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Item D69BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: October 21, 2015 Bulk Item: Yes No X Department: Project Management Staff Contact/Phone #: Doug S sito X441_6 AGENDA ITEM WORDING: Requesting approval to enter into Agreement for Sale and Purchase with seller Reliance Holdings, LLC. to purchase three parcels in Cutthroat Harbor for the proposed Summerland Fire Station location ITEM BACKGROUND: Funding was approved at the September 11, 2014, Capital Improvement Budget. The contract price is $450,000.00 funded through the 314 revenue bond. The seller, Reliance Holdings, has executed the contract. PREVIOUS RELEVANT BOCC ACTION: N/A CONTRACT/AGREEMENT CHANGES: N/A STAFF RECOMMENDATIONS: Staff recommends approval as stated above. TOTAL COST: $450.000.00 INDIRECT COST: BUDGETED: Yes X No DIFFERENTIAL OF LOCAL PREFERENCE: ie COST TO COUNTY: SOURCE OF FUNDS:314 REVENUE PRODUCING: Yes o X AMOUNT PER MONTH Year APPROVED BY: County At OMB/Purchasin _) Risk Management DOCUMENTATION: lnc1 led Not Required_ DISPOSITION: Revised & 15 AGENDA ITEM # MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: Reliance Holding LLC Contract # Effective Date: 10/21 /2015 Expiration Date: Contract Purpose/Description: For the purchase of three parcels of land for the ro osed Summerland Fire Station. - Contract Manager: Ann Ri er X4439 Project M t / Stop #1 (Name) (Ext.) (Department/Stop #) for BOCC meeting on 10/21/15 Agenda Deadline: 10106/15 CONTRACT COSTS Total Dollar Value of Contract: $ 450,000.00 Current Year Portion: $ 450,000.00 Budgeted? Yes® No ❑ Account Codes: 314-2008-560620-CP 1501-560610 Grant: $ - - - County Match: $ N/A - - - - ADDITIONAL COSTS Estimated Ongoing Costs: $_/yr For: -_ 1a. aint nance, utilities. l m�.... (Not included in dollar value above) utilifiie�, janitorial, salaries, etc,l CONTRACT REVIEW/ Changes RatiOut 4D*te Needed Reviewer Division Director Yes[] Noo Risk Management '15 Yes[] No O.M.B./Purchasinges No f County Attorney Yes NoT < , Comments: Fnrm Revised 21'27'01 MCP #2 AGREEMENT FOR SALE AND PURCHASE THIS AGREEMENT is made this _ day of October 2015, between MONROE COUNTY, FLORIDA, a political subdivision of the State of Florida, as "Purchaser" or "COUNTY", c!o County Administrator, 1100 Simonton Street, Room 2-205, Key West, Florida 33040, and RELIANCE HOLDINGS, LLC, a Florida limited liability company, as "Seller", whose address is P.O. Box 430216 Big Pine Key, Florida 33043-0216. 1. In consideration of Ten Dollars ($10.00) in hand, paid by the COUNTY, the receipt of which is hereby acknowledged, the Seller agrees to sell to the COUNTY and the COUNTY agrees to purchase from Seller those certain lands upon the terms and conditions hereinafter set forth, and for the purchase price of FOUR HUNDRED AND FIFTY THOUSAND DOLLARS AND NO/CENTS ($450,000.00) for all of the lands and other interests, which lands shall include all tenements, hereditaments, together with all water and other rights, easements, appurtenances, and any and all of the Sellees rights in or arising by reason of ownership thereunto belonging, owned by Seller, situated and lying in the County of Monroe, State of Florida, more particularly described in paragraph 2 below and it""A" attached hereto. 2. The property which the Seller agrees to sell and the Purchaser agrees to buy pursuant to the terms of this Agreement is that property situated at La Fitte Road, Cudjoe Key, Monroe County, Florida, and more particularly described as: Block 8 Lot 5 Cutthroat Harbor Estates (Alternate Key# 1230341, Parcel ID# 00178320-000000), Block 8 Lot 6 (Alternate Key# 1230359, Parcel ID# 00178330-000000) and Block 8 Lot 7 (Alternate Key# 1230367, Parcel ID# 00178340-000000), including the landscape inventory detailed on Exhibit "C" attached. 3. If the Seller wishes to proceed with this transaction, the Seller has until October 1, 2015, to sign and return this Agreement to the County Administrator at: Mr. Roman Gastesi, County Administrator 1100 Simonton Street, Suile 2 205 Key West, Florida 33040 Execution of this Agreement by Seller shall serve to warranty that Reliance Holdings, LLC, is the sole owner of the property, holds a certificate of good standing with the Florida Division of Corporations, Florida Department of State, and holds good and sufficient title to the property subject only to those matters set forth in Exhibit " to this Agreement. 