1 PSO 10/21/2015 ,
,
•.
PROFESSIONAL/SERVICE ORDER
•
FOR
MONROE COUNTY
To: THC, Inc. Professional Service Order No. 1
Re: PSO Agreement, Dated 8-25-15
Project Name: Implementation of Noise Insulation Program—(Phase 1 Design Services)
Description of Services:
(See attached Scope of Services)
Days to Complete 600 Lump Sum Fee $494,010.60
Payment for Services shall be in their entirety as per PSO.
Prepared by: Recommended by:
D0...)--d„,„,...._ .
Date: 8-25-15 Date: I )' LS
Accepted by: Approved by:
i
Date: 8-25-15 _ Date: ‘a J O 1 I ao15
M OF COUNTY ATTORNEY c.
P VED ORA
RECEIVEDL 1/
��► ^p)...._
--=-- ..�.:: A U G 2 7 2015 RED -;tee---
*� } 1- ''"#ST:ANY lWAM"CLEM .A 01 NT U TY Al ORNEY
°'°•,,. .,,"4° BY. �� 7
" Dates Z'7 /5
°.4- " Cl i —
THC, Inc. PSO No. 1 - Project Budget
Task No. Task
1 Setup and Coordination $ 69 402.62
2 Perform Site Survey of KWBTS Complex $ 97,701.07
3 Develop KWBTS Acoustical Testign Plan (ATP) $ 20,377.60
4 KWBTS Condominium Owner Communication and Orientation $ 54,796.63
5 Conduct KWBTS Eligibility Noise Testing $ 54,198.00
6 Prepare Reports of KWBTS Property Eligibility Determination $ 24,927.00
7 Public Disclosure of Property Eligibility Determination $ 14,221.65
8 Perform NIP Eligibility Tasks for SF Homes within DNL 70-75 dB $ 81,787.88
9 Develop KWIA NIP Program Documents $ 21,543.83
10 Conduct FEMA Flood Plain Research and Develop ATP Policy $ 9,997.68
11 Develop "Buy American" Waiver- Ductless AC Split Systems $ 6,903.76
12 Develop 2016-18 Cost Estimates $ 12 409.20
13 Purchase Avigation Easement from Owner of parcel#65090 $ 25,743.68
TOTAL Budget $494,010.60
:N
Key West International Airport
• Noise Insulation Program (NIP)
2015-16 Phase 1 Scope of Work
NIP Planning and Eligibility Noise Testing
I. Background
In its Program Guidance Letter (PGL) 12-09, Eligibility and Justification Requirements for
Noise Insulation Projects, dated August 17, 2012 and revised November 7, 2012, the
Federal Aviation Administration (FAA) established a deadline of September 30, 2015, by
which time all construction based on existing noise insulation program eligibility
assumptions must be completed in its entirety. Beginning on October 1, 2015, all
properties must meet the "2-Tier" eligibility criteria outlined in FAA Order 5100.38D, Airport
Improvement Program (AIP) Handbook, Appendix R, Noise Compatibility Planning /
Projects, dated September 30, 2014. The following is a summary of these significant
program changes:
• Sponsors must utilize an approved set of Noise Exposure Maps (NEM) that
are no more than five (5) years old for this eligibility calculation.
• Sponsors must use the "2-Tier" eligibility rule to determine if a property is
eligible to participate in a noise insulation program.
o Property must be located within an approved 65 DNL NEM boundary.
o Property must have an average interior DNL value of 45 DNL or
greater(with windows closed).
• Properties must meet both of the above eligibility criteria or they will not be
eligible to participate in a noise insulation program.
• Noise insulation modifications provided to eligible properties should be
designed to achieve an average interior noise reduction of five (5) decibels or
greater.
To meet the above requirements, a Sponsor must now complete several preliminary noise
insulation program eligibility tasks (on non-compatible properties identified in an approved
Part 150 Noise Compatibility Program) before initiating the traditional design, bid and
construction processes. These tasks include the property surveys and categorization,
eligibility noise testing, determination of eligibility certification and development of a
proposed implementation master plan.
In August 2014, Key West International Airport (KWIA) submitted their proposed Noise
Compatibility Program to the Federal Aviation Administration (FAA) for review and
approval. On March 17, 2015, the FAA issued their Record of Approval, granting KWIA
approval to begin the noise insulation eligibility determination process for the following
non-compatible property candidates:
1
PHASE 1
Key West by the Sea Condominiums 206 units
Single Family Homes (DNL 70-75 dB) 4 units
PHASE 2
Single Family Homes (DNL 65-70) 73 units
Low Density Multi-Family Residential 15 units
Lime Grove House 1 unit
PHASE 3
Flagler Court Townhomes 26 units
Grace Lutheran Church and School 5 units
Parsonages 2 units
Catholic Charities 23 units
II. Proposed Phase 1 Tasks
The following is a summary of all proposed tasks to be performed by THC, Inc. (the
"Consultant") to complete the noise insulation eligibility determination process for the Key
West International Airport (KWIA) Noise Insulation Program (NIP) Phase 1 properties:
Task 1 — Setup and Coordination
Task 1.1: Project Setup — The Consultant will set up the project in the corporate financial
system, as required by corporate policy to manage the project.
Task 1.2: Participate in Weekly Coordination / Progress Conference Calls — The
Consultant will participate in weekly coordination / progress telephone conference calls
with KWIA's Airport Noise Program Coordinator. The calls will be hosted by KWIA's Airport
Noise Program Coordinator, and the duration of each call will be approximately 60
minutes. The FAA ADO will be invited to participate in these calls. KWIA's Airport Noise
Program Coordinator will provide the Consultant with the call-in number and conference
code, and will dial-in as the leader.
Task 1.3: Attend KWIA Ad-Hoc Committee Meetings — The Consultant will attend KWIA
Ad-Hoc Committee meetings, as directed by KWIA's Airport Noise Program Coordinator, to
present information on the status of the project. The FAA ADO will be invited to attend
these meetings. The Ad-Hoc Committee typically meets on the first Tuesday of every other
month (i.e., October and December, 2015; February, April, June, and August, 2016).
Task 1.4: Conduct QMS Process — The Consultant will conduct QA/QC of project
deliverables, prior to delivery to KWIA's Airport Noise Program Coordinator.
Task 1.5: Prepare Project Invoicing — The Consultant will prepare monthly invoices to the
Client, as required to manage the project.
2
Task 1.6: Close Out Protect —The Consultant will provide information / documentation to
KWIA's Airport Noise Program Coordinator as needed to facilitate close-out of the AIP
grant. The Consultant will conduct administrative tasks, as required by corporate policy to
close out the project.
Task 2— Perform Site Survey of Key West by the Sea (KWBTS) Complex
The Key West by the Sea (KWBTS) condominium complex contains a total of 206
individual condominium units contained within 3 multi-story buildings; Building A (6 floors,
65 units), Building B (6 floors, 65 units) and Building C (3 floors, 76 units). Within the 3
buildings, there may be a potential of 21 different condominium unit design styles that
occur including Studio unit (3 styles), 1-Bedroom unit (4 styles), 2-Bedroom unit (4 styles)
and 3-Bedroom unit (6 styles). This task will include the following sub-tasks:
Task 2.1: Undertake Condominium Owner Survey
A property survey will be developed and mailed to all owners of the 206 potentially eligible
and untreated KWBTS condominiums. A letter will accompany the survey which will inform
the KWBTS condominium owners of the upcoming site survey, briefly explain why the
survey is being conducted, and ascertain the property owner's initial interest in
participating in the NIP if interior testing indicates they are eligible for such. The Consultant
will coordinate closely with KWIA's Airport Noise Program Coordinator and the FAA
Orlando ADO and Southern Region Offices regarding the content of the letter, as well as
the survey. The property owner survey will be designed to gather information on the
unique characteristics of their condominium units that cannot be assessed via exterior site
survey (e.g., interior floor coverings, interior ceiling materials, types/age of windows and
doors, number of rooms, existing heating/cooling system, existing electrical service, and a
description of renovations / modifications made to the condominium unit). The Consultant
will provide KWIA's Airport Noise Program Coordinator and the FAA ADO and Southern
Region Offices with a draft of the letter and property survey, providing them with an
opportunity to make final revisions (The submittal will include both pdf and Microsoft Word
versions of the documents.). The final letter, incorporating FAA comments, will be printed
on THC letterhead, and signed by the THC Project Director. A self-addressed, first-class
stamped envelope will be included for the condominium owners to return their completed
survey to the Consultant.
The Consultant has budgeted for production as follows: (1) the letter has been estimated
at three (3) pages per letter, printed on THC letterhead; (2) the survey has been estimated
at a maximum of five (5) total pages per condominium-owner survey, printed in black &
white, and stapled in the top left corner; (3) mailing has been estimated in a 9"x12"
envelope with Consultant's return address label, sent via first-class mail, and (4) return
mailing has been estimated in a 9"x12" envelope, via first-class mail, addressed to the
Consultant. A total of 206 hard copies of the letter and condominium-owner survey, one (1)
for each condominium unit, will be produced. A pdf version of each letter and
condominium-owner survey will be provided to KWIA's Airport Noise Program Coordinator,
the FAA Orlando ADO, and Southern Region Offices on a CD.
