Item L2BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: Department _CDILUty
Bulk Item: Yes No Staff Contact /Phone #: ---Cbary-L-RQ=ber t s p n
305-292-3532
AGENDA ITEM WORDING:
OffiCia.1 Approval of September 16, 2015 BOCC Meeting Minutes
-- - — -------- ------------
TA. I �11�
MR
. ....... .............. ........
.... ........... . .......... i ...... . .......
TOTAL COST: INDIRECT COST:
0 a
AUDGETED: Yes —11
REVENUE PRODUCING: Yes -- No — AMOUNT PER MONTH— Year
APPROVED BY: County Attorney OMB/purchasing _ Risk Management
DOCUMENTATION: Included Not Required
DISPOSITION:- AGENDA ITEM #
Revised 6115
MINUTES
OF # "•COUNTY
SEPTEMBER 16,2015
Regular Meeting
Board of County Commissioners
Wednesday, September 16, 2015
Key Largo, Florida
A regular meeting of the Monroe County Board of County Commissioners convened at 9.00 a.m.
at the Murray E. Nelson Government & Cultural Center, MM 102.5. Present and answering to
roll call were Commissioner Heather Carruthers, Commissioner Sylvia Murphy, Commissioner
George Neugent, Commissioner David Rice and Mayor Danny Kolhage. Also present at the
meeting were Roman Gastesi, County Administrator; Bob Shillinger, County Attorney; Amy
Heavilin, County Clerk; Cheryl Robertson, Deputy Clerk; county staff and members of the
general public.
Item AI Motion was made by Commissioner Rice and seconded by Commissioner
Carruthers granting approval of the additions, corrections and deletions to the
agenda. Motion carried unanimously. A copy of the approved changes are
attached at the end of these minutes for reference.
PRESENTATION OF AWARDS
Item B1 Mayor's Proclamation observing the week of October 4-10, 2015 as Fire
Prevention Week in Monroe County. This year's theme is "Hear the Beep Where
You Sleep. Every Bedroom Needs a Working Smoke Alarm!" Chief Callihan
gave a brief presentation and hand outs to the Board.
BULK APPROVALS
Mayor Kolhage addressed the audience regarding the Rules of Bulk Approval's items. Motion
was made by Commissioner Rice and seconded by Commissioner Murphy granting approval of
the following bulk items. Motion passed unanimously.
Item C2 Board granted approval of an amendment to the fire rescue ambulance and other
vehicle maintenance contract between Roy Khanna, Individual, ("Khanna") and
the Monroe County Board of County Commissioners ("County") amending
paragraph 10 to specify that original supplier invoices only need to be attached if
the cost of the individual part is equal to or greater than $400.
Item C3 Board granted approval for adoption of Memorandum of Agreement with the
State of Florida Department of Health in Monroe and Pinecrest Convalescent
Center, LLC, for the purpose of utilizing their rehabilitation center located in
Miami -Dade County, to accept and shelter Monroe County's Medically Managed
Clients during an out -of -county evacuation resulting from a declared emergency.
7irAITES
OF !' ` !COUNTY
KIM h 1
Item C4 Board granted Issuance (renewal) of a Class A Certificate of Public Convenience
and Necessity (COPCN) to Islamorada Village of Islands Fire Rescue for the
operation of an ALS transport ambulance service for the period October 1, 2015
through September 30,2017.
Item C5. Board granted approval for the Key West Branch Library to close on Saturday,
October 31 st, 2015.
Item C6 Board granted approval to accept renewal from The Florida Municipal Insurance
Trust Agreement #386 to provide General Liability, Vehicle Liability and Public
Officials/Employee Practices Liability and Excess Workers' Compensation.
Item C8 Board granted approval of a Resolution to amend the Personnel Policies
and Procedures Manual to add Senior Management designations; the Pregnancy
Discrimination law, clarification of current practice concerning insurance
coverage while on leave without pay; clarification of maximum hours of leave
balance accrual; removal of Division Director title and addition of Assistant
County Administrator title due to the restructure of the County which was
previously approved by the BOCC; and other minor changes.
RESOLUTION # 207-2015 IS INCORPORATED HEREIN BY REFERENCE
Item C9 Board granted approval to purchase insurance for County emergency vehicles
and portable equipment from American Alternative and exercise exemption from
competitive bidding procedures and authorize the Risk Management
Administrator to sign the Florida Consent to Rate/Excess Rate Application.
Item CIO Board granted approval of annual update to Exhibit A as per the Memorandum of
Understanding (MOU) between Monroe County and the University of Florida
(UF) effective October 1, 2006 that specifies FY 2016 payroll costs for the jointly
funded Extension Agent positions.
Item C 12 Board granted approval of various resolutions for the transfer of funds and
resolutions for the receipt of unanticipated revenue. REVISED BACKUP:
Numbers 10 & 1 I were added.
• Resolution #209-2015, i d 158
• Resolution #210-2015 Receipt of Unanticipated Funds for Fund 158
• Resolution #211-2015 Transfer of a for i i 001
Resolution• I r +i d 501
• Resolution #213-2015 Transfer of Funds for Fund 148 & 180
Page 2 of 33
MINUTES
OF #' '#COUNTY
Resolution I, Receiptof UnanticipatedFunds for t 125
Resolution #215-2015 Receipt of Unanticipated Funds for Fund 403
Resolution 015 Transfer of Fundsor Fund for"4+I;
Resolution I Receipt of n" " FundsoFund 125
Resolution #218-2015 Transfer of Funds for Fund 304
Resolution #219-2015 Transfer of Funds for Fund 406
Item C17 Board granted approval to host the Experimental Aviation Association - Aviation
Day event at the Florida Keys Marathon International Airport on Saturday
November 21,2015.
Item Cl 8 Board granted approval of State of Florida Department of Transportation
Supplemental Joint Participation Agreement Number One to Contract No ARK80
providing increased funding to continue to improve safety at The Florida Keys
Marathon Airport by removing 1 I aircraft shade hangars from the runway
protection zone and constructing 11 new storage hangars on the south side of
Runway 7-25.
Item C 19 Board granted ratification and approval of Federal Aviation Adm inistration A1P
Grant Agreement #3-12-0044-032-2015 providing funding to Relocate Runway
07/25 Threshold Lights at The Florida Keys Marathon Airport.
Item C20 Board granted ratification and approval of Federal Aviation Administration A1P
Grant Agreement #3-12-0044-033-2015 providing funding for Miscellaneous
Planning Studies at The Florida Keys Marathon Airport.
Item C21 Board granted ratification and approval of Federal Aviation Administration A1P
Grant Agreement #3-12-0037-049-2015 providing funding to Rehabilitate Apron
(Design) and Improve Airport Drainage (Design of Phases 2 and 3) at The Key
West International Airport.
Item C22 Board granted ratification and approval of Federal Aviation Administration A1P
Grant Agreement #3-12-0037-050-2015 providing funding for Noise Mitigation
Measures at The Key West International Airport.
Item C23 Board granted ratification and approval of Federal Aviation Administration AIP
Grant Agreement #3-12-0037-051-2015 providing funding to Update Airport
Master Plan Study for The Key West International Airport.
Item C24 Board granted approval of 3rd Amendment to the Master Agreement for
Professional Services between Jacobs Project Management Co., and Monroe
County.
Page 3 of 33
MINUTES
OF !COUNTY
Item C25 Board granted approval of 2nd Amendment to the Standard Form of Agreement
between Owner and Consultant for Financial Consulting Services with Newton &
Associates, Inc.
Item C28 Board granted approval of an amendment to the Conch Flyer Concessions LLC
lease, adding additional retail space to the departure area restaurant.
