07/15/2015 RegularMINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
Regular Meeting
Board of County Commissioners
Wednesday, July 15, 2015
Key West, Florida
A regular meeting of the Monroe County Board of County Commissioners convened at 9:00 a.m.
at the Harvey Government Center. Present and answering to roll call were Commissioner
Heather Carruthers, Commissioner Sylvia Murphy, Commissioner George Neugent,
Commissioner David Rice and Mayor Danny Kolhage. Also present at the meeting were
Roman Gastesi, County Administrator; Bob Shillinger, County Attorney; Amy Heavilin, County
Clerk; Cheryl Robertson, Deputy Clerk; county staff and members of the general public.
ADDITIONS, CORRECTIONS, DELETIONS
Item Al Motion was made by Commissioner Neugent and seconded by Commissioner
Murphy granting approval of the additions, corrections and deletions to the
agenda. Motion carried unanimously. A copy of the approved changes are
attached at the end of these minutes for reference. Prior to the approval of Item
Al, Commissioner Carruthers requested that Kelvin Wilson's Staff Report follow
his agenda item at 2 p.m.
PRESENTATION OF AWARDS
Item B 1 Mayor's Proclamation recognizing the 25th Anniversary of the Americans with
Disabilities Act. Mary Vandenbrook accepted the award on behalf of Florida
Keys Council with People of Disabilities and addressed the audience.
Item B2 Presentation of Years of Service Award for 10 years of service to Monroe County
to Helen Garcia, Administrative Assistant, Social Services Department. Sheryl
Graham from Social Services and Commissioner Carruthers expressed their
appreciation for Helen's dedication and devotion.
BULK APPROVALS
Commissioer Rice addressed the audience regarding the Rules of Bulk Approval's items.
Motion was made by Commissioner Rice and seconded by Commissioner Carruthers granting
approval of the following bulk items. Motion passed unanimously.
Item C1 Board granted approval of a pricing schedule for AT &T Switched Ethernet
Service under AT &T Contract ID No. ASE253JOBM referencing Master Service
Agreement 20101222- 0258UA for MPLS Ethernet network services at 19
locations throughout Monroe County and at QTS, our datacenter, in Doral, FL. at
a total cost of $360,720 for a 36 -month term and approval to authorize the County
Administrator, or his designee, to execute additional documents in furtherance of
this agreement on behalf of Monroe County.
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BOARD OF COUNTY COMMISSIONERS
Item C2 Board granted approval of a Lease Agreement for Marathon Aviation Associates,
LLC dba Marathon General Aviation (MGA) to use parking spaces at the Florida
Keys Marathon International Airport terminal parking lot.
Item C3 Board granted approval of a Lease Concession Agreement with Enterprise
Leasing Company of Florida, LLC to operate an automobile rental concession at
the Florida Keys Marathon International Airport.
Item C4 Board granted approval to reject all bids and authorization to re -bid the New
Storage Hangars at Florida Keys Marathon International Airport.
Item C5 Board granted approval of a lease renewal agreement with Susan Wallace DBA
Jet Lag KW, LLC.
Item C6 Board granted approval to issue a bid solicitation for Parking Lot Management
Services at Key West International Airport (KWIA).
Item C7 Board granted approval of an amendment to the Management Agreement for
Parking Lot management at Key West International Airport.
Item C8 Board granted approval to issue a bid solicitation for Airport Fence Repair
Services at the Key West International Airport (KWIA).
Item C9 Board granted approval to reject all bids and authorization to re -bid the Key West
Airport Customs Facility Phase II renovations.
Item C10 Board granted approval of bid award and contract with Charley Toppino & Sons,
Inc. (Toppino's) for drainage reconstruction at Key West International Airport
(KWIA).
Item C12 Board granted approval of contract for Law Enforcement and Security Services at
Key West International Airport for 2015 -2018.
Item C13 Board adopted the following approval of various resolutions for the transfer of
funds and resolutions for the receipt of unanticipated revenue. The said
resolutions are incorporated herein by reference:
• Resolution #160 -2015 Receipt Of Unanticipated Funds For Fund 501
• Resolution #161 -2015 Receipt Of Unanticipated Funds For Fund 158
• Resolution #162 -2015 Transfer Of Funds For Fund 001
• Resolution #163 -2015 Receipt Of Unanticipated Funds For Fund 158
• Resolution #164 -2015 Receipt Of Unanticipated Funds For Fund 158
• Resolution #165 -2015 Receipt Of Unanticipated Funds For Fund 001
• Resolution #166 -2015 Receipt Of Unanticipated Funds For Fund 158
• Resolution #167 -2015 Receipt of Unanticipated Funds for Fund 158
• Resolution #168 -2015 Receipt of Unanticipated Funds for Fund 125
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MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
• Resolution #169 -2015 Receipt of Unanticipated Funds for Fund 125
• Resolution #170 -2015 Transfer of Funds for Fund 502
• Resolution #171 -2015 Transfer of Funds for Fund 304
• Resolution #172 -2015 Transfer of Funds for Fund 304
• Resolution #173 -2015 Receipt of Unanticipated Funds for Fund 158
• Resolution #174 -2015 Transfer of Funds for Fund 102
• Resolution #175 -2015 Receipt of Unanticipated Funds for Fund 130
Item C14 Board granted approval of a Second Renewal and Amendment 1 to Agreement to
the existing contract with Keys Security Inc. for an amount not to exceed $60,000
per year at the rate of $16.00 per hour for Security Patrols and Services in the
Duck Key Security District.
Item C15 Board granted approval to accept proposal for renewal from Ace Property and
Casualty Insurance Company through Arthur J. Gallagher for Airport Liability
Insurance at a cost of $33,749.16, with staff signing the necessary forms.
Item C16 Board granted approval negotiate 'a contract with Worxtime for assistance with
reporting requirements under IRS Section 6055 and 6056 (Form 1095 -C) for a
term of one (1) year for the 2015 calendar year with staff signing the necessary
forms and agreement.
Item C17 Board granted approval of a Resolution authorizing agents of Animal Control
Contractors to enforce Chapter 4, Monroe County Code, and Chapter 828, Florida
Statutes, and to issue citations for violations of the Monroe County Code
including requiring appearance for disposition in County Court.
RESOLUTION #176 -2015 IS INCORPORATED HEREIN BY
REFERENCE
Item C18 Board granted approval of a Resolution to adopt tentative Residential Solid Waste
Collection, Disposal, and Recycling rates for Fiscal Year 2016.
RESOLUTION #177 -2015 INCORPORATED HEREIN BY
REFERENCE
Item C19 Board granted approval of a Resolution to adopt tentative solid waste collection,
disposal, and recycling rates for commercial waste generators for Fiscal Year
2016.
RESOLUTION #178 -2015 INCORPORATED HEREIN BY
REFERENCE
Item C20 Board granted approval to increase the contract amount from $45,000 /year
to$100,000 /year with Master Mechanical Services, Inc. for the central air
conditioning maintenance and repair for the Upper Keys Facilities.
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OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
Item C21 Board granted approval of the First Amendment Agreement to add four (4)
locations with Stockton Maintenance Group, Inc., for "Janitorial Services —
Marathon ". The new locations are the Marathon Supervisor of Elections,
Marathon Senior Center, Marathon Tax Collector, and Marathon Clerk of Courts.
Item C22 Board granted approval to award bid and enter into contract with Cook's Direct,
Inc. for the project "Kitchen Equipment — Stock Island Jail ".
Item C23 Board granted approval of Resolution amending Resolution 100 -2014, regarding
bonus [financial incentive] program for Monroe County Fire Rescue billing
contract employees, to clarify the baseline collection time period.
RESOLUTION 9182 -2015 INCORPORATED HEREIN BY
I � 7 - WITJW14M
Item C26 Board granted approval to execute an Agreement between the District Board of
Trustees of Florida Keys Community College (FKCC) and Monroe County Board
of County Commissioners (BOCC) concerning Emergency Medical Service
(EMS) practical training for the period July 1, 2015 and ending June 30, 2020.