Once the completed property owner surveys have been received, the data will be reviewed
and analyzed. This information, in conjunction with the results of the site survey, will be
3
•
used as a basis for developing the KWBTS Condominium Complex Report of Findings
'(see Task 2.5) and the KWBTS Acoustical Testing Plan (ATP) (see Task 3).
Task 2.2: Undertake KWBTS Condominium Site Survey
A site survey of the KWBTS condominium complex will be performed. The site survey will
include:
• taking interior and exterior photographs
• inspection and verification of all condominium unit design layouts
• development of master list of existing window types and sizes
• development of a master list of existing door types and sizes
• verification of existing elevators and all access roads
• inspection of grounds and transition to construction logistics
• inspection of building electrical system
• identification and documentation of general building deficiencies
• visual inspection of roofs (Buildings A, B, and C)
• meeting with building management staff
The Consultant is assuming a maximum of five (5) days on the KWBTS site for four (4)
senior-level staff members for this purpose. This information, in conjunction with the
results of the property owner surveys, will be used as a basis for developing the KWBTS
Condominium Complex Report of Findings (see Task 2.5) and the KWBTS Acoustical
Testing Plan (ATP) (See Task 3).
Task 2.3: Conduct KWBTS Condominium Complex Research
In addition to information collected during the site survey, conduct all necessary research
of the KWBTS condominium complex to include:
• review of building "as-built" architectural drawings
• confirm original construction ages
• review of all building maintenance records
• review of unit and complex construction policies
• review of City of Key West permit records to verify past construction in all
units and/or buildings
• review City of Key West Building Department regulations for KWBTS
Task 2.4: Develop Condominium Unit Design Categories
FAA Order 5100.38D, AIP Handbook, Appendix R, does not state a specific process to
undertake building classification and eligibility testing for large multi-family properties (e.g.,
apartment complexes, condominium complexes). Nonetheless, the Consultant will
develop a property classification for multi-family housing based on the results of the
surveyed properties.
The KWBTS condominium complex is intersected by the outermost DNL 65 dB of the 2013
NEM boundary, where only a portion of Building C (3-story) and 100% of Building B (6-
story) is located within the DNL 65 dB of the 2013 NEM boundary. Given this unique
situation, and pursuant to consultation with the FAA Orlando ADO and Southern Region,
the Consultant will perform eligibility noise testing on a representative sample of
4
condominium unit design types within these building portions located within the DNL 65 dB
2013 NEM boundary.
While the vast majority of the KWBTS condominium units contain original windows, doors
and portable through-wall air conditioning units, a few owners have made modifications to
update these features. There are three (3) possible unit modification scenarios that will
need to be validated utilizing information obtained in Tasks 2.1 through 2.3:
• Condominium owner has installed new windows and doors
• Condominium owner has installed new ductless and/or HVAC system
• Condominium owner has installed new windows, doors and new ductless
and/or HVAC system
Since these modifications may impact eligibility noise testing results, it will be important to
validate and document these conditions, as a part of this task.
Utilizing information obtained in Tasks 2.1 through 2.3, the Consultant will develop a
master list of condominium unit design categories, both for original (unmodified) and
remodeled (modified) condominium units.
Task 2.5: Develop KWBTS Condominium Complex Report of Findings
Upon completion of Tasks 2.1 through 2.4, document all collected information from the site
survey, building research, and owner surveys to develop the KWBTS Condominium
Complex Report of Findings. This document will not require FAA approval, but will be
provided to the FAA Orlando ADO and Southern Region Offices for their review and
comment. The document will include color photographs, color maps, text and tables.
The first draft of the KWBTS Condominium Complex Report of Findings will be submitted
electronically to KWIA's Airport Noise Program Coordinator and to the FAA Orlando ADO
and Southern Region Offices. The submittal will include both pdf and Microsoft Word
versions of the document. The Consultant has budgeted for one (1) revision of the draft
document following review and comment by KWIA's Airport Noise Program Coordinator
and the FAA Orlando ADO and Southern Region Offices.
The final KWBTS Condominium Complex Report of Findings will be produced in hard
copy, as well as on CD. The CD will include both pdf and Microsoft Word versions of the
document. The Consultant has budgeted for production (which has been estimated at a
maximum of 500 total pages per report, all of which will be printed in color, and bound in a
white three-ring view binder with a descriptive cover and spine) of eight (8) hard copies
and eight (8) CD copies of the report and mailing (via flat rate priority mail) of seven (7)
hard copies and seven (7) CD copies of the report. The reports will be distributed as
follows: FAA ADO (1 hard copy, 1 CD), FAA Southern Region (1 hard copy, 1 CD),
Monroe County's Director of Airports (1 hard copy, 1 CD), KWIA's Airport Noise Program
Coordinator (1 hard copy, 1 CD), KWBTS Property Manager (1 hard copy, 1 CD), and
Consultant Team (3 hard copies, 3 CDs).
Task 3— Develop KWBTS Acoustical Testing Plan (ATP)
Once Task 2 has been completed, the KWBTS Acoustical Testing Plan (ATP) will be
developed to meet FAA Order 5100.38D, AIP Handbook requirements. The Acoustical
5
Testing Plan will describe the proposed acoustical testing methodology and will determine
the extent of the acoustical testing requirements for all existing condominium unit styles,
including both original (unmodified) and remodeled (modified) units. The ATP will also
describe the proposed methodology for analysis and interpretation of the data. The
Consultant will work closely with KWIA's Airport Noise Program Coordinator in the
development of the KWBTS Acoustical Testing Plan (ATP). The KWBTS Acoustical
Testing Plan (ATP) will be subject to review and approval by the FAA Orlando ADO and
Southern Region prior to the initiation of any testing.
Since testing of every condominium unit to determine eligibility is not necessary or
practical, the ATP will identify the proposed representative sample of condominium unit
design types located within the portion of Building C and all of Building B, which are
located within the DNL 65 dB 2013 NEM boundary. The representative sample will be
determined by the number of different types of condo units as well as the guidance
provided in the AIP Handbook.
The Consultant will test the representative sample of each condominium design type
sufficient to provide a representative DNL condominium average for each design type. (It
should be noted that a "representative" sample would reflect condominium units that share
similar properties such as design layout, windows and doors of the same type and age and
sharing same basic building components). Furthermore, when averaging noise data from
multiple condominium unit design types, the Consultant will ensure that the data does not
contain wide fluctuations that would result in inconsistencies.
Eligibility noise testing will be undertaken in all habitable rooms within each condominium
unit, (i.e., bedrooms, living room, dining room, and kitchen). The average of all rooms in
each condominium unit design type will constitute the "unit average" that will represent all
other units of similar design type. The eligibility noise testing process will be developed
and performed on both original (unmodified) and remodeled (modified) condominium units.
Task 3.1: Develop KWBTS Acoustical Testing Plan (ATP) for Original (Unmodified) Units
The Consultant will select a representative sample of original (unmodified) condominium
units located within Building B and the portion of Building C located within the DNL 65 dB
NEM boundary. The units in this category will all have their original windows, doors and
through-wall AC units. The testing sample will include representatives of all unmodified unit
design types (i.e., studio, 1-bedroom, 2-bedroom and 3-bedroom variations which could
include up to 21 total layouts). This representative sample will include units from various
floors.
The ATP will describe the proposed methodology for analysis and interpretation of the
data. Since condominiums are single-owned properties, the Consultant will test each of the
condominium unit design types separately to include studio, 1-bedroom, 2-bedroom, and
3-bedroom. During the noise eligibility testing process, the Consultant will select
representatives from each of these four (4) condominium unit design types that within the
portion of Building C and all of Building B which are located within the DNL 65 dB 2013
NEM boundary. Noise data collected from each of these representative samples will be
utilized to calculate an average interior DNL value for each of the four (4) condominium
design types (studio, 1-bedroom, 2-bedroom, and 3-bedroom) and to determine their NIP
6
eligibility status. Consistent with FAA Order 5100.38D, Table R-2 Block Rounding
Requirements, this average interior DNL value will be utilized to determine the eligibility
status of condominium units (of the same condominium unit style) that are located outside
the DNL 65 dB boundary of the 2013 NEM.
Task 3.2: Develop KWBTS Acoustical Testing Plan (ATP) for Remodeled (Modified) Units
While the vast majority of the KWBTS condominium units contain original windows, doors
and portable through-wall air conditioning units, a few owners have made modifications to
update these features. There are three (3) possible unit modification scenarios that will
need to be validated utilizing information obtained in Tasks 2.1 through 2.3:
• Condominium owner has installed new windows and doors
• Condominium owner has installed new ductless and/or HVAC system
• Condominium owner has installed new windows, doors, and new ductless
and/or HVAC system
Since these modifications may impact eligibility noise testing results, it will be important to
validate and document these conditions, as a part of this task. The Consultant will
research and determine the number and locations of these modified units within the entire
KWBTS complex. Given the varying degrees of remodeling modifications in the three (3)
possible scenarios (windows, doors, AC system), pursuant to the FAA's AIP Handbook it
will be important to test a representative sample of each occurrence in Buildings A, B
and/or C, wherever they occur, starting first with the portion of Building C and all of
Building B which are located within the DNL 65 dB 2013 NEM boundary. Note that the
sample will not be limited to units located within Building B and the portion of Building C
located within the DNL 65 dB 2013 NEM boundary. Representative samples may need to
be selected from outside the DNL 65 dB 2013 NEM boundary if there are no
representative samples (or an insufficient number of samples) located inside the DNL 65
dB 2013 NEM boundary.