Item C30 Board granted approval to negotiate a contract with Parsons Brinckerhoff, Inc.,
the highest ranked respondent for Construction Engineering and Inspection
Services for the Pedestrian Bridge over Marvin Adams Waterway Project (Key
Largo). If successful negotiations cannot be reached approval to negotiate a
contract with the next highest ranked respondent until successful negotiations are
reached.
Item C31 Board granted receipt of monthly report on change orders reviewed by the County
Administrator's Office.
Item C33 Board granted approval to reject both bids for the Marathon IT Cooling Request
for Proposals (RFP) for being automatically disqualified and non-
conforming/non-responsive and for re -advertisement of the RFP.
Item C35 Board granted approval of contract with Burke Construction Group for the
construction of the Monroe County Public Works Facility on Magnolia Street in
Key Largo. This is funded by the one -cent infrastructure tax.
Item C36 Board granted approval of a Task Order with Pike Architects, Inc. for the
replacement of the 3 Monroe County Transfer Station Offices. This is funded
by Solid Waste Management.
Item C37 Board granted approval of a Task Order with William Hom Architect, P.A. to
conduct Water and Energy Conservation Studies at the Monroe County
Sheriffs Office Detention Center and Headquarters Building on Stock
Island. This Project is funded by the one cent infrastructure sales tax.
Item C38 Board granted approval of a Resolution providing support for the Big Pine Key
Park requesting funding from the State coastal management projects by the FDEPE
and affirming the County's ability to provide local match funding. Match not to
exceed $30,000.00.
RESOLUTION #220-2015 IS INCORPORATED HEREIN BY REFERENCE
Item C39 Board granted approval to waive Paragraph 2.02.13 of Personnel Policy and
Procedures Manual for two individuals to fill a budgeted position simultaneously
from thirty (30) calendar days to ninety (90) calendar days.
Page 4 of 33
MINUTES
OF THE MONROECOUNTY
Item C40 Board granted approval of a License Agreement with the Key Largo Merchants
Association, Inc. to hold the Key Largo Stone Crab & Seafood Festival at
Rowell's Marina on January 30 to January 31, 2016. The county will receive five
(5) percent of the cumulative gross revenues for the event.
Item C41 Board granted approval to enter into contract with Advanced Water Technology,
Corp. for "Chemical Water Treatment and Testing Services".
Item C42 Board granted approval of a Resolution authorizing agents of Animal Control
Contractors to enforce Chapter 4, Monroe County Code, and Chapter 828, Florida
Statutes, and to issue citations for violations of the Monroe County Code
including requiring appearance for disposition in County Court.
BUDGET & FINANCE
Item C43 Board granted approval of an application to the U.S. Department of Justice,
Bureau of Justice for FY 15 Edward Byrne Memorial Justice Assistance Grant
Program Local Solicitation award for $12,795 on behalf of the Monroe County
Drug Court and approval for County Administrator to execute required
documents.
PROJECT MANAGEMENT
Item C44 Board granted approval to rescind a revised Local Agency Program (LAP)
agreement for the Big Pine Key Swimming Hole Scenic Overlook Project that
was approved by the BOCC on September 3, 2015, and re -install the original
LAP agreement executed by FOOT and the County that was approved on August
15, 2014. This project is funded at 100% by the FOOT through the
Transportation Alternatives Program.
PUBLIC WORKS
Item C45 Board granted approval of a Lease Amendment for the office space the county
leases in Key West for the office of the Public Defender leasing additional office
space.
Kola k1A ki 1111
Item D3 Board granted approval of the 2015/2016 Monroe County Tourist Development
Council Marketing Plan.
Page 5 of 33
MINUTES
OF THE MONROECOUNTY
N*ATa, 41F C*WNTY�M
SEPTEMBER 16,2015
Item H25 Board granted approval of refund to Signs Unlimited for duplicate renewal fee
paid on August 1, 2014, in the amount of$200.00.
Item H26 Board granted approval of refund to BG Property Solutions for duplicate renewal
fee paid on March 3, 2015, in the amount of $200.00.
Item H27 Board granted approval to re -appoint Mr. Daryle L. Osborn, PE27428, to one (1)
additional three (3) year tenn to the Construction Board of Adjustment and
Appeals (CBAA) Committee beginning September 16, 2015 and ending
September 16, 20 18 as an engineer.
Item H28 Board granted approval of a waiver of approximately $23,422.00 in building
permit fees for four deed -restricted affordable housing units to serve the 120% of
median income level to be built at 5582 First Avenue on Stock Island
(RE#'s00125420-000000 and 00 1253 80- 000101) by Future Investments of KW..
LLC.
Item H29 Board granted approval of a Task Assignment with Florida Fish & Wildlife
Conservation Commission (FFWCC) to receive $60,000 which will allow the
County to hire a contracted crew of invasive exotic plant control technicians
to treat invasive exotic plants on conservation lands that are owned or
managed by Monroe County.
Item H30 Board granted approval of amended contract with Lori Lehr for assistance to
staff regarding National Flood Insurance Program (NFIP) participation,
Floodplain Regulation development and implementation, FEMA audit assistance,
and Community Rating System (CRS) application Professional Support Services
and elimination of FTE originally budgeted as permanent position.
Item H31 Board granted approval of Work Order #16 in the amount of $50,000 under the
URS Transportation Planning Continuing Services contract for review of private
development permits.
Item H32 Board granted approval to advertise a Public Hearing to consider modifications
to Monroe County Code of Ordinances Section 19-1 Abandonment ofRight-of-
Way.
Item H33 Board granted approval of the Fifth Amendment to Ground Lease Agreement
between Monroe County and Islander Village, LLC, to extend the date by which
all affordable housing units must be completed and receive Certificates of
Occupancy from December 7, 2015, to December 7, 2016.
Page 6 of 33
MIAUTES
OF • '•COUNTY
Item H34 Board granted approval of a resolution setting October 21, 2015, at the Marathon
Government Center, Marathon for a public for a proposed abandonment of a
portion of the right-of-way of 2nd Street that is adjacent to Lot 15, Block 30 and
Lot 9, Block 29 both of Sand's Subdivision, Big Pine Key.
Item H39 Board granted approval of a waiver of approximately $7,165.83 in building
permit fees for one deed -restricted affordable housing unit to serve the 120%
median income level to be built at 24 North Marlin Avenue on Key Largo (RE#
0051 1100-000000) by Habitat for Humanity ofthe Upper Keys, Inc.
MONROE COUNTY SHERIFF DEPARTMENT
Item K1 Board granted approval of Request for expenditure from the Law Enforcement
Trust Fund.
$500.00 Florida Missing Children's Day 2015.
Item K2 Board granted approval of First Amendment to the Contract for Local Police
Services with the Village of Islamorada, the Monroe County Sheriff's Office and
the BOCC.
Item K3 Board granted approval of Contract for Local Police Services with the City of
Layton, the Monroe County Sheriffs Office and the BOCC.
Item K4 Board granted approval of 2015-2018 Contract for Local Police Services with the
City of Marathon, the Monroe County Sheriffs Office and the BOCC.
Item LI Board granted (MAYOR KOLHAGE) the appointment of Gayle Tippett as a
Tourist Development Board member, classification: Tourist Releated Business
Representative, replacing Harry Appel whose term expired, August 19, 2015.
Item L2 Board granted (MAYOR PRO TEM CARRUTHERS) approval of the re-
appointment of Perry Johnston to the Climate Change Advisory Committee as
representative of District 3.
Item L3 Board granted (MAYOR PRO TEM CARRUTHERS) approval of the
appointment of Michael Larson to the Climate Change Advisory Committee as
representative of District 3, filling the vacancy left by Annalise Mannix.
Item L4 Board granted (COMMISSIONER MURPHY) approval to reappoint Vicki
Boguszewski to the Climate Change Advisory Committee Her term will expire
October 1, 2017.
