Item J2BOARD OF GOVERNORS
FIRE AND AMBULANCE DISTRICT I
AGENDA ITEM SUMMARY
Meeting Date: November 17, 2015 Division: Emergency Services
Bulk Item: Yes X No Department: .-Fire Rescue
Staff Contact Person: Purdin/Harbinson 289-60 10—
AGENDA ITEM WORDING: Approval of Resolution authorizing the write-off of 659 Fire Rescue ground
ambulance accounts receivable for CY 2011, totaling $360,837.34 from the Fire Rescue District #I Fund.
ITEM BACKGROUND: Monroe County contracted with Advanced Data Processing Inc., (ADPI) for ground
ambulance billing in 2011. After 210 days of inactivity with ADPI, outstanding accounts are then placed with the
collection agency. Municipal Services Bureau. Four years from the date of incident, Monroe County Finance
Department administratively writes -off these debts after BOCC resolution. The attached Resolution authorizes the
write-off of the balances of 659 accounts totaling $360,837.34, which represents the one-year period from January 1,
2011 through December 31, 2011 (see attached Exhibit A). There are 659 accounts in CY 2011 totaling $360,837.34.
These debts represent accounts determined to be uncollectable due to a multitude of reasons, including insurance
paying the maximum allowable; the service recipients are deceased with no available funds in the estate; bankruptcy; a
minor with no parent or guardian found; uncollectible balances of Medicaid/Medicare; HMO balances; patient
financially indigent (homeless); foreign address; and/or refusals to pay. Even though these accounts are
administratively written off for accounting purposes, the collection agency continues to attempt collection on these
accounts,
PREVIOUS RELEVANT BOCC ACTION: On August 20, 2008 Resolution No. 250-2008 authorized the write off of
Fire Rescue ground ambulance accounts receivables totaling $249,833.14. On September 16, 2009 Resolution No. 280-
2009 authorized the write off of Fire Rescue ground ambulance account receivables totaling $311,040.13. On August
18, 2010 Resolutions 248-20 10 and 246-20 10 authorized the write off of Fire Rescue ground ambulance accounts
receivables totaling $315,822.09. On September 21, 2011 Resolution 282a-201 I authorized the write off of Fire Rescue
ground ambulance accounts receivables totaling $284,953.95. The CY 2008 write offs totaling $325,166.82 were
executed by the Clerk of the Courts office inadvertently; the item was pulled from the September 2012 agenda. On
November 20, 2013 Resolution 382-2013 authorized the write-off of a total of 570 Fire Rescue ground ambulance
accounts receivable for CY 2009 plus three bankruptcies from CY 2010, totaling $351,618.38. In CY 2010, 661
accounts were written off for a total of $386,068.79.
CONTRACT/AGREEMENT CHANGES: N/A
STAFF RECOMMENDATIONS- Approval.
TOTAL COST: N/A INDIRECT COST: BUDGETED: Yes No
DIFFERENTIAL OF LOCAL PREFERENCE: N/A
COST TO COUNTY: N/A SOURCE OF FUNDS: N/A
REVENUE PRODUCING- Yes No AMOUNT PER MONTH Year
APPROVED BY: County Atty OMi3lPurchasing UL Risk ManagemenA�
DOCUMENTATION: Included X Not Required _
DISPOSITION: AGENDA ITEM #
R�- "I 11120acImmm
A RESOLUTION OF THE BOARD OF GOVERNORS
OF FIRE AND AMBULANCE DISTRICT I
MONROE COUNTY, FLORIDA AUTHORIZING THE WRITE-OFF 0
FIRE RESCUE GROUND AMBULANCE ACCOUNTS RECEIVABL
FOR CALENDAR YEAR 2011 1
WHEREAS, Monroe County Fire Rescue Services provides ground ambulance service; and
WHERE AS, the Board of County Commissioners of Monroe County contracted with Advanced
Data Processing, Inc. (ADPI) for Rescue Ambulance Billing and Related Professional Services in 2011;
and
WHEREAS, after 210 days of billing, accounts are placed with Municipal Services Bureau, a
collection agency, to further attempt collection; and
WHEREAS, once a period of 4 years from the date of the billable incident has elapsed, and all
efforts of collecting the debt have been exhausted, Monroe County Finance Department directs the write-off
of these debts; and
WHEREAS, a report was provided by Municipal Services Bureau on accounts that rnet the above
criteria, and were deemed uncollectible, for the time period of January 2011 through December 2011; and
WHEREAS, a report was provided by Advanced Data Processing, Inc. on accOLItitS that it was
determined that further collection efforts are fruitless as insurance has paid the maximum allowable on these
claims, and the service recipients are now either deceased with no available funds In the estate, in the estate,
in bankruptcy, a minor with no parent or guardian found, have uncollectible balances of Medicaid/Medicare,
and/or have small exceptions balances for the time period of January 2011 through December 2011.
WHERE AS, it is desired that these uncollectible ground arnbulance service accounts receivable be
written off at this tirne;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF GOVERNORS OF FIRE
AND AMBULANCE DISTICT I OF MONROE COUNTY, FLORIDA:
Receivables for ground ambulance service accounts listed on attached Exhibit A in the amount of
$360,837,34 be deleted from the Fire Rescue District 41 Fund.
PASSED AND ADOPTED by the Board of Governors, Fire and Ambulance District I of Monroe
County, Florida, at a regular meeting of said Board held on the day of 2015.
Mayor of Layton, Norman Anderson
Councilman Clark Snow
Commissioner Danny Kolhage
Commissioner David Rice
Commissioner, George Neugent
(SEAL)
Attest: AMY HEAVILIN, Clerk By:
BOARD OF GOVERNORS, FIRE AND
AMBULANCE DISTRICT I of MONROE
COUNTY FLORIDA
Mayor/Chairperson
By
Deputy Clerk
Monroe County Fire Rescue
Ground Ambulance ICY 2011 Account Receivables Write -Offs
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