The ATP will describe the proposed methodology for analysis and interpretation of the
data. For example, the Consultant will develop an average interior DNL value for each of
the three (3) possible condominium modification scenarios which will be used to determine
eligibility of each remodeling condition wherever they occur within the entire KWBTS
complex.
Task 3.3: Prepare Drafts of KWBTS Acoustical Testing Plan (ATP)
The first draft of the KWBTS Acoustical Testing Plan (ATP) (which will include both the
ATP for Original Units and Remodeled Units) will be submitted electronically to KWIA's
Airport Noise Program Coordinator, the FAA Orlando ADO, and FAA Southern Region for
review and comment. The submittal will include both pdf and Microsoft Word versions of
the document. The Consultant has budgeted for one (1) revision of the draft document
following review by KWIA's Airport Noise Program Coordinator and the FAA.
The second draft of the KWBTS ATP will be submitted electronically to the FAA for review
and comment. The submittal will include both pdf and Microsoft Word versions of the
document.
Task 3.4: Review Meeting w/KWIA's Airport Noise Program Coordinator and FAA
Following the release of the second draft of the KWBTS ATP, a meeting will be undertaken
with KWIA's Airport Noise Program Coordinator and the FAA to review the proposed
KWBTS ATP. The Consultant has budgeted one (1) trip for two senior-level staff to meet
with the FAA ADO at their office in Orlando, Florida. (Alternately, the meeting could be in
the form of a teleconference or webinar, if appropriate.) The Consultant has budgeted for
one (1) additional revision following review and comment by the FAA.
Task 3.5: Prepare Final KWBTS Acoustical Testing Plan (ATP)
The final KWBTS ATP will be produced in hard copy, as well as on a CD. The CD will
include both pdf and Microsoft Word versions of the document. The Consultant has
budgeted for production (which has been estimated at a maximum of 100 total pages per
report, all of which will be printed in color, and bound in a white three-ring view binder with
a descriptive cover and spine) of seven (7) hard copies and seven (7) CD copies of the
report and mailing (via flat rate priority mail) of six (6) hard copies and six (6) CD copies of
the report. The reports will be distributed as follows: FAA ADO (1 hard copy, 1 CD), FAA
Southern Region (1 hard copy, 1 CD), Monroe County's Director of Airports (1 hard copy, 1
CD), KWIA's Airport Noise Program Coordinator (1 hard copy, 1 CD), Consultant Team (3
hard copies, 3 CDs).
Task 4— KWBTS Condominium Owner Communication and Orientation Session
Throughout Phase 1, it will be critical to communicate effectively with all 206 condominium
owners with regard to the FAA's Noise Insulation Program eligibility rules, site survey
events, KWBTS complex research, and the eligibility noise testing methodology and
process. The following is a summary of these condominium owner communication tasks:
Task 4.1: Develop KWBTS Condominium Owner Letter
The Consultant will develop an informational letter to all 206 KWBTS condominium owners
that will provide key background information on the KWIA DNL 65 dB 2013 NEM, FAA's
Noise Insulation Program eligibility rules (pursuant to the FAA's AIP Handbook), NIP
phasing plans, KWBTS site survey process, and eligibility noise testing plan, process and
methodology (KWBTS ATP). This will be the second letter sent to all 206 KWBTS
condominium owners, and will contain significantly more detailed information than the first
letter which primarily addressed the purpose and need for the condominium-owner survey.
The letter will include a briefing of the following issues:
• KWIA DNL 65 dB 2013 Noise Exposure Map (NEM)
• KWIA Noise Insulation Program Phasing Plan (Phases 1, 2, and 3)
• KWBTS site survey process
• KWBTS complex research process
• KWBTS Acoustical Testing Plan (ATP) process — original (unmodified) units
• KWBTS Acoustical Testing Plan (ATP) process — remodeled (modified) units
• ATP eligibility noise testing process and procedures
• ATP orientation session (primarily for testing candidates)
• ATP noise data analysis and eligibility determination methodology
• FAA's "block rounding" policy
8
The first draft of the KWBTS Condominium Owner Letter will be provided to the KWIA's
Airport'Noise Program Coordinator, the FAA Orlando ADO, and the FAA Southern Region
for review and comment. The submittal will include both pdf and Microsoft Word versions
of the document. The Consultant has budgeted for one (1) revision of the draft document
following review and comment by KWIA's Airport Noise Program Coordinator, the FAA
Orlando ADO, and the FAA Southern Region.
The final KWBTS Condominium Owner Letter will be produced and mailed to all 206
condominium owners. A pdf version of each letter will be provided to KWIA's Airport Noise
Program Coordinator, the FAA Orlando ADO, and the FAA Southern Region on a CD.
Task 4.2: Develop KWBTS ATP Owner Orientation Presentation (for selected owners only)
The Consultant will develop the KWBTS ATP Owner Orientation Presentation for KWBTS
condominium owners who are selected as eligibility noise test candidates. This will be
developed, with input from the FAA, in both a Power Point presentation (containing an
estimated 30 slides) and printed notebook format. This presentation will cover important
information relating to the FAA's eligibility process to include:
• Review of KWBTS ATP test candidates
• KWBTS Acoustical Testing Plan (ATP) process — original (unmodified) units
• KWBTS Acoustical Testing Plan (ATP) process — remodeled (modified) units
• On-site eligibility noise testing process and procedures
• Summary of noise data analysis and FAA's eligibility determination methodology
• Summary of application of testing results to all units in KWBTS based on FAA's
guidance
The first draft of the KWBTS ATP Owner Orientation Presentation will be provided
electronically to KWIA's Airport Noise Program Coordinator, the FAA Orlando ADO, and
the FAA Southern Region for review and comment. The submittal will include both pdf and
Microsoft Power Point versions of the document. The Consultant has budgeted for one (1)
revision of the draft document following review and comment by KWIA's Airport Noise
Program Coordinator and the FAA.
The final KWBTS ATP Owner Orientation Presentation will be produced in hard copy, as
well as on CD. The CD will include both pdf and Power Point versions of the document.
The Consultant has budgeted for production of 40 copies of the KWBTS ATP Owner
Orientation Presentation (which has been estimated at a maximum of 30 total, all of which
will be printed in color, and bound in a white three-ring view binder with a descriptive cover
and spine). Most of these documents will be handed out at the Orientation Workshops, but
for budgeting purposes the Consultant has estimated that ten (10) hard copies and/or CDs
will need to be mailed (via flat rate priority mail) to condominium owners who cannot attend
the workshops. In addition, the Consultant has budgeted for mailing (via flat rate priority
mail) of one (1) hard copy and one (1) CD to the FAA ADO, FAA Southern Region, Monroe
County's Director of Airports, Airport Noise Program Coordinator, KWBTS Property
Manager, and Consultant Team. The reports will be distributed as follows: FAA ADO (1
hard copy, 1 CD), FAA Southern Region (1 hard copy, 1 CD), Monroe County's Director of
Airports (1 hard copy, 1 CD), KWIA's Airport Noise Program Coordinator (1 hard copy, 1
9
r ,
•
CD), KWBTS Property Manager (1 hard copy, 1 CD), KWBTS ATP Condominium Owners
(30 hard copies, 30 CDs), Consultant Team (3 hard copies, 3 CDs).
Task 4.3: Present KWBTS ATP Owner Orientation Presentation (for selected owners only)
The Consultant will present the KWBTS ATP Owner Orientation Presentation in a
workshop format, where the presentation will be made several times during a 2-day period
in the KWBTS clubhouse. In addition to the Power Point presentation, copies will be
available of the presentation in notebook form and on CD. In the event an owner is not
able to view the presentation (during the 2-day workshop presentation times), the
Consultant will mail a hard copy of the presentation notebook and/or CD, and follow-up by
telephone to answer any questions.
Task 5— Conduct KWBTS Eligibility Noise Testing for KWBTS
Following the development of the KWBTS Acoustical Testing Plan (ATP) and completion
of the KWBTS ATP Owner Orientation Presentation, the Consultant will schedule and
conduct eligibility noise testing to determine eligibility for participation in the KWIA Noise
Insulation Program (NIP). Testing will be conducted in all habitable rooms within each
property utilizing artificial noise testing methodology. Habitable areas of residences are
living, sleeping, eating or cooking areas (single family and multifamily) per the current
version of Advisory Circular 150/5000-9, Announcement of Availability Report No.