Page 7 of 33
MINUTES
OF E MONROE COUNTY
},40 . I
Item L5 Board granted (COMMISSIONER MURPHY) approval to reappoint Michelle
Robinson to the Climate Change Advisory Committee. Her term will expire
October 1, 2017.
Item L9 Board granted (COMMISSIONER RICE) approval to reappoint Robert Glazer
and Lisa Kaul to the Climate Change Advisory Committee, representing District
4, for two year terms through October 1, 2017.
Item L10 Approval granted (COMMISSIONER NEUGENT) by the Board of County
Commissioners to reappoint Chris Bergh to the Climate Change Advisory
Committee with term expiring October 1,2017.
Item Ll 1 Approval granted (COMMISSIONER NEUGENT) by the Board of County
Commissioners to reappoint Shirley Gun to the Climate Change Advisory
Committee with term expiring October 1, 20 17.
Item L12 Board granted (COMMISSIONER NEUGENT) approval of a resolution of the
Board of County Commissioners of Monroe County, Florida applauding the
Ocean Conservancy, The Florida Keys National Marine Sanctuary and The
Florida Keys Scenic Highway Corridor Alliance for their efforts in organizing and
carrying out a Keys -wide beach cleanup to take place on September 19,2015.
■� �� f■,.1 M Dial 31
.K111►M 11�'
Item M1 Board received the County Clerk's Report.
Item M2 Board granted official approval of the July 15t' and July 27"' BOCC Meeting
Minutes.
Item M3 Board granted Fifteen Additions for the Month of July.
Item M4 Board granted Sixteen Additions for the Month of August.
Item M5 Board granted for information only-FKAA invoices submitted to the Finance
Department for July and August 2015 relating to the Cudjoe Regional Wastewater
System Project. The invoices under $50,000 for BOCC informational purposes.
Item M6 Board granted approval of BOCC (including Payroll) for the Month of August,
2015.
• A/P and Grant Warrants #713778-714059
• Payroll Warrants #3056840-3057825
• Payroll Vouchers #50000001-50000157
Page 8 of 33
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
SEPTEMBER 16,2015
a W/Comp Warrants
001 General Fund
101 Fine & Forfeiture
102 Road/Bridges
115 TDC
116 TDC Admin
117 TDC District I
118 TDC District 2
119 TDC District 3
120 TDC District 4
121 TDC District 5
125 Grant Fund
130 Impact Fees/Roadways
141 Fire/Ambulance
144 Upper Keys Health Care
147 Unincorporated Service
148 Planning Building
149 Municipal Policing
150 E911 Enhancement Fund
152 Duck Key Security
153 Local Housing Assistance
157 Boating Improvement Fund
158 Miscellaneous Special Revenue Fund
Page 9 of 33
418674-18816
$2,032,818.77
3,527,273.06
314,540.50
333,562.70
608,381.19
601,805.90
51,227.46
176,760.11
234,998.79
158,388.29
1,238,177-61
646,572.54
861.95
94,618.14
392,265.83
651,058.55
359.07
16,770.10
37,500-81
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
SEPTEMBER 16,2015
160 Environmental Restoration
162 Law Enforcement Trust-600
163 Court Facilities
164 Drug Facilities Fees
166 Marathon Municipal Service
168 Bay Point Wastewater MSTU
169 Big Coppitt Wastewater
170 Key Largo Wastewater
171 Stock Island Wastewater
172 CudJoe — Sugarloaf MSTU
175 Long Key -Layton MSTU
176 Duck Key MSTU
180 Building Funds
201 Building Dept. (PK)
207 2003 Revenue Bonds
301 Building Dept (MTH)
304 1 Cent Infrastructure
308 Infrastructure Sales Tax Revenue Bond
310 Big Coppitt Wastewater
311 Duck Key Wastewater
312 Cudjoe Regional WW Project
314 Series 2014 Revenue Bonds
401 Card Sound Bridge
Page 10 of 33
5,501.87
2,000.00
9,846.79
1,272.50
425.98
839.15
829.07
2,473.21
250,243.76
1, 152,302.36
19,855.50
455.37
636.18
6,077.34
80,942.67
49,456.77
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
SEPTEMBER 16, 2015
403 Marathon Airport 99,511.36
404 Key West Int'l Airport 575,392.03
406 PFC & Operating Restrictions 28,918.43
414 MSD Solid Waste 1,441,967.86
501 Worker's Compensation 187,372.95
502 Group Insurance Fund 972,080.04
503 Risk Management Fund 71,502.18
504 Fleet Management Fund 131,535.74
512 Transit (KW)
610 Fire/ES LOSAP Trust Fund 2J75.00
TOTAL SPENT IN AUGUST, 2015 11612lg548
Item M7 Board granted approval to transfer various assets to other departments.
Item M8 Board granted approval of the July and August 2015 FKAA Invoices (to include
salaries), relating to the Cudjoe Regional Wastewater System Project. These
invoices are over $50,000 and exceed the County staff s signing authority per
BOCC policy and, therefore, are being submitted for approval.
Item M9 Board granted approval of BOCC Warrants (Including Payroll) for the Month of
July, 2015.
• A/P and Grant Warrants #712480-713765
• Payroll Warrants #79715-79889
• Payroll Vouchers #3055857-3056839
• W/Comp Warrants #18544-186733
001 General Fund $35616,916.37
101 Fine & Forfeiture 3,586,340.62
102 Road/Bridges 191,171,44
115 TDC 580,909.29
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
SEPTEMBER 16, 2015
116 TDC Admin 756,185.67
117 TDC District 1 900,270.29
118 TDC District 2
60,424.80
119 TDC District 3
262,897.25
120 TDC District 4
326,325.91
121 TDC District 5
339,134.69
125 Grant Fund
778,463.16
130 Impact Fees/Roadways
42,876.00
141 Fire/Ambulance
639,082.54
144 Upper Keys Health Care
119,151.55
147 Unincorporated Service
100,858.08
148 Planning Building
341,116.97
149 Municipal Policing
414,144.39
150 E911 Enhancement Fund
36,065.10
152 Duck Key Security
5,783.75
153 Local Housing Assistance
145,742.24
157 Boating Improvement Fund
114,172.30
158 Miscellaneous Special Revenue Fund
57,612.64
160 Environmental Restoration
34,182.98
162 Law Enforcement Trust-600 1,000.00
163 Court Facilities 20,774.51
164 Drug Facilities Fees 435.00
166 Marathon Municipal Service -
Ai I AU T E S
*F THE MONROE COUNTY
MOARD OF COUNTY COMMISSIONERS
CEPTEMBER 16,2015
168 Bay Point Wastewater MSTU
169 Big Coppitt Wastewater
170 Key Largo Wastewater
171 Stock Island Wastewater
172 Cudjoe — Sugarloaf MSTU
175 Long Key -Layton MSTU
176 Duck Key MSTU
180 Building Funds
201 Building Dept. (PK)
207 2003 Revenue Bonds
301 Building Dept (MTH)
304 1 Cent Infrastructure
308 Infrastructure Sales Tax Revenue Bond
310 Big Coppitt Wastewater
311 Duck Key Wastewater
312 Cudioe Regional WW Project
314 Series 2014 Revenue Bonds
401 Card Sound Bridge
403 Marathon Airport
404 Key West Int'l Airport
406 PFC & Operating Restrictions
414 MSD Solid Waste
501 Worker's Compensation
OMEEM
88.13
432.20
467.06
1,351.49
1,530.74
1,560.81
1,087.74
204,313.51
15.00
8,765.08
1,288.12
362,034.64
4,582.53
910.78
15,034.63
19,527.04
51,762.70
153,239.31
600,431-25
4,800.00
1,485,681.48
98,692.91
MINUTES
OF THE MONROECOUNTY
R ! ► �'
i:i'm a �..��
504 Fleet Management Fund
512 Transit (KW)
610 Fire/ES LOSAP Trust Fund
TOTAL SPENT IN JULY, 2015
1,595,518.36
44,487.99
160,911.78
1.00
® 4. 710. 0
118,295,263.82
Item M10 Board granted approval to surplus various departments assets.
