1st Modification 10/21/2015 • D ORIGINAL AGREEMENT NO: 15WX-0G-11-54-01-039
MODIFICATION NO:001
MODIFICATION NUMBER ONE OF AGREEMENT BETWEEN THE
FLORIDA DEPARTMENT OF ECONOMIC OPPORTUNITY
WEATHERIZATION ASSISTANCE PROGRAM
AND
COUNTY OF MONROE
This Modification Number One is made and entered into by and between the State of Florida, Department of
Economic Opportunity("DEO"or the"Department"),County of Monroe("Recipient"),to modify the Department
Agreement Number 15WX-0G-11-54-01-039 ("the Agreement").
WHEREAS,Section(4) of the Agreement provides that modification of the Agreement shall be in writing executed
by the Parties thereto;and
WHEREAS, the Parties wish to modify this Agreement as set forth herein;
NOW,THEREFORE,in consideration of the mutual promises of the parties contained herein,the parties agree to
the following:
1.Section 15 (a)(1 4),is hereby deleted and replaced with the following:
1. Subcontractor is bound by the terms of this Agreement,and each subcontract shall specifically include the
requirements of Paragraph(5),AUDITS AND RECORDS.
2. Subcontractor shall be certified and/or fully licensed at all times and shall at all times maintain said (license(s) in
good standing as required by state law.
3.Subcontractor is bound by all applicable state and federal laws and regulations;
4. Subcontractor shall indemnify and hold DEO and Recipient harmless against all claims of whatever nature
arising out of the subcontractor's performance of work under this Agreement, to the extent allowed by law;and
5. Subcontractor shall disclose to Recipient and DEO if it is on the Convicted Vendor List identified in section
287.133(2),F.S.,or the Discriminatory Vendor List identified in section 287.134(2),F.S.
2. Section 18 (a),is hereby deleted and replaced with the following (a) This is a cost-reimbursement agreement.
Recipient shall be reimbursed for costs incurred in the satisfactory performance of work hereunder in an amount not
to exceed$13 131.00, subject to the availability of funds and appropriate budget authority.
3. Exhibit 1,Audit Requirements, of the Agreement is hereby deleted and is replaced by the revised Exhibit 1,Audit
Requirements,which is attached hereto and incorporated by reference.
4.Exhibit 1-A,Funding Sources,of the Agreement is hereby deleted and is replaced by the revised Exhibit 1-A,
Funding Sources,which is attached hereto and incorporated herein by reference.
5. Exhibit 2, Audit Compliance Certification, of the Agreement is hereby deleted and is replaced by the revised
Exhibit 2,Audit Compliance Certification,which is attached hereto and incorporated by reference.
6.Exhibit 3,Sub Recipient Federal Award Agreements Checklist,of the Agreement is hereby deleted and is replaced
by the revised Exhibit 3,Sub Recipient Federal Award Agreements Checklist,which is attached hereto and
incorporated by reference.
AGREEMENT NO: 15WX-0G-11-54-01-039
MODIFICATION NO:001
7,Exhibit 2 to'Attachment A,Budget,of the Agreement is hereby deleted and is replaced by the revised Exhibit 2 to
Attachment A,Budget,which is attached hereto and incorporated herein by reference.
8. Exhibit 4 to Attachment A,Schedule of Deliverables,of the Agreement is hereby deleted and is replaced by the
revised Exhibit 4 to Attachment A,Schedule of Deliverables,which is attached hereto and incorporated by reference.
9.Attachment 1,County Allocation(s),of the Agreement is hereby deleted and is replaced by the attached revised
Attachment I,County Allocation(s),which is attached hereto and incorporated by reference.
10. All provisions of the Agreement being modified and any attachments thereto in conflict with this Modification
shall be and are hereby changed to conform with this Modification, effective as of the date of the last execution of
this Modification by both parties,as provided below.
11.All provisions not in conflict with this Modification remain in full force and effect,and are to be performed at the
level specified in the Agreement.
IN WITNESS NFSS WI IEREOF,the parties hereto have executed this document as of the dates set out herein.
