify applicants for admission and employment, employees, students, parents, and others that the subgrantee/implementing agency does not discriminate on the basis of sex in its educational programs or activities. p. Equal Treatment for Faith Based Organizations The subgrant recipient agrees to comply with the applicable requirements of 28 C.F.R. Part 38, the Department of Justice regulation governing "Equal Treatment for Faith Based Organizations" (the "Equal Treatment Regulation"). The Equal Treatment Regulation provides in part that Department of Justice grant awards of direct funding may not be used to fund any inherently religious activities, such as worship, religious instruction, or proselytization. Recipients of direct grants may still engage in inherently religious activities, but such activities must be separate in time or place from the Department of Justice funded program, and participation in such activities by individuals receiving services from the grantee or a sub-grantee must be voluntary. The Equal Treatment Regulation also makes clear that organizations participating in programs directly funded by the Department of Justice are not permitted to discriminate in the provision of services on the basis of a beneficiarys religion. The subgrantee also understands and agrees that award funds may not be used to discriminate against or denigrate the religious or moral beliefs of students who participate in programs for which financial assistance is provided from the award, or the parent or legal guardian of such students. Notwithstanding any other special condition of this award, faith- based organizations may, in some circumstances, consider religion as a basis for employment. See www.oio.00v/about/ocr/eoual fbo.htm. 34. Immigration and Nationality Act No public funds will intentionally be awarded to any contractor who knowingly employs unauthorized alien workers, constituting a violation of the employment provisions contained in 8 U.S.C. Section 1324a(e), Section 274A(e) of the Immigration and Nationality Act (-INA"). The Department shall consider the employment by any contractor of unauthorized aliens a violation of Section 274A(e) of the INA. Such violation by the subgrant recipient of the employment provisions contained in Section 274A(e) of the INA shall be grounds for unilateral cancellation of this contract by the Department. 35. National Environmental Policy Act(NEPA) a. The subgrant recipient agrees to assist FDLE in complying with the NEPA, the National Historic Preservation Act, and other related federal environmental impact analyses requirements in the use of subgrant funds by the subgrant recipient. This applies to the following new activities whether or not they are being specifically funded with these subgrant funds. That is, it applies as long as the activity is being conducted by the subgrant recipient or any third party and the activity needs to be undertaken in order to use these subgrant funds, Accordingly, the subgrantee agrees to first determine if any of the following activities will be funded by the grant, prior to obligating funds for any of these purposes. If it is determined that any of the following activities will be funded by the grant, the grantee agrees to contact FDLE OCJG, SFY2015 JAG Standard Conditions Page 14 of 23 Rev. 09/2014 (1) New construction (2) Minor renovation or remodeling of a property either (a) listed on or eligible for listing on the National Register of Historic Places or (b) located within a 100-year flood plain; a wetland,or habitat for endangered species, or a property listed on or eligible for listing on the National Register of Historic Places; (3) A renovation, lease, or any other proposed use of a building or facility that will either (a) result in a change in its basic prior use or(b)significantly change its size; and (4) Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as an incidental component of a funded activity and (b) traditionally used, for example, in office, household, recreational, or educational environments. (5) Implementation of a program relating to clandestine methamphetamine laboratory operations, including the identification, seizure, or closure of clandestine methamphetamine laboratories. b. The subgrant recipient understands and agrees that complying with NEPA may require the preparation of an Environmental Assessment and/or an Environmental Impact Statement, as directed by the Bureau of Justice Assistance. The subgrant recipient further understands and agrees to the requirements for implementation of a Mitigation Plan, as detailed by the Department of Justice at www.bia.00v/Funding/neoa.html, for programs relating to methamphetamine laboratory operations. c. For any of a subgrant recipient's existing programs or activities that will be funded by these subgrants, the subgrant recipient, upon specific request from the Department and the U.S. Department of Justice, agrees to cooperate with the Department of Justice in any preparation by Department of Justice of a national or program environmental assessment of that funded program or activity. 