Item C27 Board granted approval of an agreement with the State of Florida, Division of
Emergency Management concerning an Emergency Management Base Grant
(Contract# 16- BG- 83- 11 -54 -0 1 -044) in the amount of $105,806, fully grant
funded and no county match; and authorization for the County Administrator to
execute any other required documentation in relation to the application process.
Item C28 Board granted approval of an Emergency Management Performance Grant FY16
Federally Funded Subgrant Agreement 16 -FG- - 11 -54 -01 -111 in the amount of
$66,477.00, fully grant funded and no county match, and authorization for the
County Administrator to execute any other required documentation in relation to
the application process.
Item C29 Board granted issuance (renewal) of a Class A Certificate of Public Convenience
and Necessity (COPCN) to National Health Transport, Inc. for the operation of an
ALS inter - facility transport ambulance service for the period August 17, 2015
through August 16, 2017.
Item C30 Board granted approval of Amendment #003 of the Home Care for the Elderly
(HCE) Contract #KH 1472 between the Alliance for Aging, Inc. (AAA) and
Monroe County Board of County Commissioners/Monroe County Social Services
to extend the contract period an additional 90 days, which will make the contract
period end date 9/30/15 instead of 6/30/15. The original start date of the contract
remains 7/1/2014.
Item C31 Board granted approval of Amendment #003 of the Community Care for the
Elderly (CCE) Contract #KC 1471 between the Alliance for Aging, Inc. (AAA)
and Monroe County Board of County Commissioners /Monroe County Social
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OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
Services to extend the contract period an additional 90 days, which will make the
contract period end date 9/30/15 instead of 6/30/15. The original start date of the
contract remains 7/1/2014.
Item C32 Board granted approval of Amendment #005 of the Alzheimer's Disease Initiative
(ADI) Program Contract #KZ 1497 between the Alliance for Aging, Inc. (AAA)
and Monroe County Board of County Commissioners /Monroe County Social
Services to extend the contract period an additional 90 days, which will make the
contract period end 9/30/15 instead of 6/30/15. The original start date of the
contract remains 7/1/2014.
Item C33 Board granted approval to award bid, waive minor mathematical irregularities,
and approve a contract with Douglas N. Higgins, Inc. for construction of the Lake
Surprise Estates (Key Largo) Roadway and Drainage Improvements project. The
project is funded entirely by the one cent infrastructure sales tax fund.
Item C34 Board granted approval of task order with RS &H, Inc. for construction
engineering and inspection services (CEI) for Lake Surprise Estates (Key Largo)
Roadway and Drainage Improvements project. This task order is being awarded
under the RS &H, Inc. contract for construction engineering and inspection
services for the Monroe County Roadway and Drainage Improvement project in
the maximum not to exceed amount of $264,322.64.
Item C35 Board granted approval of task order with HDR Engineering, Inc. for professional
services for the Card Sound Toll Authority Long Range Business Plan
Development. The task order is being awarded under the On Call contract for
Professional Services.
Item C36 Board granted approval of Amendment 2 to Task Order with Stantec Consulting
Services, Inc. for Construction Engineering and Inspection (CEI) services for US
1 Bayside Shared Use Path project in Key Largo.
Item C37 Board granted approval of receipt of monthly report on change orders reviewed
by the County Administrator's Office.
Item C38 Board granted a ratification to the contract with Maverick United Elevator for the
Emergency Elevator Repairs and Modernization agreement at the Monroe County
Detention Facility. This project is funded by the one -cent infrastructure tax.
Item C39 Board granted approval to advertise a request for proposals for improved cooling
in the Information Technology Closets in the Marathon Regional service center.
Item C40 Board granted approval of a Lease Agreement with the School Board of Monroe
County (School Board) for lease of school board property for purposes of
constructing a Monroe County Library/ School Board Adult Education joint use
facility.
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OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
Item C41 Board granted approval to seek bid proposal price clarification from and enter into
a contract with HB Hoffman, LLC for the replacement of the chiller unit at the
Medical Examiner's office located at 56633 Overseas Hwy., Crawl Key.
Item C42 Board granted approval of a contract with D L Porter Constructors, Inc. for the
construction of the Key West Light Station Renovations. Project Funded by the
Tourist Development Council and the One Cent Infrastructure Sales Tax.
Item C43 Board granted approval of a Resolution providing support for the Higgs Beach
Sand Nourishment Project, requesting funding from the FDEP, and affirming the
County's ability to provide a local match in funding.
RESOLUTION 179 -2015 INCORPORATED HEREIN BY
REFERENCE
Item C44 Board granted approval of the selected consultant, Advanced Planning
Consultants LLC., and contract for Loss of Water Plan and Functional Exercise
consulting services agreement; fully grant funded and no county match required.
Item C45 Board granted approval of a task order with EAC Consulting, Inc. for engineering
design and permitting services for the Key Largo I Roadway and Drainage
Improvements project. This task order is being awarded under the On Call
contract for Professional Services in the maximum not to exceed amount of
$299,931.00.
Item C46 Board granted approval of Third Amendment to Employment Agreement between
Monroe County and Carol Schreck to provide for additional temporary duties and
compensation related to the Affordable Housing Advisory Committee and
authorization for County Administrator to execute agreement on behalf of the
County.
Item C47 Board granted approval of a First Amendment to the Agreement with Pedro
Falcon Electrical Contracts for the construction of the Crawl Key Fire Training
Facility.
Item C48 Board granted approval of Change Order #1 to the contract with Coastal Gunite
Construction Company for the No Name Key Bridge Repair Project to increase
the contract amount by $691,345 for increased scope of work.
TOURIST DEVELOPMENT COUNCIL
Item E1 Board granted approval of a three (3) year agreement with FloridaKeys.com to
provide professional website services which includes consulting and technological
advice relating to the Tourist Development Council (TDC) website.
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OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
PLANNING AND ENVIRONMENTAL, BUILDING AND CODE COMPLIANCE
DEPARTMENTS -BULK APPROVALS
Item K1 Board granted approval of refund to All Star Air Solutions LLC for fees paid on a
permit issued on 5/7/15 in the amount of $171.00.
Item K2 Board granted approval of refund to All Keys Construction Inc. for fees paid on a
permit issued on 10/1/2014 in the amount of $70.30.
Item K3 Board granted approval of refund to Ismael Del Rosario for fees paid on a permit
issued on 511115, in the amount of $213.91.
Item K4 Board granted approval of refund to Falcon Electrical Contractor Inc. for fees
paid on a permit issued on 10/8/14, in the amount of $558.82.
Item K5 Board granted approval of an Inter -Local Agreement (ILA) between Monroe
County and the Village of Islamorada (City) reimbursing the City in an amount up
to $25,000 from Boating Improvement Funds (BIF) for costs to be incurred by the
City during FY' 16 for regulatory buoy maintenance.
Item K6 Board granted approval of an Inter -Local Agreement (ILA) between Monroe
County and the City of Key Colony Beach (City) reimbursing the City in an
amount up to $5,896 from Boating Improvement Funds (BIF) for costs to be
incurred by the City during FY' 16 for regulatory buoy and signage replacement.
Item K7 Board granted approval of Amendment No.1 to the Inter -Local Agreement (ILA)
between Monroe County and the City of Marathon (City), extending the ILA
through June 30, 2016 to allow additional time for the City to acquire required
permits and complete construction of a public kayak launch facility and submit
required project completion documentation to the County as set forth in the ILA.
Item K8 Board granted approval of an Agreement with the Florida Department of
Environmental Protection allowing Monroe County to perform habitat restoration
within Dagny Johnson Key Largo Hammock Botanical State Park as mitigation
for construction of the Key Largo Wastewater Treatment District wastewater
treatment Plant.
Item K9 Board granted approval of first amendment to contract with Metric Engineering,
Inc. for the project management of a habitat restoration project within Dagny
Johnson Key Largo Botanical State Park.