RECIPIENT STATE OF FLO A
County of onroe Departme t omic Opportunity
Bv:
Aut orize Signatory William B. Killin sworth
SHRRA T.GRAHAM Division of Co unity Development 'a -n
Signatory s Name(Type) o "ceoti r
j/9_�C�f� m
ACTING COCN'lY ADMINISTRATOR ___�� eFl
Signatory's Tide Date ign ,,. W
9/16/2015
r.
Date Signed -+n 3 i,.-ia
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p 0VEDi�� G .'FM .
Approved as to font and legal C,.gyp."
su:'Cciency, subject only to full and PEORI 'vEV
proper execution by th- •*dies Ace . n
papa entct-.. -iiii unity Data_
By: rn llr... afiry4
Approve Date: ft Ls•'S
e (2)* ` e
SIGNED BY:
Agreement Modification One
Paget of 2 NAME: DANNY KOLHAGE
v L• : - CIERK
bee , TITLE: MAYOR
���." °
DATE: J o2l115
2. Subcontractor shall be certified and/or fully licensed at all times and shall at all times maintain said
(icense(s) is good standing as required by state law.
3. Subcontractor is bound by all applicable state and federal laws and regulations;
4. Subcontractor shall indemnify and hold DEO and Recipient harmless against all claims of whatever nature
arising out of the subcontractor's performance of work under this Agreement, to the extent allowed by law;and
5. Subcontractor shall disclose to Recipient and DEO if it is on the Convicted Vendor List identified in
section 287.133(2),F.S., or the Discriminatory Vendor List identified in section 287.134(2), F.S.
(b) For each subcontract,Recipient shall provide a written statement to DEO as to whether that subcontractor is
a certified minority business,as defined in section 287.0943,F.S.
(c) In addition,prior to entering into a contract with any subcontractor to be paid with funds under this
Agreement,Recipient shall submit to DEO the completed Attachment G to this Agreement.
(16) TERMS AND CONDITIONS
This Agreement contains all the terms and conditions agreed upon by the Parties.
(17) ATTACHMENTS AND EXHIBITS
(a) All attachments and exhibits to this Agreement are incorporated as if set out fully herein.
(b) In the event of any inconsistencies or conflict between the language of this Agreement and the attachments,
the language of the attachments shall control,but only to the extent of the conflict or inconsistency.
(c) This Agreement has the following attachments and exhibits (check all that are applicable):
Exhibit 1 -Audit Requirements
® Exhibit 1-A—Funding Sources
�1 Exhibit 2—Audit Compliance Certification
® Exhibit 3—Federal Requirements
® Attachment A-Scope of Work
® Exhibit 1 to Attachment A-Budget Directions
® Exhibit 2 to Attachment A—Budget
• Exhibit 3 to Attachment A—Budget Detail
® Exhibit 4 to Attachment A—Schedule of Deliverables
® Attachment B -Program Statutes and Regulations
• Attachment C—Recordkeeping
® Attachment D-Reports
Z Attachment E -Justification of Advance
Z Attachment F-Warranties and Representations
® Attachment G- Certification Regarding Debarment
® Attachment II—Statement of Assurances
CO Attachment I-County Allocations
® Attachment J - Special Conditions
® Attachment K—Property Management and Procurement Reports
® Attachment L—Trafficking Victims Protection Act of 2000
Z Attachment M-Recipient Information Form
18) FUNDING/CONSIDERATION
Page 8 of 56
(a) This is a cost-reimbursement agreement. Recipient shall be reimbursed for costs incurred in the satisfactory
performance of work hereunder in an amount not to exceed$13,131.00 subject to the availability of funds and appropriate
budget authority.
(b) Any advance payment under this Agreement is subject to section 216.181(16),F.S. The amount which may
be advanced may not exceed the expected cash needs of Recipient within the first two months of the term of this Agreement.
Any advance payment is also subject to the Super Circular and the Cash Management Improvement Act of 1990. If an
advance payment is requested,the budget data on which the request is based and a justification statement shall be included in
this Agreement as Attachment E. Attachment E will specify the amount of advance payment needed and provide an
explanation of the necessity for and proposed use of these funds.
(c) Recipient must expend an amount equal to or greater than the amount of the initial advance within the first
two months of the term of this Agreement. If Recipient has not expended an amount equal to the initial advance by the end of
the first two months of the term of this Agreement,Recipient shall submit a written explanation to DEO.
