FY2015 05/20/2015 Y AMY HEAVILIN, CPA
CLERK OF CIRCUIT COURT & COMPTROLLER
_ \ MONROE COUNTY,FLORIDA
aNT
DATE: July 9, 2015
TO: Laura DeLoach-Hanle
Grants Admin '�/�U�/�
FROM: Cheryl Robertson Executive Aide to the Clerk of Courts & Comptroller O fiteld-5771
On May 20, 2015 Monroe County Board of County Commissioners ratified the following documents
listed:
C 12 Ratification of execution of the Certificate of Acceptance of Sub-grant Award for the project
entitled, Court-Mandated, Criminal/Substance Abuse, Case Management, Drug Testing using funds
provided under the FDLE Edward Byrne Memorial Justice Assistance Grant Program, for the period
from October 1, 2014 through September 30, 2015.
C 13 Ratification of submission of the revised Edward Byrne Memorial Justice Assistance funding
distribution letter with the Florida Department of Law Enforcement for fiscal year 2014-2015 (Oct.
1,2014 through Sept. 30, 2015), whereby Monroe County agrees to the distribution of $84,521 in
program funds in the County.
C 14 Ratification of grant adjustment submission to FDLE RSAT sub-grant to account for the
unexpected grant funds decreasing the award amount.
Enclosed is a duplicate original of the above-mentioned for your handling.Should you hove any questions, please
feel free to contact our office.
cc: County Attorney
Financf
File V
500 Whitehead Street Suite 101,PO Box 1980,Key West,FL 33040 Phone:305-295-3130 Fax:305-295-3663
311 7Overseas Highway,Marathon,FL 33050 Phone:305-289-6027 Fax:305-289-6025
88820 Overseas Highway,Plantation Key,FL 33070 Phone:852-7145 Fax:305-852-7146
J N BOARD OPCOURDOMMJCcI0 fl.q
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I ti 1 .rt— Mayor Danny L.Kolhage,District 1
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April07. 2015 `''. rrk Ar'
Petrina T. Herring
Bureau Chief
Florida Department of Law Enforcement
Office of Criminal Justice Grants
2331 Phillips Road
Tallahassee, FL 32308
Dear Ms. Herring:
In compliance with State of Florida Rule LID-9, F.A,C., the Monroe County Board of County Commissioners
approves the revised distribution of$84,521 (total allocation available)of the Edward Byrne Memorial JAG
Program funds for the following projects within Monroe County:
Subarantee Title of Project Dollar Amount
Monroe County Guidance Care Center: Women's Jail
Incarceration Drug Abuse Treatment Program $ 37,331
Florida Keys Outreach Coalition Supportive Housing:
Substance Abuse Education&Relapse Prevention 8,845
Guidance Care Center—Assisted Living Prevents
Recidivism in Dually-Diagnosed Adults 20,345
The Mary Spottswood Women's Center—Court Mandated
Criminal and/or Substance Abuse Case Management I8 000
Total: $ 84,521
Sincerely,
Le
Dal L. Kc ag>1 e SITi ,a
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Mayor, Board of County Commissioners 441- yY
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DEPUTY L RK
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
An adjustment is being made to the budget narrative to reflect contractual services based on a
unit cost methodology. There is also an increase in the budget to reflect the revised award
amount$20,345 as identified in the revised 51% letters.
By electronically submitting this adjustment, I hereby certify that I have reviewed the
changes and find them necessary for program activities. I am the signing authority or
have been delegated as such by the appropriate official. Information regarding the
signing authority is available for review.
Electronically Signed By:
Date 08/28/2015 Danny L Ko/hage
Authorized Official or Designated Representative
MONROE CT,[ )R/1EY
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Application Ref# 2015-JAGC-2629 'z?° .9 7-a
Contract 2015-JAGC-MONR-3-R3-205 :fir = "1
F n
Rule Reference 11D-9.006 OCJG-005(rev.October 2005) O
y 1/40 0
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
General Performance Info:
Performance Reporting Frequency: Quarterly
Federal Purpose Area: 004 -Corrections and Community Corrections Programs
State Purpose Area: A-Accomplishments: Includes any accomplishments during the
reporting period.
Activity Description
Activity: Case Management
Target Group: Adults-Male or female*
Geographic Area: Urban
Location Type: County-Wde
Address(es) :
Asst Living Prey Recidivism in Dually-Diag Adults
67 Coco Plum Drive
Marathon , FL 33050
Objectives and Measures
Objective: Al - Report on program accomplishments
Measure: Part 1
Please briefly describe what your program's accomplishments will be. Please
include any benefits or changes to be observed as a result of JAG-funded activities,
such as program completion, or changes in attitudes, skills, knowledge, or
conditions. [500-character limit]
Goal: Residents will not use drugs or alcohol. They will understand how and when to
communicate with staff should they feel the urge to use drugs/alcohol and staff will
assure that all resources available to the client are utilized to maintain their sobriety
and independence.