36. Mitigation of Health, Safety and Environmental risks dealing with Clandestine Methamphetamine Laboratories If an award is made to support methamphetamine laboratory operations the subgrant recipient must comply with this condition, which provides for individual site environmental assessment/impact statements as required under the National Environmental Policy Act. a. General Requirement: The subgrant recipient agrees to comply with federal, state, and local environmental, health and safety laws and regulations applicable to the investigation and closure of clandestine methamphetamine laboratories and the removal and disposal of the chemicals, equipment, and wastes used in or resulting from the operation of these laboratories. The subgrant recipient also agrees to complete a Methamphetamine Mitigation Plan (MMP)that includes the nine protective measures or components required by BJA and submit the plan to FDLE's Office of Criminal Justice Grants. b. Specific Requirements: The subgrant recipient understands and agrees that any program or initiative involving the identification, seizure, or closure of clandestine methamphetamine laboratories can result in adverse health, safety and environmental impacts to (1) the law enforcement and other governmental personnel involved; (2) any residents, occupants, users, and neighbors of the site of a seized clandestine laboratory; (3) the seized laboratory site's immediate and surrounding environment of the site(s)where any remaining chemicals, equipment, and waste from a seized laboratory's operations are placed or come to rest. Therefore, the subgrant recipient further agrees that in order to avoid or mitigate the possible adverse health, safety and environmental impacts from any of clandestine methamphetamine operations funded under this award, it will (1) include the nine, below fisted protective measures or components; (2) provide for their adequate funding to include funding, as necessary, beyond that provided by this award; and (3) implement these protective measures directly throughout the life of the subgrant. In so doing, the subgrant SFY2015 JAG Standard Conditions Page 15 of 23 Rev. 09/2014 recipient understands that it may implement these protective measures directly through the use of its own resources and staff or may secure the qualified services of other agencies, contractor or other qualified third party. (1) Provide medical screening of personnel assigned or to be assigned by the subgrant recipient to the seizure or closure if of clandestine methamphetamine laboratories; (2) Provide Occupational Safety and Health Administration (OSHA) required initial and refresher training for law enforcement officials and other personnel assigned by the subgrant recipient to either the seizure or closure of clandestine methamphetamine laboratories; (3) As determined by their specific duties, equip personnel assigned to the project with OSHA required protective wear and other required safety equipment; (4) Assign properly trained personnel to prepare a comprehensive contamination report on each closed laboratory; (5) Employ qualified disposal contractors to remove all chemicals and associated glassware, equipment, and contaminated materials and wastes from the site(s) of each seized clandestine laboratory; (6) Dispose of the chemicals, equipment, and contaminated materials and wastes removed from the sites of seized laboratories at properly licensed disposal facilities or, when allowable, properly licensed recycling facilities; (7) Monitor the transport, disposal, and recycling components of subparagraphs 5 and 6 immediately above in order to ensure proper compliance; (8) Have in place and implement an inter-agency agreement or other form of commitment with a responsible State environmental agency that provides for that agency's (i) timely evaluation of the environmental conditions at and around the site of a closed clandestine laboratory and (li) coordination with the responsible party, property owner, or others to ensure that any residual contamination is remediated, if necessary, and in accordance with existing federal and state requirements;and (9) Have in place and implement a written agreement with the responsible state or local service agencies to properly respond to any minor, as defined by state law, at the site. This agreement must ensure immediate response by qualified personnel who can (i) respond to the potential health needs of any minor at the site: (ii) take that minor into protective custody unless the minor is criminally involved in the meth lab activities or is subject to arrest for other criminal violations; (Hi) ensure immediate medical testing for methamphetamine toxicity; and (iv) arrange for any follow-up medical tests, examinations, or health care made necessary as a result of methamphetamine toxicity 37. Non-Procurement, Debarment and Suspension The subgrant recipient agrees to comply with Executive Order 12549, Debarment and Suspension and 2 CFR 180,"OMB Guidelines To Agencies On Governmentwide Debarment And Suspension (Nonprocurement)"These procedures require the subgrant recipient to certify it shall not enter into any lower tiered covered transaction with a person who is