(d) After the initial advance,if any,payment shall be made on a cost-reimbursement basis.
(e) If the necessary funds are not available to fund this Agreement as a result of action by the United States
Congress,the federal Office of Management and Budgeting, the State Chief Financial Officer,or under Subparagraph (20)(f)
of this Agreement,all obligations on the part of DEO to make any further payment of funds shall terminate,and Recipient
shall submit its closeout report within thirty calendar days of receiving notice from DEO.
(f) Recipient and its subcontractors may only expend funding under this Agreement for allowable costs resulting
from obligations incurred during the Agreement period.
(g)Recipient shall refund to DEO any balance of unobligated funds which has been advanced or paid to
Recipient.
(h) Recipient shall refund to DEO all funds paid in excess of the amount to which Recipient or its subcontractors
are entitled under the terms and conditions of this Agreement.
(19) REPAYMENTS
(a)All refunds or repayments to be made to DEO under this Agreement are to be made payable to the order of
"Department of Economic Opportunity"and mailed directly to DEO at the following address:
Department of Economic Opportunity
Division of Community Development
Bureau of Community Assistance
107 East Madison Street,MSC 400
Tallahassee,Florida 32399-4120
In accordance with section 215.34(2), F.S.,if a check, or other draft,is returned to DEO for collection,Recipient
shall pay to DEO a service fee of Fifteen Dollars (815.00) or Five Percent(5%) of the face amount of the returned check or
draft,whichever is greater.
(b)If Recipient's non-compliance with any provision of this Agreement results in additional cost or monetary loss to DEO or
the State of Florida,DEO can recoup that cost or loss from monies owed to Recipient under this Agreement or any other
Agreement between Recipient and any State entity. In the event that the discovery of this cost or loss arises when no monies
are available under this Agreement or any other Agreement between Recipient and any State entity,Recipient will
Page 9 of 56
FY 2015 WAP AGREEMENT
EXHIBIT 1
AUDIT REQUIREMENTS
The administration of resources awarded by DEO to the recipient may be subject to audits and/or monitoring by DEO as
described in this section.
MONITORING
In addition to reviews of audits conducted in accordance with OMB Circular A-133 and Section 215.97, F.S.,as revised(see
"AUDITS"below),monitoring procedures may include,but not be limited to,on-site visits by DEO staff,limited scope
audits as defined by OMB Circular A-133,as revised,and/or other procedures. By entering into this agreement,the recipient
agrees to comply and cooperate with any monitoring procedures/processes deemed appropriate by DEO. In the event DEO
determines that a limited scope audit of the recipient is appropriate, the recipient agrees to comply with any additional
instructions provided by DEO staff to the recipient regarding such audit. The recipient further agrees to comply and
cooperate with any inspections,reviews,investigations,or audits deemed necessary by the Chief Financial Officer(CFO) or
Auditor General.
AUDITS
PART I: FEDERALLY FUNDED
This part is applicable if the recipient is a State or local government or a non-profit organization as defined in OMB Circular
A-133,as revised.
1. In the event that the recipient expends $300,000($500,000 for fiscal years ending after December 31,2003) or more in
Federal awards in its fiscal year, the recipient must have a single or program-specific audit conducted in accordance with
the provisions of OMB Circular A-133,as revised. Exhibit 1 to this agreement indicates Federal resources awarded
through DEO by this agreement. In determining the Federal awards expended in its fiscal year,the recipient shall
consider all sources of Federal awards,including Federal resources received from DEO. The determination of amounts
of Federal awards expended should be in accordance with the guidelines established by OMB Circular A-133,as revised.
An audit of the recipient conducted by the Auditor General in accordance with the provisions of Obm Circular A-133,
as revised,will meet the requirements of this part. -
2. In connection with the audit requirements addressed in Part I,paragraph 1,the recipient shall fulfill the requirements
relative to auditee responsibilities as provided in Subpart C of OMB Circular
A-133,as revised.
3. If the recipient expends less than$300,000 ($500,000 for fiscal years ending after December 31,2003)in Federal awards
in its fiscal year,an audit conducted in accordance with the provisions of OMB Circular A-133,as revised,is not
required. In the event that the recipient expends less than $300,000 ($500,000 for fiscal years ending after December 31,
2003)in Federal awards in its fiscal year and elects to have an audit conducted in accordance with the provisions of
OMB Circular A-133,as revised, the cost of the audit must be paid from non-Federal resources (i.e.,the cost of such an
audit must be paid from the recipient resources obtained from other than Federal entities).
