1st Renewal Amendment 11/17/2015AMY NEAVILIN, CPA
CLERK OF CIRCUR COURT & COMPTROLLER
xaxxaE cauimr, FLORIDA
DATE: December 15, 2015
TO: Doug Sposito, Director
ATTN.- Alice Steryou, Facilities Maintenance
FROM. • Cheryl Robertson Executive Aide to the Clerk of Court & Comptroller Cky A0L%&)0-n
At the November 17, 2015 Board of County Commissioner's meeting the Board granted approval and
authorized execution of Item F24 Approval of First Renewal Amendment Agreement with Black Fire
Protection, Inc. for "Full Maintenance — Fire Protection Systems
Enclosed is a duplicate original executed on behalf of Monroe County, for your handling. Should you
have any questions, please feel free to contact me.
CC: County Attorney
Finance
File
500 Whitehead Street Suite 101, PO Box 1980, Key West, FL 33040 Phone: 305-295-3130 Fax. 305-295-3663
3117 Overseas Highway, Marathon, FL 33050 Phone: 305-289-6027 Fax: 305-289-6015
88820 Overseas Highway, Plantation Key, FL 33070 Phone: 852-7145 Fax. 305-852-7146
Full Maintenance Program - Fire Protection Systems
FIRST RENEWAL AMENDMENT AGREEMENT
FULL MAINTENANCE PROGRAM — FIRE PROTECTION SYSTEMS
MONROE COUNTY, FLORIDA
THIS hereinafter "Amendment" is made and entered into this m� day of
lea J (t M AIS4 , 2015, between MONROE COUNTY (hereinafter "County" or "Owner"), a
political subdivision of the State of Florida, whose address is 1100 Simonton Street, Key West
Florida, 33040 and BLACK FIRE PROTECTION, INC ("CONTRACTOR"), a Florida
corporation, whose address is 3461 NW 75`" Terrace, Lauderhill, FL 33319.
WHEREAS, the parties hereto did on December 11, 2013, enter in to an agreement for
inspection, testing, maintenance and repairs per NFPA 25 for fire protection systems including
associated piping and equipment located in Monroe County (hereinafter "Original Agreement");
and
and
WHEREAS, the parties have found the Original Agreement to be mutually beneficial;
WHEREAS, the parties find that it would be mutually beneficial to enter into this first
renewal amendment agreement; now therefore
NOW THEREFORE, IN CONSIDERATION of the mutual promises and covenants
set forth below, the parties agree as follows:
1. In accordance with Paragraph 4: REPAIRS of the Original Agreement;
A. Repairs for normal working hours between 8:00 a.m. and 5:00 p.m. Monday through
Friday, excluding holidays, shall be $100.80 per hour for technician and shall be
$176.40 per hour for technician and helper.
B. Emergency service calls after hours stated above, including holidays, shall be $151.20
per hour for technician and shall be $264.10 per hour for technician and helper.
C. The cost of parts (excluding freight and sales tax) shall be the manufacturers cost plus
15%. Freight, engineering, permits, equipment and sales tax will be reimbursed at
the amount charged only. The manufacturer's invoice must accompany all requests
for payment for any part, which exceeds $500.00, and may be requested at the
discretion of the Director, Public Works Facilities Maintenance, or his designee, for
any part, regardless of the cost. Freight invoices over $500.00 must accompany all
orders that require shipping or transportation of parts whether the part is under
warranty or not, and may be requested at the discretion of the Director, Public Works
Facilities Maintenance, or his designee, for any freight charge, regardless of the cost
associated therewith.
2. In accordance with Paragraph 5: PAYMENTS TO CONTRACTOR of the Original
Agreement;
Page 1 of 4
Full Maintenance Program - Fire Protection Systems
A. COUNTY'S performance and obligation to pay under this agreement, is contingent
upon annual appropriation by the Board of County Commissioners.
B. COUNTY shall pay in accordance with the Florida Local Government Prompt
Payment Act. Invoices for scheduled testing will be paid on a quarterly schedule in
arrears. Payment will be made after completion of scheduled testing and upon
submission of a proper invoice by CONTRACTOR. Payment for repairs will be
made after acceptable completion of the repairs and upon submission of a proper
invoice by CONTRACTOR.
C. CONTRACTOR shall submit to COUNTY invoices with supporting documentation
acceptable to the Clerk, at completion of the work/repair by the CONTRACTOR and
approval by an appropriate COUNTY representative. Acceptability to the Clerk is
based on generally accepted accounting principles and such laws, rules and
regulations as may govern the Clerk's disbursal of funds.