DOT/FAA/PP/92-5, Guidelines for the Sound Insulation of Residences Exposed to Aircraft
Operations. Bathrooms, closets, halls, vestibules, foyers, stairways, unfinished basements
storage or utility spaces are not considered to be habitable. The data will be collected and
analyzed in accordance with the KWBTS ATP. Tasks will include the following:
Task 5.1: Schedule KWBTS Eligibility Noise Testing
The Consultant will communicate with all KWBTS condominium owners selected for
eligibility noise testing to schedule the noise testing in their unit.
Task 5.2: Conduct KWBTS Eligibility Noise Testing— Original (Unmodified) Units
The vast majority of condominium units within the KWBTS complex are in the original
(unmodified) condition. These condominium units still have their original windows, doors
and portable through-wall air conditioning units. Within the targeted testing area (Building
B and the portion of Building C that are located within the DNL 65 dB 2013 NEM
boundary), there are potentially 21 different condo design styles that may need to be
tested:
• Studio unit Building C (2 styles)
• 1-Bedroom unit Building B (2 styles)
• 1-Bedroom unit Building C (2 styles)
• 2-Bedroom unit Building B (3 styles)
• 2-Bedroom unit Building C (4 styles)
• 3-Bedroom unit Building B (4 styles)
• 3-Bedroom unit Building C (4 styles)
Within each selected condominium design style, the Consultant will conduct eligibility noise
testing in all habitable rooms within each property utilizing artificial noise testing
10
.
methodology. The data will be collected and analyzed in accordance with the KWBTS ATP
to determine eligibility.
Equipment required to conduct the testing includes, but is not limited to: (1) a specialized
field monitoring kit that includes a signal generator, amplifier, and an equalizer to produce
a noise source on the exterior of the structure, and (2) portable sound level meters to
record the exterior and interior sounds levels in all habitable rooms. The Consultant has
budgeted for rental of this equipment for a total of four (4) days, and shipping of this
equipment to and from the site one (1) time. In addition to the acoustical test equipment
listed above, a bucket truck will be required to elevate the noise source to the appropriate
height for multi-story buildings. The Consultant has budgeted for rental of this equipment
fora total of four (4) days.
The Consultant has budgeted for a maximum of four (4) work days on-site for two senior-
level staff for the purpose of performing eligibility testing. It has been assumed that, in
conjunction with Task 5.3, this will require one (1) trip to Key West to conduct the required
testing.
Task 5.3: Conduct KWBTS Eligibility Noise Testing— Remodeled (Modified) Units
Within the KWBTS complex, there are a few owners who may have made modifications to
their condominium unit in an effort to update their windows doors and/or HVAC system. Of
these units, there may be three (3) possible unit modification scenarios that will need to be
tested:
• Condominium owner has installed new windows and doors
• Condominium owner has installed new ductless and/or HVAC system
• Condominium owner has installed new windows, doors and new ductless
and/or HVAC system
Within each of these possible unit modification scenarios, the Consultant will select a
representative unit and conduct eligibility noise testing in all habitable rooms within each
property utilizing artificial noise testing methodology. The data will be collected and
analyzed in accordance with the KWBTS ATP to determine eligibility.
Equipment required to conduct the testing includes, but is not limited to: (1) a specialized
field monitoring kit that includes a signal generator, amplifier, and an equalizer to produce
a noise source on the exterior of the structure, and (2) portable sound level meters to
record the exterior and interior sounds levels in all habitable rooms. The Consultant has
budgeted for rental of this equipment for a total of one (1) day, and shipping of this
equipment to and from the site one (1) time. In addition to the acoustical test equipment
listed above, a bucket truck will be required to elevate the noise source to the appropriate
height for multi-story buildings. The Consultant has budgeted for rental of this equipment
for a total of one (1) day.
The Consultant has budgeted for a maximum of one (1) work day on-site for two senior-
level staff for the purpose of performing eligibility testing. It has been assumed that, in
conjunction with Task 5.2, this will require one (1) trip to Kew West to conduct the required
testing.
11
Task 6— Prepare Reports of Property Eligibility Determination for KWBTS
Following the completion of the eligibility testing, the data will be analyzed based on the
methodology presented in the KWBTS Acoustical Testing Plan (ATP). Reports will be
developed that present the eligibility determination in three cases:
• original (unmodified) KWBTS condominium units
• remodeled (modified) KWBTS condominium units
• each single family home
In order to perform the public disclosure process described in Task 7, separate reports will
be prepared as follows:
• Report of Eligibility Determination — Original KWBTS Condominium Units
• Report of Eligibility Determination — Modified KWBTS Condominium Unit 1
• Report of Eligibility Determination — Modified KWBTS Condominium Unit 2
• Report of Eligibility Determination — Modified KWBTS Condominium Unit 3
Tasks will include the following:
Task 6.1: Prepare Draft Report of Original (unmodified) KWBTS Condominium Units
For the original (unmodified) KWBTS condominium units tested (in Building B and a
portion of Building C), one (1) report will be prepared that documents the eligibility
determination (for NIP participation) of all unmodified KWBTS condominiums.
The first draft of this report will be submitted electronically to KWIA's Airport Noise
Program Coordinator for review and comment. The submittal will include both pdf and
Microsoft Word versions of the document. The Consultant has budgeted for one (1)
revision of this report following review and comment by KWIA's Airport Noise Program
Coordinator, prior to submittal to the FAA.
The second draft of this report will be submitted electronically to the FAA ADO and FAA
southern Region for review and comment. The submittal will include both pdf and Microsoft
Word versions of the document.
Task 6.2: Prepare Draft Reports of Remodeled (modified) KWBTS Condominium Units
For each of the remodeled (modified) KWBTS condominium units tested, one (1) report will
be prepared that documents the eligibility determination (for NIP participation) of each
particular each unit modification scenario.
The first draft of these reports will be submitted electronically to KWIA's Airport Noise
Program Coordinator for review and comment. The submittal will include both pdf and
Microsoft Word versions of the document. The Consultant has budgeted for one (1)
revision of this report following review and comment by KWIA's Airport Noise Program
Coordinator, prior to submittal to the FAA.
The second draft of these reports will be submitted electronically to the FAA ADO and FAA
Southern Region for review and comment. The submittal will include both pdf and
Microsoft Word versions of the document.
12
Task 6:3: Review Meeting w/KWIA's Airport Noise Program Coordinator and FAA
Following the completion of all Draft Reports of Eligibility Determination for KWBTS, a
meeting will be undertaken with KWIA's Airport Noise Program Coordinator and the FAA to
review the study findings. The Consultant has budgeted one (1) trip for two senior-level
staff to meet with the FAA ADO at their office in Orlando, Florida. (Alternately, the meeting
could be in the form of a teleconference or webinar, if appropriate.)
The Consultant has budgeted for one (1) additional revision of each report following review
and comment by the FAA.
Task 6.4: Prepare Final Reports of Eligibility Determination for KWBTS
Following receipt of final comments from KWIA's Airport Noise Program Coordinator and
the FAA ADO, the Consultant will produce the following four (4) Final Reports of Eligibility
Determination for KWBTS:
• Final Report of Eligibility Determination — Original KWBTS Condominium Units
• Final Report of Eligibility Determination — Modified KWBTS Condominium Unit 1
• Final Report of Eligibility Determination — Modified KWBTS Condominium Unit 2
• Final Report of Eligibility Determination — Modified KWBTS Condominium Unit 3
The above Final Reports of Eligibility Determination will incorporate all pertinent comments
provided by the FAA and KWIA's Airport Noise Program Coordinator. All above Final
Reports of Eligibility Determination will be produced in hard copy, as well as on CD. The
CD will include both pdf and Microsoft Word versions of the document.
The Consultant has budgeted for production (which has been estimated at a maximum of
100 total pages per report, all of which will be printed in color, and bound in a white three-
ring view binder with a descriptive cover and spine) of seven (7) hard copies and seven (7)
CD copies of each report and mailing (via flat rate priority mail) of six (6) hard copies and
six (6) CD copies of each report. The reports will be distributed as follows: FAA ADO (1
hard copy, 1 CD), FAA Southern Region (1 hard copy, 1 CD), Monroe County's Director of
Airports (1 hard copy, 1 CD), KWIA's Airport Noise Program Coordinator (1 hard copy, 1
CD), Consultant Team (3 hard copies, 3 CDs).
Task 7— Public Disclosure of KWBTS Property Eligibility Determination Results
Following FAA ADO review and acceptance of each Final Report of Eligibility
Determination, the Consultant will communicate the results with the appropriate KWBTS
condominium owners and the KWBTS property management company. Tasks will include
the following:
Task 7.1: Communicate Results of Eligibility Determination — Original KWBTS Units
A letter explaining whether or not their property has been determined eligible for future
participation in the NIP will be mailed to each KWBTS owner of an original (unmodified)
condominium unit. The letter will offer the property owner the opportunity to request a copy
of the applicable Final Report of Eligibility Determination — Original KWBTS Condominium
Units which will then be provided to them via email or an online link to a specified URL.
13
The letter will be on Key West International Airport letterhead, signed by the Monroe
County Director of Airports.