Page 17 of 56
4. Tide 2 CFR part 200,entitled Uniform Administrative Requirements, Cost Principles and Audit Requirements for FederalAwardr,
also known as the Super Circular,supersedes and consolidates the requirements of ONfB Circulars A-21,A-87,A-110,
A-122,A-89,A-102 and A-133 and is effective for Federal awards or increments of awards issued on or after December
26, 2014. Please refer to tide 2 CFR part 200 for revised definitions,reporting requirements and auditing thresholds
referenced in this Attachment and Agreement accordingly.
Part II: STATE FUNDED
This part is applicable if the recipient is a non-state entity as defined by Section 215.97(2), Florida Statutes.
1. In the event that the recipient expends a total amount of state financial assistance equal to or in excess of$500,000 in
any fiscal year of such recipient(for fiscal years ending September 30,2004 or thereafter),the recipient must have a
State single or project-specific audit for such fiscal year in accordance with Section 215.97,F.S.;applicable rules of the
Department of Financial Services;and Chapters 10.550 (local governmental entities) or 10.650(nonprofit and for-profit
organizations),Rules of the Auditor General. Exhibit 1 to this agreement indicates state financial assistance awarded
through DEO by this agreement. In determining the state financial assistance expended in its fiscal year,the recipient
shall consider all sources of state financial assistance,including state financial assistance received from DEO,other state
agencies,and other non-state entities. State financial assistance does not include Federal direct or pass-through awards
and resources received by a non-state entity for Federal program matching requirements.
2. In connection with the audit requirements addressed in Part II,paragraph 1, the recipient shall ensure that the audit
complies with the requirements of section 215.97(8),Florida Statutes. This includes submission of a financial reporting
package as defined by section 215.97(2),Florida Statutes,and Chapters 10.550 (local governmental entities) or 10.650
(nonprofit and for-profit organizations),Rules of the Auditor General.
3. If the recipient expends less than$500,000 in state financial assistance in its fiscal year(for fiscal years ending September
30,2004 or thereafter),an audit conducted in accordance with the provisions of section 215.97,Florida Statutes,is not
required. In the event that the recipient expends less than $500,000 in state financial assistance in its fiscal year and
elects to have an audit conducted in accordance with the provisions of section 215.97, F.S., the cost of the audit must be
paid from the non-state entity's resources (i.e., the cost of such an audit must be paid from the recipient's resources
obtained from other than State entities).
4. Additional information regarding the Florida Single Audit Act can be found at:
http://www.myflorida.com/audgen/pages/flsaa.htm
PART III: OTHER AUDIT REQUIREMENTS
(NOTE:This part would be used to specify any additional audit requirements imposed by the State awarding entity that are solety a matter
of that State awarding entity}poly(i.e., the audit is not required by Federal or State laws and is not in conflict with other Federal or State
audit requirements). Pursuant to Section 215.97(8), Florida Statutes, State agencies may conduct or arrange for audits of state finanaal
assistance that are in addition to audits conducted in accordance with Section 215.97,Florida Statutes. In such an event,the State awarding
agency must arrange for funding the full cast of such additional audits.)
Page 18 of 56
PART IV: REPORT SUBMISSION
1. Copies of reporting packages for audits conducted in accordance with OMB Circular A-133,as revised,and required by
Part I of this agreement shall be submitted,when required by Section .320 (d),OMB Circular A-133,as revised,by or on
behalf of the recipient directly to each of the following at the address indicated:
A. DEO at each of the following addresses:
Electronic copies (preferred): Audit(tildeo.myflorida.com
or
Paper(hard copy):
Department Economic Opportunity
MSC # 130,Caldwell Building
107 East Madison Street
Tallahassee, FL 32399-4126
B. The Federal Audit Clearinghouse designated in OMB Circular A-133,as revised (the number of copies required by
Sections .320 (d)(1) and (2), OMB Circular A-I33, as revised, should be submitted to the Federal Audit
Clearinghouse) at the following address:
Federal Audit Clearinghouse
Bureau of the Census
1201 East 104 Street
Jeffersonville,IN 47132
C. Other Federal agencies and pass-through entities in accordance with Sections .320 (e) and (f), OMB Circular A-133,
as revised.
