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FY2016-FY2018 07/15/2015
d i,-�� . g, tt CLERK OF CIRCUIT COURT & COMPTROLLER o . �m., , r, MONROE COUNTY,FLORIDA ls,N,46, - o• Loii1 1 A0 • , DATE: August 14, 201E TO: Don DeGraw, Director of Airports ATTIC• Beth Leto, Airport Business Manager FROM: Cheryl Robertson Executive Aide to the Clerk of Court& Comptroller iobeR/Sd4 At the July 15, 2015, Board of County Commissioner's meeting the Board granted approval and authorized execution of Items: C2 Lease Agreement for Marathon Aviation Associates, LLC dba Marathon General Aviation (MGA) to use parking spaces at the Florida Keys Marathon International Airport terminal parking lot. C3 Lease Concession Agreement with Enterprise Leasing Company of Florida, LLC to operate an automobile rental concession at the Florida Keys Marathon International Airport. C5 Lease renewal agreement with Susan Wallace DBA Jet Lag KW, LLC. C11 Professional Services Task Order 12/14-44 with Jacobs Project Management Co. for construction support services for drainage reconstruction at Key West International Airport (KWIA). C12 Law Enforcement and Security Services at Key West International Airport for 2015-2018. Enclosed is a duplicate originals executed on behalf of Monroe County,for your handling. Should you have any questions,please feel free to contact me. County Attorney Finance File 500 Whitehead Street Suite 101,PO Box 1980,Key West,FL 33040 Phone:305-295-3130 Fax:305-295-3663 3117 Overseas Highway,Marathon,FL 33050 Phone:305-289-6027 Fax:305-289-6025 88820 Overseas Highway,Plantation Key,FL 33070 Phone:852-7145 Fax:305-852-7146 CONTRACT FOR LAW ENFORCEMENT AND SECURITY SERVICES AT KEY WEST INTERNATIONAL AIRPORT Monroe County Sheriff's Office And Monroe County Board of County Commissioners THIS CONTRACT is entered into by and between the Monroe County Sheriff's Office (hereinafter referred to as"MCSO"or the"Sheriff')and the Board of County Commissioners of Monroe County(hereinafter referred to as the"County")on the 15th day of July 2015. 1-PURPOSE: The County has an obligation to provide law enforcement and security services for the protection of all who use Key West International Airport("KWIA"). The County and the Sheriff have agreed that MCSO will provide those services. This Contract states the terms of the agreement. 2-SCOPE OF SERVICES: A-Services: The Sheriff will assign a Director of Airport Security and certified law enforcement officers and non-sworn Airport Security Technicians("AST's")to KWIA to protect people and property and enforce the criminal law,traffic and parking regulations,and airport rules and regulations. The Director of Airport Security will manage and supervise Sheriff's personnel at KWIA and provide the services described herein. B-Staffing Levels: The Sheriff agrees to assign deputies and AST's to KWIA as set forth on Exhibit A(attached). If the County requires the assignment of additional personnel,the Sheriff will post the position internally when the County provides written notification that the non-tax revenues(or other funds)to fund the position have been secured. Additional personnel will be assigned to KWIA after completing the Sheriff's hiring process. 3-APPOINTMENT AND SELECTION: A. The Sheriff retains complete control over and responsibility for the appointment of his employees. B. The Director of Airports,or his designee, shall be consulted and be an integral part of the selection of personnel assigned to KWIA,however,MCSO must retain final authority regarding personnel selection. C. The Sheriff agrees to maintain Airport Security Technician(AST) fitness standards testing. The AST fitness standards shall only apply to individuals assigned to be Airport Security Technicians after October 20,2010. Upon consultation with the Director of Airports,the AST fitness standards shall be subject to modification or termination. 