The Consultant has budgeted for production (which has been estimated at three (3) pages
per letter, printed in color from an electronic version of Key West International Airport
letterhead) and mailing (in a Key West International Airport envelope, via first-class mail) of
up to 206 letters, one for each KWBTS original (unmodified) condominium unit. After the
Consultant has drafted the letter to KWBTS original (unmodified) condominium unit
owners, and KWIA's Airport Noise Program Coordinator, FAA, and the Monroe County
Director of Airports have approved the content of the letter, KWIA's Airport Noise Program
Coordinator will provide the Consultant with an electronic version of KWIA's letterhead,
including the signature of the Monroe County Director of Airports for the Consultant's use
in mail-merging the letters to the original (unmodified) condominium unit owners. KWIA will
provide the Consultant with 250 letter-size envelopes for the Consultant's use in Tasks 7.1
and 7.2.
Task 7.2: Communicate Results of Eligibility Determination — Remodeled KWBTS Units
A letter explaining whether or not their property has been determined eligible for future
participation in the NIP will be mailed to each KWBTS owner of a remodeled (modified)
condominium unit. These letters will offer the property owner(s) the opportunity to request
a copy of the applicable Final Report of Eligibility Determination — Remodeled KWBTS
Condominium Units which will then be provided to them via email or an online link to a
specified URL. Given that there are potentially three (3) possible unit modification
scenarios that would have an associated Final Report of Eligibility Determination, the
Consultant would need to provide the appropriate report to KWBTS condominium owners
that have the same type of modifications. The letter will be on Key West International
Airport letterhead, signed by the Monroe County Director of Airports.
The Consultant has budgeted for production (which has been estimated at three (3) pages
per letter, printed in color from an electronic version of Key West International Airport
letterhead) and mailing (in a Key West International Airport envelope, via first-class mail) of
up to thirty (30) letters, one for each KWBTS remodeled (modified) condominium unit. After
the Consultant has drafted the letter to KWBTS remodeled (modified) condominium unit
owners, and KWIA's Airport Noise Program Coordinator, the FAA, and the Monroe County
Director of Airports have approved the content of the letter, KWIA's Airport Noise Program
Coordinator will provide the Consultant with an electronic version of KWIA's letterhead,
including the signature of the Monroe County Director of Airports for the Consultant's use
in mail-merging the letters to the remodeled (modified) condominium unit owners. KWIA
will provide the Consultant with 250 letter-size envelopes for the Consultant's use in Tasks
7.1, 7.2, and 8.11.
14
Task 8— Perform NIP Eligibility Tasks for Single-Family Homes within DNL 70-75 dB
Four (4) single-family homes are located within the DNL 70-75 dB 2013 NEM. These four
(4) homes were all previously eligible for participation in the NIP, but declined for various
reasons. However, since they are located within the DNL 70-75 dB NEM, they will be
offered another opportunity to participate in the NIP, in Phase 1. These four (4) homes are
located as follows:
1. 1603 Venetian Drive, Parcel ID 00070780-000000
2. 2929 Venetian Drive, Parcel ID 00070810-000000
3. 1717 Jamaica Drive, Parcel ID 00070460-000000
4. 2827 Venetian Drive, Parcel ID 00070900-000000
Task 8.1: Contact Homeowners to Ascertain Interest in NIP
The current owners of homes #1, #2, and #3, above, have had previous opportunities to
participate in the NIP, but declined for various reasons. The owner of home #3 recently
expressed interest in participating in the NIP. Home #4 was recently sold, and the new
owner has not had an opportunity to participate in the NIP. Each of the four (4) current
homeowners will be sent a letter explaining this new opportunity to participate, including a
brief explanation of the new eligibility testing requirements. The homeowners will be
provided with a form to fill out indicating their interest in participating. A self-addressed,
first-class stamped envelope will be included for the homeowners to return the participation
form to the Consultant.
The Consultant will provide KWIA's Airport Noise Program Coordinator, the FAA Orlando
ADO, and the FAA Southern Region with a draft of the letter and participation form,
providing them with an opportunity to make final revisions (The submittal will include both
pdf and Microsoft Word versions of the documents.). The final letter will be printed on THC
letterhead, and signed by the THC Project Director.
The Consultant has budgeted for production as follows: (1) the letter has been estimated
at three (3) pages per letter, printed on THC letterhead; (2) the participation form has been
estimated at one (1) page per form, printed in black & white; (3) mailing has been
estimated in a "Size 10" business envelope with Consultant's return address label, sent via
first-class mail; and, (4) return mailing has been estimated in a "Size 10" business
envelope, via first-class mail, addressed to the Consultant. A total of four (4) hard copies of
the letter and participation form, one (1) for each homeowner, will be produced. A pdf
version of each letter and participation form will be provided to KWIA's Airport Noise
Program Coordinator on a CD.
Task 8.2: Undertake Single-Family Home Site Survey and Conduct Orientation Meeting
Depending on the interest of the homeowners to participate in the NIP, a site survey of up
to four (4) single-family homes located within the DNL 70-7 dB 2013 NEM will be
performed. The site survey will include:
• taking interior and exterior photographs
• documentation of floor plans, interior floor coverings, and ceiling materials
• documentation of existing window and door types and sizes
• inspection and documentation of existing electrical system
• inspection and documentation of existing heating/cooling systems
• identification and documentation of general building deficiencies
15
•
• visual inspection of roofs
In addition to the site visit, the Consultant will conduct a meeting with all of the interested
single family homeowners to provide a briefing on FAA's guidance for noise eligibility
testing procedures and what they can expect when testing occurs at their home.
The Consultant is assuming a maximum of two (2) days on-site for four (4) senior-level
staff members for this purpose. This information will be used as a basis for developing the
Report of Findings for Surveyed Single-Family Homes (see Task 8.3) and the Single-
Family Home Acoustical Testing Plan (ATP) (See Task 8.4).
Task 8.3: Develop Report of Findings for Surveyed Single-Family Homes
Upon completion of Tasks 8.1 and 8.2, document all collected information from the site
surveys to develop the Single-Family Homes Report of Findings. This document will not
require FAA approval, but will be provided to the FAA for their review and comment. The
document will include color photographs, color maps, text and tables.
The first draft of the Report of Findings for Surveyed Single-Family Homes will be
submitted electronically to KWIA's Airport Noise Program Coordinator, the FAA Orlando
ADO, and the FAA Southern Region. The submittal will include both pdf and Microsoft
Word versions of the document. The Consultant has budgeted for one (1) revision of the
draft document following review and comment by KWIA's Airport Noise Program
Coordinator and the FAA.
The final Report of Findings for Surveyed Single-Family Homes will be produced in hard
copy, as well as on CD. The CD will include both pdf and Microsoft Word versions of the
document. The Consultant has budgeted for production (which has been estimated at a
maximum of 100 total pages per report, all of which will be printed in color, and bound in a
white three-ring view binder with a descriptive cover and spine) of seven (7) hard copies
and seven (7) CD copies of the report and mailing (via flat rate priority mail) of six (6) hard
copies and six (6) CD copies of the report. The reports will be distributed as follows: FAA
ADO (1 hard copy, 1 CD), FAA Southern Region (1 hard copy, 1 CD), Monroe County's
Director of Airports (1 hard copy, 1 CD), KWIA's Airport Noise Program Coordinator (1
hard copy, 1 CD), and Consultant Team (3 hard copies, 3 CDs).
Task 8.4: Develop Single-Family Homes Acoustical Testing Plan (ATP)
Once Task 8.3 has been completed, the Single-Family Home Acoustical Testing Plan
(ATP) will be developed to meet FAA Order 5100.38D, AIP Handbook requirements. The
Acoustical Testing Plan will describe the proposed acoustical testing methodology and will
determine the extent of the acoustical testing requirements for the four (4) surveyed single-
family homes located within the DNL 70-75 dB 2013 NEM. The content of the Single-
Family Home ATP will depend on the differences in building characteristics between the 4
single family homes. The ATP will also describe the proposed methodology for analysis
and interpretation of the data. The Consultant will work closely with KWIA's Airport Noise
Program Coordinator in the development of the Single-Family Home ATP. The Single-
Family Home ATP will be subject to review and approval by the FAA ADO prior to
implementation.
16
The Consultant will test each of the up to four (4) single-family homes. Eligibility noise
testing'will be undertaken in all habitable rooms within each home, including bedrooms,
living room, dining room and kitchen. The average of all rooms in each home will
constitute the "whole home average" that will determine that home's eligibility.
Task 8.5: Prepare Drafts of Single-Family Home Acoustical Testing Plan (ATP)
Depending on the differences in building characteristics between the 4 single family
homes, the Consultant will develop a Single-Family Home Acoustical Test Plan (ATP). The
first draft of the Single-Family Home ATP will be submitted electronically to KWIA's Airport
Noise Program Coordinator for review and comment. The submittal will include both pdf
and Microsoft Word versions of the document. The Consultant has budgeted for one (1)
revision of the draft document following review by KWIA's Airport Noise Program
Coordinator.