Item MI 1 Board granted approval of Tourist Development Council expenses for the month
of July, 2015.
Item M12 Board granted approval of Tourist Development Council expenses for the month
of August, 2015.
Item N2 Board granted approval of the reappointment of Edward Russo to the Climate
Change Advisory Committee.
ItemN3 Board granted approval of Resolution adopting the Monroe County Multi -Year
Implementation Plan and approval to submit to U.S. Treasury Department,
as required in order to access the County's Direct Component (..Local Pot") funds.
Item N4 Board authorized entering into Amendment No. 4 with Erin L. Deady, P.A.
for the development of GreenKeys± Climate and Sustainability Plan to add one
new modeling scenario for the sea level rise.
Item N7 Board granted approval of a Professional Services Agreement with Anfield
Consulting to assist Monroe County with drafting and advancing state legislation
to fund the County's land acquisition and water quality needs.
COUNTY ATTORNEY
Item 04 Board granted approval to advertise for a Public Hearing to consider an
ordinance rewriting Monroe County Code (MCC) Section 2- 347(i) to reconcile
the section with County Purchasing Policy Chapter 3, Part 5, incorporate certain
statutory requirements, and provide clarifying terms and procedures for good faith
Page 14 of 33
MINUTES
OF RO
:••'d
k i• •#'` ` 1
bid security deposit procedure, forfeiture, and return in the competitive
solicitation process for procurement of construction projects and water system or
sewer improvements.
Item 05 Board granted approval to advertise a public hearing to adopt an ordinance
amending Sections 2-179(a) (2); 2-347(1) (4); 2-349(d); 4-3(2); 6-55(c) (22); and
122-6(d) of the Monroe County Code, deleting the term division director, to
reflect the change in nomenclature contained in the County's Table of
Organization which was adopted by the Board of County Commissioners on July
15, 2015.
Item 06 Board granted approval to advertise a public hearing to consider adoption of an
ordinance amending Sections 2-79 and 2-81 of the Monroe County Code,
regarding membership and meetings of the Monroe County Personnel Policies
and Procedures Review Board.
Item 07 Board granted approval to advertise a public hearing for an ordinance requiring
the posting of Human Trafficking Public Awareness Signs at specified locations.
Item 08 Board granted approval of a mediated settlement agreement for a Code
Compliance Lien Foreclosure Case styled Monroe County v. Jorge Diaz, Case
No.: CA-P-15-178 , regarding real property located at 710 Largo Road and 714
Largo Road, Key Largo, FL.
Item 09 Board granted authorization to initiate litigation against Frances E. and Jon S.
Andersen, and the property located at 149 Ocean Shores Drive, Key Largo to
enforce a lien arising from Code Compliance Case Number CE07040059.
Item 010 Board granted authorization to initiate litigation against Leo G. Gingrey and Ethel
L. Gingrey and vacant property identified by real estate number 00266030-
000000 in the public records of Monroe County for foreclosure, and/or money
judgment; to proceed with abatement of overgrown canal vegetation creating a
navigational hazard per Resolution 377-2014; and to impose repair costs as a
lien.
Item O l l Board granted approval of a conservation easement to be imposed on two parcels
of land, as requested by the property owner Ocean Pointe Commons
Association, Inc., 500 Burton Drive, Key Largo, and allow the property owner to
submit applications to expand existing recreational facilities on the property.
RESOLUTION #253-2015 IS INCORPORATED HEREIN BY REFERENCE
Item 012 Board granted approval to advertise a public hearing to consider an ordinance
amending Monroe County Code, Chapter 6, Sections 6- 32:Working through a
stop work order; 6-198: Definitions; 6- 237(1)(a): Applications; Examinations;
MINUTES
•. k B,
+ 16,2015
Issuance of contractor's certificate; 6-240(b): Fees; 6-242: Request for renewal or
reinstatement; 6-263: Created; and 6-201(e)(2): Penalties.
Item 013 Board granted approval of and authorization for the Mayor to execute the
Acknowledgement of Development Rights Affecting Real Property known as Key
Haven Estates Property.
COMMISSIONERS' ITEMS
Item L6 The Board discussed a resolution designating the second Monday in October of
each year as "Sir Lancelot Jones Day". In lieu of State Representative Holly
Raschein, Erin Muir (Aide) presents to the Board the history of Sir Lancelot
Jones. Kathleen Elliott (representing Mahogany Youth Corp), Saige Raymond
(representing Mahogany Youth Corp), and Jacqueline Crucet (representing
National Parks Conservatioin Association) addressed the Board as public
speakers. A Motion for approval was made by Commissioiner Neugent and
seconded by Commissioner Rice. Motion passed unanimously.
I' I 1 11 '''.Do F
' 1 i 1 •! 1 1 1 HCU4YJ1
MEETING
",;111711 !1 "�,
Present and answering to the Roll Call was Mayor Danny Kolhage,
Commissioner/Chairman George Neugent, Commissioner David Rice,
Councilwoman Katie Scott, and Vice Mayor Clark Snow.
Item G2 A Motion was made by Commissioner Rice and seconded by Vice Mayor Clark
Snow granting approval of an amendment to the fire rescue ambulance and other
vehicle maintenance contract between Roy Khanna, Individual, ("Khanna") and
the Monroe County Board of Governors of Fire and Ambulance District I
("County") amending paragraph 10 to specify that original supplier invoices only
need to be attached if the cost of the individual part is equal to or greater than
$400. Motion was approved unanimously.
Item G3 A Motion was made by Commissioner Rice and seconded by Mayor Kolhage
granting approval of an amendment to the fire rescue vehicle maintenance
contract between Fire -Tech Repair Service, Inc. ("Fire -Tech") and the Monroe
County Board of Governors of Fire and Ambulance District I ("County")
amending paragraph 10 to specify that original supplier invoices only need to be
attached ifthe cost of the individual part is equal to or greater than $400. Motion
was approved unanimously.
i
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
SEPTEMBER 16, 2015
Item G4 A Motion was made by Commissioner Rice and seconded by Vice Mayor Clark
Snow granting approval to waive purchasing policy and issue a purchase order,
and approval for the Fire Chief to execute an Application Service Provider
Agreement with ZOLL Data Systems, Inc., provider of RescueNet suite software
products, for the purchase of application hosting and technology services on their
FireRMS product in the annual amount of$17,550, a one-time $9,450 deployment
fee, and a one-time remote/on-site implementation all-inclusive fee of
$18,600; this includes data migration and conversion responsibility for
configuration to ZOLL Data Systems, Inc. and integrates Monroe County Fire
Rescue's current ePCR and RescueNet billing software with FireRMS providing a
one -of -a -kind solution for MCFR. Motion was approved unanimously.
Item G5 A Motion was made by Commissioner Murphy and seconded by Commissioner
Rice granting approval to exercise the final renewal option of the contract
between the Board of County Commissioner and the Board of Governors of Fire
and Ambulance District 1 of Monroe County, Florida, and Professional
Emergency Services, Inc. to provide meeical direction for Monroe County Fire
Rescue pursuant to Chapter 401, F.S. and Chapter 64J-1, FAC. (9/15/15). Motion
passed unanimously.
FIRE AND AMBULANCE DISTRICT I BOARD OF GOVERNORS ADJOURNED ANT
THE BOARD OF COUNTY COMMISSIONER'S MEETING
RECONVENED
Item C1 A Motion was made by Commissioner Murphy and seconded by Commissioner
Neugent approving the Ratification of a contract between Monroe County
BOCC/Monroe County Social Services (Monroe County Transit) and the
Community Transportation Coordinator, Guidance Care Center, Inc. for a
contract period of 7/1/2015 to 6/30/2016. This is a non- monetary
partnership/collaboration contract required by the State of Florida Commission
for the Transportation Disadvantaged.
