Rinky Parwani-Special Magistrate ContractAGREEMENTBETWEEN
THE MONROE COUNTY VALUE ADJUSTME
Rinky Parwani
for
lsy—VUCIJ4
This Agreement is made and entered into, on the date last below written, by and between
the MONROE COUNTY VALUE ADJUSTMENT BOARD, 500 Whitehead Street, Key West,
FL 33040 (hereinafter referred to as "VAB"), and the individual identified and executing this
Agreement as the undersigned (hereinafter referred to as "Contractor").
I
1.1 The VAB requires the services of one or more individuals to act as a Speci
Magistrate for the purpose of taking testimony and receiving evidence at the hearings,
provided by Chapter 194, Florida Statutes, and Rule 12D-9, Florida Administrative Coc
(F.A.C.), and making recommended findings of fact and conclusions of law to the VAB.
1.2 Contractor desires to provide such services to the VAB as an independent contractor-
1.3 Contractor certifies that Contractor possesses the minimum qualifications requi=l
Section 194.035, Florida Statutes, and Rules 12D-9.010 and 12D-9.012, F.A.C., to
services as a Special Magistrate. pr
1.4 In consideration of the mutual tenns and conditions, promises, covenants
4
payment hereinafter set forth, the VAB and Contractor enter into this Agreement as set
herein.
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2.1 Contractor shall perform professional services to the VAB as a Special Magistrate -
Contractor's services shall include, but not be limited to, the following:
Taking testimony at hearings provided pursuant to Chapter 194, Flori
Statutes and Rule 12D-9, F.A.C. I
hearing. 2.1.3 Ruling of objections made during the hearing by either of the parties to the
2.1.5 Preparing and submitting such reports and other documents as the VAB or
the Clerk of the VAB may from time to time require.
2.2 Contractor shall be responsible for complying with all federal, state and local rules,
regulations, statutes, laws or ordinances, regarding payment for his or her services under this
Agreement, and any reporting requirements thereunder.
2.3 During any hours Contractor provides services to the VAB, Contractor shall devote
his fifll time and effort to the services being performed for the VAR Contractor shall truthfully
and accurately maintain all records and make such reports as the VAB may require.
2.4 Contractor agrees that this contract for Special Magistrate services is not exclusive to
Contractor, and that the VAB may, and probably will, enter into agreements with other
contractors to perforrn Special Magistrate services for the VAR Further, Contractor agrees that
this Agreement does not require the VAB to request any particular services of the contractor.
2.5 Upon receipt of the docket for hearing, the contractor shall review the petitioners'
names and addresses for a potential conflict of interest. If a potential conflict of interest exists,
the contractor shall immediately notify the Clerk of the VAB who shall reassign the case to
another Special Magistrate.
2.6 The contractor shall receive and retain all exhibits presented during a hearing, and
shall transmit the record along with the original copy of the recommended order to the Clerk of
the VAB, pursuant to Rule 12D-9.025(7).
3.1 The VAB shall pay Contractor at the rate of One Hundred Fifty dollars ($150.00) p
hour for Contractor's services under this Agreement. Billable time shall commence at
scheduled start of a hearing or at the time of the Contractor's arrival and set-up, whichever
later. For each day that the Contractor is scheduled to serve as a Special Magistrate, there sh
be a minimum payment due to the Contractor of $225.00. In the event a scheduled hearing da -
is cancelled in its entirety, there shall be a payment due to the Contractor of $225.00. There is
half -day cancellation fee.
3.2 Except as provided herein, no travel expenses or travel time shall be paid for travel
and from hearing sites, nor shall ordinary office supplies consumed in the course of Al
Contractor's services be reimbursed. The VAB shall pay for the Contractor's mileage, at the ral
established in the Monroe County Code of Ordinances, for travel to and from hearing sites th
are outside of the Contractor's home district. Upon the execution of this Agreement, -
Contractor shall notify the Clerk of the VAB of his or her home district 16, L-,
111 WRO = tai A vir &VIKST5 11 oil i 1R. Ro I R1 i mr*j I
3.2.1 The VAB shall pay reasonable travel expenses to a Contractor who is located
outside of Monroe County when a Special Magistrate who is located in Monroe County is not
selected or is selected but is not available to perform the services set forth in this Agreement.