Objective: A2 - Report on usage of crimesolutions.gov Website
Measure: Part 1
Will you be using the crimesolutions.gov website?
Goal: No
Objective: A3-Report on subgrants from grantees other than FDLE
Measure: Part 2
If yes, enter grantee organization or agency name.
Application Ref# 2015-JAGC-2629 Section#3 Page 1 of 5
Contract 2015-JAGC-MONR-3-R3-205
Rule Reference 11D-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
Goal: No.
Measure: Part 1
Are you a subrecipient of a JAG award from another JAG grantee(other than
FDLE)?An agency can be a primary recipient of a JAG award from BJA and a
subrecipient of a JAG award from another JAG award primary recipient. Do not
consider awards that you receive directly from USDOJ.
Goal: No
State Purpose Area: CR-Corrections and Community Corrections: Includes community
corrections and corrections services provided and the individuals
served.
Activity Description
Activity: Corrections and Community Corrections
Target Group: Corrections and Community Corrections
Geographic Area: Urban
Location Type: County-Wde
Objectives and Measures
Objective: CR1 -Report on JAG funding allocated for corrections and community corrections
Measure: Part 1
How much JAG funding has been allocated for corrections and community
corrections services? Please report in dollars ($).
Goal: 20345.00
Objective: CR2- Provide corrections and community corrections services
Measure: Part 1
Will you provide cognitive based corrections and community corrections services?
Cognitive-Behavioral services include therapeutic programs used to change criminal
thinking and behavior. Examples include Moral Reconation Therapy (MRT), Think for
a Change (T4C), or Aggression Replacement Training (ART).
Goal: No
Measure: Part 2
Will you provide educational corrections and community corrections services?
Educational services foster knowledge by helping participants develop daily life skills
that can enhance their opportunities.
Goal: No
Application Ref# 2015-JAGC-2629 Section#3 Page 2 of 5
Contract 2015-JAGC-MONR-3-R3-205
Rule Reference 110-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
Measure: Part 3
VW!you provide employment corrections and community corrections services?
Employment services are designed to help individuals find and obtain suitable
employment opportunities.
Goal: No
Measure: Part 4
WII you provide Health Care/Medicaid Eligibility corrections and community
corrections services? Health Care/Medicaid Eligibility services are designed to help
individuals or families find, obtain, or retain health care.
Goal: No
Measure: Part 5
Will you provide Housing corrections and community corrections services?Housing
services are designed to help individuals or families find, obtain, or retain suitable
housing. Transitional housing can also be included in these services.
Goal: Yes
Measure: Part 6
Will you provide mental health corrections and community corrections services?
Mental Health services are provided in correctional facilities or in the community for
those individuals under supervision. Services may include counseling programs or
group self-help programs, for example.
Goal: No
Measure: Part 7
WII you provide pro-social corrections and community corrections services? Pro-
social services aim to organize an individual's leisure time by active engagement in
structured activities. Pro-social services include programs such as anger&stress
management, faith-based services, family counseling, life skills training, mentoring,
peer support groups; &structured activities such as classes in cooking, literacy&
reading, personal finance, art&painting, exercise.
Goal: No
Measure: Part 8
WII you provide substance abuse corrections and community corrections services?
Substance abuse services include substance abuse education, treatment, or
aftercare services.
Goal: No
Measure: Part 9
WII you provide vocational corrections and community corrections services?
Application Ref# 2015-JAGC-2629 Section#3 Page 3 of 5
Contract 2015-JAGC-MONR-3-R3-205
Rule Reference 11 D-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
sanammuns,tor
Vocational services help participants learn a trade and enhance their opportunities.
Goal: No
Measure: Part 10
Will you provide other corrections and community corrections services? Do not select
part 10 if your item fits into any of the categories above. Please specify the types of
services to be provided.
Goal: Case management, integrated screening and assessment(for co-occurring mental
health and substance abuse).
Objective: CR3-Serve participants in a corrections and community corrections program
Measure: Part 1
How many TOTAL corrections and community corrections program participants will
you serve?
Goal: 20
Measure: Part 2
Of those participants to be served, how many will be NEW participants?
Goal: 5
Measure: Part 3
Of the individuals to be served, how many participants will complete the program?
The number entered should represent only those participants who successfully
completed all the requirements of the program during the reporting period.
Goal: 20
Application Ref# 2015-JAGC-2629 Section#3 Page 4 of 5
Contract 2015-JAGC-MONR-3-R3-205
Rule Reference 11 D-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
Section Questions:
Question: If"other'was selected for the geographic area, please describe.
