09/03/2015 SpecialMINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
SEPTEMBER 3, 2015
Special Meeting /Budget Public Hearing
Board of County Commissioners
Thursday, September 3, 2015
Key Largo, Florida
A Special Meeting of the Monroe County Board of County Commissioners convened at 5:05
P.M., at the Murray E. Nelson Government & Cultural Center, MM 102.5. Present and
answering to roll call were Commissioner Heather Carruthers, Commissioner Sylvia Murphy,
Commissioner David Rice, and Mayor Danny Kolhage. Also present at the meeting were
Roman Gastesi, County Administrator; Bob Shillinger, County Attorney; Amy Heavilin,
County Clerk; Cheryl Robertson, Deputy Clerk; County Staff, members of the press and the
general public.
ADDITIONS, CORRECTIONS, DELETIONS
Item Al A Motion was made by Commissioner Rice and seconded by Commissioner
Murphy granting approval of the additions, corrections, and deletions to the
agenda. The Motion carried unanimously. A copy of the approved changes is
attached at the end of these minutes for reference.
PROJECT MANAGEMENT
Item Q 1 A Motion was made by Commissioner Rice and seconded by Commissioner
Murphy for approval to rescind Local Agency Program Agreement (LAP) with
the Florida Department of Transportation (FDOT) for design of the Big Pine
Swimming Hole scenic viewing area project dated 8/15/2014 due to 3
scrivener's errors in project costs; and approval to execute corrected LAP. This
project is funded at 100% by the FDOT through the Transportation Alternatives
Program. The Motion passed unanimously.
COUNTY ATTORNEY
Item B 1 Bob Shillinger, County Attorney, requested advice from the Board concerning
current litigation between BOCC v LeLand Egland, the approval to hold an
Attorney - Client Closed Session in the matter of Board of County Commissioners
of Monroe County, Florida v. Leland D. Egland, Case No. CA -P -14 -404. A
Motion was made by Commissioner Carruthers and seconded by Commissioner
Murphy. The Motion carried unanimously.
Page 1 of 7
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
SEPTEMBER 3, 2015
PUBLIC HEARING
Item C1 A Motion was made by Commissioner Rice and seconded by Commissioner
Murphy for approval of a resolution to continue the imposition of wastewater
assessments for all previously approved assessment rolls including East & West
Loney; No Name Key; Middle /Big Torch Key; Expanded Parcels within
Cud
ioe Regional; Cud
ioe Regional Inner & Outer Islands including
Supplemental; Big Coppitt and Duck Key & Supplemental and, the Stock Island
service areas. The administrative cost associated with the imposition of
wastewater assessments is paid from the collection of the annual assessments. No
public speakers. The Motion passed unanimously.
RESOLUTION #193 -2015 INCORPORATED HEREIN BY REFERENCE
BUDGET
Item D Tina Boan, Budget Director, announced the Tentative Millage Rates. A copy of
the Tentative Millage Rates is attached at the end of these minutes for
reference.
Item E Tina Boan, Budget Director, presents County Administrator's Budget Update.
Item F The Board accepted public input and discussion of the Tentative Fiscal Year
2015 Monroe County Budget. No public speakers.
Item G Public Hearing and approval of a resolution to adopt final Residential Solid
Waste Collection, Disposal, and Recycling Rates for Fiscal Year 2016. No
public input. A Motion was made by Commissioner Murphy and seconded by
Commissioner Rice to adopt the following Resolution. Motion carried
unanimously.
RESOLUTION #194 -2015 INCORPORATED HEREIN BY REFERENCE
Item H Public Hearing and approval of a resolution to adopt final Solid Waste
Collection, Disposal, and Recycling Rates for Commercial Waste Generators for
Fiscal Year 2016. No public input. A Motion was made by Commissioner Rice
and seconded by Commissioner Murphy to adopt the following Resolution.
Motion carried unanimously.
RESOLUTIOIN #195 -2015 INCORPORATED HEREIN BY REFERENCE
Page 2 of 7
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
SEPTEMBER 3, 2015
LAND AUTHORITY
The Board of County Commissioners adjourned for the meeting of the Land
Authority to convene. Present and answering to roll call were Commissioner
Carruthers, Mayor Kolhage, Commissioner Murphy, Commissioner Neugent
absent, and Chairman Rice.
Item I1 Public Hearing and approval of a resolution adopting the Tentative Budget for
Fiscal Year 2016. No public speakers. Commissioner Murphy recommended
and seconded by Mayor Kolhage to change the $ 3 million to $2 million
which will change the total to $10 million for Accelerator Land Acquisition.