Roll Call vote was taken by the Clerk with the following results:
Commissioner Carruthers
Yes
Commissioner Murphy
Yes
Commissioner Neugent
Yes
Commissioner Rice
Abstain
(Notice of Voting Conflict pursuant
to F.S. 112.3143)
Mayor Kolhage
Yes
Motion carried.
Page 17 of 33
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
SEPTEMBER 16, 2015
Item N5 Rhonda Haag: Sustainability Program Manager, Roman Gastesi; County
Administrator, and Wendy Blondin addressed the Board. After discussion a
Motion was made by Commissioner Rice and seconded by Commissioner
Neugent granting approval to advertise a Request for Proposals for installation of
a culvert in Canal #277 located in Tropical Bay Estates in Big Pine Key in order
to increase the natural tidal flushing, as part of the County's canal restoration
demonstration program. Motion approved unanimously. After further discussion
by the board, and comment by Roman Gastesi; County Administrator, Mike
Forster (representing Islamorada), Mike Maurer (representing Eden Pines), Bill
Hunger (representing SSPOA), and Mr. Gus Rios, a motion was made by
Commissioner Murphy and seconded by Commissioner Rice for a special
meeting/workshop to be held in the future to further discuss issues concerning the
canal project. Motion carried unanimously.
Item N6 Kevin Wilson; Assistant County Administrator, Roman Gastesi; County
Administrator and Bob Shillinger; County Attorney, Mayte Santamaria; Senor
Director of Planning & Environmental Resources, Mike Forster, Margie Smith
(representing upper keys families), Robby Majeska (representing parents -
students -business owners), Dennis Caltagirone (tax payer), Stephanie Scuderi
(FKCC), Jean Mauk (FKCC), Dr. Frank Wood (FKCC), Eddie Fernandez
(FKCC), Mark Roby (FKCC), Dr. Jonathan Gueverra (FKCC), Susan Sprunt,
Marlen Weeks (representing Port Largo Property Owner), and Fred Nickerson
addressed the Board regarding the request to use the vacant Monroe County
Property at Atlantic Ave in Key Largo for a satellite campus of the Florida Keys
Community College. Staff requested discussion and direction on two issues,
ownership vs long term lease and overflow parking which may require different
language in the conveyance. The Board is supportive of an upper keys campus
but directed Staff to seek a larger parcel or other alternatives.
EMERGENCY SERVICES -FIRE RESCUE
Item C47 A Motion was made by Commissioner Murphy and seconded by Commissioner
Rice for approval to exercise the final renewal option of the conract between the
Board of County Commissioner and the Board of Governors of Fire and
Ambulance District 1 of Monroe County, Florida, and Professional Emergency
Services, Inc. to provide meeical direction for Monroe County Fire Rescue
peusuant to Chapter 401, F.S. and Chapter 64J-1, FAC. Motion was approved
unanimously.
Page 18 of 33
MINUTES
OF #'
11
i
I, 911101 I�l�il ►I ► ►I
Item P1 Doug Esposito; Director of Project Management, Kevin Madok; Senior Director
of Strategic Planning and Mike Forster (representing Islamorado) addressed the
Board regarding the status of programming the owner's project requirements and
basis of design for the P..K. Courthouse and Detention Center construction and
renovation project. This was a presentation. The Board did not take any action.
Item C7 Jim Crane addressed the Board regarding the approval of a Resolution designating
certain county employee positions for inclusion in the Senior Management
Service Class of the Florida Retirement System.
Item JI Bob Shillinger; County Attorney announced an Attorney -Client Closed Session
in the matter of Board of County Commissioners of Monroe County, Florida v,
Leland D. Egland, Case No. CA-P-14-404.
F5 F0117
Item J2 Bob Shillinger; County Attorney announced an Attorney -Client Closed Session in
the matter of Monroe County Board of County Commissioners v. Construct
Group Corp. and Berkley Regional Ins. Co., Case No. CA-K-15-844 and
Construct Group Corp. v. Monroe County Board of County Commissioners, Case
No. CA-P-15-563.
The persons attending the meeting were the County Commissioners, County
Administrator Roman Gastesi, County Attorney Bob Shillinger, Assistant County
Attorneys Chris Ambrosio and Christine Limbert-Barrows, Special Litigator Ira
Libanoff, and Certified Court Reporter.
Mayor Danny Kolhage declared the closed meeting ended and returned to the
open session.
COMMISSIONERS' ITEMS
Item L7 Commissioner Murphy's Presentation of the Public Art Collection Video filmed
by Mike Marrero. After the presentation, Commissioner Murphy recognized the
artist whom provided the artwork to this building, the Art in Public Places, and
the rest of the Art Council.
Page 19 of 33
Item C7 After returning to this item and the discussion of item was withdrawn by Roman
Gastesi; County Administrator to bring back at a later date
Item C11 Alicia Betancourt representing CCAC addressed the Board regarding the request
for approval of a Resolution by the Monroe County Board of County
Commissioners extending the Monroe County Climate Change Advisory
Committee (CCAC) to allow the members to continue making recommendations
regarding climate change mitigation and adaptation strategies. A new sunset date
of October 1, 2017 is established. Alicia Betancourt representing CCAC
expressed her appreciation and requested the approval of the resolution. After
discussion, a motion was made by Commissioner Murphy and seconded by
Commissioner Carruthers to adopt the Resolution. Motion carried unanimously.
Item C 13 A Motion was made by Commissioner Neugent and seconded by Commissioner
Carruthers granting approval of contract with the State of Florida, Department of
State, Division of Historical Resources to fund the project "Monroe County
Cultural Resources Assessment Update" as set forth in the application submitted
by the Historical Florida Keys Foundation (HFKF).
Roll Call vote was taken by the Clerk with the following results:
Commissioner Carruthers
Yes
Commissioner Murphy
Yes
Commissioner Neugent
Yes
Commissioner Rice
Abstain
(Notice of Voting Conflict pursuant
to F.S. 112.3143)
Mayor Kolhage
Yes
Motion carried.
Page 20 of 33
OF THE MINUTES
Item C 14 A Motion was made by Commissioner Neugent and seconded by Commissioner
Carruthers granting approval of an amendment to Attachment C of the Edward
Byrne
Memorial Justice Assistant Grant Program Funds Agreement with the
Guidance/Care Center for the Women's Jail Incarceration Drug Abuse Treatment
Program.
Roll Call vote was taken by the Clerk with the following results:
Commissioner Carruthers Yes
Commissioner Murphy Yes
Commissioner Neugent Yes
Commissioner Rice Abstain
(Notice of Voting Conflict pursuant to F.S. 112.3143)
Mayor Kolhage Yes
Motion carried.
Item C 1 S A Motion was made by Commissioner Neugent and seconded by Commissioner
Carruthers granting approval of an amendment to the Edward Byrne Memorial
Justice Assistant Grant Program Funds Agreement with the Guidance/Care Center
d/b/a The Heron Assisted Living for the Recidivism Prevention in Dually -
Diagnosed Adults with Mental Illness & Substance Abuse project to increase the
award amount and to modify the federal and state purpose areas and to modify the
budget narrative to reflect contractual services based on a unit cost methodology
as evidenced by the grant adjustment.
Roll Call vote was taken by the Clerk with the following results:
Commissioner Carruthers
Yes
Commissioner Murphy
Yes
Commissioner Neugent
Yes
Commissioner Rice
Abstain
(Notice of Voting Conflict pursuant to F.S. 112.3143)
Mayor Kolhage
Yes
Motion carried.