Answer: N/A
Question: If"other was selected for location type, please describe.
Answer: N/A
Application Ref# 2015-JAGC-2629 Section#3 Page 5 of 5
Contract 2015-JAGC-MONR-3-R3-205
Rule Reference 11 D-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
General Financial Info:
Note: All financial remittances will be sent to the Chief Financial Officer
of the Subgrantee Organization.
Financial Reporting Frequency for this Subgrant: Quarterly
Is the subgrantee a state agency?: No
FLAIR/Vendor Number: 596000749
Budget:
Budget Category Federal Match Total
Salaries and Benefits $0.00 $0.00 $0.00
Contractual Services $20,345.00 $0.00 $20,345.00
Expenses $0.00 $0.00 $0.00
Operating Capital $0.00 $0.00 $0.00
Outlay
Indirect Costs $0.00 $0.00 $0.00
--Totals— $20,345.00 $0.00 $20,345.00
Percentage 100.0 0.0 100.0
Project Generated Income:
Will the project earn project generated income(PGI) ? No
Application Ref# 2015-JAGC-2629 Section#4 Page 1 of
Contract 2015-JAGC-MONR-3-R3-205
Rule Reference 110-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
Budget Narrative:
Budget Category: Contractual Services
The budget reflects costs directly associated with the prevention of Recidivism in Dually
Diagnosed Adults residing in The Heron assisted living facility in Marathon, Florida.
Unit of Service: a bed day
Units of Service: approximately 1395 bed days
Unit Rate: $14.59
Unit Costs: $20,345
Monroe County will enter into an agreement with the contract provider, Guidance/Care Center to
provide the services indicated. Unit rate calculations were provided by the service provider.
Application Ref# 2015-JAGC-2629 Section#4 Page 2 of 4
Contract 2015-JAGC-MONR-3-R3-205
Rule Reference 1 tD-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
Section Questions:
Question: If salaries and benefits are included in the budget as actual costs for staff in the
implementing agency, is there a net personnel increase, or a continued net personnel
increase from the previous Byrne program?
Answer: N/A
Question: If benefits are to be included, are they reflected in the budget narrative?
Answer: N/A
Question: Indicate the Operating Capital Outlay threshold established by the subgrantee or
implementing agency, if it is the sheriffs office.
Answer: N/A
Question: If indirect cost is included in the budget, indicate the basis for the plan (e.g. percent of
salaries and benefits), and provide documentation of the appropriate approval of this
plan.
Answer: N/A
Question: If the budget includes services based on unit costs, provide a definition and cost for
each service as part of the budget narrative for contractual services. Include the basis
for the unit costs and how recently the basis was established or updated.
Answer: Total Budget Category: Contractual Services
All services provided at The Heron are included in a bundled daily rate. The budget
shown below is based on the cost per day for the staff who are providing the services,
adding in the costs for drug tests. As follows:
Wages
Position FTEs Annual Rate Budget
Site Manager- 1.00 $31,260 $31,260
Mental Health Workers-
1.00 22,880 22,880
.50 26,000 13,000
Total Wages $67,140
Fringe Benefits(FICA @ 7.65%)...5,136
Drug Test Kits (25 @ $5.276) 132
Total Costs $72,408
DCF Factors:
Bed Days available(16 x 365 days)5,840
% Occupancy factor=85% 4,964
Cost per Bed Day $14.59
Units: Approximately 1395 bed days
Unit Rate: $14.59
Unit Costs: $20,345
The Site Manager performs the following functions: services to clients and
prospective clients related to intakes and referrals, integrated assessment, care
management, client referral to necessary community services and
Application Ref# 2015-JAGC-2629 Section#4 Page 3 of 4
Contract 2015-JAGC-MONR-3-R3-205
Rule Reference 110-9.006 OCJG-005(rev.October 2005)
•
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
entitlements, and service planning. This individual interacts with community
organizations on behalf of the residents and advocates for new/ongoing services.
Site Managers also participate in our special 90-day recovery program for residents
who have tested positive for drugs or alcohol.
The Mental Health Support Workers work with referral agencies, prospective clients,
families, staff and other resources. They also perform all other support functions
including resident orientation, case management, and record maintenance. He or
she also maintains client files, progress notes, correspondence logs, They provide
supervision of medication use and observe clients for unusual behavior or possible
intoxication, makes recommendations to management staff regarding client plans
and activities, assist with daily living skills training, provide transportation, provide
access to and participation in social activities, and arrange/escort to medical
appointments.
Application Ref# 2015-JAGC-2629 Section#4 Page 4 of 4
Contract 2015-JAGC-MONR-3-R3-205
Rule Reference 11D-9.006 OCJG-005(rev.October 2005)