debarred, suspended, declared ineligible or is voluntarily excluded from participating in this covered transaction, unless authorized by the Department. If the subgrant is$100,000 or more, the subgrant recipient and implementing agency certify that they and their principals: a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of federal benefits by a state or federal court, or voluntarily excluded from covered transactions by any federal department or agency; b. Have not within a three-year period preceding this application been convicted of or had a civil SFY2015 JAG Standard Conditions Page 16 of 23 Rev. 09/2014 judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public(federal, state,or local)transaction or contract under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state, or local) with commission of any of the offenses enumerated in paragraph (1)(b)of this certification; and d. Have not within a three-year period preceding this application had one or more public transactions(federal, state, or local)terminated for cause or default. 38. Federal Restrictions on Lobbying a. Each subgrant recipient agrees to comply with 28 CFR Part 69, "New Restrictions on Lobbying" and shall file the most current edition of the Certification And Disclosure Form, if applicable, with each submission that initiates consideration of such subgrant recipient for award of federal contract, grant, or cooperative agreement of$100,000 or more. b. This certification is a material representation of fact upon which reliance was placed when this agreement was made. Submission of this certification is a prerequisite to entering into this agreement subject to conditions and penalties imposed by 31 USC 1352. Any person who fails to file the required certification is subject to a civil penalty of not less than $10,000 and not more than$100,000 for each failure to file. c. As required by 31 USC 1352, and implemented at 28 CFR 69, for persons entering into a grant or cooperative agreement over $100,000, as defined at 28 CFR 69, the applicant certifies that: (1) No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the making of any federal grant, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment,or modification of any federal grantor cooperative agreement; (2) If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form - LLL, "Disclosure of Lobbying Activities,"in accordance with its instructions; (3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subgrants, contracts under grants and cooperative agreements, and subcontracts) and that all subgrant recipients shall certify and disclose accordingly. 39. State Restrictions on Lobbying In addition to the provisions contained in Item 38, above, the expenditure of funds for the purpose of lobbying the legislature or a state agency is prohibited under this contract. 40. Additional Restrictions on Lobbying The subgrant recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of the enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government, without the express prior written approval of the Office of Justice Programs. SFY2015 JAG Standard Conditions Page 17 of 23 Rev. 09/2014 41. "Pay—to—Stay" Funds from this award may not be used to operate a "pay-to-stay" program in any local jail. Furthermore, no funds may be given to local jails that operate "pay-to-stay" programs. "Local jail," as referenced in this condition, means an adult facility or detention center owned and/or operated by city, county, or municipality. It does not include juvenile detention centers. "Pay-to- stay" programs as referenced in this condition, means a program by which extraordinary services, amenities and/or accommodations, not otherwise available to the general inmate population, may be provided, based upon as offender's apparent ability to pay, such that disparate conditions of confinement are created for the same or similar offenders within a jurisdiction. 42. The Coastal Barrier Resources Act The subgrant recipient will comply and assure the compliance of all contractors with the provisions of the Coastal Barrier Resources Act (Pt. 97-348) dated October 19, 1982 (16 USC 3501 et seq.) which prohibits the expenditure of most new federal funds within the units of the Coastal Barrier Resources System. 43. Enhancement of Security If funds are used for enhancing security,the subgrant recipient agrees to: a. Have an adequate process to assess the impact of any enhancement of a school security measure that is undertaken on the incidence of crime in the geographic area where the enhancement is undertaken. b. Conduct such an assessment with respect to each such enhancement; and, submit to the Department the aforementioned assessment in its Final Program Report. 