See the attached Monroe County Clerk of Court Expense Reimbursement Requirements.
3.3. If a Contractor does not render a recommended decision at hearing, therefore
requiring additional time for research and preparation of the recommended decision, then there is
a presumption that the Contractor shall require up to two hours of additional billable hours to
complete the work and VAB's obligation to pay shall be capped at two hours of billable time. if
the Contractor anticipates that the required time will exceed two hours then AT4V**i%'VWUWr M--
obtain written permission for specified additional time from the VAB Attorney.
3.3.1 The Contractor shall render his/her recommendation (findings and conclusions)
within seven1 of the
he/she shall obtain written permission for specified additional days from the VAB Attorney.
3.4 The Contractor understands and agrees that the VAIB does not promise or guarantee
that the Contractor will be engaged to perform either a minim -am or maximum amount of
services under this Agreement.
3.5 The Contractor understands and agrees that the time he or she must devote to S
Magistrate training required by Rule 12D-9.012, F.A.C., is not billable to and reirnbursabPlecl
VAB -under this Agreement.
3.6 The Contractor shall cooperate with the VAB in any litigation or related matter tih
might result from the Contractor's performance under this Agreement. Accordingly,
Contractor shall be paid by VAB for such time at the rate established herein.
3.7 The Contractor understands and agrees that all bills paid pursuant to the terms of
Section 5 of this Agreement are subject to ratification by the VAB at a public meeting.
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4.1 The term of this Agreement shall begin on the date last below written and shall
continue until the conclusion of the VAB hearings in the spring of 2016.
4.2 This Agreement may be terminated by either party, with or without cause, by written
notice to the other party of the intent to terminate. Such termination shall be effective
immediately upon receipt of such written notice of intent to terminate. No termination for cause
will be effective unless the defaulting party is first given ten (10) calendar days after receipt of
notice of intent to terminate in which to cure the cause for termination.
4.3 In the event of termination, Contractor shall be entitled to compensation for servic
rendered and costs incurred through the effective date of termination. All finished or unfinish 14
documents prepared by Contractor shall become the property of the VAB and shall be deliver
by Contractor to the VAB immediately upon the effective date of termination. I
Revised 10/2014
4.4 In the event of termination of this Agreement by the Contractor without cause,
Contractor shall be ineligible to be appointed as Special Magistrate to the VAB for a period of
five (5) years from the end of the calendar year in which such termination effected. This
provision shall survive the ten-nination of this Agreement.
4.5 Contractor shall not represent any person or entity against either Monroe County or
the Monroe County School Board in a court case or administrative hearing at the time of
appointment. Any such representation that arises from the appointment through the final
meeting of the VAB will disqualify the Special Magistrate from any finther hearings, and the
Clerk shall schedule another Special Magistrate to hear the matters schedulf-I for t'�"i.
5.1 Contractor shall submit billings for payment of services actually rendered on a
monthly basis to the Clerk of the VAB for processing. Billings shall provide the nature of the
services performed.
5.1.1 Contractor shall maintain a record of his/her hours worked during and after the
close of a hearing when taking additional time to render a decision pursuant to Paragraph 3.3 of
this Agreement. Contractor shall provide the Clerk with detailed time records for each such case
taken after the close of a hearing.
5.2 Contractor acknowledges that each billing must be reviewed and approved by
Clerk of the VAB or Clerk's designee. Should the Clerk of the VAB or the Clerk's design
determine that the billing is not con-unensurate with services performed, work accomplished
hurs exnd, Contractor shall add
just billing accordingly. Contractor shall be entitle
payment of any portion of a billing not in dispute. i
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5.3 The VAB shall pay Contractor's billings in accordance with Section 218.70 through
218.79, Florida Statutes, the Florida Prompt Payment Act.