Item K10 Board granted approval, pursuant to Section 163.3184(4)(e)l., F.S., and as
requested by the applicants, for the Director of Planning & Environmental
Resources to send a letter to the State Land Planning Agency requesting an
extension of time to adopt the Future Land Use Map amendments transmitted to
the State Land Planning Agency on December 10, 2014 via Resolution 374 -2014
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OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
(two parcels on Key Largo) and Resolution 375 -2014 (for four parcels on
Rockland Key and one parcel on Big Coppitt).
Item K11 Board granted approval to advertise a Public Hearing to consider an amendment
to Section 6 -108 of the Monroe County Code amending the process for the refund
of fees paid for permits related to Chapter 6 "Buildings and Construction" of the
Monroe County Code.
MONROE COUNTY HOUSING AUTHORITY
Item O1 Board granted approval of a Resolution of the Board of County Commissioners
of Monroe County, Florida approving a revision to the Monroe County State
Housing Initiative Partnership Program (SHIP) Local Housing Assistance Plan
(LHAP), Homebuyer Assistance Strategy, to extend the date allowing for
assumptions of existing SHIP Homeownership Mortgages; and Providing for an
effective date.
RESOLUTION 180 -2015 IS IN INCORPORATED HEREIN BY
REFERENCE
COMMISSIONERS' ITEMS
Item P1 Board granted approval of Mayor Kolhage's appointment of Matt Anderson to the
Climate Change Advisory Committee (CCAC), replacing D. A. Aldridge who
resigned, 03/05/15.
Item P2 Board granted approval of Mayor Kolhage's appointment of Steve Wainstead to
the Climate Change Advisory Committee (CCAC), replacing Don Riggs who
resigned, 06/05/14.
Item P3 Board granted approval of Commissioner Neugent's appointment of Shirley Gun
to the Climate Change Advisory Committee with term expiring October 1, 2015.
Item P7 Board granted approval of Commissioner Murphy's reappointment of Veronica
"Ronnie" Harris to the Tourist Development Council Board. Her appointment
will expire August 1, 2019.
COUNTY CLERK
Item Q2 Board granted official approval of June 20th, 2015 BOCC Meeting Minutes.
Item Q3 Board granted approval of the BOCC Warrants (Including Payroll) for the month
of June, 2015.
• A/P and Grant Warrants #711323- 712479
• Payroll Warrants #79557 -79714
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OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
• Payroll Vouchers
W /Comp Warrants
001- General Fund
101 - Fine & Forfeiture
102- Road/Bridges
115 - TDC
116 - TDC
117- TDC
118- TDC
119 -TDC
120- TDC
121- TDC
125 - Grant Fund
130 - Impact Fees/Roadways
141 - Fire /Ambulance
144 - Upper Keys Health Care
147 - Unincorporated Service
148- Planning Building
149 - Municipal Policing
150 - E911 Enhancement Fund
152- Duck Key Security
153- Local Housing Assistance
157- Boating Improvement Fund
158- Miscellaneous Special Revenue
Fund
3,070,544.56
3,603,491.55
164,538.76
430,726.04
1,484,157.14
1,427,293.71
89,294.59
199,359.81
92,488.97
99,115.23
679,801.30
62,786.47
666,978.90
3,409.93
115,399.83
421,551.24
521,972.66
37,893.97
5,312.05
59,039.70
176,752.42
35,569.98
Page 9 of 26
#3054881- 3055856
#18403 -18543
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
160- Environmental Restoration
20,391.93
162- Law Enforcement Trust -600
-
163- Court Facilities
6,455.06
164- Drug Facilities Fees
1,366.25
166- Marathon Municipal Service
1,565.00
168- Bay Point Wastewater MSTU
307.05
169 -Big Coppitt Wastewater
325.66
170- Key Largo Wastewater
450.87
171 -Stock Island Wastewater
292.42
172 - Cudjoe- Sugarloaf MSTU
-
175-
1,675.62
176 -Duck Key MSTU
-
180 - Building Funds
363,072.17
207- 2003 Revenue Bonds
8,765.08
304- 1 Cent Infrastructure
782,715.10
308- Infrastructure Sales Tax Revenue
Bond
227.96
310- Big Coppitt Wastewater
11,951.42
311 -Duck Key Wastewater
362.81
312- Cudjoe Regional WW Project
10,019,029.70
314- Series 2014 Revenue Bonds
57,942.02
401- Card Sound Bridge
167,928.58
403- Marathon Airport
100,029.05
404 -Key West Int'1 Airport
379,579.72
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OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
406 -PFC & Operating Restrictions 74,326.71
414 -MDS Solid Waste 1,522,369.92
501- Worker's Compensation 1 ,413,593.83
502 -Group Insurance Fund 1,152,236.04
503 -Risk Management Fund 130,992.32
504- Fleet Management Fund 136,131,76
610 - Fire /EMS LOSAP Trust Fund 150.00
TOTAL SPENT IN JUNE, 2015 $29,801,672.86
Item Q4 Board granted approval to surplus various department assets.
Item Q5 Board granted approval of all FKAA Invoices for the Fiscal Year (to include
salaries), relating to the Cudjoe Regional Wastewater System Project. The
Invoices under $50,000.00 are being submitted for approval.
Item Q6 Board granted approval of all FKAA invoices for the fiscal year (to include
salaries), relating to the Cudjoe Regional Wastewater System Project. The
Invoices $50,000.00 and over are being submitted for approval.
Item Q8 Board granted approval of Tourist Development Council expenditures for the
month of June, 2015.
COUNTY ADMINISTRATOR
Item R2 Board granted approval of Agreement with Statewide Guardian Ad Litem Office
for reimbursement of Case Coordinator Services to provide funding for Case
Coordinator position, for time period July, 2015 through June 30, 2016 (State
FY2016).
Item R4 Board granted approval of a six -month no cost time extension for EPA Grant X7-
OOD26914-0 entitled Florida Keys Citizen Water Quality Monitoring, Education
and Canal Restoration Effort to extend the time from July 31, 2015 to January 31,
2016.
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OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
tem R5 Board granted approval to reject proposals and re- advertise a Request for
Proposals for removing an existing ineffective weed barrier system and installing
a new air curtain system at the mouth of Canal #266 located between Baileys
Lane and Witters Lane in Doctor's Arm Big Pine Key; demolishing portions of an
effective weed barrier and installing new air curtain system at the mouth of Canal
#287 located between Atlantis Drive and Hollerich Drive in Big Pine Key; and
providing a 2 -year period of operations and maintenance of both systems.
Item R6 Board granted approval of revision to Amendment No. 3 to the contract with
AMEC Foster Wheeler Environment and Infrastructure, Inc. in order to clear
up inconsistencies in attachments. This amendment attaches corrected exhibit
dates, and corrects scrivener's errors at no cost to the County.
Item R12 Board granted approval of First Amendment extending contract with Capitol
Group, Inc. (Robert Reyes) for an additional year for continuing strategic
governmental consulting services on behalf of Monroe County in the
legislative and executive branches of State Government.
Item R13 Board approved the Transmittal of the Fiscal Year 2016 Proposed Budget.
Item R14 Board granted approval of Amendment No. 8 to the Selection of Canal
Demonstration Projects contract with AMEC Foster Wheeler Environment &
Infrastructure, Inc. dated May 15, 2013, providing a no cost extension of time to
provide public outreach services as provided under EPA Grant OOD26914 for
Canal Outreach services.
Item R15 Board granted Announcement and Public Notice that the Monroe County
RESTORE Act Multi -Year Implementation Plan (MYIP) is available for
public review and comment on the Monroe County website at
www.monroeco
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Item S2 Board granted approval of Sixth Amendment to the Proplaza LLC, Lease
Agreement extending the lease for office space for the County Attorney's Office
for three (3) years to expire August 31, 2018.
