1st Renewal & 4th Addendum 04/15/2015 •
AMY HEAVILIH, CPA
CLERK OF CIRCUIT COURT & COMPTROLLER
MONROE COUNTY,FLORIDA
DATE: September 3, 2015
TO: Kevin Wilson
Director
ATTN:• Alice Steryou
Contract Monitor pp
FROM: Cheryl Robertson Executive Aide to the Clerk of Court& Comptroller it ye ,&&,C/Sc"%I
At the April 15, 2015 Board of County Commissioner's meeting the Board granted approval and
execution of Item C23 Renewal and Fourth Addendum to Agreement with Safe Harbor Animal Rescue
of the Keys, Inc. (SHARK) to operate the Marathon Animal Shelter and provide animal control services
fromMile-Marker 16.7 to Mile Marker 70.
Enclosed is a duplicate original of the above mentioned executed on behalf of Monroe County for your
handling. Should you have any questions,please feel free to contact me.
cc: County Attorney
Financ
File V
500 Whitehead Street Suite 101,PO Box 1980,Key West,FL 33040 Phone:305-295-3130 Fax:305-295-3663
3117 Overseas Highway,Marathon,FL 33050 Phone:305-289-6027 Fox:305-289-6025
88820 Overseas Highway,Plantation Key,FL 33070 Phone:852-7145 Fox:305-852-7146
•
RENEWAL AND FOURTH ADDENDUM TO CONTRACT /v C
BETWEEN SAFE HARBOR ANIMAL RESCUE OF THE KEYS.INC. �/ `s• J�,��./9
AND MONROE COUNTY DATED APRIL 20,2011 0-6NS �'"
This Renewal and Fourth Addendum to the Agreement dated April 20,2011 is enter
day of April, 2015, between Safe Harbor Animal Rescue of the Keys, Inc. (SHARK),a F __ .._„-ywul
corporation,("CONTRACTOR") and Monroe County("COUNTY").
WHEREAS,the parties entered into an agreement on April 20,2011;as amended on May 18,2011,lune
15,2011 and March 19,2014; and
WHERAS,Section V of the Agreement between the parties provides the COUNTY with the option to
renew the agreement after the original term,for one additional five-year period; and
WHEREAS,Section V of the Agreement between the parties provides that the contract may be adjusted
annually in accordance with the percentage change in the Consumer Price Index(CPI)for all urban
consumers(CPI-U)for the most recent 12 months ending in December of each year; and
WHEREAS,the CONTRACTOR has requested a renewal of the agreement with CPI adjustments
retroactive to their first year anniversary(June 1,2012 through May,31,2013),as well as June 1, 2013
through May 31, 2014,and June 1,2014 through June 30, 2015 that had not yet been requested and to
become effective October 1,2015; and
-----WHEREAS,in order to avoid future request for retroactive CPI adjustments, language in Section V of the
Agreement is being revised to require CONTRACTOR to request CPI adjustments no later than January
31st; and
WHEREAS,in order to ensure that the CONTRACTOR's Policies and Procedures Manuel adequately
addresses procedures for CONTRACTOR's staff,the language in Section IV SCOPE OF SERVICES,A.
paragraph 7.of the Agreement is being revised to allow the County to review and request revisions as
needed;and
WHEREAS,in order to update Pet Friendly Shelter Operations as Exhibit"D"to the Agreement and to
require the Contractor to assist Monroe County Emergency Management in volunteer recruitment,
language in Section IV, paragraph F. of the Agreement is being revised; and
WHEREAS, in order to clarify that the County is an "intended recipient"of all audits, language in Section
XIX of the Agreement is being revised;and
WHEREAS,in order to clarify obligations and responsibilities relating to animal control investigations,
language in Section IV, paragraph B.subsection 9.of the Agreement is being amended to require the
CONTRACTOR to contact law enforcement and/or the Monroe County State Attorneys office when
warranted; and
WHEREAS,in order to clarify that the reimbursement amount to CONTRACTOR is not to exceed the total
sum of the contract, language in Section II of the agreement is being amended;
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NOW THEREFORE, in consideration of the mutual promises and considerations,the parties
agree to amend the contract as follows:
1. In accordance with Section V of the Agreement, the County hereby exercises its option to
renew the Agreement for one additional five-year period. The renewal term shall be
effective July 1, 2015 and end at 12:00 midnight on June 30, 2020.