D. The following buildings will require:
One Annual Inspection and flow test of the Fire Pump and (3) Three Quarterly fire
sprinkler system inspections and testing per the latest edition of NFPA 25:
Monroe County Detention Center
Harvey Government Center
Lester Building
5501 College Road
Key West, FL 33040
1200 Truman Avenue
Key West, FL 33040
530 Whitehead Street
Key West, FL 33040
$1,411.20 cost/yr.
$1,209.60 cost/yr.
$1,411.20 cost/yr.
Monroe County Courthouse 502 Whitehead Street $1,411.20 cost/yr.
Annex/Old Jail (TESTING SCHEDULED Key West, FL 33040
AROUND COURT HEARINGS)
Marathon Government Annex
Plantation Key, Jail
Marathon Jail
490 63`d Street, Ocean
Marathon, FL 33050
53 High Point Road
Tavernier, FL 33070
3981 Ocean Terrace
Marathon, FL 33050
$1,209.60 cost/yr.
$1,209.60 cost/yr.
$1,209.60 cost/yr.
The following buildings will require (1) One -Annual Inspection and (3) Three Quarterly
fire sprinkler system inspections and testing per the latest edition of NFPA 25:
Monroe County Main Courthouse
500 Whitehead Street
Key West, FL 33040
$1,008.00 cost/yr.
Monroe County Sheriff 5525 College Road $ 806.40 cost/yr.
Page 2 of 4
Full Maintenance Program - Fire Protection Systems
Administration Bldg. Key West, FL 33040
Dept. of Juvenile Justice Building 5503 College Road $1,400.00 cost/yr.
Key West, FL 33040
Bayshore Manor 5200 College Road $ 604.80 cost/yr.
Key West, FL 33040
Freeman Justice Bldg. 302 Fleming Street $1,008.00 cost/yr.
Key West, FL 33040
Murray Nelson Government Center 102050 Overseas Highway $1008.00 cost.yr.
Key Largo, FL 33037
Conch Key Fire Station 10 Conch Av. $ 806.40 cost/yr.
Conch Key, FL 33050
Big Pine Fire Station 390 Key Deer Blvd. $ 806.40 cost/yr.
Big Pine Key, FL 33043
Stock Island Fire Station 6180 2°d Av. $ 806.40 cost/yr.
Stock Island, FL 33040
WHEN PERFORMING ANNUAL INSPECTIONS FOR SOME MONROE COUNTY FACILITIES, PRIMARILY THE
COURTHOUSES, IT MAYBE NECESSARY TO SCHEDULE INSPECTIONS BEFORE OF AFTER NORMAL BUSINESS HOURS.
The total quarterly service amount of contract shall be Four Thousand, Three Hundred
Thirty Four Dollars and Forty Cents ($4,334.40) for an annual amount of Seventeen
Thousand, Three Hundred Thirty Seven Dollars and Sixty Cents ($17,337.60). Total
Compensation to CONTRACTOR for additional services and repairs under this
Agreement shall not exceed $250,000.00 unless pre -approved emergency work requiring
additional funds is implemented.
Contractor shall submit all invoices with the Application for Payment form attached.
There shall be no additional charges to the Owner for travel, mileage, meals, or lodging.
3. In accordance with Paragraph 6: TERM OF AGREEMENT of the Original Agreement;
a) The County exercises the first of the three (3) one-year renewal options to renew the
Original Agreement. The contract term will commence December 11, 2015 and
terminate on December 10, 2016.
b) The contract amount is adjusted .8% in accordance with the percentage change in the
U.S. Department of Commerce Consumer Price Index (CPI-U) for all Urban
Consumers as reported by the U.S. Bureau of Labor Statistics and based upon the
CPI-U computation at December 31 of the previous year.
Except as set forth in paragraph 1, 2 and 3 of this First Renewal Amendment Agreement, in all
other respects, the terms and conditions set forth in the Original Agreement, as amended, remain
in full force and effect.
Page 3 of 4
Full Maintenance Program - Fire Protection Systems
Witnesses for CONTRACTOR:
ignature
Printed N and Date
,7
�,,e
Printed Name and Date
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUN
By:
May
Date:
/// 7//5
ignature of person authorized to
legally bind Co orat'o
Date:
Print Name 9nJ Title
Address:
5 r,-1Z A6 3,
Page 4 of 4
fN)
O
Vt
0
r"
n
Al'
b
3
O
-.!
.,n
r -
M
Q
C)
^r1
;7