Item S5 Board granted approval of the Second Amendment to the Audit Contract
between Monroe County and Cherry Bekaert LLP, the County's independent
external auditing firm, exercising the option for a two- year extension of the
contract term, and increasing the contract amount by $10,000 for each of the two
years, to $296,000 per year.
Item S6 Board granted approval of the Unity of Title which consolidates Monroe County's
seven parcels into a single lot with one legal description. This is the County
owned property to be used for the Plantation Key Courthouse and Detention
Facility.
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OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
Item S7 Board granted approval of a resolution adopting a new Table of Organization for
County government, authorizing the interpretation of the County Code, existing
ordinances, resolutions, policies, and contracts to reflect that new Table of
Organization, and directing staff to prepare updated ordinances, resolutions, and
policies to reflect that Table of Organization.
RESOLUTION 181 -2015 IS INCORPORATED HEREIN BY REFERENCE
Item S8 Board granted approval of a settlement agreement in code cases CE12070097
regarding property 193 Lorelane Place, Key Largo and CE13110090 regarding
property 24 Sunset Road, Key Largo; case number AP- 14 -2 -P between Monroe
County and Nemer Ahmad and Paradise Key Largo, Inc. and authorization for the
County Attorney's Office to execute on behalf of the Board.
Item S 12 Board granted approval of a settlement agreement in code case
CE08080180 between Monroe County and Bluewater Key RV Ownership Park
Property Owners Association regarding the lots located at 2950 Overseas
Highway, Saddlebunch Key.
TAX COLLECTOR
Item D1 Tax Collector, Danise Henriquez, addressed the Board and requested approval of
the recap of the 2014 Tax Roll and the list of errors and insolvencies for the 2014
Tax Roll and approval to extend the 2014 Tax Roll and the bills be mailed prior to
completion of the Value Adjustment Board. Motion to approve was made by
Commissioner Neugent accepting the Tax Collector's Report and the extension of
the Tax Roll and seconded by Commissioer Rice; motion passed unanimously.
Item D2 Tax Collector, Danise Henriquez, addressed the Board and provided an update of
the Tourist Development Audit and Enforcement Departmant.
THE BOARD OF COUNTY COMMISSIONERS ADJOURNED FOR THE
FIRE AND AMBULANCE DISTRICT I BOARD OF GOVERNOR'S
BOARD MEETING
FIRE & AMBULANCE DISTRICT I BOARD OF GOVERNORS
Present answering to the Roll Call was Mayor Danny Kolhage, Commissioner
David Rice, Councilwoman Kate Scott, Vice Mayor Clark Snow, and
Chairman/Commisioner George Neugent. Mayor Norm Anderson was absent.
Item H1 Report was given by County Fire Chief J. Callahan
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OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
Item H2 Mayor Kolhage moved for approval and seconded by Commissioner Neugent of
resolution amending Resolution 114 -2014, regarding bonus [financial incentive]
program for Monroe County Fire Rescue billing contract employees, to clarify the
baseline collection time period. Motion approved unanimously.
RESOLUTION #183 -2015 IS INCORPORATED HEREIN BY
REFERENCE
Item H3 Motion was made by Commissioner Rice and seconded by Vice Mayor Clark
Snow to award the annual lump sum bonus to the Billing Supervisor and the
Billing Specialist in the amount of 10% of each employee's unloaded base salary.
This bonus is based upon an average collection rate of 46.09% for air and ground
ambulance charges for the initial evaluation period from May 1, 2014 to April 30,
2015, as compared to the previous vendor's Baseline Collection Rate of 33.70 %.
In accordance with the resolutions authorizing this bonus, this is to be paid in the
amount of one percent (1.0 %) of the employee's unloaded base salary, up to a
maximum increase of ten percent (10 %) of the Baseline Collection Rate, which
will translate to a maximum bonus of ten percent (10 %). After discussion, motion
was approved unanimously.
THE FIRE & AMBULANCE DISTRICT 1 BOARD OF GOVERNORS
ADJOURNED AND THE BOARD OF COUNTY COMMISSIOER'S
MEETING RECONVENED.
MISCELLANEOUS BULK APPROVALS
Item C11 Motion was made by Commissioner Carruthers and seconded by Commissioner
Neugent for approval of Professional Services Task Order 12/14 -44 with Jacobs
Project Management Co. for construction support services for drainage
reconstruction at Key West International Airport (KWIA). Motion approved
unanimously.
COMMISSIONERS' ITEMS
Item P4 The Board discussed Commissioner Neugent's item concerning approval of Keys
AHEC requesting assistance from the Board of County Commissioners for its
Monroe County School Health Primary Care Program. Michael Cunningham,
CEO of Florida Keys AHEC and School Superintendent Mark Porter addressed
the Board concerning funding for its Monroe County School Health Primary Care
Program. Mr. Cunningham requested the ability to move HSAB funds from the
CHAMP fund ( our children health assessment medical program) to this Health
Primary Care Program and also for the Board of County Commissioer to assit
with the short fall of an additional $20,000. The School Board is intending to
provide $50,000. Discussion among the Board members. Commissioner Neugent
moved to allow the transfer of those funds from the dedicated source it is at now
to the program that is supported here and seconded by Commissioner Murphy.
The motion does not cover the short fall; it is a stand -alone motion.
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BOARD OF COUNTY COMMISSIONERS
Roll Call vote was taken by the Clerk with the following results:
Commissioner Carruthers
YES
Commissioner Murphy
YES
Commissioner Neugent
YES
Commissioner Rice
YES
Mayor Kolhage
YES
Motion carried.
PROJECT MANAGEMENT
Item I1 President Nate Ritter presented the Commercial Green Building Certification by
the Florida Green Building Coalition for the construction of the Stock Island Fire
Station on Maloney Avenue Stock Island.
COUNTY ADMINISTRATOR
Item R7 Rhonda Haag provided a brief update followed by Erin Deady's presentation
about the Community Star Rating System of the Sustainability Action Plan.
Monroe County has recently been rated as a 3- Star Sustainable Community in
Florida, only 1 of 3 Communities in the State that have been certified. A plaque
from the Star Organization was presented to Monroe County for the 3 Star Rating.
Item R3 A plaque was presented of the White House Climate Action Champion Letter to
Monroe County as a Climate Action Champion for the County's participation
with the SE Florida Compact in driving local climate action to help build a
sustainable and resilient future.
ENGINEERING
Item J1 Judy Clarke, Senior Director of Engineering Services/Roads, addressed the Board
regarding revising Monroe County Code (MCC) Chapter 19 to allow ground
cover on the County's right -of -way and providing for a landscaping permit to be
issued with conditions as previously directed by the Board and approval to
advertise a public hearing to consider adoption of an Ordinance of Amending
Chapter 19- Roads and Bridges of the MCC. Discussions and concerns pertaining
to utilities and the effects of an ordinance county wide as well as existing
violations that have existed for a number of years in landscaping. Christine
Limbert- Barrows, Assistant County Attorney, explained the liability aspect of this
issue. Commissioner Carruthers moved item for approval which was seconded by
Commissioner Neugent to advertise for a public hearing. Unanimously approved.
Mr. Bill Hunter, represented, Sugarloaf Shores Property Owner's Association,
addressed the Board as a public speaker.
Page 15 of 26
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
COUNTY ADMINISTRATOR
Item R8 Rhonda Haag and Wendy Blondin provided an update to the Board and a power
point presentation of the Canal Demonstration Program in general, including but
not limited to the proposed 7 1 demonstration pumping project in Eden Pines on
Big Pine Key. Discussion as to long term solutions and the estimates of these
projects. Roman Gastesi; County Administrator, Bob Shillinger; County
Attorney, and Cynthia Hall; Assistant County Attorney addressed the Board. No
official action was taken pending the report from the Water Quality Protection
Program due by next meeting in September.
The following public speakers addressed the Board; Michael Maurer and Alfred
& Elizabeth Haeberer representing Eden Pines Colony.