After discussion, a Motion was made by Commissioner Carruthers and seconded
by Commissioner Murphy to approve Land Authority's Budget with the
recommended changes. Motion carried unanimously.
THE LAND AUTHORITY ADJOURNED FOR LOWER & MIDDLE KEYS FIRE &
AMBULANCE DISTRICT BOARD OF GOVERNOR'S MEETING
LOWER & MIDDLE KEYS FIRE & AMBULANCE DISTRICT BOARD OF
GOVERNORS
Present and answering to Roll Call was Mayor Danny Kolhage, Commissioner
David Rice, and Vice Mayor Clark Snow.
Item J1 District 1 Board of Governors directions for changes to the Tentative Fiscal Year
2016 Budget. Vice Mayor Clark Snow motion to have proposed budget stand as
is.
Item J2 Tina Boan, Budget Director, announced District 1 Tentative Roll -Back Millage
Rate and Percent Increase over Roll -Back Rate. A copy of the Tentative Roll -
Back Millage Rate and Percent Increase over Roll -Back Rate is attached at
the end of these minutes for reference.
Item J3 District 1 Board of Governors Resolution adopting the Tentative Millage Rate for
Fiscal Year 2016. A Motion was made by Commissioner Rice and seconded by
Mayor Kolhage to adopt the following resolution. A Roll Call Vote was taken
with the following results:
Mayor Kolhage Yes
Commissioner Rice Yes
Vice Mayor Snow Yes
Motion carried.
RESOLUTION # 196 -2015 INCORPORATED HEREIN BY REFERENCE
Page 3 of 7
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
SEPTEMBER 3, 2015
Item J4 District 1 Board of Governors Resolution adopting the Tentative Budget for
Fiscal Year 2016. A Motion was made by Commissioner Rice and seconded by
Mayor Kolhage to adopt the following resolution. A Roll Call Vote was taken
with the following results:
Mayor Kolhage
Yes
Commissioner Rice
Yes
Vice Mayor Snow
Yes
Motion carried.
RESOLUTION #197 -2015 INCORPORATED HEREIN BY REFERENCE
THE LOWER & MIDDLE KEYS FIRE & AMBULANCE DISTRICT BOARD OF
GOVERNORS ADJOURNED AND THE BOARD OF COUNTY COMMISSIONERS
RECONVENED
Item K Discussion and approval of the County Administrator's recommended changes to
the Fiscal Year 2016 millage and budget. Tina Boan, Budget Director, presents
Summer Studies to the Board for discussion.
Summer Studies
• Increase employee performance based merit adjustment
Board directed staff to look into this area further.
• Marine Policing- Sheriff est. cost $97,000
Rick Ramsey, Sheriff, addressed the Board.
No action taken by BOCC at this time.
• 1 FTE Public Information Officer (PIO) est. salary $65,000
Board directed staff to bring back to next budget meeting.
• "Sharpen the Saw Summit" Capital Improvement Plan (CIP)
Roman Gastesi, County Administrator, addressed the Board
Staff proposed to add 4 Project Managers now utilizing 2 outside
contractors.
No Action taken; FTE's delayed to a further meeting.
• CIP added $2M Canal Restoration & $2M Land Acquisition
($6M total -$2M FY 15 rollover, $2M FYI 6, $2M additional)
Rhonda Haag; Sustainability Program Manager, Roman Gastesi; County
Administrator, and Bob Shillinger; County Attorney, addressed the Board.
Page 4 of 7
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
SEPTEMBER 3, 2015
Staff directed to come back with the mechanism as to how these things
will be maintained at the next budget meeting.
• 1 FTE Fire Rescue Training Captain est. salary $63,000
A Motion was made by Commissioner Murphy and seconded by
Commissioner Rice to approve 1 FTE Fire Rescue which is already
included in the budget. Motion carried unanimously.
• Medical Examiner Budget increase -Audit Results
Bob Shillinger, County Attorney, Auditors just received documents that
were turned over and made available, Audit still pending.
• 1.2 Performance Based Merit Increase, .8% C.O.L.A, and adjust BOCC
Pay Plan .8% C.O.L.A.
A Motion was made by Commissioner Carruthers and seconded by
Commissioner Rice. Motion carried unanimously.
• Adjust Internal Dept. Rate for Health Insurance $790 to $885 and
maintained the 50% Subsidy Rate for dependents for FY 2016 Budget
already included in the budget.
A Motion was made by Commissioner Rice and seconded Commissioner
Murphy. Motion carried unanimously.
Item L Tina Boan, Budget Director, announced the Tentative Roll -Back Millage Rates
and Percentage Increases over Roll -Back Rates. A copy of the Tentative Roll -
Back Millage Rates and Percentage Increases over Roll -Back Rates is
attached at the end of these minutes for reference.