4. The Seller agrees that it has full right, power and authority to convey, and that it will convey to the COUNTY the fee simple title to the property, with legal and practical access thereto clear, free and unencumbered e x c e p t a s s t a t e d a b o v e. 5. Seller shall convey a marketable title to the property to COUNTY subject only to the aforementioned liens, encumbrances, exceptions or qualifications set forth herein. Marketable title to the property shall be conveyed by Seller to the COUNTY by a good and sufficient statutory warranty deed determined according to applicable title standards adopted by authority of the Florida Bar and in accordance with law. a. The COUNTY shall have thirty (30) days from the date that the latter of both the Seller and the COUNTY fully execute this Agreement (the "Effective Date") within which to examine title. If title to the property is found to be other than as set forth in Exhibit "B" and if such differences render title to the property unmarketable ("defects"), then the COUNTY shall, within the specified time period, notify Seller in writing specifying the defect(s) and the Seller will have thirty (30) days from receipt of notice of the defect(s) within which to remove the defect(s), failing which the COUNTY shall have the option (to be exercised within five (5) days after the expiration of the thirty (30) day cure period) of either accepting the title as it then is or terminating this Agreement. If the COUNTY terminates this Agreement the COUNTY and the Seller shall release one another without liability to either party of all further obligations under this Agreement, except those which expressly survive the termination or expiration hereof. b) The Seller will, if title is found defective and unmarketable, use diligent efforts to correct the defect(s) in title within the time provided therefore, excluding the bringing of necessary suits. 6. During the pendency of this Agreement the Seller further agrees not to do, or suffer others to do, any act by which the value or title to said lands may be diminished or encumbered. It is further agreed that any loss or damage occurring prior to the vesting of title to the property in the COUNTY by reasons of the unauthorized cutting or removal of products therefrom, or any other hazard, shall be borne by the Seiler. In the event any such loss or damage occurs, the COUNTY may refuse, without liability, to accept conveyance of said lands by written notice thereof to Seller within ten (10) days of being notified of such loss or damage, in which event this Agreement shall thereupon terminate and the parties shall be released herefrom (except for these matters which expressly survive the termination hereof). 7. The Seller further agrees that during the period covered by this Agreement the officers and accredited agents of the COUNTY shall have at all proper times and with prior notice to Seller the right and privilege to enter upon said lands for the inspection and examination of said lands and the resources upon them. COUNTY agrees to pay and be responsible for paying all of the costs and expenses of conducting its inspection and examination of said land. The COUNTY'S agreement to pay such costs and expenses shall survive the termination hereof and/or the closing hereunder and the making of any payment hereunder. COUNTY shall make available to Seller upon request, copies of all reports, test results and information derived from the above -described activities. 8. The COUNTY, at its own expense, shall have sixty (60) days from the Effective Date of this Agreement in which to conduct and conclude any and all inspections deemed to be necessary as determined in Buyer's sole discretion, including but not limited to a current Phase I Environmental Site Assessment (ESA) to determine the existence and extent, if any, of any hazardous materials on the property. For the purposes of this Agreement, "hazardous materials" shall mean any hazardous or toxic substance, material or waste of any kind or any other substance which is regulated by any environmental law. In the event the COUNTY, in its sole discretion, determines that a Phase H Environmental Site Assessment (ESA ]n is required, COUNTY shall have an additional sixty (60) days in which to conduct the Phase H Assessment. a. If either the Phase I or Phase II ESA identifies the presence of hazardous materials on the property, the COUNTY shall, within the sixty (60) day time period, notify Seller in writing of such findings and it shall with such notice provide a copy of ESA to Seller. b. The Seiler will have the right, but not the obligation to, within sixty (60) days from receipt of such notice at Seller's sole cost and expense, assess and clean-up the property to the extent necessary to bring the property into full compliance with any and all applicable federal, state or local laws. c. If the Seller refuses to act or fails to act to bring the property into full compliance with any and all applicable federal, state or local environmental laws within such specified time, this Agreement shall terminate and the COUNTY and the Seller shall release one another of all further obligations under this Agreement except for those which expressly survive the termination hereof. 