2. Pursuant to Section .320 (f), OMB Circular A-133, as revised, the recipient shall submit a copy of the reporting package
described in Section .320(c), OMB Circular A-133, as revised and any management letter issued by the auditor, to DEO
at each of the following addresses:
Electronic copies (preferred): Audit(tildeo.mvtlorida.con
or
Paper(hard copy):
Department Economic Opportunity
MSC# 130,Caldwell Building
107 East Madison Street
Tallahassee,FL 32399-4126
3. Copies of financial reporting packages required by Part II of this agreement shall be submitted by or on behalf of the
recipient directly to each of the Following:
A. DEO at each of the following addresses:
Page 19 of 56
Electronic copies(preferred): Auditndeo.myflorida.com
or
Paper(hard copy):
Department Economic Opportunity
MSC # 130,Caldwell Building
107 East Madison Street
Tallahassee, FL 32399-4126
B. The Auditor General's Office at the following address:
Auditor General
Local Government Audits/342
Claude Pepper Building,Room 401
111 West Madison Street
Tallahassee, FL 32399-1450
Email Address: flaudgen localgovt@aud.state.fl.us
4. Copies of reports or the management letter required by Part III of this agreement shall be submitted by or on behalf of
the recipient directly to:
A. DEO at each of the following addresses:
N/A
5. Any reports, management letter, or other information required to be submitted to DEO pursuant to this agreement shall
be submitted timely in accordance with OMB Circular A-133, Florida Statutes, and Chapters 10.550 Qocal governmental
entities) or 10.650(nonprofit and for-profit organizations),Rules of the Auditor General,as applicable.
6. Recipients, when submitting financial reporting packages to DEO for audits done in accordance with OMB Circular A-
133 or Chapters 10.550 (local governmental entities) or 10.650 (non-profit and for-profit organizations), Rules of the
Auditor General, should indicate the date that the reporting package was delivered to the recipient in correspondence
accompanying the reporting package.
PART V: RECORD RETENTION
I. The recipient shall retain sufficient records demonstrating its compliance with the terms of this agreement for a period of
five (5) years from the date the audit report is issued, or five (5) state fiscal years after all reporting requirements are
satisfied and final payments have been received,whichever period is longer,and shall allow DEO,or its designee,CFO,or
Auditor General access to such records upon request. The recipient shall ensure that audit working papers are made
available to DEO, or its designee, CFO, or Auditor General upon request for a period of five (5) years from the date the
audit report is issued, unless extended in writing by DEO. In addition,if any litigation, claim, negotiation, audit, or other
action involving
Page 20 of 56
the records has been started prior to the expiration of the controlling period as identified above, the records shall be
retained until completion of the action and resolution of all issues which arise from it, or until the end of the controlling
period as identified above,whichever is longer.
Page of 56
FY 2015 WAP AGREEMENT
EXHIBIT 1-A
FUNDING SOURCES
FEDERAL RESOURCES AWARDED TO THE RECIPIENT PURSUANT TO THIS AGREEMENT:
Federal Awarding Agency: U.S.Department of Health and Human Services
Pass-Through Entity: Florida Department of Economic Opportunity
Federal Award Identification Number: G-12B2FLCOSR
Federal Award Date: lanuary 21,2015
Total Federal Award to Pass-Through Entity: 369,338,313.00
Catalog of Federal Domestic Assistance Title: Low-Income Home Energy Assistance Program
Catalog of Federal Domestic Assistance Number: 93.568
Recipient's DUNS-Registered Name:
Recipient's DUNS Number:
Federal Funds Obligated to Recipient: *11,307.00
Project Description: Energy savings home improvements to eligible low income households.
This is not a research and development award. N/A
Indirect Cost Rate: Yes,See Attachment K
Federal Awarding Agency: U.S.Department of Energy
Pass-Through Entity: Florida Department of Economic Opportunity
Federal Award Identification Number: DE-EE0006146
Federal Award Date: May 21,2015
Total Federal Award to Pass-Through Entity: $ 1,543,849.00
Catalog of Federal Domestic Assistance Title: Weatherization Assistance Program
Catalog of Federal Domestic Assistance Number: 81.042
Recipient's DUNS-Registered Name:
Recipient's DUNS Number:
Federal Funds Obligated to Recipient: 11,824.00
Project Description: Energy savings home improvements to eligible low income households.