The second draft of the Single-Family Home ATP will be submitted electronically to the
FAA for review and comment. The submittal will include both pdf and Microsoft Word
versions of the document.
Task 8.6: Review Meeting w/KWIA's Airport Noise Program Coordinator and FAA ADO
Following the release of the second draft of the SFH ATP, a meeting will be undertaken
with KWIA's Airport Noise Program Coordinator and the FAA to review the proposed
Single-Family Home ATP. The Consultant has budgeted one (1) trip for two senior-level
staff to meet with the FAA ADO at their office in Orlando, Florida. (Alternately, the meeting
could be in the form of a teleconference or webinar, if appropriate.) The Consultant has
budgeted for one (1) additional revision following review and comment by the FAA Orlando
ADO and FAA Southern Region.
Task 8.7: Prepare Final Single-Family Home Acoustical Testing Plan (ATP)
The final Single-Family Home ATP will be produced in hard copy, as well as on a CD. The
CD will include both pdf and Microsoft Word versions of the document. The Consultant has
budgeted for production (which has been estimated at a maximum of 50 total pages per
report, all of which will be printed in color, and bound in a white three-ring view binder with
a descriptive cover and spine) of seven (7) hard copies and seven (7) CD copies of the
report and mailing (via flat rate priority mail) of six (6) hard copies and six (6) CD copies of
the report. The reports will be distributed as follows: FAA ADO (1 hard copy, 1 CD), FAA
Southern Region (1 hard copy, 1 CD), Monroe County's Director of Airports (1 hard copy, 1
CD), KWIA's Airport Noise Program Coordinator (1 hard copy, 1 CD), Consultant Team (3
hard copies, 3 CDs).
Task 8.8: Conduct Eligibility Noise Testing in Single-Family Homes
Currently there are four (4) single family homes located within the DNL 70-75 dB 2013
NEM boundary that may require eligibility nose testing. In each home, the Consultant will
conduct eligibility noise testing in all habitable rooms utilizing artificial noise testing
methodology. For each home, noise data will be collected in all habitable rooms and
utilized to develop a "whole home" average interior DNL value. This value will be used to
determine eligibility (for NIP participation) of each single family home tested.
17
r
Equipment required to conduct the testing includes, but is not limited to: (1) a specialized
field monitoring kit that includes a signal generator, amplifier, and an equalizer to produce
a noise source on the exterior of the structure, and (2) portable sound level meters to
record the exterior and interior sounds levels in all habitable rooms. The Consultant has
budgeted for rental of this equipment for a total of two (2) days, and shipping of this
equipment to and from the site one (1) time.
The Consultant has budgeted for a maximum of two (2) work days on-site for two senior-
level staff for the purpose of performing eligibility testing. It has been assumed that this will
require one (1) trip to Key West to conduct the required testing (this will be a separate trip
from the one trip described in Tasks 5.2 and 5.3).
Task 8.9: Prepare Draft Reports for Single-Family Homes
For each of the up to four (4) single family homes tested, the Consultant will prepare one
(1) report that documents the eligibility determination (for NIP participation) of each single
family home.
The first draft of these reports will be submitted electronically to KWIA's Airport Noise
Program Coordinator for review and comment. The submittal will include both pdf and
Microsoft Word versions of the document. The Consultant has budgeted for one (1)
revision of these reports following review and comment by KWIA's Airport Noise Program
Coordinator, prior to submittal to the FAA.
The second draft of these reports will be submitted electronically to the FAA for review and
comment. The submittal will include both pdf and Microsoft Word versions of the
document.
Task 8.10: Prepare Final Reports of Eligibility Determination for Single-Family Homes
Following receipt of final comments from KWIA's Airport Noise Program Coordinator and
the FAA, the Consultant will produce the following 4 (potential) Final Reports of Eligibility
Determination:
• Final Report of Eligibility Determination — Single Family Home 1
• Final Report of Eligibility Determination — Single Family Home 2
• Final Report of Eligibility Determination — Single Family Home 3
• Final Report of Eligibility Determination — Single Family Home 4
The above Final Reports of Eligibility Determination will incorporate all pertinent comments
provided by the FAA and KWIA's Airport Noise Program Coordinator. All above Final
Reports of Eligibility Determination will be produced in hard copy, as well as on CD. The
CD will include both pdf and Microsoft Word versions of the document.
The Consultant has budgeted for production (which has been estimated at a maximum of
25 total pages per report, all of which will be printed in color, and bound in a white three-
ring view binder with a descriptive cover and spine) of seven (7) hard copies and seven (7)
CD copies of each report and mailing (via flat rate priority mail) of six (6) hard copies and
six (6) CD copies of each report. The reports will be distributed as follows: FAA ADO (1
hard copy, 1 CD), FAA Southern Region (1 hard copy, 1 CD), Monroe County's Director of
18
Airports (1 hard copy, 1 CD), KWIA's Airport Noise Program Coordinator (1 hard copy, 1
CD), Consultant Team (3 hard copies, 3 CDs).
Task 8.11: Communicate Results of Eligibility Determination
Following FAA Orlando ADO and FAA Southern Region review and acceptance of each
Final Report of Eligibility Determination, the Consultant will communicate the results with
the appropriate homeowners. A letter explaining whether or not their property has been
determined eligible for future participation in the NIP (based on FAA's guidance) will be
mailed to each homeowner. The letter will offer the homeowner the opportunity to request
a copy of the applicable Final Report of Eligibility Determination which will then be
provided to them via email or an online link to a specified URL. The letter will be on Key
West International Airport letterhead, signed by the Monroe County Director of Airports.
The Consultant has budgeted for production (which has been estimated at three (3) pages
per letter, printed in color from an electronic version of Key West International Airport
letterhead) and mailing (in a Key West International Airport envelope, via first-class mail) of
up to four (4) letters, one for each single-family home tested. After the Consultant has
drafted the letter to homeowners, and KWIA's Airport Noise Program Coordinator, FAA
and the Monroe County Director of Airports have approved the content of the letter,
KWIA's Airport Noise Program Coordinator will provide the Consultant with an electronic
version of KWIA's letterhead, including the signature of the Monroe County Director of
Airports for the Consultant's use in preparing the letters to the homeowners. KWIA will
provide the Consultant with 250 letter-size envelopes for the Consultant's use in Tasks 7.1,
7.2, and 8.11.
Task 9— Develop KWIA Noise Insulation Program (NIP) Program Documents
In this task, the Consultant will need to develop several critical documents that will be
required during the future implementation of the KWIA Noise Insulation Program (NIP),
beginning in August 2016. The following is a listing of the required NIP documents:
• Updated Property Owner Agreement
• Pre-Existing Deficiency Report & Legal Release
• Updated Avigation Easement
• Bid Advertisement
• Bid Form
• Construction Contract
• General Conditions
• General Contractor Minimum Qualifications (KWBTS)
• Site Staging Requirements (KWBTS)
Since many of the above documents have been utilized in past NIP phases, the Consultant
will be required to review all existing documents and make the appropriate
updates/revisions to reflect current requirements that will apply in the future NIP Phases
(1, 2 and 3), as referenced in the above Background section.
The Consultant will provide KWIA's Airport Noise Program Coordinator and the FAA ADO
and Southern Region with a draft of the documents, providing them with an opportunity to
review and make final recommendations (The submittal will include both pdf and Microsoft
Word versions of the documents.).
19
I
Task 10— Conduct FEMA Flood Plain Research and Develop ATP Policy
The current FEMA flood plain regulations may limit the dollar value of acoustic
modifications provided to eligible property owners that elect to participate in the KWIA
Noise Insulation Program (NIP) if the property is located in the flood plain. The Consultant
will be required to conduct research on several related topics to include FEMA regulations,
current Monroe County FEMA policy interpretations and property values of all identified
Phase 1 & 2 properties. The consultant will meet with FEMA, Monroe County and the City
of Key West in an effort to develop an official FEMA NIP policy. The Consultant will also
present the FEMA flood plain research findings to KWIA's Airport Noise Program
Coordinator and Ad-Hoc Committee for their review and comment before submitting the
final policy recommendation to the FAA.
Task 11 — Develop "Buy American" Waiver— Ductless AC Split Systems
In the event an eligible property owner has an existing "through-wall" and/or "window"
portable AC unit(s), they may be eligible to receive a new replacement HVAC system as a
part of an acoustic treatment package. In most cases, it will be more economical to provide
a replacement ductless AC split system versus providing a new HVAC system with
ductwork. Since all ductless manufacturers are now located outside the Unites States,
KWIA's Airport Noise Program Coordinator will be required to provide FAA with a "Buy
American" waiver to avoid potential complications with the current "Buy American"
requirements.