9. Closing shall take place on or before February 15, 2016 (the "Closing Date') and provided COUNTY does not cancel this Agreement on or prior to the expiration of the Inspection Period (as hereinafter defined), subject only to the extension of the Closing Date to allow for the cure of defect(s) in title or the remediation of environmental conditions on the property, each as above set forth. In the event that the Closing Date is extended to account for the cure periods related to title defect(s) or property contamination disclosed by the ESA, then the Closing Date shall be thirty (30) days after such cures are effected or thirty (30) days after the COUNTY waives the curing of title defects) (environmental conditions requiring remediation by Seller not being waivable by the COUNTY) and elects to proceed with the transaction, whichever occurs earlier. Closing on the property may occur prior to that date if all contingencies in this Agreement have been met and both parties agree in writing to an earlier date for closing. 10. In consideration whereof the COUNTY agrees that it will purchase all of said lands and other interests of Seller therein at the closing at the purchase price of S450,000.00. The COUNTY further agrees that, upon the preparation, execution and delivery of the deed, as hereinafter provided, it will cause to be paid to the Seller the purchase price by a check drawn on the account of the COUNTY or by federal wire transfer of funds, whichever Seller elects by giving written notice to COUNTY at least five (5) days prior to closing. 11. The COUNTY shall pay the following expenses associated with the conveyance of the property: deed recording fees, abstract fees, survey, the COUNTY's attorney's fees, the pro rata share of real property taxes and assessments allocable to the period subsequent to the vesting of title in the COUNTY, or the effective date of possession of such real property by the same, whichever is earlier, all costs of conducting its inspections of the property, including the ESA. 12. The Seller shall pay the expenses of documentary stamps to be affixed to the deed, real estate commissions, if any, to Seller's broker only. Seller and COUNTY shall split equally the title examination fee and Owner's Title Policy premium. Seller shall be responsible for the removal and disposal of trash and debris from the property, if any. Full possession of the premises shall pass to the COUNTY as of the date payment is made to the Seller subject only to the reservations and exceptions stated in this Agreement. 13. Seller will pay (i) the full amount of assessment liens that are certified, confirmed and ratified before closing and (ii) the amount of the last estimate of the assessment if any improvement is substantially completed as of the closing but has not resulted in a lien before closing. COUNTY will pay all other amounts. If special assessments may be paid in installments, COUNTY will pay installments due after closing. 14. It is mutually understood and agreed that notice of acceptance of this Agreement shall be given to the Seller no later than October 23 , 2015, by mail addressed to the Seller at the following address: Reliance Holdings, LLC P.O. Box 430216 Big Pine Key, Florida 33043-0216 and shall be effective upon date execution by the Mayor of Monroe County, Florida and shall be binding upon the Seller and COUNTY provided that the notice is mailed by said date. 15. As previously set forth, the Effective Date of this Agreement shall be that date when the last one of the Seller and the COUNTY has signed this Agreement. 16. This Agreement may be executed in counterparts each of which will be deemed an original but all of which will constitute one and the same instrument. Notwithstanding any provision of this Agreement to the contrary, the execution and delivery of this Agreement by or before the Effective Date is contingent upon approval by the Board of County Commissioners by or before the Effective Date. 17. The following additional provisions ("additional provisions") shall be deemed to be an integral part of this Agreement. in the event of any conflict between the additional provisions and any of the other provisions, terms and conditions of this Agreement, the additional provisions shall control over those provisions, terms and conditions with which they are in conflict: a. COUNTY during the Inspection Period and at its option and at its expense, may have the property surveyed at COUNTY's expense. The survey will conform to the minimum requirements for land surveys as developed and adopted by the Florida Board of Land Surveyors of the Florida Department of Professional