2. In accordance with Section V of the Agreement, effective October 1, 2015, the annual
contract amount is adjusted by:
3.0%CPI for June 1,2012 through May 31, 2012; 1.70%CPI for June 1, 2013 through
May 31, 2013 and 1.5% CPI June 1, 2014 through May 31, 2015 for all urban
consumers (CPI-U) for the most recent 12 months available for a total increase of
$15,007.32 per annum. The total compensation paid to the Contractor for its
services under this agreement shall not exceed $247,563.36 per annum or
$20,630.28 per month.
3. Section II AMOUNT OF AGREEMENT/AVAILBILITY OF FUNDS shall be amended to add the
following language:
The total compensation paid to the Contractor for its services under this agreement shall
not exceed the total contract sum as stated above.
---- --4, Section IV SCOPE OF SERVICES,A. paragraph 7. POLICIES AND PROCEDURES MANUAL: shall
be amended to add the following:
The County may review and request revisions to the Policies and Procedures Manual as
needed.
5. Section IV SCOPE OF SERVICES, B. ENFORCEMENT SERVICES, Paragraph 1. shall be amended
to add the following:
The Contractor shall attend additional training as required by the County. If there is a cost
involved with the training,the County will pay directly for such cost or reimburse for such cost
separate from and not counting against the Contractor's monthly reimbursement amount.
6. Section IV SCOPE OF SERVICES, B. ENFORCEMENT SERVICES, Paragraph 9. shall be amended
to read as follows:
9. Investigating all reports of violation of local ordinances, state statutes,and other rules
and regulations relating to animal control and,when warranted by the facts,contact law
enforcement and/or the Monroe County State Attorney's Office to consult on
Contractor's investigation and potential criminal investigations and/or prosecution;
issue citations(Resolution No.290-2010 and animal control citation form attached
hereto in Exhibit"63";and/or prosecute all person charged with violation of said
ordinances and regulations,which includes representing Monroe County in court
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proceedings when required. Further upon termination of this agreement,the Contractor
shall complete all cases originated by Contractor including representing the County in
court if necessary.
7. Section IV SCOPE OF SERVICES, paragraph F. PETS IN SHELTERS shall be amended to read as
follows:
F. PETS IN SHELTERS: Contractor shall provide the services designated for the
Supporting Agencies/Animal Control outlined in the Monroe County Emergency
Management Pet Friendly Shelter Operations Plan (See Exhibit"D"). Furthermore,
the Contractor shall assist Monroe County Emergency Management in recruiting
shelter workers from their volunteers to assist with the care of shelterees' pets
B. Section XIX shall be amended to add the following language:
The County is an "intended recipient"of the audits required by this agreement.The CPA
performing said audits shall provide the audits to the County as an intended recipient of the
audit.
9. Section V RENEWAL shall be amended to add the following language:
The Contractor shall request annual CPI adjustments no later than January 31st of each year
for the upcoming contract period. Failure to timely request annual CPI adjustment will result
in waiver of the CPI adjustment for that year.
10. The remaining terms of the contract dated April 20,2011,as amended,and not
inconsistent herewith, shall remain in full force and effect.
IN WITNESS WHEREOF,the parties hereto have executed this First addendum to the Agreement
as of the date first written above.
y
ii t t v
rb,, ;•VILIN,CLERK BOARD OF COUNTY COMMISSIONERS
/Y� y OF MON COUNTY, FLORID
1.30)1
O' + ty C t k Mayor Chai n
CONTRACTOR
Attes
By: a By:
WI E `�(` Safe Ha ay/ Grbor Animal Resc a of the Keys, Inc.
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