6.1 Contractor shall perfonn or furnish to the VAB professional services in accordance
with the erally—acctMted v,& _wAvA. �il
with any laws, statutes, ordinances, codes, rules and regulations governing Contractor's services
hereunder.
6.2 Contractor shall, without additional compensation, correct and revise and erro
omissions, or other deficiencies in Contractor's work product, services, or materials awrising fro
the negligent act, error or omission of Contractor. The foregoing shall be construed as
independent duty to correct rather than waiver of the VAB's rights under any applicable statu
of limitations. The review of, approval of, or payment for any of Contractor's work produ
services, or materials shall not be construed to operate as a waiver of any of the VAB's ril
under this Agreement, or cause of action the VAB may have arising out of the performance of
this Agreement.
7. NO CONTINGENT FEES. Contractor certifies that Contractor has not employed or
retained an�L_�v, 11 ' 4 '
to solicit or secure this Agreement and that Contractor has not paid or agreed to pay any person,
company, individual or firm, other than a bona fide employee working solely for Contractor, any
fee, commission, percentage, gift or other consideration contingent upon or resulting from the
award or making of this Agreement. For the breach or violation of this provision, the VAB shall
have the right to terminate the Agreement without liability at its discretion, to deduct from the
contract price, or otherwise recover, the full amount of such fee, commission, percentage, gift or
consideration.
8. NO ASSIGNMENT. This Agreement, or any interest herein, shall not be assigned,
transferred or otherwise encumbered, under any circumstances by Contractor without the prior
written consent of the VAB. Further, no portion of this Agreement may be perfanned by
subcontractors or sub -consultants without written notice to and approval of such action by the
VAB.
9. SEVERABILITY/N0 WAIVERS. In the event any provision of this Agreement shall
be held invalid and unenforceable, the remaining provisions shall be valid and binding upon the
parties. One or more waivers by either party of any breach of any provision, term, condition or
covenant shall not be construed by the other party as a waiver of any subsequent breach.
10. GOVERNING LAW/VENUE. This Agreement shall be governed and construed in
accordance with Florida law. In the event litigation arises involving the parties in connection
with this Agreement, venue for litigation shall be in Monroe County, Florida.
11. INDEPENDENT CONTRACTOR STATUS. Contractor is an independent contractor
and is not an employee, servant, agent, partner or joint venturer of the VAB or Monroe County
or the Monroe County School Board.
I Contractor understands';q ftr _t.
MEMO 537 Em" =r1l.1711 nu or sue lepresents a person before the
this Agreement Contractor shall not undertake to represent or advise any taxpayer or petitioner
before the VAB.
12.3 Contractor certifies that Contractor is not an elected or appointed official•
c.mployee of Monroe County or of the Monroe County School Board.
12.4 Contractor certifies that Contractor is not an elected or appointed official
employee of a taxing jurisdiction. i
Revised 10/2014
12.5 Contractor certifies that Contractor is not an elected or appointed official or
employee of the State of Florida.
12.6 Contractor certifies that Contractor possesses the following minimum qualificatio
(CHECK ALL THAT APPLY): i
k Contractor is a member of The Florida Bar with no less than 5 years' experience in the
area of ad valorem taxation, and is qualified to hear petitions involving issues related to
exmptions and classcations.
[ ] Contractor is a state certified real estate appraiser with not less than 5 years'
exv,erience in re
the valuation of real estate.
[ ] Contractor is a member of a nationally recognized appraiser's organization with no
less than 5 years' experience in tangible personal property valuation, and is qualified to hear
petition involving issues regarding the valuation of IDgible personal property.
Attached to this aMement are the following forms.,
1. W-9 Rgguest for TaxpUer Identification Number & Certification
2. Travel Voucher
3. ExDense Reimbursement Requirements
IN WITNESS WHEREOF, the parties hereto have caused the execution of these
premises as of the date written below. t
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Revised 10/2014