Task 12— Develop 2016-18 Cost Estimates
In order to ensure accurate cost projections for the future 2016-17 and 2017-18 grant
applications, the Consultant will utilize the information in the above Tasks 1-8 to develop
accurate cost estimates for the implementation of Phase 1 (KWBTS and up to 4 single-
family homes):
• KWBTS design costs
• KWBTS construction cost— original (unmodified) unit
• KWBTS construction cost — remodeled (modified) unit
• KWBTS construction management costs
• Single-family home design costs
• Single-family home construction cost
• Single-family home construction management costs
Task 13— Purchase Aviqation Easement from Owner of Parcel Number 65090
The FAA's ROA for the NCP includes approval of LU-6: Purchase an avigation easement
from the owner of the vacant parcel at the corner of Flagler Avenue and 11th Street. It is
recommended that the owner of the vacant parcel located at the corner of Flagler Avenue
and 11th Street, shown on Figure 9-2 of the NCP, (Parcel ID: 00065090-000100) be offered
the opportunity to sell an avigation easement to Monroe County, as described in Section
9.4.2 of the NCP. In addition to permitting overflight and associated noise, this avigation
easement will specifically prohibit the noncompatible development on this parcel (i.e., will
require that measures to achieve Noise Level Reduction of at least 25 dB be incorporated
into the design and construction of all noise-sensitive structures) .
20
Pursuant to Planning Board Resolution No. 2014-33, the City of Key West Planning Board
h"as granted conditional approval for construction of ten (10) single-family dwelling units at
2800 Flagler Avenue (RE#00065090-000100, AK#8633394).
Task 13.1: Contact Property Owner to Ascertain Interest
The Monroe County Property Appraiser's Office lists the current owner of the property as
Reef Enterprizes LLC, 660 Southpointe Ct Ste 301, Colorado Springs, CO 80906-3874.
The property owner will be sent a letter explaining the purpose and process regarding
acquisition of an avigation easement. The property owner will be provided with a form to fill
out indicating their interest in participating, as well as a copy of the proposed Avigation
Easement. A self-addressed, first-class stamped envelope will be included for the property
owner to return the participation form to the Consultant. If the owner expresses an interest,
the Tasks 13.2 through 13.4 will be conducted.
Prior to sending the documents to the property owner, the Consultant will provide KWIA's
Airport Noise Program Coordinator and the FAA ADO, FAA Southern Region and FAA
Legal Department with a draft of the letter, participation form, and Avigation Easement,
providing them with an opportunity to make final revisions (The submittal will include both
pdf and Microsoft Word versions of the documents.). The final letter will be printed on THC
letterhead, and signed by the THC Project Director.
The Consultant has budgeted for production as follows: (1) the letter has been estimated
at three (3) pages, printed on THC letterhead; (2) the participation form has been
estimated at one (1) page, printed in black & white; (3) the proposed Avigation Easement
has been estimated at four (4) pages, printed in black-and-white, (4) mailing has been
estimated in a 9"x12" envelope with Consultant's return address label, sent via first-class
certified mail with electronic return receipt; and, (5) return mailing has been estimated in a
"Size 10" business envelope, via first-class mail, addressed to the Consultant. A total of
one (1) hard copy of the letter, participation form, and proposed Avigation Easement will
be produced. A pdf version of the final letter and participation form will be provided to
KWIA's Airport Noise Program Coordinator and the FAA electronically.
Task 13.2: Determine Value of Avigation Easement
The Consultant will hire a local Key West / Monroe County Appraiser and Review
Appraiser to determine the value of the Avigation Easement, as described below:
Task 13.2.1: Conduct Appraisal
The appraiser shall use the "Before and After" method to appraise the value of the
avigation easement. The "Before Value" is the appraised pre-project value of the real
property disregarding any project influence. The "After Value" is the appraised value of the
remaining real property without the acquired parts or rights (avigation easement) and
subject to the project impacts. Before Value (BV) minus After Value (AV) equals the value
of the Avigation Easement (AE). (BV—AV = AE).
Following are the general considerations the appraiser should make when appraising the
market value of a proposed avigation easement acquisition for noise compatibility:
1. Before Value. The appraisal of avigation easements to be acquired must consider
the existing noise impact, as indicated by the noise contour within which the
21
, participating property is located. The existing noise impact is not an influence of the
NCP and is properly considered in the before condition appraisal. Therefore,
comparable sales to value the before condition would be selected from the same
noise contour as the property appraised.
2. After Value. Where there is not a significant physical effect or a proposed change
in proximity of airport operations from the before condition, the task of the appraiser
is to measure and report the effect of the avigation easement on a subsequent
market sale. Typically, this will be the measure of market value of an easement
acquired as a mitigation measure of an airport's NCP. Specific market data
corresponding and indicating to this value may be difficult to find. The following list
market data sources and techniques that should be investigated by the appraiser.
a. Sales of similar property encumbered with avigation easements when
compared directly with the subject property will yield the after value. Recent
re-sales of properties that had formerly conveyed easements for noise
compatibility purposes will provide the best indication of the after value.
(This is the most likely, and best, scenario for Key West. There have been
seven phases of sound insulation where avigation easements were obtained
in exchange for sound insulation improvements. There should be sales data
available from these properties.)
b. Sales of easement-encumbered properties adjacent to a comparison airport
to analyze the influence of those easements on affected properties at that
site. This analysis can then be related to the properties currently being
encumbered with easements at the subject airport. Although sales near
different airports may involve variations in airport type, size, and use, all
available sales data should be investigated, included in the appraisal,
evaluated by the appraiser, and either assigned appropriate weight or
disregarded;
c. Market Analysis Techniques. Given a lack of specific market experience with
avigation easements, statistical analysis of relevant market activity employed
under mass appraisal techniques may provide reliable value conclusions for
the purchase of avigation easements. For Part 150 noise projects the
appropriate factor to be isolated for analysis is the effect on property value
due to the imposition of an easement on a property owner's title, and not the
pre-existing effects of airport proximity and noise exposure. A value
indication may be concluded by analysis of the relative sales experience of
properties that are subject to other types of confiscatory easements, (such as
for high voltage power transmission lines, high pressure gas lines, highway
slope, public open space, etc.), versus the sales experience of comparable
property similarly exposed to an adverse influence, but not encumbered with
an easement. This sales experience of properties encumbered with
easements compared to that of properties that only adjoin utility and highway
right-of-ways may be a source of appropriate market information.
d. Lacking sufficient specific data to draw reliable conclusions from the above
analysis, general market wide analysis of the typical marketing time of
comparable properties unencumbered and of properties with encumbered
title, (e.g. easements, deed restrictions, encroachments, liens, or other title
imperfections), may provide useful information to conclude a reasonable
market discount necessary to attract a buyer for a timely sale of a property
22
subject to the proposed easement. Local assessor files and title companies
in an area may be able to provide comparable information on property
encumbrances.
e. Ultimately, based on the best market information reasonably available, value
conclusions are derived from sound professional appraisal judgment to
bracket the avigation easement value based on the market sales experience
of properties subject to encumbrances judged to have relative more or less
impact on a sale at market value.
The appraiser will personally inspect the property. The appraiser will offer the property
owner the opportunity to accompany the appraiser during that inspection. The appraiser in
forming an opinion of compensation for the property shall disregard any decrease or
increase in the market value of the real property prior to the date of valuation caused by
the public project for which such property is acquired or by the likelihood that the property
would be acquired for such project, other than that due to physical deterioration within the
reasonable control of the property owner. The appraisers will develop a summary report
for the property. The summary report must reflect nationally recognized appraisal
standards, including the Uniform Appraisal Standards for Federal Land Acquisition. The
appraisal must contain sufficient documentation, including valuation data and the
appraiser's analysis of that data, to support the opinion of value of the avigation easement.
At a minimum, a detailed appraisal shall contain the following items:
1. In addition to the appraiser's standard certification, FAA Form 5100-111, Certificate
of Appraiser, is required;
2. The purpose of the appraisal, a statement of the estate being appraised, and a
statement of the assumptions and limiting conditions affecting the appraisal;
3. A description of the physical characteristics of the property, and a description of the
remaining property, a statement of known encumbrances, if any, title information,
zoning, an analysis of highest and best use, and at least a 5-year sales history of
the property;
4. All relevant and reliable approaches to determine value of the avigation easement
consistent with commonly accepted professional appraisal practices;
5. A description of comparable sales, including all relevant physical, legal and
economic factors, and verification by a party involved in a transaction;
6. A statement of the value of the interest in the property to be acquired and a
statement of the damages and benefits, if any, to the remaining property; and
7. The effective date of valuation, date of appraisal, signature and certification of the
appraiser.
The appraiser will provide one (1) hard copy of the appraisal and one (1) electronic copy.
The appraiser must provide corrections of any errors identified by the review appraiser and
promptly resubmit said appraisal reports back to the review appraiser for final approval.
The avigation easement to be appraised will be as described below:
Model Aviation and Hazard Easement (Duration — until airport is abandoned)
1. Right of flight at any altitude above acquired surfaces.
23
2. Right to cause noise, vibration, fumes, dust, fuel particles.
' 3. Prevent erection or growth of all objects above acquired surfaces
4. Right of entry to remove, mark, or light any structures or growth above acquired
surface.
5. Prohibit creation of electrical interference or directed lighting or glare from the
property.
The Federal Aviation Administration's "Certificate of Appraiser Form, 5100-111" must be
completed and included in the appraiser's report.