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
SEPTEMBER 16, 2015
Item C16 A Motion was made by Commissioner Neugent and seconded by Commissioner
Carruthers for ratification of grant adjustment submission to FDLE Byrne JAG
program to increase the award amount, modify the federal and state purpose areas
and the budget narrative to reflect contractual services are based on a unit cost
methodology.
Roll Call vote was taken by the Clerk with the following results:
Commissioner Carruthers Yes
Commissioner Murphy Yes
Commissioner Neugent Yes
Commissioner Rice Abstain
(Notice of Voting Conflict pursuant to F.S. 112.3143)
Mayor Kolhage Yes
Motion carried.
Item Q 1 A public hearing to consider approval of an ordinance by the Monroe County
Board of County Commissioners amending Monroe County Code Section 6-100
clarifying when permits are required and the applicability of permits for chickee
huts. (Legislative proceeding). No public speakers. A motion was made by
Commissioner Murphy and seconded by Commissioner Rice to adopt the
following Ordinance. The Motion was unanimously approved.
Item Q2 A public hearing to consider approval of an ordinance by the Monroe County
Board of County Commissioners amending Monroe County Code Section 6-108
amending the process for the refund of fees paid for permits related to Chapter 6
"Buildings and Construction". (Legislative proceeding) . No public speakers. A
motion was made by Commissioner Murphy and seconded by Commissioner Rice
to adopt the following Ordinance. The Motion was unanimously approved.
ORDINANCE #019-2015 INCORPORATED HEREIN BY REFERENCE
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
SEPTEMBER 16, 2015
Item Q3 A public hearing to consider a resolution transmitting to the State Land Planning
Agency an ordinance by the Monroe County Board of County Commissioners
amending the Monroe County Future Land Use Map from Residential Low (RL)
to Commercial (COMM), for property located at 95710 Overseas Highway,
MM96, Key Largo, described as a parcel of land located in government lot 3,
Section 12, Township 62 South, Range 3 8 East, Key Largo, Monroe County,
Florida, having real estate number 00088350.000000. (Legislative Proceeding)
(Continued from June 10, 2015 BOCC meeting). No public speakers. A motion
was made by Commissioner Murphy and seconded by Commissioner Rice to
adopt the following resolution. The Motion was unanimously approved.
' !'` �'•'� �� t �.
Item Q4 A public hearing for approval of an ordinance of the Monroe County Board of
County Commissioners revising Monroe County Code (MCC) Chapter 19 Roads
and Bridges to allow ground cover on the County's right-of-way and providing
for a landscaping permit to be issued with conditions as previously directed by the
Board. No public speakers. A motion was made by Commissioner Murphy and
seconded by Commissioner Rice to adopt the following Ordinance.
Roll Call vote was taken by the Clerk with the following results:
Commissioner Carruthers
Yes
Commissioner Murphy
Yes
Commssioner Neugent
No
Commissioner Rice
Yes
Mayor Kolhage
No
Motion carried.
BULK APPROVALS
Item C27 Approval of bid award to Douglas N. Higgins, Inc. (D.N. Higgins) for Terminal
Force Main Connection and Tenant Sewer laterals Project Florida Keys Marathon
International Airport. County Attorney Bob Shillinger removed this item to
bring it back in another month. Staff discovered new information this morning
that would effect the agenda item, and needs more background work. The
Department of Airports is in agreement with this removal.
Item C29 Approval of Resolution authorizing administrative staff to apply for a Florida
Highway Beautification Council (FHBC) grant from the Florida Department of
Transportation (FOOT), and if awarded, to accept the grant, and enter into a
Highway Beautification Grant Agreement between the County and the FDOT;
and if awarded, to commit funds for a total project budget of $65,052 (eligible
Page 23 of 33
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
SEPTEMBER 16, 2015
grant funds in the amount of $50,052 and applicant matching funds in the amount
of $15,000) for the construction and construction engineering and inspection
(CEI) services for the buffer landscaping project along the US Bayside Shared
Use Path in Key Largo. Robby Majeska and Dottie Moses (representing 1 Harbor
Dr Key Largo & Island of Key Largo Federation of Homeowner Association)
addressed the Board as public speakers. A motion was made by Commissioner
Murphy and seconded by Commissioner Rice to adopt the following resolution.
Motion passed unanimously.
V,1011
�.1, 1,
Item C46 Approval of a Resolution to waive M.C.C. Section 18-25(b)(I), which prohibits
possession of alcoholic beverages at Higgs Beach, on December 5, 2015 for the
6th Annual Multirace, LLC, Key West Triathlon and Expo. Kevin Wilson,
Assistant County Administrator, addressed the Board. A Motion was made by
Commissioner Rice and seconded by Commissioner Murphy to adopt the
following resolution. Motion passed unanimously.
1111101 'Im N &3! 0,1 1 10
Item D1 Announcement of one vacant position at the Tourist Development
Council District I Advisory Committee for one "At Large" appointment.
Item D2 Motion made by Commissioner Rice and seconded by Commissioner Carruthers
for approval of one "At Large' appointment, Rob Stober to the Tourist
Development Council District IV Advisory Committee. Motion passed
unanimously.
STAFF REPORTS
Item E1 Kevin Wison, Director of Public Works and Engineering provided a monthly
summary of economics to the Board. Kevin expressed his thanks to several
individuals; Amy Heavilin's staff Pam Radloff and Bill Chase and the County
Attorney `s staff Cynthia Hall, his staff Pan Hancock, Ann Riger, and Tim. Kevin
Wilson further spoked to the Board about the Animal Control System in the
Middle/ Lower Keys.
Item E2 In lieu of Don Degraw Director of Airports, TJ Henderson from the Department
of Airports gave a presentation about the Launching of EYW.com. , a website
which is live and operational.
Page 24 of 33
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
SEPTEMBER 16, 2015
Item E3 Lisa Tynnson Intergovernmental Affairs provided a landscape on the upcoming
legislature and the legislature session. The Water Resource Advisory Committee
of the South Florida Water Management District met and they heard two separate
presentations that is apparently unrelated but we feel are related. It is inparative
for us to contact the Water Management District to encourage them to come here
and potentially have them make a presentation for the Board and advocate for a
more expedient project schedule.
COMPLIANCEDEPARTMENT-BULK APPROVALS
The Board called Items H1-H24 collectively referring to the printed public agenda
therefore waiving the reading of Items Hl-H24 . Christine Hurley, Assistant
County Administrator, provided a synopsis of Laurie Lehr's presentation for why
we are doing all these requested adoptions at the Board County Commissioners'
meeting, what it means to the Monroe County citizens if these items were to be
approved and the continued successfullness to gain good standing in the Federal
Emergency Management Agency, and the status in the NFIP. Laurie Lehr,
Contract Flood Plain Administrator, presented a brief presentation to the Board.
Robby Majeska addressed the Board as a public speaker. After discussion a
Motion was made by Commissioner Murphy and seconded by Commissioner
Carruthers to adopt the following resolutions.
Roll Call vote was taken by the Clerk with the following results:
Commissioner Carruthers
Yes
Commissioner Murphy
Yes
Commissioner Neugent
Yes
Commissioner Rice
Yes
Mayor Kolhage
Yes
Motion carried.
Item H1 Approval of a resolution of the Monroe County Board of County
Commissioners adopting FEMA Technical Bulletin 0 "User's Guide to Technical
Bulletins" dated March 2009 as required pursuant to Monroe County Code
Section 122-2(c).
Item H2 Approval of resolution of the Monroe County Board of County Commissioners
adopting FEMA Technical Bulletin I "Openings in Foundation Walls and Walls
of Enclosures" dated August 2008 as required pursuant to Monroe County Code
Section 122-2(c).