COUNTY ATTORNEY
Item S 14 County Attorney Bob Shillinger and John Campbell addressed the Board for
approval of resolution accepting a full and final settlement of all claims against
BP and others resulting from the Deep -water Horizon Spill, authorizing the
execution and delivery of a general release and other necessary documents, and
providing an immediately effective date, in the case In re Oil Spill ( "Deep -water
Horizon "), Case No. MDL 2179 (Eastern District Louisiana). Motion was made
by Commissioner Rice to approve the item and seconded by Commissioner
Carruthers. Motion passed unanimously.
RESOLUTION #159 -2015 IS INCORPORATED HEREIN BY
REFERENCE
CLOSED SESSION
Item M1 Bob Shillinger; County Attorney, announced an Attorney - Client Closed Session
in the matter of Laudicina et al. v. Florida Keys Aqueduct Authority and Dep't of
Environmental Protection and Monroe County, Florida DOAH Case No. 15 -1233.
The persons attending the meeting were the County Commissioners, County
Administrator Roman Gastesi, County Attorney Bob Shillinger, Assistant County
Attorney Cynthia Hall, Assistant County Attorney Derek Howard, and a certified
court reporter.
County Attorney Bob Shillinger placed his legal binding statement on the record.
Mayor Pro Tern Carruthers declared the open meeting closed and returned to the
open session.
Page 16 of 26
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
WASTEWATER ISSUES
Item NI Kevin Wilson, Assistant County Administrator, addressed the Board regarding
approval of BOCC policy statement for provision of sewer connections in the
Cudjoe Regional System at County expense. Commissioner Rice moved and
Commissioner Carruthers seconded to direct Kevin Wilson and staff to work out
the details and come back next meeting with alternatives that fits the county
needs. Unanimously passed.
The following public speakers addressed the Board; Rudy Krause and Frank
Moore.
Item N2 Kevin Wilson, Assistant County Administrator, addressed the Board for approval
to execute Amendment 6 with Government Services Group, Inc. (GSG) for the
development and administration of the Non -Ad valorem Assessment program for
No Name Key and Middle/Big Torch and 35 expanded parcels within Cudjoe
Regional Wastewater Assessment. This amendment also delays task 1 -7 outlined
in Amendment 5 for the Stock Island 2 Service area. The funding for the
additional services will come from the wastewater assessments. Commissioner
Carruthers moved for approval and seconded by Commissioner Rice.
Unanimously approved.
The following public speaker addressed the Board; Anne Press.
Item N3 Kevin Wilson, Assistant County Administrator, addressed the Board for Approval
of an interlocal agreement (ILA) between the Board of County Commissioners
and the Florida Keys Aqueduct Authority for the East/West Long Key wastewater
project. This project will be funded by the assessment revenue, the infrastructure
sales tax. The ILA established the basis for the reimbursement. Commissioner
Rice moved for approval and Commissioner Murphy seconded the motion.
Unanimously approved.
STAFF REPORT
Item F5 Kevin Wilson, Director of Public Works & Engineering/Assistant County
Administrator, provided a summary of the Cudjoe Wastewater finances to the
Board. Doug Sposito, Project Manager, gave a presentation and update on two of
the projects one on Higgs Beach and the other on Bernstein Park.
Page 17 of 26
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
COMMISSIONERS' ITEMS
Item P5 Board Discusses Commissioner Neugent's item concerning direction regarding
the County adopting an ordinance making possession of small amounts of
Marijuana a civil infraction. Catherine Vogel; State Attorney, Bob Shillinger;
County Attorney discussed options. Commissioner Neugent moved to direct
legal to come back and gives us direction how to pursue this beyond given
direction to look into this. Commissioners Carruthers seconded the motion.
Unanimously approved.
The following public speaker addressed the Board; Judy Martinez.
REPRESENTATIVE HOLLY RASCHEIN - UPDATE
Item U1 State representative provided an update from Tallahassee and answered questions
posed by the Mayor.
PUBLIC HEARINGS
Item T1 A Public Hearing was held to consider an Ordinance amending Section 2-
347(e)(5) of the Monroe County Code to provide an exemption to competitive
bidding procedures for certain insurance policies and coverage's. This public
hearing is to be heard with the item on this meeting agenda to consider approval
of multiple revisions to the County's Purchasing Policy, including revisions to
Chapter 11 which are contingent on the Board's adoption of this ordinance.
Christine Limbert- Barrows, Assistant County Attorney, addressed the Board. Mr.
Weber was available for any questions. Motion for approval was made by
Commissioner Murphy and seconded by Commissioner Neugent to adopt the
following Ordinance. Unanimously approved.
ORDINANCE #015 -2015 IS INCORPORATED HEREIN BY
REFERENCE
Item T2 A Public Hearing was held to consider an ordinance authorizing the Code
Compliance Special Magistrate to hear all requests for reductions in code
compliance liens and act on the Board's behalf in considering such liens. A
Motion was made by Commissioner Murphy and seconded by Commissioner
Neugent granting approval of item. Unanimously Approved.
ORDINANCE #016 -2015 IS INCORPORATED HEREIN BY
REFERENCE
Item T3 A Public Hearing was held to adopt the Final Assessment Resolution (FAR)
describing the method of assessment for properties in the East/West Long Key,
No Name Key, Middle /Big Torch and 35 expanded parcels within the Cudjoe
Regional Wastewater Service area. A Motion to approve was made by
Page 18 of 26
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
Commissioner Murphy and seconded by Commissioner Carruthers. Unanimously
Approved.
The following public spearker addressed the Board; Anne Press.
RESOLUTION #185 -2015 IS INCORPORATED HEREIN BY
REFERENCE
Item T4 Christine Hurley, Assistant County Administrator, addressed the Board during a
Public Hearing to consider approval of an ordinance by the Monroe County Board
of County Commissioners amending Monroe County Section 122 -2(c); rules for
interpreting flood hazard area, providing for the inclusion of County policy
implementation and removal of the requirement of guiding documents adopted by
resolution. (Legislative proceeding). A Motion to approve was made by
Commissioner Murphy and seconded by Commissioner Rice.
Roll Call vote was taken by the Clerk with the following results:
Commissioner Carruthers
NO
Commissioner Murphy
NO
Commissioner Neugent
NO
Commissioner Rice
NO
Mayor Kolhage
NO
Motion Failed.
Item T5 A Public Hearing was held to consider approval of a resolution transmitting to the
State Land Planning Agency an ordinance by the Monroe County Board of
County Commissioners amending the Monroe County 2010 Comprehensive Plan,
adopting the 10- Year Water Supply Plan Update to be consistent with the South
Florida Water Management District Lower East Coast Water Supply Plan Update
of 2013. (Legislative Proceeding). A Motion to approve was made by
Commissioner Neugent and seconded by Commissioner Murphy to approve the
following Resoluton. Unanimously approved.
RESOLUTION #186 -2015 IS INCORPORATED HEREIN BY
REFERENCE
STAFF REPORT
Item F1 Airports, Director Don Degraw presented power point on Noise Insulation
Overview explaining the requirements, the history, and the implementation plan.
Page 19 of 26
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
COUNTY ADMINISTRATOR
Item R16 Lisa Tennyson and Dr. Gueverra, representing Florida Keys Community College,
addressed the Board for approval of Resolution in support of HR 2923, The
Maritime and Energy Workforce Technical Training Enhancement Act of 2015,
and in support of the Florida Keys Community College as a recipient of grant
funding that may result from passage of this Act to implement workforce training
programming and to establish itself as a "Center of Excellence" in Maritime and
Energy Workforce Training at the college; and direction to the County's federal
lobbyists to advocate for the legislation. A Motion to approve was made by
Commissioner Murphy and seconded by Commissioner Rice. Unanimously
approved.