4-SHERIFF'S RESPONSIBILITIES FOR KWIA PERSONNEL: A. Employees assigned to work at KWIA shall remain the Sheriff's personnel. They shall be subject to all policies,rules,regulations,and discipline of the MCSO. B. The County will not conduct investigations into any alleged misconduct of Sheriff's personnel,but must promptly report such matters to the MCSO supervisor,MCSO Internal Affairs,or the Sheriff. Upon completion of the investigation into the alleged act of misconduct,the Director of Airports shall be informed of the outcome of the investigation. 5-PAYMENT FOR SERVICES: A. COST REIMBURSEMENT: The County shall,while this Contract is in effect reimburse the Sheriff the actual cost of each assigned employee's salary(at rates in effect as of the execution of this Contract, and including all future raises when effective),including all benefits,whether provided through the County or through MCSO,retirement contributions,social security and Medicare payments and any other sums.required by the federalor state government owed in connection with the payment of wages or benefits,salary incentive payments,professional liability and motor vehicle insurance premiums,a fully equipped patrol car,weapons,uniforms, citation and report forms and any and all other items furnished to deputies and AST's to perform their duties. The County remains responsible for the costs of health insurance,life insurance, and worker's compensation coverage as now or in the future provided to MCSO personnel. All vehicles paid for by the County will, at the end of their service life,be property of the County. B. ESTIMATED CONTRACT COST: The Estimated Contract Cost is an estimate of the cost of providing service for a 12 month period. The Estimated Contract.Cost for year one of this Contract(10/01/2015-09/30/2016)is the sum described on Exhibit A, attached and incorporated by reference herein. This sum is referred to as the "Contract Price". The Estimated Contract Cost assumes that the security requirements of the U.S. Transportation Security Administration("TSA")do not increase. If TSA issues any new Security Directives,or escalates the threat level,then the Estimated Contract Cost will not be adequate to fund this Contract. If the federal government notifies the County of elevated airport security requirements,then the County will give the Sheriff written notice of the new requirements and specify any additional staff or staff hours required. In the next billing cycle,the County will reimburse the Sheriff all costs, over and above budgeted costs,incurred as a result of federal action. C. PAYMENT PROCEDURE:The County will pay the Sheriff in(12)equal monthly installments,in advance, on the first day of the month. D. YEAR-END RECONCILLATION: At the end of each fiscal year,incurred costs will be reconciled with total payments made by the County. MCSO and County external auditors will determine the final balance. If incurred costs exceed total payments,the County will reimburse MCSO for the excess costs. If total payments exceed incurred costs,MCSO will reimburse the County for the excess payment no later than November 1, along with all year-end financial budget paperwork so that the County can complete their required year-end budget paperwork. E. MINIMUM STAFFING LEVELS:. The County recognizes that certified law enforcement officers and AST's require continued training throughout their careers. Every deputy assigned to KWIA must receive training identical to that is required by law and MCSO policy for all Sheriffs deputies. When a member of Sheriffs KWIA personnel is absent from KWIA due to training, sick leave,vacation,retirement,resignation, discipline,union business or other authorized leave, Sheriff will fill the post with additional staff where necessary as determined by the Director of Airport Security. The additional staff will be paid for by County. The County shall not be liable for overtime or special detail pay in excess of the amount approved in the attached budget without the prior authorization of the Airport Director or his superiors. Every reasonable effort shall be made by MCSO to schedule training and vacations to minimize absence from KWIA. 6-APPLICABLE LAW: A. This Contract shall be