This is not a nsearch and development award N/A
Indirect Cost Rate: Yes,See Attachment K
*Subject to availability of funding pursuant to DOE and HHS awards.
COMPLIANCE REQUIREMENTS APPLICABLE TO THE FEDERAL RESOURCES AWARDED PURSUANT
TO THIS AGREEMENT ARE AS FOLLOWS:
Federal Program:
1. First applicable compliance requirement(e.g., what services/purposes resources must be used far):Recipient shall use these
funds to perform energy saving repairs and installation of energy saving measures on qualified single family
dwellings in accordance with all attachments to this Agreement, Florida WAP Manual Procedures and
Guidelines,Standard Work Specifications/Field Guide and the FY 2015 WAP State Plan.
2. Second applicable cvmpkance requirement(e.g., eligibility requirements for recipients of the resources):Recipient shall comply
with DEO's WAP requirements and eligibility requirements as set forth in the U.S. Department of Energy
regulations codified in Title 10 of the Code of Federal Regulations,Part 440,Weatherization Assistance
Program for Low-Income Persons.
STATE RESOURCES AWARDED TO THE RECIPIENT PURSUANT TO THIS AGREEMENT CONSIST OF
THE FOLLOWING None
MEITCHING RESOURCES FOR FEDERAL PROGRAMS. Federal Program: N/A
SUBJECT TO SECTION 215.97.FLORIDA STATUTES: State Project: N/A
COMPLIANCE REOUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED PURSUANT TO
THIS AGREEMENT ARE AS FOLLOWS: None
NOTE: Tide 2 CFR§200.331 and section 215.97(5),Florida Statutes,require that the information about Federal Programs
and State Projects included in Exhibit 1 be provided to the Recipient.
Page 22 of 56
FY 2015 WAP AGREEMENT A(vT 2." Al kr 0
EXHIBIT 2 /�'
Audit Compliance Certification C T 114 ( S 1-1
Email a copy of this form within 60 days of the end of each fiscal year in which this grant was
/;
open to audit®tdeo.myflorida.com.
Grantee:
i
FEIN: Grantee's Fiscal Year:
r
Contact's Name: Contact's Phone: /
Contact's Email: /
1. Did Grantee expend state Financial assistance, during its fiscal year,that it received under any
agreement(e.g.,contract,grant,memorandum of agreement,memorandum/6f understanding,
economic incentive award agreement,etc.) between the Recipient and the/Department of Economic
Opportunity(DEO)? ❑Yes ❑ No /
If the above answer is yes,answer the following before proceeding to4em 2.
Did Grantee expend$500,000 or more of state financial assistance('From DEO and all other sources
of state financial assistance combined) during its fiscal year? ❑'Yes ❑No
i
If yes,the Recipient certifies that it will timely comply with all applicable state single or
project-specific audit requirements of section 215.97,Florida Statutes, and the applicable rules
of the Department of Financial Services and the Auditor General.
/
2. Did the Recipient expend federal awards during its fisaEal year that it received under any agreement
(e.g., contract,grant,memorandum of agreement,memorandum of understanding,economic incentive
award agreement,etc.)between the Recipient and 15EO? ❑Yes ❑ No
If the above answer is yes,also answer the following before proceeding to execution of this
certification:
Did the Recipient expend$750,000 or more in federal awards (from DEO and all other sources of
federal awards combined)during its fiscalyear? ❑Yes ❑ No
If yes,the Recipient certifies that it/Will timely comply with all applicable single or program-
specific audit requirements of title/2 CFR part 200,subpart F, as revised.