Task 13.2.2: Conduct Review Appraisal
The review appraiser will review the appraisal report that is based on the "Before and
After" method to appraise the value of the avigation easement. The "Before Value" is the
appraised pre-project value of the real property disregarding and project influence. The
"After Value" is the appraised value of the remaining real property without the acquired
parts or rights (avigation easement) and subject to the project impacts. Before Value (BV)
minus After Value (AV) equals the value of the Avigation Easement (AE). (BV —AV = AE).
The review appraiser will personally inspect the property.
The appraisal review will conform to the Uniform Appraisal Standards for Federal Land
Acquisitions; and the Uniform Standards of Professional Appraisal Practice. For
conformance to FAA Regulations, the review appraiser will review the appraisal:
1. for technical compliance with FAA standards;
2. for use of proper appraisal techniques;
3. for use of correct legal assumptions;
4. to ensure the data presented is correct;
5. to scrutinize each approach for reasonable support and documentation; and
6. assure, on a project basis, the values reported are consistent and uniform.
The review appraiser will perform an inspection of the subject property and an exterior
inspection of the comparable properties used by the appraiser. The comparable market
data in the report need not be re-verified, but, if available, compared to information of the
sales in the review appraiser's files or data base. If inconsistencies or discrepancies are
found amongst various appraisers concerning information of the comparables, the review
appraiser will attempt to reconcile and verify the source of the differences. If time permits,
the review appraiser will check courthouse records to verify the accuracy of the sales data
in the appraisal and to review such records and other data sources for pertinent sales that
were not considered by the appraiser in preparing the opinion of value of the avigation
easement. The review appraiser will request and obtain corrections or revisions of the
appraisals which do not substantially meet the FAA requirements. These will be
documented and retained in the parcel file.
The purpose of this review will be to develop and present an opinion as to:
1. the completeness of the material under review, given the scope of work applicable
in the assignment;
24
2. the apparent adequacy and relevance of the data and the propriety of any
adjustments to the data, given the scope of work applicable in the assignment
3. the appropriateness of the appraisal methods and techniques used, given the scope
of work applicable in the assignment, and develop the reasons for any
disagreement; and
4. whether the analyses, opinions, and conclusions in the work under review are
appropriate and reasonable, given the scope of work applicable in the assignment,
and develop the reasons for any disagreement.
The review appraiser will not form or present an opinion of value of the avigation easement
unless:
1. the review appraiser is unable to recommend approval of the appraisal as an
adequate basis for the establishment of the offer of just compensation for the
avigation easement;
2. The Consultant determines that it is not practical to obtain an additional appraisal;
and
3. The Consultant requests the review appraiser to form and present an opinion of
value of the avigation easement.
If the property owner or property owner's representative makes a counter offer, the
documentation by the owner substantiating the basis of the counter offer may be provided
to the review appraiser. If requested by the Consultant, the review appraiser will
determine if the documentation is sufficient to support any change to the previously
established value of the avigation easement.
Task 13.2.3: Prepare Final Appraisal and Review Appraisal Reports
The final Appraisal and Review Appraisal will be produced in hard copy, as well as on a
CD. The CD will include a pdf version of the documents. The Consultant has budgeted for
production (which has been estimated at a maximum of 25 total pages per report, all of
which will be printed in color, and bound in a white three-ring view binder with a descriptive
cover and spine) of six (6) hard copies and six (6) CD copies of the report and mailing (via
flat rate priority mail) of five (5) hard copies and five (5) CD copies of the report. The
reports will be distributed as follows: FAA ADO (1 hard copy, 1 CD), FAA Southern Region
(1 hard copy, 1 CD), Monroe County's Director of Airports (1 hard copy, 1 CD), Monroe
County's Assistant County Attorney (1 hard copy, 1 CD), KWIA's Airport Noise Program
Coordinator (1 hard copy, 1 CD), Consultant Team (1 hard copy, 1 CD).
Task 13.3: Verify Property Ownership and Conduct Title Review
The Consultant will hire a local Key West / Monroe County Real Estate Attorney or Title
Company to perform the following tasks relative to determining ownership, lien holders,
and mortgage encumbrances on the title:
• Perform a title examination on the subject parcel (to include name and judgment
search);
• Prepare Abstract of Title on the subject parcel;
• Perform Real Estate Tax search on the subject parcel;
• Provide copies of vesting deed and all exceptions to the title;
• Provide Title Letter with ten-year property history;
25
• Provide consultation regarding clarifications, corrections and questions regarding
title search and opinion;
• Perform title update examination(s)
• Issue Final Title Opinion Letter.
The Consultant will review the title work and obtain subordination agreements from lien
holders, if the property owner accepts the County's offer for acquisition of an avigation
easement.
The final Title Review will include copies of pertinent documentation described above, and
will be produced in hard copy, as well as on a CD. The CD will include a pdf version of the
documents. The Consultant has budgeted for production (which has been estimated at a
maximum of 50 total pages per report, all of which will be printed in color, and bound in a
white three-ring view binder with a descriptive cover and spine) of six (6) hard copies and
six (6) CD copies of the report and mailing (via flat rate priority mail) of five (5) hard copies
and five (5) CD copies of the report. The reports will be distributed as follows: FAA ADO (1
hard copy, 1 CD), FAA Southern Region (1 hard copy, 1 CD), Monroe County's Director of
Airports (1 hard copy, 1 CD), Monroe County's Assistant County Attorney (1 hard copy, 1
CD), KWIA's Airport Noise Program Coordinator (1 hard copy, 1 CD), Consultant Team (1
hard copy, 1 CD).
Task 13.4:Acquire Aviqation Easement from Property Owner
The Consultant will prepare a written offer to the Property Owner describing the value of
the Avigation Easement and the process for acquiring the Avigation Easement. The
property owner will be provided with an acceptance/rejection form to fill out indicating their
interest in participating. A self-addressed, first-class stamped envelope will be included for
the property owner to return the participation form to the Consultant. The Consultant will
consider counter-offers presented by the property owner or the property owner's
representative. The Consultant will make reasonable efforts to negotiate a settlement with
the property owner for the purchase of the avigation easement. The Consultant will
attempt to reach a settlement within sixty (60) days of providing the written offer to the
property owner. The Consultant may consult with the review appraiser if necessary for
assistance with reviewing any appraisal data presented by the property owner in support of
their counter-offer. The Consultant may take additional time to negotiate a settlement if it
appears, in the Consultant's opinion, that the only impasse to a reasonable settlement is
due to time constraints.
Prior to sending the letter, and acceptance/rejection form or settlement recommendation to
the property owner, the Consultant will provide KWIA's Airport Noise Program Coordinator
and the FAA ADO, FAA Southern Region and FAA Legal Department with a draft of these
documents, providing them with an opportunity to make final revisions (The submittal will
include both pdf and Microsoft Word versions of the documents.). The final letter will be
printed on THC letterhead, and signed by the THC Project Director.
The Consultant has budgeted for production as follows: (1) the letter has been estimated
at three (3) pages, printed on THC letterhead; (2) the participation form has been
estimated at one (1) page, printed in black & white; (3) mailing has been estimated in a
"Size 10" business envelope with Consultant's return address label, sent via first-class
26
certified mail with electronic return receipt; and, (4) return mailing has been estimated in a
"Size 1`0" business envelope, via first-class mail, addressed to the Consultant. A total of
one (1) hard copy of the letter and participation form will be produced. A pdf version of the
final letter and participation form will be provided to KWIA's Airport Noise Program
Coordinator and the FAA electronically.
If the property owner accepts the offer for acquisition of an Avigation Easement, the
Consultant will prepare the necessary legal paperwork for acquiring the Avigation
Easement, including subordination agreements from lien holders, U.S. HUD Property
Settlement Statement, Avigation Easement, etc. The Consultant will request a check from
Monroe County to pay the property owner for acquisition of the Avigation Easement.
The Consultant will conduct the closing for acquisition of the Avigation Easement, either in
person with the property owner or their designated local representative, or via certified mail
(since the property owner is located in Colorado). The Consultant will record all
documents as appropriate with the Clerk of the Court in Monroe County, Florida. All
closing costs and recording fees are eligible grant expenses. The Consultant will pay for
closing costs and recording fees and seek reimbursement for these expenses.
The final Aviqation Easement Documentation will include a recorded copy of the Avigation
Easement and associated documentation as described above. It will be produced in hard
copy, as well as on a CD. The CD will include a pdf version of the documents. The
Consultant has budgeted for production (which has been estimated at a maximum of 20
total pages per report, all of which will be printed in color, and bound in a white three-ring
view binder with a descriptive cover and spine) of six (6) hard copies and six (6) CD copies
of the report and mailing (via flat rate priority mail) of five (5) hard copies and five (5) CD
copies of the report. The reports will be distributed as follows: FAA ADO (1 hard copy, 1
CD), FAA Southern Region (1 hard copy, 1 CD), Monroe County's Director of Airports (1
hard copy, 1 CD), Monroe County's Assistant County Attorney (1 hard copy, 1 CD),
KWIA's Airport Noise Program Coordinator (1 hard copy, 1 CD), Consultant Team (1 hard
copy, 1 CD).
27