governed by and construed under the laws of the State of Florida. Venue for all actions hereunder shall be in Monroe County,Florida: B. The County and MCSO agree that they will comply with all relevant federal, state and county laws and regulations and specifically agree not to discriminate against any. person based on race,religion,gender,ethnicity,national origin,disability, or sexual preference. They agree to comply in all respects with the provisions of the federal Fair Labor Standards Act with regard to overtime pay and conditions of work. They acknowledge that certified law enforcement deputies are member of a collective bargaining unit represented by the Fraternal Order of Police,and agree to take no action contrary to the terms of any collective bargaining agreement C. The County and MCSO have and will maintain policies prohibiting sexual harassment. The County agrees to report any incident or complaint regarding sexual harassment on the part of any MCSO personnel to a MCSO supervisor,MCSO Internal Affairs,or the Sheriff 7-TERM: The term of this Contract begins October 1,2015 and ends September 30,2018. It will terminate early after thirty days written notice by MCSO to the County that MCSO's actual expenses have exceeded or can reasonably be expected to exceed the Estimated Contract Cost 8-FUTURE YEAR PRICING: A. County and MCSO will negotiate payment for the second and third years of this Contract in time sufficient for preparation of budgets and tax rolls. When agreement is reached,MCSO shall prepare and amended Exhibit A showing the agreed Estimated Contract Cost amounts and the County shall prepare an amendment to this agreement incorporating the amended Exhibit A. B, If the parties are unable to agree on payments for future years on a timely basis,then and in that event this Contract shall terminate on September 30t of the then current Contract period. IN WITNESS WHEREOF,the parties have set their hands and seal the day and year first above written. 7` " BOARD OF COUNTY COMMISSIONERS d •' :ti+?`. AMY HEAVILIN CLERK OF MONROE COUNTY,FLORIDA Is4 , , ,., li:. 2:eii•VMd,... . L.,;•:,,� , = ":; D" ..?ty Clerk Mayor Danny Kolhage ' O...,, N fN4, .. .. MONROE CO " S. I 'S OFFICE By: Ap ' ,dr MONROE COUN ERIFF'S OFFICE APPR ED . TO FORM: OE AEp' M FR ' t�A ICKJ.:McCULLAH __, - -. — cl PEDR :�qERG" -� . N GENERAL COUNSEL AT, DATE G dOir __:�::_. -- �°� Date O v, F L . m a� al Q m�• _ m on aD �. <C% ; rn N u� c 70 CO • fi.g-h,+-bisi- MONROE©OUNTY SHERIFFS OFFICE BUDGE!'=AIRPORT . 2 YEAR COMPARISON FOR FYE 2015 TO FYE 2018 . • ADOPTED PROPOSED • BUDGET BUDGET • DIFFERENCE -. FY2015 FY2818 +OR(-) . PERSONAL SERVICES • Headcount 28 28 a .. • ExOCUtire Salary Regular&darfes 1,393.943 1,420,518 26,575 Overtime 5;100 5,202 102 • • - Inoentive. 8,380 7,440 1,080 Employer MUMS 107,513 .• 109,837 • 2,123 • • Retinament Conlrthution . . 16.8,949 . •183,733 . 14,787 • . L.IM Insurance 1,742. . . 1,768 25'. Unemployment C OnlpeMatlOn . . • Total Personal Services1 � 1,7280 44.694. • OPERATING EXPEN8 B Er anses.OtherThan Salaries - Protesatanal Services 3,260 3,260 Other contrectu Services _ 15,000 15,000 10ee00na . . Travel 3 Per Dien 1,000 1,000 Coinmunkations(Telephones) .11,400 .11,400 - Postage 100. 100 - • - .-Transportation (Freight) Uglily.Se :Ices . • - Renfals • Insurance .. . 22,809 21.288 . • . . • . Repairs 8 Melntenance 37,000 . 37,000 (1,6Z1) Printing . . - - - .Office Suppllea_ 4,000 4,000 . . Operating Supp5es 49.283 49,283 . Sodas,Subs 8 Msinberatrlpe 1,500. •1,500 Training . .. 9,000 • 9,000 . . Tote(Operating •Expenses• 154,342 ' ..•-" 152,821 (1,521) . CAPRAL oimAY . • , . Other Buading Improvernergs . . - • AutomeldleplMachinery/Equip. 95,939_ . . . 83,959 . (31,980). Total Capital Outlay 95,939 63,959 (31.980) TOTAL 1 - . ..1.945,080 11193, COUNTY COST$:' . -Health tolerances 285,440 255,440 • • -Worker's Cornperieadon 84,040 99,301 12,281 • -County Allocation . Total Coun$y Ereeames -. 349,480 381,741 . .12,281 TOTAL BUDGET .- 2,283.367 2,306,621. • • • .23,454 _ - . -. -- 1.035' • c/2. ci1S