2nd Renewal/1st Amendment 07/15/2015AMY REAVILIN, CPA
CLERK OF CIRCUIT COURT &COMPTROLLER
MONROE COUNTY, FLORIDA
DATE: September 8, 2015
TO: Tina Boan, Sr. Director .
Budget & Finance
ATTN.- Laura DeLoach-Hartle
FROM. Cheryl Robertson Executive Aide to the Clerk of Court & Comptroller C,h,Q 4 A 5p�
At the July 15, 2015 the Board of County Commissioner's granted approval and authorized execution of
Item C14 K�e'ys-Security Approval of a Second Renewal and Amendment 1 to Agreement to the existing
contract wrtheys See ty Inc. for an amount not to exceed $60,000 per year at the rate of $16.00 per
hour for Security Patrols and Services in the Duck Key Security District.
Enclosed is a duplicate original of the above -mentioned for your handling. Should you have any
questions, please feel free to contact our office.
cc: County Attorney
Finance
File V
500 Whitehead Street Suite 101, PO Box 1980, Key West FL 33040 Phone: 305-295-3130 Fax. 305-295-3663
3117 Overseas Highway, Marathon, FL 33050 Phone: 305-289-6027 Fax: 305-289-6025
88820 Overseas Highway, Plantation Key, FL 33070 Phone: 852-7145 Fax: 305-852-7146
SECOND RENEWAL AND AMENDMENT 1 TO AGREEMENT
THIS AGREEMENT, made and entered into this 15th day of July 2015, A.D., by and
between MONROE COUNTY, FLORIDA, (hereinafter sometimes called the "County"),
and Keys Security Inc. (hereinafter called the "Contractor").
WHEREAS, on August 21st, 2013, the parties entered into a one (1) year agreement for
security patrols and services for the Duck Key Security District, commencing on the lst
day of August, 2013 and ending on the 3 Vt of July, 2014. The County has an option of
renewing this contract for two (2) additional one (1) year terms; and
WHEREAS, the first renewal agreement expires on August 20th, 2014 and both parties
desire to renew the original agreement for one additional year; this being the second and
final renewal, and
WHEREAS, Section 119.0701, Florida Statutes, requires specific public records
language to be included in all contracts;
NOW, THEREFORE, IN CONSIDERATION of the mutual promises contained herein,
the parties hereby agree to renew the existing agreement as follows:
1. In accordance with Paragraph 4 of the 2013 agreement, the County hereby
exercises its option to renew the agreement for an additional one-year term
beginning August 1, 2015 and ending July 31, 2016.
2. Paragraph 24 of the agreement, shall be amended to add the following:
Pursuant to F.S. 119.0701, Contractor and its subcontractors shall comply with all public
records laws of the State of Florida, including but not limited to:
(a) Keep and maintain public records that ordinarily and necessarily would be required
by Monroe County in order to perform the service.
(b) Provide the public with access to public records on the terms and conditions that
Monroe County would provide the records and at a cost that does not exceed the cost
provided in Florida Statutes, Chapter 119 or as otherwise provided by law.
(c) Ensure that public records that are exempt or confidential and exempt from public
records disclosure requirements are not disclosed except as authorized by law.
(d) Meet all requirements for retaining public records and transfer, at no cost, to
Monroe County all public records in possession of the contractor upon termination of the
contract and destroy any duplicate public records that are exempt or confidential and
exempt from public records disclosure requirements. All records stored electronically
must be provided to Monroe County in a format that is compatible with the information
technology systems of Monroe County.
3. In all other respects, the agreement entered August 21, 2013 shall remain in full
force and effect.
WITNESS WHEREOF, the parties have caused these presents to be executed in their
wive names.
HEAVILIN, CLERK
Witnesses for CONTRACTOR
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Witness 1
Witness 2
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MONROE COUNTY BOARD OF
COUNTY COMMISSIONERS
BY \ `
Mayor D Kolhage
KEYS SECURITY INC.
BY M-0 fj �_ �►
Title: DW A) e-IL
FA
MONROE COUNTY ATTORNEY
APPROVED AS TO PORM-
4CNRISTINE M. LI1148ERT-BARROWS
ASSIST NT COUf-�ATTORNEY
Date 01 (_ 1-)