Page 25 of 33
MINUTES
OF THE MONROECOUNTY
SEP-fEMBER 16,2015
Item H3 Approval of a resolution of the Monroe County Board of County Commissioners
adopting FEMA Technical Bulletin 2 "Flood Damage -Resistant Materials
Requirements" dated August 2008 as amended October 2010 as required pursuant
to Monroe County Code Section 122-2(c).
Item H4 Approval of a resolution of the Monroe County Board of County
Commissioners adopting FEMA Technical Bulletin 3 "Non- Residential
Floodproofing- Requirements and Certification" dated April 1993 as required
pursuant to Monroe County Code Section 122-2(c).
RESOLUTION #226-2015 INCORPORATED HEREIN FOR REFERENCE
Item H5 Approval of a resolution of the Monroe County Board of County Commissioners
adopting FEMA Technical Bulletin 4 "Elevator Installation" dated November
2010 as required pursuant to Monroe County Code Section 122-2(c).
Item H6 Approval of a resolution of the Monroe County Board of County Commissioners
adopting FEMA Technical Bulletin 5 "Free -of- Obstruction Requirements" dated
August 2008 as required pursuant to Monroe County Code Section 122-2(c)
iiil TOMMIVIM, TIMM�.
Item H7 Approval of a resolution of the Monroe County Board of County Commissioners
adopting FEMA Technical Bulletin 6 'Below- Grade Parking Requirements"
dated April 1993 as required pursuant to Monroe County Code Section 122-2(c).
Item H8 Approval of a resolution of the Monroe County Board of County Commission
adopting FEMA Technical Bulletin 7 "Wet Floodproofing Requirements" dated
December 1993 as required pursuant to Monroe County Code Section 122-2(c).
liill
1 ":"1';� l�� .
Item H9 Approval of a resolution of the Monroe County Board of County Commissioners
adopting FEMA Technical Bulletin 8 "Corrosion Protection for Metal Connectors
in Coastal Areas" dated August 1996 as required pursuant to Monroe County
Code Section 122- 2(c).
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
SEPTEMBER 16, 2015
Item H10 Approval of a resolution of the Monroe County Board of County Commissioners
adopting FEMA Technical Bulletin 9 "Design and Construction Guidance for
Breakaway Walls" dated August 2008 as required pursuant to Monroe County
Code Section 122-2(c).
1 # I j ' i 'T,VFWI * 1
Item H11 Approval of a resolution of the Monroe County Board of County Commissioners
adopting FEMA Technical Bulletin 10 "Ensuring That Structures Built on Fill In
or Near Special Flood Hazard Areas Are Reasonably Safe From Flooding" dated
May 2001 as required pursuant to Monroe County Code Section 122-2(c).
y 1lla1 II illilli'll'11 '1' 1 1.
Item H12 Approval of a resolution of the Monroe County Board of County Commissioners
adopting FEMA Technical Bulletin 11 "Crawlspace Construction" dated
November 2001 as required pursuant to Monroe County Code Section 122-2(c).
1
Item H13 Approval of a resolution of the Monroe County Board of County
Commissioners adopting FEMA P-55, Volumes I and II "Coastal Construction
Manual" dated August 2011 as required pursuant to Monroe County Code Section
122-2(c).
I' ! 1 I 1 1 ■' . DO 1 1. ,,
Item H14 Approval of a resolution of the Monroe County Board of County Commissioners
adopting FEMA P-85, Second Edition "Protecting Manufactured Homes from
Floods and Other Hazards" dated November 2009 as required pursuant to Monroe
County Code Section 122-2(c).
1' " 5111 "
Item H15 Approval of a resolution of the Monroe County Board of County Commissioners
adopting FEMA P-499, "Home Builder's Guide to Coastal Construction" dated
December 2010 as required pursuant to Monroe County Code Section 122-2(c).
Item H16 Approval of a resolution of the Monroe County Board of County Commissioners
adopting FEMA P-758, "Substantial Improvement/Substantial Damage Desk
Reference" dated May 2010 as required pursuant to Monroe County Code Section
122- 2(c).
Page 27 of 33
Item H17 Approval of a resolution of the Monroe County Board of County
Commissionersadopting FEMA P-936 "Floodproofing Non- Residential
Buildings" dated July 2013 as required pursuant to Monroe County Code Section
122-2(c).
Item HI Approval of a resolution of the Monroe County Board of County Commissioners
adopting FEMA Floodplain Management Bulletin 467-1 "Elevation Certificate"
dated May 2004 as required pursuant to Monroe County Code Section 122-2(c).
r r- IT1 i r. �r1041 r ,
Item H19 Approval of a resolution of the Monroe County Board of County Commissioners
adopting Florida Department of Emergency Management (FDEM) "Technical
Topic; Guidance for Pools and Outdoor Kitchens/Bars in Flood Hazard Areas"
dated November 2010 as required pursuant to Monroe County Code Section 122-
2(c).
RESOLUTION #241-2015 INCORPORATED HEREIN FOR REFERENCE
Item H2O Approval of a resolution of the Monroe County Board of County Commissioners
adopting Monroe County "Elevation Certificate Review Policy" dated October 1,
2015 as required pursuant to Monroe County Code Section 122-2(c).
�■ r f r # 01 I wall .
Item H21 Approval of a resolution of the Monroe County Board of County Commissioners
adopting Monroe County "Floodproofing Non- Residential Structures Permitting
and Inspection Requirements Policy" dated October 1, 2015 as required pursuant
to Monroe County Code Section 122-2(c).
Item H22 Approval of a resolution of the Monroe County Board of County Commissioners
adopting Monroe County "Pool and Cistern & Accessory Equipment Location in
Special Flood Hazard Areas Policy" dated October 1, 2015 as required pursuant to
Monroe County Code Section 122-2(c).
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
SEPTEMBER 16, 2015
Item H23 Approval of a resolution of the Monroe County Board of County Commissioners
adopting Monroe County "Substantial Improvement or Substantial Damage
(50% Rule) Application & Affidavits Policy" dated October 2015 as required
pursuant to Monroe County Code Section 122-2(c).
' 1 1 �, i;•'1'.
Item H24 Approval of a resolution of the Monroe County Board of County Commissioners
adopting Monroe County " V-Zone Certification and Calculations Documentation
Policy" dated October 1, 2015 as required pursuant to Monroe County Code
Section 122-2(c).
■� 1 1 l 0. 1 Do R 1 ■
PLANNING AND ENVIRONMENTAL RESOURCES, BUILDING AND CODE
COMPLIANCE DEPARTMENTS
Item H35 Approval of a Resolution to reserve 0.087 HIMPACT with 0.261
`HMITIGATION' for Caya Place LLC on Big Pine Key on the eastern parcel
00111078.000000) of property located at 30641 US Highway 1 (aka Skeeter's
Marine) for a period not to exceed 1 year (September 16, 2016).
Item H36 Approval of a Resolution for a reservation of sixteen (16) affordable ROGO
allocations, consisting of eight (8) moderate income category allocations, for
Caya Place LLC on Big Pine Key on the eastern parcel (RE 00111078.000000) of
property located at 30641 US Highway I (aka Skeeter's Marine) until September
16, 2016.
Mayte Santamaria; Senior Director of Planning & Environmental Resources
addressed the Board. Tom Fletcher and Richard Beal representing Caya Place
LLC addressed the Board as a public speakers. After discussion Commissioner
Neugent moved to approve staff recommendation for one year extension only and
Commissioner Murphy seconded the motion.
Roll Call vote was taken by the Clerk with the following results:
Commissioner Carruthers
Yes
Commissioner Murphy
Yes
Commissioner Neugent
Yes
Commissioner Rice
Yes
Mayor Kolhage
Yes
Motion carried.