44. Environmental Protection Agency's(EPA)list of Violating Facilities The subgrant recipient assures that the facilities under its ownership, lease or supervision which shall be utilized in the accomplishment of the Program Purpose are not listed on the EPA's list of Violating Facilities and that it will notify the Department of the receipt of any communication from the Director of the EPA Office of Federal Activities indicating that a facility to be used in the project is under consideration for listing by the EPA. 45. Flood Disaster Protection Act The subgrant recipient will comply with Section 102(a) of the Flood Disaster Protection Act of 1973, Public Law 93-234, 87 Stat. 975, requiring that the purchase of flood insurance in communities where such insurance is available as a condition of the receipt of any federal financial assistance for construction or acquisition purposes for use in any area that has been identified as an area having special flood hazards. 46. National Historic Preservation Act It will assist the Department(if necessary)in assuring compliance with section 106 of the National Historic Preservation Act of 1966 (16 U.S.C. § 470), Ex. Order 11593 (identification and protection of historic properties), the Archeological and Historical Preservation Act of 1974 (16 U.S.C. §469 a-1 et seq.), and the National Environmental Policy Act of 1969 (42 U.S.C. §4321). 47. Human Research Subjects Subgrant recipient agrees to comply with the requirements of 28 C.F.R. part 46 and all Office of Justice Programs policies and procedures regarding the protection of human research subjects, including obtainment of Institutional Review Board approval, if appropriate, and subject informed consent. 48. Global Standards Package In order to promote information sharing and enable interoperability among disparate systems across the justice and public safety community, OJP requires the grantee to comply with DOJ's Global Justice Information Sharing Initiative (DOJ's Global) guidelines and recommendations for this particular grant. Grantee shall conform to the Global Standards Package (GSP) and all SFY2015 JAG Standard Conditions Page 18 of 23 Rev. 09/2014 constituent elements, where applicable, as described at: www.it.oiu.gov/qsp grantcondition. Grantee shall document planned approaches to information sharing and describe compliance to the GSP and appropriate privacy policy that protects shared information, or provide detailed justification for why an alternative approach is recommended. 49. Reporting, Data Collection and Evaluation The subgrant recipient agrees to comply with all reporting, data collection and evaluation requirements, as prescribed by the Bureau of Justice Assistance in the program guidance for the Justice Assistance Grant(JAG). Compliance with these requirements will be monitored by FDLE. 50. Privacy Certification The subgrant recipient agrees to comply with all confidentiality requirements of 42 U.S.C. section 3789g and 28 C.F.R. Part 22 that are applicable to collection, use, and revelation of data or information. Subgrant recipient further agrees, as a condition of grant approval, to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R. Part 22 and, in particular, section 22.23. 51. State Information Technology Point of Contact The subgrant recipient agrees to ensure that the State Information Technology Point of Contact receives written notification regarding any information technology project funded by this grant during the obligation and expenditures period. This is to facilitate communication among local and state governmental entities regarding various information technology projects being conducted with these grant funds. In addition, the subgrant recipient agrees to maintain an administrative file documenting the meeting of this requirement. For a list of State Information Technology Points of Contact, go to www.it.oip.gov/default.aspx?area=policyAndPractice&page=1046 52. Interstate Connectivity To avoid duplicating existing networks or IT systems in any initiatives funded by the Bureau of Justice Assistance for law enforcement information sharing systems which involve interstate connectivity between jurisdictions, such systems shall employ, to the extent possible, existing networks as the communication backbone to achieve interstate connectivity, unless the subgrant recipient can demonstrate to the satisfaction of the Bureau of Justice Assistance that this requirement would not be cost effective or would impair the functionality of an existing or proposed IT system. 53. Supplanting The subgrant recipient agrees that funds received under this award will not be used to supplant state or local funds, but will be used to increase the amounts of such funds that would, in the absence of federal funds, be made available for law enforcement activities. 54. Conflict of Interest The subgrant recipient and implementing agency will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain. 55. Uniform Relocation Assistance and Real Property Acquisitions Act The subgrant recipient will comply with the requirements of the Uniform Relocation Assistance and Real Property Acquisitions Act of 1970 (42 U.S.C. § 4601 et seq.), which govern the treatment of persons displaced as a result of federal and federally-assisted programs. 