RESOLUTION #187 -2015 IS IS INCORPORATED HEREIN BY
REFERENCE
MISCELLANEOUS BULK APPROVALS
Item C24 The Board discussed a resolution revising Resolution 152 -2009, dispensing with
the requirement that property owners produce a Monroe County driver's license
in order to qualify for a fee waiver for trauma scene and critical care interfacility
flights; removing the reference to an external billing company; removing the
requirement to present the write -offs to the Board of County Commissioners;
setting an effective date; and directing the clerk to send a copy of the Resolution
to the Monroe County Sheriff. Discussions and Concerns about sticker
distribution. Chief Callahan addressed the Board. A Motion to approve the item
as amended with the deletion of the language as follows "removing the
requirement to present the write -offs to the Board of County Commissioners" was
made by Commissioner Murphy and seconded by Commissioner Carruthers.
Unanimously approved as amended.
RESOLUTION #188 -2015 IS INCORPORATION HEREIN BY
REFERENCE
Item C25 Mayor Kolhage moved for approval and second by Commissioner Rice to award
the annual lump sum bonus to the Billing Supervisor and the Billing Specialist in
the amount of 10% of each employee's unloaded base salary. This bonus is based
upon an average collection rate'of 46.09% for air and ground ambulance charges
for the initial evaluation period from May 1, 2014 to April 30, 2015, as compared
to the previous vendor's Baseline Collection Rate of 33.70 %. In accordance with
the resolutions authorizing this bonus, this is to be paid in the amount of one
percent (1.0 %) of the employee's unloaded base salary, up to a maximum increase
of ten percent (10 %) of the Baseline Collection Rate, which will translate to a
maximum bonus of ten percent (10 %). Unanimously approved.
Page 20 of 26
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
TOURIST DEVELOPMENT COUNCIL
Item E2 The announcement was made of one vacant position on the Tourist Development
Council District IV Advisory Committee for one "At Large" Appointment.
STAFF REPORTS
Item F6 Growth Management, Christine Hurley, Assistant County Administrator
passed on providing a report.
Item F7 Intergovernmental Affairs, Lisa Tennyson provided an update and summary of
the most recent legislative session and lobbist efforts. State Representative Holly
Raschein also updated the Board on the most current state issues.
Item F2 Budget & Finance, Director Tina Boan No Report
Item F3 Emergency Services, Director Jim Callihan No Report
Item F4 Employee Services, Teresa Aguiar No Report
Item F8 Information Technology, Bob Ward No Report
PLANNING AND ENVIRONMENTAL, BUILDING AND CODE COMPLIANCE
DEPARTMENTS —BULK APPROVALS
Item K12 The Board discussed approval to advertise a Public Hearing to consider an
amendment to Section 6 -100 of the Monroe County Code clarifying when permits
are required and the applicability of permits for chickee huts. A Motion was
made by Commissioner Murphy and seconded by Commissioner Rice granting
approval of the item. Unanimously approved.
Item K13 The Board discussed approval of an agreement between Florida State University
( "FSU ") and the Monroe County Board of County Commissioners (`BOCC ") for
professional services to be performed by FSU — Florida Conflict Resolution
Consortium Center facilitators at up to eight (8) meetings of the Monroe County
Affordable Housing Advisory Committee ( "AHAC "). A Motion to approve was
made by Commissioner Murphy and seconded by Commissioner Neugent
granting approval of the item.
Roll Call vote was taken by the Clerk with the following results:
Commissioners Carruthers
YES
Commissioners Murphy
YES
Commissioners Neugent
NO
Commissioners Rice
YES
Mayor Kolhage
YES
Motion Carried.
Page 21 of 26
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
Item K14 The Board discussed adoption of a Resolution assigning additional duties to the
Affordable Housing Advisory Committee based on BOCC direction and
recommendations in the Workforce Housing Stakeholder Assessment Report
according to Section 7- 201(c) of the Monroe County Code. A Motion was made
by Commissioner Murphy moved to approve the item and seconded by
Commissioner Rice.
All Roll Call vote was taken by the Clerk with the following results:
Commissioners Carruthers Yes
Commissioner Murphy Yes
Commissioners Neugent No
Commissioners Rice Yes
Mayor Kolhage Yes
Motion Carried.
RESOLUTION #189 -2015 IS INCORPORATED HEREIN BY
REFERENCE
Item K15 The Board discussed a request by 5312 3rd Avenue, LLC, for an adjustment from
three (3) to two (2) units in the number of affordable housing units required to be
provided pursuant to the inclusionary housing requirements in Section 130- 161(b)
of the Monroe County Code for the redevelopment of five dwelling units on
property located at 5312 3rd Avenue, Stock Island, having Real Estate Numbers
00126710.000000, 00126720.000000 and 00126730.000000. A Motion was made
by Commissioner Rice approving the item and seconded by Commissioner
Neugent. Unanimously approved.
RESOLUTION #190 -2015 IS INCORPORATED HEREIN BY
REFERENCE
PLANNING AND ENVIRONMENTAL, BUILDING AND CODE COMPLIANCE
DEPARTMENTS
Item L1 Rich Jones, Marine Resources, and the Board discussed a recommendation from
the Marine and Port Advisory Committee (MPAC) to the Board of County
Commissioners (BOCC) to consider development of a public waterfront park,
providing non - motorized vessel access, at the quarry site on the bayside of US 1
at mile marker 56.5 on Grassy Key, and consideration of utilizing the Parks and
Recreation Committee for further evaluaton of the proposed project.
Commissioner Rice moved and Commissioner Carruthers seconded that we
cautiously proceed to develop information and bring it back to the Board once we
have some cost figures and the requirements;follow through on current plan that is
in place to discuss with the Marathon City Council. Unanimously approved. A
second motion was made by Commissioer Rice that when information is brought
Page 22 of 26
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
back to the Board, that maps of existing facilities be included. Commissioner
Murphy seconded that motion. The motion passed unanimously.
COMMISSIONERS' ITEMS
Item P6 Mayte Santamaria, Senior Director of Planning & Environmental Resource, and
Kevin Wilson, Assistant County Administrator, addressed the Board for direction
to prepare an ordinance amending Chapter 19, Section 19 -1. Abandonment of
rights of way, to allow partial abandonment of rights of way where safety and
design standards are met. A Motion was made by Commissioner Rice and
seconded by Commissioner Carruthers for staff to prepare a proposed ordinance
and bring back to the Board for reconsideration.
Roll Call vote was taken by the Clerk with the following results:
Commissioner Carruthers
YES
Commissioner Murphy
NO
Commissioner Neugent
YES
Commissioner Rice
YES
Mayor Kolhage
YES
Motion Carried.
COUNTY CLERK
Item Q 1 Report provided by Amy Heavilin, County Clerk.
Amy Heavilin expressed congratulations to Lindsey Ballard in her new role while
formally introducing Cheryl Murphy- Robertson in her current role.
COUNTY ADMINISTRATOR
Item RI Roman Gastei, County Administrator, provided a printed report to the Board.
Item R9 The Board discussed Amendment No. 4 to the Contract with AMEC Foster
Wheeler Environment and Infrastructure, Inc. for the Engineering Design,
Permitting, Field Assessments, Project Management and Engineering Support
Services for the Canal Demonstration Projects to increase the scope of
services at Canal #266 Doctor's Arm Big Pine Key and extend the duration and
budget for overall project administration support of canal installations from July
15, 2015 to December 31, 2015. The total Amendment No. 4 cost is not to exceed
$69,583.50. After discussion, a Motion was made Commissioner Murphy and
seconded by Commissioner Rice for approval of Amendment No. 4.
Unanimously approved.
Page 23 of 26
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
Item R10 The Board discussed approval to enter into Agreements with four homeowners
referenced below for a temporary grant of easement and right of entry for use of
their properties during construction of the two canal water quality improvement
demonstration projects for air curtains on Big Pine Key and for a culvert on
Geiger Key. The Air Curtain projects also include an easement for access for
maintenance that will run with the land in perpetuity. A Motion was made by
Commissioner Murphy and seconded by Commissioner Rice granting approval of
the item. Unanimously approved.