Page 29 of 33
MINUTES
OF ! "!COUNTY
=
Item H37 Approval of an lnterlocal Agreement between Monroe County and City of
Marathon transferring 41 Low and 5 Very Low Affordable Housing ROGO
Allocations from Monroe County to the City of Marathon.
Item H38 Approval of an InterlocaI Agreement between Monroe County and City of
Marathon transferring 32 Low and 4 Very Low Affordable Housing ROGO
Allocations from Monroe County to the City of Marathon.
Bob Shillinger, County Attorney addressed the Board covering three issues
pertaining to these two agenda items. Mayte Santamaria; Senior Director of
Planning & Environmental Resources and Christine Hurley; Assistant County
Administrator addressed the Board. Greg Oropeza representing Anchorage
Homes LLC and John Haslett representing Affordable Housing addressed the
Board as public speakers. Commissioner Murphy moved to approve H37 & H38
with the corrected date in Section 1 A as stated by the County Attorney (prior to
March 15, 2016) and seconded by Commissioner Carruthers. Motion approved
unanimously.
•� r �1 r � r� i r 1r
COMPLIANCEF. u,
Item I Richard Jones, Senior Administrator of Marine Resources, provided an update
regarding the County's vessel pumpout program and associated State funding.
Bob ShilIinger, County Attorney, has been directed to look into the legal issues
surrounding liveaboards.
Item 12 Cynthia McPherson, Director of Code Enforcement, presented the results of the
Clean Up Key Largo Campaign. The following participants were recognized for
their contribution to the Clean Up; Monroe County Sheriff Office, FDOT and
ICA, the Planning and Building Departments, and the Code Compliance Staff in
the Key Largo Office. Dottie Moses was appreciated as well for her contribution
by Commission Murphy. Robby Majeska as well as Dottie Moses representing
Island of Key Largo Federation of Homeowners Association addressed the Board
as a public speakers.
Page 30 of 33
MINUTES
OF ! '•
Item L8 Board discussed Commissioner's Rice request to move Wed., March 16, 2016
Regular BOCC meeting to a week later to Wednesday, March 23,2016. After
discussion, a motion was made by Commissioner Carruthers and seconded by
Mayor Kolhage to move March as well as February's meetings to a week later.
Motion approved unanimously.
Item N1 County Administrator's Report provided by Roman Gastesi. One area that we
need to bring back next month for discussion is the Florida Bay issue. It is
important to bring in the experts and provide a status as to where we are.
Commissioner Neugent requested staff to place on the agenda as well for further
discussion health care and urgent care. Christine Hurley addressed the Board and
suggested November's calendar for this discussion.
COUNTY ATTORNEY
Item 01 County Attorney's report provided by Bob Shillinger. Four points that were
mentioned to the Board: 1) no change in the adopted code change that allowed the
fine request/reduction request to go in front of a special magistrate; took the first
one last month and it was kept at the 25% that staff was authorized to offer. 2)
bond validation suit joint action with the Key Largo Waste Water Treatment
District and County Agreement filed and expecting a court date soon. 3)
Laudicina Deep Well Suit moving forward 4) Mr. Williams will be attending an
auction tomorrow morning at the Courthouse in a judgment foreclose case
against Ms. Lloyd for liens of $9000.00. Staff is seeking direction in this
particular case as to how to proceed. Steve Williams, Assistant County Attorney,
addressed the Board providing background as to this vacant lot. Discussion
among the Board members. The Board preference is not to own the property but
to cover our cost. Christine Hurley addressed the Board. A motion was made by
Commissioner Murphy and seconded by Commissioner Rice to get as much as
possible without owning the lot.
Roll Call vote was taken by the Clerk with the following results:
Commissioner Carruthers No
Commissioner Murphy Yes
Commissioner Neugent No
Commissioner Rice Yes
Mayor Kolhage Yes
Motion carried.
Page 31 of 33
MINUTES
OF THE
COUNTY
■ RE
1 ■
Item 02 Bob Shillinger, County Attorney, request to hold an Attorney -Client Closed
Session in the matter of Keith Cohen & Cheri Cohen v. Monroe County, Florida,
Case No. 15-CV-10167, U. S. District Court at the regularly scheduled BOCC
meeting on October 21, 2015 in Marathon, FL at 1:30 p.m. or as soon thereafter
as may be heard. A motion was made by Commissioner Murphy and seconded
by Commissioner Rice to approve this request. Motion passed unanimously.
Item 03 Bob Shillinger, County Attorney, request to hold an Attorney Client Closed
Session in the matter of Board of County Commissioners of Monroe County v.
Rockland Investment Corporation, Inc., Case No. CA K IS-717 at the regularly
scheduled BOCC meeting on October 21, 2015 in Marathon, FL at 1:30 p.m. or as
soon thereafter as may be heard. A motion was made by Commissioner Rice and
seconded by Commissioner Carruthers to approve this request. Commissioner
Murphy was absent for the vote. Motion carried.
Item 014 Approval to advertise a public hearing to approve an ordinance of
the Monroe County Board of County Commissioners amending Section 2-58 of
the Monroe County Code (MCC) providing for the powers and duties of the
County Administrator including authorizing the County Administrator to execute
agreements under certain conditions .
Item 015 Approval of Revised Monroe County Purchasing Policies and Procedures
Manual.
Mayor Kolhage requested that certain language be inserted in the policies and
procedures pertaining to the qualifications and requirements of the designee.
Christine Limbert-Barrows; Assistant County Attorney addressed the Board
explaining the language "must be incompliance with Chapter 12". Bob
ShilIinger; County Attorney stated that language will be inserted when it comes
back for public hearing. Mayor Kolhage with that statement being said moved to
approve and seconded by Commissioner Rice. Motion was approved
unanimously.
MINUTES
OF THE MONROE COUNTY
There being no further business, the meeting of the Board of County Commissioners was
ADJOURVED.
Amy Heavilin, CPA
Ex-officio Clerk to the Monroe County, FL
Board of County Commissioners
By: Cheryl Robertson
Executive Aide/Deputy Clerk
ZMEUM
Meeting Date:
Bulk Item: Yes No Staff Contact /Phone #: ChuWL_RQbeKtsorj
305-292-3532
AGENDA ITEM WORDING:
Official Approval of August 5, 2015 Special BOCC Meeting Minutes
see attached
PREVIOUS RELEVANT BOCC ACTION:
CONTRACT/AGREEMENT CHANGES:
STAFF RECOMMENDATIONS:
TOTAL COST: INDIRECT COST: BUDGETED: Yes
REVENUE PRODUCING: Yes .— No —,— AMOUNT PER MONTH Year
APPROVED BY: County Attorney _
Imm=
Revised 6115
State Representative Holly Raschein's Environmental Stewardship Workshop
Wednesday
August 5, 201500 p....
Marathon Goven-iment Center, Marathon, Florida
On August 5, 2015, Representative Holly Raschein convened a meeting of interested public
officials including local governments and special districts (FKAA and KLWTD) to discuss
funding sources for Waste Water, Land Acquisition, Canal Maintenance Drudging, and other
Environmental issues. Holly Raschein provided a brief synopsis of last year draft of Legislation
Florida Keys Environmental Stewardship Act (drafted by Kenneth Lee and Frank Bernardino)
which provides a foundation to move forward.
Frank Bernardino (Landscape Consultant representing Monroe County) presented background of
what we had and an action which requires support and a consensus for a comprehensive plan to
address all the needs of communities forward.
Kenneth Lee (Capital's Insight representing Islamorada and Monroe County) elaborated further
on these issues. After a presentation, officials were permitted the opportunity to make remarks.
State representative Holly Raschein suggested that everyone return to discuss this and speak to
your state representative from Tallahassee.
Amy Heavilin, CPA
Ex-officio Clerk to the Monroe County, FL
Board of County Commissioners
By: Cheryl Robertson
Executive Aide/Deputy Clerk