Regulation. If the survey, certified by a registered Florida surveyor, shows any encroachment on the property or improvements located on the property encroaching on lands of others, or any other conditions which would render title to the property unmarketable, same shall be treated as a title defect(s) in accordance with Paragraph 5(a) and (b) above. Seller will deliver to COUNTY a copy of the survey if existing presently in its possession within ten (10) days of the Effective Date. b. Within thirty (30) days from the Effective Date, COUNTY shall obtain a title insurance commitment issued by Stones and Cardenas law office a title insurance company qualified to do business in the State of Florida (hereinafter, the "Title Insurance Company"), agreeing to issue to COUNTY upon recording of the deed conveying the property to COUNTY, an owner's title insurance policy in the amount of the purchase price, insuring the fee simple title in and to the property in the COUNTY, subject only to the exceptions set forth in Fxhibit "B" and those other exceptions which do not render title to the property unmarketable. The title insurance policy premium relating to the issuance of the COUNTY's Owner's Title Insurance Policy shall be a shared expense of the Seller and COUNTY and shall be at the lowest promulgated rate available. C. Except as otherwise provided herein, the closing of title shall take place on the Closing Date, provided that COUNTY has not elected to cancel this Agreement on or before the expiration of the Inspection Period. The closing of title shall take place at 221 Simonton Street, Key West, Florida 33040, or at such other place in Monroe County as COUNTY and Seller may agree upon not later than seven (7) days prior to the Closing Date. The closing of title shall be accomplished "in escrow", in accordance with the customs and practices generally followed in Florida for such closings and may be a "mail away" closing. The Title Insurance Company, directly or through its agent, is hereby appointed to act as the closing and disbursing agent (hereinafter the "Closing Agent"). All closing documents in respect to the property and closing monies shall be delivered to the Closing Agent on or before the Closing Date, with instructions to record all recordable documents, update abstracts through such recording, and if no lien or encumbrance or other matter (other than those subject to which COUNTY bas agreed to accept title to the property) is shown, to effect distribution of closing documents and closing funds promptly upon completion of updated examination of the title to the property or, if a lien or encumbrance or other matters (other than those subject to which COUNTY has agreed to accept the property) shall be shown, to promptly notify COUNTY and Seller and await further instruction, unless the provisions hereof otherwise direct. The Title Insurance Company shall insure against the "gap" under F.S. 627.7841, in which event the foregoing procedure shall not apply and the documents shall be recorded and funds disbursed on the Closing Date. d. If COUNTY defaults in its performance hereunder, the Seller shall have the right to pursue those remedies which may be available to it in law and/or equity. If Seller defaults in its performance hereunder, the COUNTY shall have the right to pursue those remedies which may be available to it in law and/or equity. C. Seller agrees, from time to time and at any time, including but not limited to the Closing Date, following a reasonable request therefore by COUNTY or the Title Insurance Company, to execute and deliver to COUNTY such further documents and instruments in form and substance reasonably satisfactory to the Title Insurance Company or COUNTY, as applicable, as may be necessary to confirm and/or effectuate the obligations of Seller hereunder and the consummation of the transactions contemplated hereby. COUNTY agrees, from time to time and at any time, including but not limited to the Closing Date, following a request therefore by Seller, or the title Insurance Company, to execute and deliver to Seller or the Title Insurance Company such further documents and instruments in form and substance reasonably satisfactory to Seller or Ni' , C , <�-, the Title Insurance Company, or applicable, as may be necessary to confirm and/or effectuate the obligations of County hereunder and the consummation of the transactions contemplated hereby. The provisions of this Article shall survive the closing of title. f. Notwithstanding anything contained herein to the contrary, the COUNTY may cancel this Agreement in its sole and absolute discretion at any time prior to 5:00 p.m. on that date which is ninety (90) days subsequent to the Effective Date ("Inspection Period"). During such Inspection Period, COUNTY