Item R11 The Board discussed approval to enter into an amendment to the contract with
JND Thomas Company, Inc. for removal of organic muck material from Canal
#266 and Canal #290 on Big Pine Key to authorize operational hours from
8:00a.m. to 6:00p.m.Monday through Saturday. A Motion was made by
Commissioner Rice and seconded by Commissioner Murphy granting approval of
the item. Unanimously approved.
Item R17 The Board discussed approval for a no -cost time extension to the contract with
Erin L. Deady, P.A. for the development of the GreenKeys Climate and
Sustainability Plan. A Motion was made by Commissioner Rice and second by
Commissioner Murphy for approval of the item. Unanimously approved.
COUNTY ATTORNEY
Item S 1 County Attorney Bob Shillinger will submit a written report in order save some
time. He also reported that there will be an Ethics Training tomorrow in this
room or live in Marathon. Those who are unable to attend, a disc can be
provided.
Item S3 Commissioner Neugent moved for approval of the revised Purchasing Policies
and Procedures Manual. This item is to be heard with the advertised 3 P.M. Public
Hearing on this agenda to consider an ordinance amending Sec. 2- 347(e)(5) of
the Monroe County Code. Revisions to Chapter 11 of the County's Purchasing
Policy are among the proposed revisions in this item which are contingent upon
the Board's adoption of the ordinance that is the subject of that public hearing.
Commissioner Rice seconded the motion. Clerk has some concerns with the
recommended changes being made; this is premature. Clerk would encourage the
county staff to work with the Clerk in advance for these type of recommendations.
This will impact the work flow of my staff. We are in the beginning stage of
upgrading our financial system. Clerk is requesting three areas where stricken
from the policy to be temporary left in place to work through those issues and to
maybe bring back at later date. Laura Deloach -Hartle addressed the Board.
Mayor Kolhage requested to postpone till our next meeting July 27 to meet with
Clerk and County Staff to come up with a solution. A Motion was made to
postponed by Commissioner Nuegent and seconded by Commissioner Rice.
Christine Limbert- Barrows addressed the Board requesting that we approve the
Page 24 of 26
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
policy (organizational structure) excluding the areas where the Clerk had
concerns. Commissioners Neugent and Rice withdrew their previous motion.
After discussion a Motion to approve the revised Purchasing Policies and
Procedures Manual with the exception of pages 5 and 6 (the Clerk's pages of
concern) was made by Commissioner Murphy and seconded Commissioner Rice.
The Motion passed unanimously. A second Motion was made by Commissioner
Murphy and seconded by Commissioner Rice to continue discussion and direction
regarding page 5 & 6 (the Clerk's concern) to the July 27, 2015 Budget Meeting.
The second Motion was passed unanimously.
Amy Heavilin, Clerk of Court & Comptroller, addressed the Board with concerns
of proposed changes.
Item S4 Bob Shillinger, County Attorney, and Tim Gratz of the Keys Coalition addressed
the Board regarding direction of a proposed ordinance aimed at curtailing human
trafficking. County Attorney Bob Shillinger addressed the Board. regarding a
new state statue which authorizes counties to put up signs in certain business
establishments to provide information about Human Trafficking. Mr. Gratz's
organization has offered to help with the signs. A Motion was made by
Commissioner Murphy and seconded by Commissioner Rice directing staff to
prepare couple of draft ordinances for the Board to review. The Motion passed
unanimously.
Item S10 Mike Bankester representing Marine Mammal Conservancy addressed the Board
regarding a presentation of a settlement offer in Robert Denenberg v. Marine
Mammal Conservancy, Richard Gudoian, Jr., and Monroe County, CA P 14 -364.
County Attorney Bob Shillinger recommended that the Board reject the
settlement offer based on previous direction of the Board; allowing the County to
move forward to foreclose on the code liens and mortgages. A Motion was made
by Commissioner Murphy and seconded by Commissioners Carruthers to deny
the settlement offer.
Roll Call Vote taken by the Clerk with the following results:
Commissioner Carruthers
YES
Commissioner Murphy
YES
Commissioner Neugent
YES
Commissioner Rice
YES
Mayor Kolhage
YES
Motion passed; settlement offer declined.
Item S 1 I The Board discussed Ratification of contract with Accela for software, system
configuration, implementation and training to develop, implement and maintain
an electronic, fully integrated BOCC meeting agenda process and approval of an
Amendment to the contract requiring 60 -day notification to the County of any
Page 25 of 26
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
price increase. A Motion was made by Commissioner Neugent and seconded by
Commissioner Carruthers granting approval of the item. Unanimously approved.
Item S13 Bob Shillinger, County Attorney, addressed the Board to request the authority to
pursue all options including litigation regarding disputes concerning the County's
Rockland Key property easement rights. A Motion was made by Commissioner
Murphy and seconded by Commissioner Nuegent for approval of the item.
Commissioner Carruthers was absent for the vote. The Motion passed.
There being no further business, the meeting of the Board of County Commissioners was
ADJOURNED.
ifig, CPA
Clerk to the Monroe County, FL
Page 26 of 26
Board of County Commissioners
By: Cheryl Robertson
Executive Aide/Deputy Clerk
1Q
4
]ROC.0 Regular Meeting
Wednesday,. July 15, 2015
Add Ons, Corrections and Deletions
Add Ons Corrections and Deletions that made the Revised Agenda = Blue
Add -Ons Corrections and Deletions for Day of Meeting (after Revised Agemda) = Red
ADD -ONS
Page 6 C44 EMERGENCY SERVICES - Approval of the selected
consultant, Advanced Planning Consultants LLC., and contract for
Loss of Water Plan and Functional Exercise consulting services
agreement; fully grant funded and no county match required.
(Additional Item — On Revised Agenda) 7/6/15
Page 6 C45 ENGINEERING - Approval of a task order with EAC Consulting,
Inc. for engineering design and permitting services for the Key
Largo I Roadway and Drainage Improvements project. This task
order is being awarded under the On Call contract for Professional
Services in the maximum not to exceed amount of $299,931.00.
(Additional Item — On Revised Agenda) 7/7/15
Page 7 C46 EMPLOYEE SERVICES - Approval of Third Amendment to
Employment Agreement between Monroe County and Carol
Schreck to provide for additional temporary duties and
compensation related to the Affordable Housing Advisory
Committee and authorization for County Administrator to execute
agreement on behalf of the County. (Additional Item — On
Revised Agenda) 7/7/15
Page 7 C47 PROJECT MANAGEMENT- Approval of a First Amendment
to the Agreement with Pedro Falcon Electrical Contracts for
the construction of the Crawl Key Fire Training Facility.
(Additional Item - Add On Day of Meeting) 7/9/15
Page 7 C48 ENGINEERING - Approval of Change Order #1 to the contract
with Coastal Gunite Construction Company for the No Name
Key Bridge Repair Project to increase the contract amojnt by
$691,345 for increased scope of work. (Additional Item - Add
On Day of Meeting) 7/9/15
Page 14 R14 COUNTY ADMINISTRATOR - Approval of Amendment No. 8
to the Selection of Canal Demonstration Projects contract with
AMEC Foster Wheeler Environment & Infrastructure, Inc. dated
May 15, 2013, providing a no cost extension of time to provide
public outreach services as provided under EPA Grant OOD26914
for Canal Outreach services. (Additional Item — On Revised
Agenda) 7/7/15
As of 7 /14/15 (kp) 1
,.i
ADD -ONS (Continued)
Page 14 R15 COUNTY ADMINISTRATOR - Announcement and Public
Notice that the Monroe County RESTORE Act Multi -Year
Implementation Plan (MYIP) is available for public review and
comment on the Monroe County website at www.monroecounty-
fl.gov (Additional Item — On Revised Agenda) 7/7/15
Page 14 R16 COUNTY ADMINISTRATOR - Approval of resolution in
support of HR 2923, The Maritime and Energy Workforce
Technical Training Enhancement Act of 2015, and in support of
the Florida Keys Community College as a recipient of grant
funding that may result from passage of this Act to implement
workforce training programming and to establish itself as a
"Center of Excellence" in maritime and energy workforce training
at the college; and direction to the County's federal lobbyists to
advocate for the legislation.. (Additional Item — On Revised
Agenda) 7/7/15
Page 14 R17 Approval for a no -cost time extension to the contract with Erin L.