56. Limitations on Government Employees Financed by Federal Assistance The subgrant recipient will comply with requirements of 5 U.S.C. §§ 1501-08 and §§ 7324-28, which limit certain political activities of State or local government employees whose principal employment is in connection with an activity financed in whole or in part by federal assistance. SFY2015 JAG Standard Conditions Page 19 of 23 Rev. 09/2014 57. Additional Required Certifications Employees Working Solely on a Single Federal Award For any position that works 100% of its time on a single federal award, the employee must certify that 100% of his or her time was spent working on that federal award. This requirement applies to both full time and part time positions regardless of the percentage of the position's salary that is charged to the grant. The certification must be signed by both the employee and the employee's direct supervisor having firsthand knowledge of the work performed by the employee. The forms must be submitted semi-annually and may not be signed prior to the end of the reporting period. Certifications must be provided to cover the entire grant period. Sole Source If the project requires a purchase of services or equipment from a sole source, the subgrant recipient must complete the Sole Source Justification for Services and Equipment Form. This form must be submitted upon application if applicable and pre-approval must be obtained. If the cost is below$100,000,the form must be kept on file for review at monitoring. If the subgrantee is a state agency and the cost is at least $150,000, then the agency must submit a copy of the approval from the Department of Management Services(F.S.287.057(5)). ADP Justification The subgrant recipient must complete an Automated Data Processing (ADP) equipment and Software and Criminal Justice Information and Communication Systems Request for Approval form if the purchase of any ADP equipment is to be made. This form must be submitted upon application if applicable and pre-approval must be obtained. Confidential Funds Certificate For all projects involved with confidential funds the subgrant recipient must submit a confidential funds certificate. This certificate certifies the Project Director has read, understands, and agrees to abide by the provision in Chapter 8 of the Office of Justice Programs Financial Guide. This form must be submitted upon application if applicable. Sole Source, ADP Justification, Privacy Certification forms, and Confidential Funds certifications, must be signed by the subgrant recipient or implementing agency chief official or an individual with formal,written signature authority for the chief official. 58. Timesheets Timesheets must be kept for all project staff whose hours will be charged to the project. The tmesheets must be signed by the supervisor and clearly indicate hours spent on project activities. 59. Additional Documentation of Personnel for Department of Financial Services In accordance with Section 215.971, Florida Statutes, the Florida Department of Financial Services may require documentation validation that personnel services were performed on project-related activities in accordance with the contract agreement. 60. Reporting Potential Fraud,Waste,Abuse,and Similar Misconduct The subgrant recipient must promptly refer to the Florida Department of Law Enforcement, Office of Criminal Justice Grants any credible evidence that a principal, employee, agent, contractor, subcontractor, or other person has either 1) submitted a false claim for grant funds under the False Claims Act; or 2)committed a criminal or civil violation of laws pertaining to fraud,conflict of interest, bribery, gratuity, or similar misconduct involving grant funds. 61. Task Force Training Requirement The subgrant recipient agrees that within 120 days of award, each member of a law enforcement task force funded with these funds who is a task force commander, agency executive, task force officer, or other task force member of equivalent rank, will complete required online (internet- based) task force training. The training is provided free of charge online through BJA's Center for Task Force Integrity and Leadership (www.ctfii.orq). All current and new task force members are required to complete this training once during the life of the award, or once every four years if multiple awards include this requirement. This training addresses task force effectiveness as well SFY2015 JAG Standard Conditions Page 20 of 23 Rev. 09/2014 as other key issues including privacy and civil liberties/rights, task force performance measurement, personnel selection, and task force oversight and accountability. When FDLE award funds to support a task force, the subgrant recipient must compile and maintain a task force personnel roster along with course completion certificates. Additional information is available regarding this required training and access methods via BJA's web site and the Center for Task Force Integrity and Leadership(www.ctfii.orq). 62. Funds to Association of Community Organizations for Reform Now(ACORN)Unallowable Subgrant recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of any contract or subaward to either the Association of Community Organizations for Reform Now (ACORN) or its subsidiaries, without the express prior written approval of OJP. 63. High Risk Subgrant Recipients The subgrant recipient agrees to comply with any additional requirements that may be imposed during the grant performance period if the U.S. Department of Justice determines that the subgrant recipient is a high-risk grantee. Cf. 28 C.F.R. parts 66,70. 