Item N1FMITO _99 1 9 01 IL a 11 1W 1 0
RDT 0 SkYA MOV VD15 N 110 MA FTU N�
11
Meeting Date: November.1-5, 2015 Division: Monroe County Sheriff's Office
Bulk Item: Yes X No Department:--- Grants
Staff Contact Person/Phone #:—Tamara Snider / 292-7092
AGENDA ITEM WORDING:
Approval of a Memorandum of Und .1 erstanding (MOU)- between the. Monroe County Sheriffs
of $255,000.00 from within the county's budget to install and configure a jail security camera
and intercom system.
ITEM BACKGROUND:
Transaction will be reported on FYI 5/16 for both the Sheriff and the BOCC
PREVIOUS RELEVANT BOCC ACTION:
1lo,Fe
CONTRACT/AGREEMENT CHANGES:
N/A
kAl�t
Approval
TOTAL COST. $255,000.00 BUDGETED: Yes X No
COST TO COUNTY: 0.00 SOURCE OF FUNDS:. Capital ImprovemenI
Fund
REVENUE PRODUCING: Yes No _ AMOUNT PER MONTH Year
APPROVED BY: County A OMB/Purchasing !�f Risk Management
tty�z
DOCUMENTATION: Included
DISPOSITION:—.— -------
Revised 11106
AGENDA ITEM
111 iilF fililli I i 1I a : a - -,
Contract vAth: Monroe County Sheriff Effecfive Date: 10/01/20ij
Expiration Date: 09/30/201f
Contract Purpose/Description Approval of a Memorandum of Understanding (MOU)
between the Monroe County Sheriffs Office and Monroe County Board of Countym
Commissioners allocating funding in the amount of $255,000.00 from within the;
county's budget to install and configure a jail security camera and Intercom system.
Contract Manager Tamara Snider 292-7092, Monroe County Sheriff's office
(Name) (Ext) (Department)
for BOCC meeting o : November 17, 2015 !�gendELDeadrine. November3,201!i ... .......
TbENTRACT COSTS
Total Dollar Value of ContracL $255,000.00 Current Year Portion:
Budgeted? Yes X No Account Codes: -XXXXXX
lQ9614919 a
KJOLUN r;T-sFFj1r*WIFr&V=1
Vol 11, Hm - M, 8 a MG 1
. I
NO
Risk Management Yesr-1
O.M.BJPurchasing I Yes[]
County Attorney * 15 Yesn
11 Comments:_
DOWN
THIS MEMORANDUM OF UNDERSTANDING is made and entered into this
day of , 2015, by and between the Monroe County
Board of County Commissioners, a political subdivision of the State of Florida, whose
address is1100 Simonton Street, Key West, Florida 33040, hereinafter referred to as
"COUNTY," and The Monroe County Sheriff's Office, hereinafter referred to as
"SHERIFF."
ITNESSETH
WHEREAS, the SHERIFF has been designated by COUNTY to be the chief
correctional officer of the county correctional system pursuant Florida Statutes
§951.061(1), and
WHEREAS, the jail security camera system at the Monroe County Jail is in need
of an upgrade to Include door controls and intercoms at each door, and
WHEREAS, the SHERIFF has purchased the equipment necessary to complete
the upgrade, and
WHEREAS, the COUNTY has agreed to provide the SHERIFF with the funding
necessary to pay for the installation and configuration of said equipment and has
already budgeted this expense in its capital plan, and
NOW THEREFORE, in consideration of the mutual understandings and
agreements set forth herein, the COUNTY and the SHERIFF agree as follows:
1. TERM - The temp of this Agreement is from September 1, 2015, through
September 30, 2016, the date of the signature by the parties notwithstanding.
2. SERVICES - The SHERIFF has purchased and received the equipment
required to upgrade the Monroe County Jail security camera system. The COUNTY will
reimburse the SHERIFF for the installation and configuration of the said equipment up
to $255,000, or the actual cost, whichever is less. Said funds will be used for the
installation of the equipment, to interface it with the existing camera system, and for
other costs associated therewith.
3. OWNERSHIP — The SHERIFF will retain ownership of the approved
equipment and will maintain the items on the Sheriff's inventory.
4. FUNDS - The total project budget to be expended by the SHERIFF
pursuant to this agreement shall be a maximum of $255,000.
5. BILLING AND PAYMENT - The SHERIFF has procured a vendor through
a separate agreement (hereinafter "Vendor Agreement") to update the system.
Pursuant to the Vendor Agreement, the SHERIFF'S payments to the vendor are
contingent on certain defined milestones. Upon completion of each milestone,
Monroe County Sheriffs office - MOU Jail Camera Reimbursement
Page Y of 3
SHERIFF shall render to the COUNTY an itemized Invoice, properly dated, describing
the milestone payment paid to the vendor.
Upon receipt of appropriate proper invoice, as described above and as defined in the
Florida Local Government Prompt Payment Act, the COUNTY shall reimburse the
SHERIFF for the said expenditures.
6. NOTICES - Whenever either party desires to give notice unto the other, it
must be given by written notice, sent by registered United States mail, with return
receipt requested, and sent to:
FOR COUNTY FOR PROVIDER
Monroe County Administrator Monroe County Sheriff Richard A.
Ramsay
1100 Simonton Street 5525 College Road
Key West, FL 33040 Key West, FL 33040
Either of the parties may change, by written notice as provided above, the addresses or
persons for receipt of notices.
7, COMPLIANCE WITH LAWS AND REGULATIONS - In providing all
services pursuant to this Agreement, the SHERIFF shall abide by all statutes,
ordinances, rules, and regulations pertaining to, or regulating the provision of, such
services, Including those now in effect and hereafter adopted. Any violation of said
statutes, ordinances„ rules, or regulations shall constitute a material breach of this
Agreement immediately upon delivery of written notice of termination to the SHERIFF.
If the SHERIFF receives notice of material breach, it will have thirty days in order to
cure the material breach of the contract. If, after thirty (30) days, the breach has not
been cured, the contract will automatically be terminated.
8. ASSIGNMENTS AND SUBCONTRACTING - Neither party to this
Agreement shall assign this Agreement or any interest under this Agreement, or
subcontract any of its obligations under this Agreement, without the written consent of
the other.
1[1
(a) It Is understood and agreed that the entire Agreement of the parties is
contained herein and that this Agreement supersedes all oral agreements and
negotiations between the parties relating to the subject matter hereof as well as any
previous agreements presently in effect between the parties relating to the subject
matter hereof.
(b) Any alterations, amendments, deletions, or waivers of the provisions of
this Agreement shall be valid only when expressed in writing and duly signed by the
parties.
{SEAL}
By:
Deputy Clerk
10 ci L41' f 01: /
MONROEC NTY SHERIFF'S. OFFICE
AS TO FORM:
RICK J. McCULLAH
COUNSELGENERAL
DATE,
MON OE COUNTY ATTORNEY
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ASSISTANT COUNTY'
.AATTORNEY
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