FYE2012 to FYE2016 2nd Amendment 07/15/2015 AMY HEAVILIN, CPA
CLERK OF CIRCUIT COURT & COMPTROLLER
MONROE COUNTY,FLORIDA
Nral
DATE: August 18, 2015
TO: Bob Shillinger,
County Attorney
ATTN: Cynthia Hall
Assistant County Attorney _ .
FROM: Cheryl Robertson Executive Aide to the Clerk of Court & Comptroller U iiz t? //�ohe J h
At the July 15, 2015, Board of County Commissioner's meeting the Board granted approval and
authorized execution of Item S5 Second Amendment to the Audit Contract between Monroe County and
Cherry Bekaert LLP, the County's independent external auditing firm, exercising the option for a two-
- - year extension of the contract term, and increasing the contract amount by $10,000 for each of the two
years,to $296,000 per year.
Enclosed is a duplicate original of the above-mentioned for your handling. Should you have any
questions, please feel free to contact my office.
cc: County Attorney
Fina a(electronic copy)
File
500 Whitehead Street suite 101,PO Box 1980,Key West,FL 33090 Phone:305-295-3130 Fax:305-295-3663
3117 Overseas Highway,Marathon,FL 33050 Phone:305-289-6027 Fax:305-289-6025
88820 Overseas Highway,Plantation Key,FL 33070 Phone:852-7145 Fox:305-852-7146
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COUNTY OF MONROE
AUDIT CONTRACT
SECOND AMENDMENT
(EXERCISING OPTION TO EXTEND FOR TWO ADDITIONAL YEARS)
This is an amendment (Second Amendment) to the contract dated July 18, 2012 ("Audit
Contract") by and between the Board of County Commissioners of Monroe County, Florida
(hereinafter "County") and Cherry Bekaert L.L.P. (hereinafter "Auditor"), a Certified Public
Accountant limited liability partnership licensed to do business in the State of Florida
(collectively,the`Parties").
WHEREAS, on July 18, 2012, the parties entered into the Audit Contract covering the external
audit of the County's finances for fiscal years ending September 30, 2012, 2013 and 2014; and
WHEREAS, the Audit Contract contains an option to extend the Audit Contract for an additional
two (2) years; and
WHEREAS, an Audit Selection Committee convened pursuant to Section 218.391, Fla. Stat.,
composed of representatives of each of the constitutional officers and the County unanimously
voted to recommend extension of the Audit Contract; and
WHEREAS, the County wishes to exercise the option to extend the Audit Contract for two (2)
additional years; and
WHEREAS, the base fee in the Audit Contract as originally stated ($286,000.00 per audit) has
not increased since inception of the Audit Contract; and
WHEREAS, the Auditor has requested an increase in the fixed fee by $10,000.00 per fiscal year
for each of the remaining two fiscal years; and
WHEREAS, the County agrees to the price increase.
NOW, THEREFORE, in consideration of the mutual promises, benefits and covenants set forth
herein, the Parties agree as follows:
1. Under Section 3, TERMS OF ENGAGEMENT, a new paragraph 3.1 is added, to
read as follows:
3.1 This Agreement is hereby extended for two (2) additional years, until the
completion of the financial audit for the fiscal year ending September 30, 2016.
2. Under Section 4, COMPENSATION AND TERMS OF PAYMENT, a new
paragraph 4.1 is added,to read as follows:
4.1 For preparation of the audits covering fiscal years ending September 30,
2015 and September 30, 2016, the COUNTY shall pay to the AUDITOR a fixed
T°Amendment Cheery Bekaen L.L.P.
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fee for the annual audit of the COUNTY's financial statements of two hundred
ninety-six thousand and no cents ($296,000.00) for each of the two audits. This
fee is all-inclusive, and no charge for travel, telephone bills, copying or any other
related fees or expenses shall be billed. The hourly fees shown in Section 4 of the
Audit Contract, applicable to extra work requested by the COUNTY, remain
unchanged. Payment under this agreement is contingent upon annual
appropriation by the Monroe County Board of County Commissioners.
3. In all other respects, the terms and conditions of the Audit Contract dated July 18,
2012, and the First Amendment to the Audit Contract dated January 6, 2014 remain in full force
and effect.
IN WITNESS WHEREOF, the Parties hereto have caused this agreement to be executed on the
day and year first above written.
1
HEAVILIN, ClerkIN
BOARD OF COUNTY COMMISSIONERS
€t - [ � OF MONROE COUNTY, FLORIDA
Deputy Clerk Mayor/Chairperson
Witness: C Y BEKAERT, LLP
BY: 'fi attic t, Q• (t t By:
Partner
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