By signing below,I certify,on be)f if of the Recipient,that the above representations for items 1
and 2 are true and correct. /
/
/
Signature of Authorized presentative Date
Printed Name of Authorized Representative Tide of Authorized Representative
Page 23 of 56
FY 2015 WAP AGREEMENT
EXHIBIT 3
SUBRECIPIENT FEDERAL AWARD AGREEMENTS CHECKLIST
Criteria SUBRECIPIENT
INFORMATION
Required Federal Award Identification Information
2 CFR (i) of Monroe
200.331 () Subrecipient name (which must match registered name in DUNS);
(a)(1) (u) Subrecipient's DUNS number(see§200.32 Data Universal 073876757
Numbering System(DUNS) number);
(in) Federal Award Identification Number(FAIN); G-12B2FLCOSR
(iv) Federal Award Date(see§ 200.39 Federal award date); January 21,2015
March 1,2015
(v) through March 31,
Subaward Period of Performance Start and End Date; 2016
(vi) Amount of Federal Funds Obligated by this action; $ 9,568,642.00
(vii) Total Amount of Federal Funds Obligated to the subrecipient; $ 13,131.00
Total Amount of the Federal Award;
(15% of LIHEAP Federal Award is transferred to WAP) $69,338,313.00
(viii) Department Of Energy WAP (Direct) $ 1,543,849.00
Energy saving
home improvements
(ix) Federal award project description,as required to be responsive to the to eligible low
Federal Funding Accountability and Transparency Act(FFATA); income households.
Federal Awarding
Agency: U.S.
Department of
Health and Human
Services;
Pass Through
(x) Entity: Florida
Department of
Economic
Opportunity
Contact: Paula
Name of Federal awarding agency,pass-through entity,and contact Lemmo, 850-717-
information for awarding official, 8450
93.568,
Low Income Home
Energy Assistance
Program;See
(xi) Exhibit 1-A
81.042,
CFDA Number and Name;the pass-through entity must identify the Weatherization
dollar amount made available under each Federal award and the CFDA Assistance Program
number at time of disbursement; (WAP);
(n') Identification of whether the award is R&D;and No
Indirect cost rate for the Federal award (including if the de minimis Yes,See Attachment
( ) rate is charged per§ 200.414 Indirect(F&A) costs). K
Page 24 of 56
2015 WAP AGREEMENT
•
EXHIBIT 2 TO ATTACHMENT A
BUDGET
Agreement Number: 15WX-0G-11-54-01-039
WEATHERIZATION ASSISTANCE PROGRAM
TOTAL AGREEMENT AMOUNT $13,131.00 BUDGETED
AMOUNTS
WEATHERIZATION SERVICES
1. Cost of allowable materials and labor to weatherize a dwelling.
a) Materials $ 3406.00
b) Labor $2999.00
Subtotal: $6405.00 $6405.00
Number of dwellings to be weatherized: 1
PROGRAM SUPPORT (PS)
All allowable Recipient activities required to coordinate and ensure compliance
2. of providing weatherization services as identified in the Budget Detail within
Attachment A in this Agreement. Upon termination of this Agreement,the $1921.50
total of PS cannot exceed 30%of the total of material and labor costs.
Per-dwelling expenditure limit: Applicable amount of funding to be
3 expended on a dwelling(material,labor and PS)cannot exceed$7,105
and all costs/expenditures must be eligible actual costs that are sufficiently
documented.
HEALTH& SAFETY(H&S)
4. Limited to$700 per dwelling and not included in the dwelling cap of$7,105. $700.00
DIRECT CHARGED LINE ITEMS
5. Comprehensive Annual Audit (applicable%of cost for WAP only). $0.00
6. Training&Technical Assistance (DEO pre-approved activities only). $814.00
6. (b) Equipment(DEO pre-approved purchases only). $2,773.50
7. Liability(the%to cover WAP) &Pollution Occurrence Insurance (required). $0.00
8. Subtotal of Sections 1,2,4,5,6,6(b) and 7. $12,614.00
ADMINISTRATION(Admin)
All allowable administrative level activities required to implement the program
(salaries including fringe;rent;utilities,etc.)