shall have the right to inspect the property and all aspects thereof to determine if same is suitable to COUNTY in its sole and absolute discretion. Such inspections may include, without limitation, the preparation of, presentation to and approval by the Monroe County Board of County Commissioners of a business plan for the post -closing improvement and use of the property. In the event the COUNTY does not deliver written notice of its election to cancel this Agreement to Seller and Escrow Agent on or before 5:00 p.m. on the last day of the Inspection Period, then, in that event and except as otherwise provided for in this Agreement, COUNTY shall be deemed to have waived the right of cancellation set forth in this paragraph and shall proceed with the sale and purchase transaction as provided herein. In the event the COUNTY does timely deliver written notice of its election to cancel this Agreement, then this Agreement shall be deemed cancelled and of no further force or effect whatsoever except for those provisions hereof which expressly survive the cancellation or termination hereof. COUNTY's failure or refusal to cancel this Agreement by the expiration of the Inspection Period shall be deemed to further evidence the approval hereof and the sale and purchase provided for herein by the MONROE COUNTY BOARD OF COUNTY COMMISSIONERS. g. This Agreement integrates and supersedes all other agreements and understandings of every character of the parties and comprises the entire agreement between them. This Agreement may not be changed except in writing signed by both of the parties. Except as expressly provided for herein., no waiver of any rights or obligations hereunder shall be deemed to have occurred unless in writing signed by the parties against whom such waiver is asserted and no waiver shall be deemed a waiver of any other or subsequent rights or obligations. h. Words used herein in the singular shall include the plural and words in the masculine shall include words in the feminine or neuter gender where the text of this Agreement so requires. i. The terms, covenants and conditions of this Agreement shall apply to, be binding upon, inure to the benefit of, and be enforceable against the parries hereto and their respective successors and permitted assigns, and legal representatives. This Agreement shall not be assignable without the prior written consent of the other party hereto, which may be granted or withheld in such other parties' reasonable discretion. J. In connection with any litigation arising out of this Agreement, the prevailing party shall be entitled to recover all costs incurred, including reasonable attorney's fees and costs at all levels of proceedings. k. This Agreement shall not become effective and binding until fully executed by both COUNTY and Seller, the date the last party fully executed this Agreement being the "Effective Date" hereof. 1. This Agreement shall be governed by and construed in accordance with the laws of the State of Florida. m. Any headings inserted at the beginning of any article are for convenience of reference only and shall not limit or otherwise affect or be used in the construction of any of the terms or provisions hereof. n. This Agreement shall not be construed more strongly against either party regardless of who is responsible for its preparation. o. All Exhibits attached hereto are incorporated herein by reference and made a part hereof as if fully rewritten or reproduced herein, including but not limited to Exhibits A, B and C attached hereto. IN WITNESS WHEREOF, the Seller has hereunto signed this Agreement as of the date below written and the Seller for and in consideration of the Ten Dollars (S10.00) hereinabove acknowledges as received, has and does hereby grant unto the COUNTY or its authorized representative, or any other office or agent of the COUNTY authorized to purchase said lands, the right to enter into this Agreement October 21, 2015, and to purchase said lands as herein provided. Execution hereof by the COUNTY by or before October 23, 2015, shall be deemed to evidence approval hereof by the MONROE COUNTY BOARD OF COUNTY COMMISSIONERS. THIS IS TO BE A, LEGALLY BINDING CONTRACT. IF NOT FULLY UNDERSTOOD. EK THE ADVICE OF AN ATTORNEY PRIOR TO SIGNING. SELLER: Print Title PURCHASER/COUNTY: MONROE COUNTY, FLORIDA AMY HEAVILIN, Clerk By_ Deputy Clerk Mayor O U:1AgmemmtForSele&PurchaseMonrocCuunty-iargoSunViata• changed by BOCC adion 10-16-2013 71P, EX11 IT "A (Legal . ccFI-piian) Lot (s) 5, 6 and 7, Block 8, Cutthroat Harbor Estates, according to the map or plat thereof, as recorded in Plat Book 4, Page(s) 165, of the Public Records of Monroe County, Florida. E IT "B" ice tions to Title 1. Defects, liens, encumbrances, adverse claims or other matters, if any, created, first appearing in the public records or attaching subsequent to the effective date hereof but prior to the date the proposed insured acquires for value of record the estate or interest or mortgage thereon covered by this Commitment. 