Item M County Commissioner Resolution adopting the Tentative Millage Rates for Fiscal
Year 2016. A Motion was made by Commissioner Carruthers and seconded by
Commissioner Murphy to adopt the following resolution. A Roll Call Vote was
taken with the following results:
Commissioner Carruthers Yes
Commissioner Murphy Yes
Commissioner Rice Yes
Mayor Kolhage Yes
Motion carried.
RESOLUTION #198 -2015 INCORPORATED HEREIN FOR REFERENCE
Page 5 of 7
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
SEPTEMBER 3, 2015
Item N County Commissioner Resolution adopting the Tentative Operating Budget for
Fiscal Year 2016. A Motion was made by Commissioner Carruthers and
seconded by Commissioner Rice to adopt the following resolution. A Roll Call
Vote was taken with the following results:
Commissioner Carruthers Yes
Commissioner Murphy Yes
Commissioner Rice Yes
Mayor Kolhage Yes
Motion carried.
RESOLUTION #199 -2015 INCORPORATED HEREIN FOR REFERENCE
Item O County Commissioner Resolution adopting the Tentative Capital Budget for
Fiscal Year 2016. A Motion was made by Commissioner Rice and seconded by
Commissioner Murphy. A Roll Call Vote was taken with the following results:
Commissioner Carruthers Yes
Commissioner Murphy Yes
Commissioner Rice Yes
Mayor Kolhage Yes
Motion carried.
RESOLUTION #200 -2015 INCORPORATED HEREIN FOR REFERENCE
Item P Tina Boan, Budget Director, announced the second Special Budget Meeting
scheduled at 5:05 P.M. on September 9, 2015 Marathon Government
Center, 2798 Overseas Highway, Marathon, Florida and the Public
Hearing for Final Adoption of the Fiscal Year 2016 millage rates and budget
at 5:05 P.M. on September 11, 2015 Harvey Government Center, 1200
Truman Avenue, Key West, Florida.
Page 6 of 7
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
SEPTEMBER 3, 2015
There being on further business, the meeting of the Board of County Commissioners was
ADJOURNED.
to the Monroe County, FL
Page 7 of 7
Board of County Commissioners
By: Cheryl Robertson
Executive Aide /Deputy Clerk
' BOCC Special Meeting
Thursdav, September 3, 2015
ADD -ONS
Page 3 Q. PROJECT MANAGEMENT -. Approval to rescind Local
Agency Program Agreement (LAP) with the Florida
Department of Transportation (FDOT) for design of the Big
Pine Swimming Hole scenic viewing area project dated
8/15/2014 due to 3 scrivener's errors in project costs; and
approval to execute corrected LAP. This project is funded
at 100% by the FDOT through the Transportation
Alternatives Program. (9/3/15)
CORRECTIONS/NOTES
DELETIONS
This is the reading of the rolled -back rate, the proposed millage rate the percent
above below the rolled -back rate that was certified to the Property Appraiser at the
July 27 2015 meeting. These are the rates that Citizens received on their TRIM
notices.
ANNOUNCEMENTS:
Taxing Authority: Monroe County Board of County Commissioners
Rolled back millage rate is 2.9504
Proposed millage rate is 2.9753
Proposed millage rate is 0.84% above the rolled -back rate
Taxing Authority: General Purpose Municipal Service Taxing Unit
Rolled back millage rate is 0.1667
Proposed millage rate is 0.1660
Proposed millage rate is -0.42% below the rolled -back rate
Taxing Authority: Local Road Patrol Law Enforcement District
Rolled back millage rate is 0.4166
Proposed millage rate is 0.4169
Proposed millage rate is 0.07% above the rolled -back rate
Taxing Authority: Lower & Middle Keys Fire and Ambulance
Rolled back millage rate is 2.2133
Proposed millage rate is 2.1403
Proposed millage rate is -3.30% below the rolled -back rate
Aggregate
Rolled back millage rate is 3.7250
Proposed millage rate is 3.7239
Proposed millage rate is -0.03% below the rolled -back rate
Agenda item D
This is the reading of the rolled -back rate, the proposed millage rate the percent
above/below the rolled -back rate that was certified to the Property Appraiser at the
July 27 2015 meeting. These are the rates that Citizens received on their TRIM
notices.
ANNOUNCEMENTS:
Taxing Authority: Lower & Middle Keys Fire and Ambulance
Rolled back millage rate is 2.2133
Proposed millage rate is 2.1403
Proposed millage rate is -3.30% below the rolled -back rate
Agenda item J BOG Fire & Amb Dist 1