Deady, P.A. for the development of the GreenKeys Climate and
Sustainability Plan. (Add -On Day of Meeting) 7 13/15
Page 15 S12 COUNTY ATTORNEY - Approval of a settlement agreement in
code case CE08080180 between Monroe County and Bluewater
Key RV Ownership Park Property Owners Association regarding
the lots located at 2950 Overseas Highway, Saddlebunch Key.
(New Item — On Revised Agenda) 7/7/15
Page 16 S13 COUNTY ATTORNEY - Discussion and direction regarding
disputes concerning the County's Rockland Key property easement
rights. (Additional Item — On Revised Agenda) 7/7/15
Page 16 S14 COUNTY ATTORNEY — Approval of resolution accepting a full
and final settlement of all claims against BP and others resulting
from the Deepwater Horizon Spill, authorizing the execution and
delivery of a general release and other necessary documents, and
providing an immediately effective date, in the case In re Oil Spill
( "Deepwater Horizing "), Case No. MDL 2179 (Easetern District
Louisiana).. (Additional Item — On Revised Agaenda) 7/7/15
Page 16 Ul REPRESENTATIVE HOLLY RASCHEIN — Update.
Time Approximate 3:15 P.M.
( Additomal Item — On Revised Agenda) 7/7/15
As of 7 /14/15 (kp) 2
BOCC Regular Meeting
Wednesday, July 15, 2015
Add Ons, Corrections and Deletions
Page 3 C21 PUBLIC WORKS - Approval from Monroe County Board of
County Commissioners of the First Amendment Agreement to add
four (4) locations with Stockton Maintenance Group, Inc., for
"Janitorial Services — Marathon". The new locations are the
Marathon Supervisor of Elections, Marathon Senior Center,
Marathon Tax Collector, and Marathon Clerk of Courts. Revised
Backup executed signature page inserted. — On Revised
Agenda.) 7/6/15
Page 6 C40 PUBLIC WORKS - Approval of a Lease Agreement with the
School Board of Monroe County (School Board) for lease of
school board property for purposes of constructing a Monroe
County Library/ School Board Adult Education joint use facility.
(Revised Back-up Inserted previously omitted Exhibit A to
Lease — Revised Backup for Day of Meeting). 7/8/15
Page 6 C44 EMERGENCY SERVICES - Approval of the selected
consultant, Advanced Planning Consultants LLC., and contract for
Loss of Water Plan and Functional Exercise consulting services
agreement; fully grant funded and no county match required.
(Revised Backup Added Pages 21 -22 at the end of Attachment
B. Electronic Copy of Articles of Organization and Pages 23
through 49 Attachment C. Selection Committee Forms as
requested by Mayor. — Revised Backup for Day of Meeting)
7/10/15
Page 7 C46 EMPLOYEE SERVICES - Approval of Third Amendment to
Employment Agreement between Monroe County and Carol
Schreck to provide for additional temporary duties and
compensation related to the Affordable Housing Advisory
Committee and authorization for County Administrator to execute
agreement on behalf of the County. (Revised Backup Inserted a
Revised Third Amendment removing all references to changes
to Exhibit A. and just adding the affordable housing duties and
the $10,000. — Revised Backup for Day of Meeting). 7/9/15
As of 7/14/15 (kp) 3
M
BOCC Regular Meeting
Wednesday, July 15, 2015
Add Ons, Corrections and Deletions
CORRECTIONS/NOTES (Continued)
Page 8 J1 ENGINEERING - Discussion regarding revising Monroe County
Code (MCC) Chapter 19 to allow ground cover on the County's
right -of -way and providing for a landscaping permit to be issued
with conditions as previously directed by the Board and approval
to advertise a public hearing to consider adoption of an Ordinance
of Amending Chapter 19- Roads and Bridges of the MCC to
provide. (Revised Agenda Item Wording and Revised Backup
Revised AIS and County Attorney Legal Opinion inserted —
On Revised Agenda). 7/7/15
Page 9 K6 PLANNING AND ENVIRONMENTAL, BUILDING AND
CODE COMPLIANCE DEPARTMENTS — BULK - Approval
of an Inter -Local Agreement (ILA) between Monroe County and
the City of Key Colony Beach (City) reimbursing the City in an
amount up to $5,896 from Boating Improvement Funds (BIF) for
costs to be incurred by the City during FY' 16 for regulatory buoy
and signage replacement. (Revised Backup Page 2: Contract
Summary replaced with correct one. — On Revised Agenda)
7/3/15
Page 10 -11 N. WASTEWATER ISSUES — (Added Time Apprximate of 2:00
P.M. for section: N -1 through N -3. — On Revised Agenda)
7/7/15
Page 11 P5 COMMISSIONER NEUGENT - Discussion and direction
regarding the County adopting an ordinance making possession of
small amounts of marijuana a civil infraction. (Added Time
Approximate of 2:30 P.M. — For Day of Meeting) 7/8/15
Page 12 R1 COUNTY ADMINISTRATOR - Report. (Revised Back -up:
report revised to incorporate additional reporting — On
Revised Agenda) 7/7/15
Page 13 R6 COUNTY ADMINISTRATOR - Approval of revision to
Amendment No. 3 to the contract with AMEC Foster Wheeler
Environment and Infrastructure, Inc. in order to clear up
inconsistencies in attachments. This amendment attaches corrected
exhibit dates, and corrects scrivener's errors at no cost to the
County. ( Back -up now provided — no backup submitted for
initial agenda. — On Revised Agenda) 7/7/15
As of 7 /14/15 (kp)
4
BOCC Regular Meeting
Wednesday, July 15, 2015
Add Ons, Corrections and Deletions
CORRECTIONS/NOTES (Continued)
Page 14 R12 COUNTY ADMINISTRATOR - Approval of First Amendment
extending contract with Capitol Group, Inc. (Robert Reyes) for an
additional year for continuing strategic governmental consulting
services on behalf of Monroe County in the legislative and
executive branches of State Government. (Revised Back-up
executed signature page inserted. — On Revised Agenda) 7/7/15
Page 14 R15 COUNTY ADMINISTRATOR - Announcement and Public
Notice that the Monroe County RESTORE Act Multi -Year
Implementation Plan (MYIP) is available for public review and
comment on the Monroe County website at www.monroecounty-
fl.gov (Added Time Approximate of 3:30 P.M. - For Day of
Meeting) 7/8/15
Page 15 S11 COUNTY ATTORNEY - Ratification of contract with Accela for
software, system configuration, implementation and training to
develop, implement and maintain an electronic, fully integrated
BOCC meeting agenda process.. AND approval of an Amendment
to the contract requirin 6g 0 -day notification to the County of any
price increase. (Added approval of an Amendment to the
Contact) 7/13/15
Page 15 S14 COUNTY ATTORNEY - Approval of resolution accepting a full
and final settlement of all claims against BP and others resulting
from the Deepwater Horizon Spill, authorizing the execution and
delivery of a general release and other necessary documents, and
providing an immediately effective date, in the case In re Oil Spill
( "Deepwater Horizon "), Case No. MDL 2179 (Eastern District
Louisiana). (Added. Time Approximate of 11:30 A.M. For Day
of Meeting). 7/8/15
Page 13 R10 COUNTY ADMINISTRATOR - Approval to enter into
Agreements with four homeowners referenced below for a
temporary grant of easement and right of entry for use of their
properties during construction of the two canal water quality
improvement demonstration projects for air curtains on Big Pine
Key and for a culvert on Geiger Key. The Air Curtain projects also
include an easement for access for maintenance that will run with
the land perpetuity. (Revised Back-up: Inserted three (3)
previously omitted Homeowner's Agreements) 7/14/15
DELETIONS 59
As of 7 /14/15 (kp)
5