9. Administration cannot exceed 5%of the total agreement amount and all
eligible costs/expenditures must be sufficiently documented. $517.00
10. TOTAL OF ALL BUDGETED AMOUNTS I $13,131.00
(TOTAL BUDGETED AMOUNT CANNOT EXCEED TOTAL AGREEMENT AMOUNT)
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2015 WAP AGREEMENT
EXHIBIT 3 TO ATTACHMENT A
BUDGET DETAIL
Agreement Number: 15WX-0G•11-54-01-039
Program Support Budget Amount
1. Compensation of employees exclusively involved in WAP. 0.00
2. Compensation of employees involved in WAP and other funding sources. 1626.50
3.Advertising and Public Relation Costs by Recipient or other organizations. 0.00
4. Communication costs for employees directly involved in WAP. 295.00
5. Quality Control Inspection(QCI)costs. 0.00
6. Maintenance and repair of WAP buildings (or designated WAP space) and equipment. 0.00
7. Materials and supplies used for WAP(other than Direct Materials on FSR). 0.00
8. Publication and printing costs used for WAP. 0.00
9.Recruiting costs for direct WAP personnel. 0.00
10. Facility Costs. 0.00
11.Transportation Costs for WAP services. 0.00
12.Travel costs for WAP services. 0.00
13.Training costs for WAP(Not on FSR). 0.00
14. Insurance and Indemnification- (that is not reported on Line 7 of the FSR). 0.00
15. Depreciation and Use Allowance of WAP Building and Equipment 0.00
16.Other a list of items and corresponding costs must be submitted with Budget Detail. 0.00
Total (Enter this amount in line #2 of Budget): 1921.50
Administration Budget Amount
1. Compensation of Executive Management and Finance and Reporting Personnel.
2. Compensation of employees involved in WAP and other funding sources. 517.00
3. Communication costs for employees exclusively involved in WAP.
4. Depredation and use allowances (building,general furniture and equipment).
5. Cost of Property Insurance.
6. Other-a list of items and corresponding costs must be submitted with Budget Detail.
Total(Enter this amount in line#9 of Budget): 517.00
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2015 WAP AGREEMENT
EXHIBIT 4 TO ATTACHMENT A
SCHEDULE OF DELIVERABLES
Agreement Number: 15WX-0G-11-54-01-039
The total estimated production goal will be the number of dwellings that are anticipated to be weatherized for the entire
Agreement period. To support this production total,complete the below per month estimated production goals. If Recipient
wi0 be requesting an advance in this Agreement,it should take into consideration the number of dwellings that will be required
to weatherize in the initial and in following months to meet the advance expenditure requirementthroughout the Agreement
period as outlined in Attachment E of the Agreement.
Process For calculating production goals:
a) To determine the Gn 1 amount of funding(Weatherization Amount) available to be applied to weatherizing
dwellings (material,labor and Program Support activities). Complete the following:
Agreement Amount: $13,131.00
Add:
Direct Charges (Line items #5,#6,#6b, from Budget): $_3,587.50
Administration (Admin) from Budget(Line item#9 from Budget: +5_517.00
Total $_4,104.50
Subtract
Total from the Agreement Amount Total ($ 13,131.00
Weatherization Amount: $ 9026.50
To determine Estimated Production for calculating Health & Safety(H&S)amount(amount per dwelling is$700):
a) Divide the Weatherization Amount by the allowable per dwelling expenditure amount of$7,105.
Weatherization Amount$ 9026.50 divided by$7,105 = 1 initial Estimated Production
Multiple the initial Estimated Production times $700 = $ 700.00 =Total H&S(Budget Line 4)
b) Take the Weatherization Amount a) and subtract the total H&S amount a):
Weatherization Amount$ 9026.50 minus H&S amount$_700.00 = $_8326.50
This is the Reduced Weatherization Amount,The Reduced Weatherization Amount is used to determine your
Material,Labor and Program Support amounts.
c) Divide the Reduced Weatherization Amount b) by$7,105 to determine your target projected Number of
Dwellings to be weatherized with these funds._1_
Complete the below estimated monthly production.
March April May June_1 July August September
October November December January February March
Total 1
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FY 2015 WAP AGREEMENT
•
ATTACHMENT I
COUNTY ALLOCATIO. £$)
The financial allocation specified for each county by program is designated to be spent in that county. For multi-county
service area recipients,in the event that circumstances will not allow the full expenditure of any program funds allocated to a
particular county,a request to expend any part of those funds in another county must be submitted in writing to DEO. This
request must justify the lack of need of program services in that county. Funds may not be expended in another county
without prior written approval of DEO.
COUNTY(S) ALLOCATION AMOUNT
Monroe County $ 13,131.00
•
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