2. Taxes and assessments for the year 2015 and subsequent years, which are not yet due and payable. 3. Standard Exceptions: A. Any encroachment, encumbrance, violation, variation, or adverse circumstance affecting the Title that would be disclosed by an accurate and complete land survey of the Land. B. Rights or claims of parties in possession not shown by the public records. C. Any lien, or right to a lien, for services, labor, or materials heretofore or hereafter furnished, imposed by law and not shown by the public records. D. Taxes or assessments which are not shown as existing liens in the public records. 4. Any claim that any portion of the insured land is sovereign lands of the State of Florida, including submerged, filled or artificially exposed lands accreted to such land. 5. Any lien provided by County Ordinance or by Chapter 159, Florida Statutes, in favor of any city, town, village or port authority for unpaid service charges for service by any water, sewer or gas system supplying the insured land. NOTE: The Company reserves the right to make further requirements and/or exceptions upon its review of the proposed documents creating the estate or interest to be insured or otherwise ascertaining details of the transaction. NOTE: If the proceeds of the loan to be secured by the insured mortgage are deposited with the Company or its authorized agent, Item 1 above shall be deemed deleted as of the time such funds are disbursed to or for the account of the borrower. Neither the Company nor its agent shall, however, be under any duty to disburse any sum except upon a determination that no such adverse intervening matters have appeared of record or occurred NOTES ON STANDARD EXCEPTIONS: Item 3A will be deleted from the policy(ies) upon receipt of an accurate survey of the Land acceptable to the Company. Exception will be made for any encroachment, setback line violation, overlap, boundary line dispute or other adverse matter disclosed by the survey. � !a Items 3B, 3C, and 3D will be deleted from the policy(ies) upon receipt of an affidavit acceptable to the Company, affirming that, except as disclosed therein (i) no parties in possession of the Land exist other than the record owner(s); (ii) no improvements have been made to the Land within 90 days prior to closing which have not have been paid for in full; and (iii) no unpaid taxes or assessments are against the Land which are not shown as existing liens in the public records. Exception will be made for matters disclosed in the affidavit. 6. Restrictions, covenants, conditions, easements and other matters as contained on the Plat of Cutthroat Harbor Estates, recorded in Plat Book 4, Page 165, of the Public Records of Monroe County, Florida. 7. Subject to Reservation of an undivided 1/2 interest to all Oil, Gas, and Mineral Rights conveyed in Special Warranty Deed recorded October 29, 1951, in Deed Book G-58 at Page 26. NOTE: The right of entry and exploration running with the above reservation of an interest in phosphate, minerals, metals, and/or petroleum has been released by Florida Statute 270.11(2) for tracts not exceeding 20 acres. 8. State Law under Chapter 76-190 and Chapter 22F-8.02, of the Florida Administrative Code for Land Planning for the Florida Keys Area of Critical State Concern as recorded in Official Records Book 668, Page 43. 9. Easement granted to the City of Key West, filed October 07, 1962, recorded in Official Records Book 260, Page 102. 10. County Ordinance No. 10-1977 for the collection of waste in the County of Monroe, State of Florida, and amendment thereon County Ordinance No. 13-1978. NOTE: All recording references in this commitment/policy shall refer to the public records of Monroe County, Florida, unless otherwise noted. NOTE: in accordance with Florida Statutes Section 627AI31, please be advised that the insured hereunder may present inquiries, obtain information about coverage, or receive assistance in resolving complaints, by contacting Chicago Title Insurance Company, 13800 NW 14th Street, Suite 190, Sunrise, FL 33323; Telephone 954-217-1744. WG ��i:71:3i1 �alii West Side of the Property 1 Travelers Palm 1 Coconut Palm 2 Gumbo Limbo trees 1 Royal Poinciana US 1 Frontage side: 2 White Birds of Paradise 4 Christmas Palms 1 Mardinata 4 Royal Poinciana 1 Pandanas 1 Yellow Poinciana 2 Chinese Fan Palms 2 Gumbo Limbo trees East Side of Property 2 Gumbo Limbo trees Lafitte Rd Side of the Property 1 Gumbo Limb 1 Chinese Fan Palm 5 Roebellini Palm 1 White Birds of Paradise 1 Coconut Palen III` . e-!