64. Text Messaging While Driving Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg. 51225 (October 1, 2009), and §316.305, F.S., the subgrant recipient is encouraged to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this subgrant and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease crashes caused by distracted drivers. 65. System for Award Management(SAM) The subgrant recipient must maintain current information in SAM until it submits the final financial report required under this award or receives the final payment, whichever is later. This requires that the subgrant recipient review and update the information at least annually after the initial registration, and more frequently if required by changes in its information or another award term. 66. Maximum Allowable Salary No portion of these federal grant funds shall be used towards any part of the annual cash compensation of any employee of the subgrant recipient whose total annual cash compensation exceeds 110% of the maximum salary payable to a member of the Federal government's Senior Executive Service at an agency with a Certified SES Performance Appraisal System for that year. (The salary table for SES employees is available at http://www.00m.gov/oca/pavrates/index.asp. A subgrant recipient may compensate an employee at a higher rate, provided the amount in excess of this compensation limitation is paid with non-federal (unds.). This limitation on compensation rates allowable under this award may be waived on an individual basis at the discretion of the OJP official indicated in the program announcement under which this award is made. 67. DNA Testing of Evidentiary Materials and Upload of DNA Profiles to a Database If JAG program funds will be used for DNA testing of evidentiary materials, any resulting eligible DNA profiles must be uploaded to the Combined DNA Index System (CODIS), by a government DNA lab with access to CODIS. No profiles generated with JAG funding may be entered into any other non-governmental DNA database without prior express written approval from BJA. For more information, refer to the NIJ FY 2012 DNA Backlog Reduction Program, available at https://www.ncirs.clov/pdffilesUnii/s1001062.pdf In addition, funds may not be used for purchase of DNA equipment and supplies when the resulting DNA profiles from such technology are not accepted for entry into CODIS (the National DNA Database operated by the FBI). SFY2015 JAG Standard Conditions Page 21 of 23 Rev. 09/2014 68. Interoperable Communications Guidance Subgrant recipients that are using funds to support emergency communications activities must comply with the current SAFECOM Guidance for Emergency Communication Grants, including provisions on technical standards that ensure and enhance interoperable communications. Emergency communications activities include the purchase of Interoperable Communications Equipment and technologies such as voice-over-internet protocol bridging or gateway devices, or equipment to support the build out of wireless broadband networks in the 700 MHz public safety band under the Federal Communications Commission(FCC)Waiver Order. SAFECOM guidance can be found at www.safecomproaram.gov/library/lists4ibrarv/DispForm.aspx71D=334. Subgrant recipients Grantees interested in developing a public safety broadband network in the 700 MHz band in their jurisdictions must adhere to the technical standards set forth in the FCC Waiver Order, or any succeeding FCC orders, rules, or regulations pertaining to broadband operations in the 700 MHz public safety band. The subgrant recipient shall also ensure projects support the Statewide Communication Interoperability Plan (SCIP) and are fully coordinated with the full-time Statewide Interoperability Coordinator (SWIC). If any future regulatory requirement (from the FCC or other governmental entity) results in a material technical or financial change in the project, the recipient should submit associated documentation, and other material, as applicable, for review by the SWIC to ensure coordination. Subgrant recipients must provide a listing of all communications equipment purchased with grant award funding (plus the quantity purchased of each item) to FDLE once items are procured during any periodic programmatic progress reports. 69. Ballistic-Resistant and Stab Resistant Body Armor Subgrant recipients that wish to purchase armor with JAG funds must certify that law enforcement agencies receiving vests have a written "mandatory wear" policy in effect. This policy must be in place for at least all uniformed officers before funding can be used by the agency for body armor. There are no requirements regarding the nature of the policy other than it being a mandatory wear policy for all uniformed officers while on duty. FAQs related to the mandatory wear policy and certifications can be found at www.bia.aov/Funding/JAGFAQ.pdf. JAG funds may be used to purchase armor for an agency, but may not be used as the 50% match for purposes of the Bulletproof Vest Partnership(BVP)program. Body armor purchased with JAG funds may be purchased at any threat level, make, or model from any distributor or manufacturer, as long as the vests have been tested and found to comply with applicable National Institute of Justice ballistic or stab standards and are listed on the NIJ Compliant Body Armor Model List (http://nij.gov). In addition, body armor purchased must be American-made. The latest NIJ standard information can be found at: www.niimov/tooics/technoloqWbody-armor/safetv-initiative.htm. 70. BJA or FDLE Sponsored Events The subgrant recipient agrees to participate in BJA-or FDLE-sponsored training events,technical assistance events, or conference held by FDLE or BJA or their designees, upon FDLE's or BJA's request. 71. Expenses Related to Conferences, Meetings,Trainings,and Other Events The subgrant recipient agrees to comply with all applicable laws, regulations, policies, and guidance (including specific cost limits, prior approval and reporting requirements, where applicable) governing the use of federal funds for expenses related to conferences, meetings, trainings, and other events, including the provision of food and/or beverages at such events, and costs of attendance at such events. Information on pertinent laws, regulations, policies, and guidance is available at http://ojp.00v/financialqu ide/Postaward Requirements/chapterl5page 1.htm 72. Environmental Requirements and Energy For subgrants in excess of $100,000, the subgrant recipient must comply with all applicable standards, orders, or requirements issued under section 306 of the Clean Air Act (42 U.S.C. SFY2015 JAG Standard Conditions Page 22 of 23 Rev. 09/2014 1857(h)), section 508 of the Clean Water Act (33 U.S.C. 1368), Executive Order 11738, and Environmental Protection Agency regulations (40 CFR part 15). The subgrant recipient must comply with mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act(Pub. L. 94-163,89 Stat. 871), if any. 73. Other Federal Funds The subgrantee agrees that if it currently has an open award of federal funds or if it receives an award of federal funds other than this award, and those awards have been, are being,or are to be used, in whole or in part, for one or more of the identical cost items for which funds are being provided under this award,the subgrantee will promptly notify, in writing the grant manager for this award, and, if so requested by OCJG seek a budget modification or change of project scope grant adjustment notice(GAN)to eliminate any inappropriate duplication of funding. 74. Monitoring The recipient agrees to comply with FOLE's grant monitoring guidelines, protocols, and procedures, and to cooperate with FDLE on all grant monitoring requests, including requests related to desk reviews, enhanced programmatic desk reviews, and /or site visits. The recipient agrees to provide FDLE all documentation necessary to complete monitoring of the award. Further, the recipient agrees to abide by reasonable deadlines set by FDLE for providing requested documents. Failure to cooperate with FDLE grant monitoring activities may result in sanctions affecting the recipient's award, including, but not limited to: withholding and/or other restrictions on the recipient's access to funds referral to the Office of the Inspector General for audit review, designation of the recipient as a FDLE High Risk grantee, or termination of an award(s). 75. Unmanned Aerial Vehicles The recipient agrees that awarded funds may not be expended on unmanned aircraft, unmanned aircraft systems, or aerial vehicles (US, UAS, or UAV) unless the BJA Director certifies that extraordinary and exigent circumstances exist, making them essential to the maintenance of public safety and good order. Additionally, any funding approved for this purpose would be subject to additional reporting,which would be stipulated by FDLE post award. SFY2015 JAG Standard Conditions Page 23 of 23 Rev. 09/2014 Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant- County-wide In witness whereof, the parties affirm they each have read and agree to the conditions set forth In this agreement, have read and understand the agreement in its entirety and have executed this agreement by their duty authorized officers on the date, month and year set out below. Corrections on this page,Including Strikeavers, whiteout,etc.are not acceptable. State of Florida Department of Law Enforcement • Office of Criminal Justice Grans Signature: (AI A iihi a flip 10 t t Typed Name and Title: CQ(�� Patrmp T.Herring,Bureau Chief Date: +4I /I5 Subgran!Recipient Authorizing Official of Governmental Unit (Commission Chairman,Mayor,or Designated Representative) Typed Name of Sub a/�tpi Monroe County 80CC Signature: -/ Typed Name and Title: Roman astesi, County Administrator Date: 1 Oh O i ltj Implementing Agency Official,Administrator or Designated Representative ��rrnnFFnnti Monroe County BOCC Typed Name of Imp 4 Signature: Typed Name and Title: Roma Gastesi, County Administrator Date: I0710I14 Application Ref# 2015-JAGC-2631 Section#6 Page 1 of 1 Contract -JAGC-MONR--- Rule Reference 11 D-9 006 OCJG-005(rev.October 2005)