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12/14-51 Noise Program CoordinatorJ MASTER AGREEMENT FOR PROFESSIONAL SERVICES TASK ORDER FORM Effective Date Client Project No. Task Order No. 12/14 -51 Engineer Project No. E9Y16751 This Task Order is entered into on the effective date noted above pursuant to the "Master Agreement for Professional Services" between Monroe County, Florida ( "Client ") and JACOBS PROJECT MANAGEMENT CO. ( "Consultant "), dated November 16, 2011 ( "Agreement") as ammended by Amendment #l, dated October 17, 2012 ( "Addendum "). The Agreement is incorporated herein and forms an integral part of this Task Order. Services Authorized: Noise Program Coordinator for NIP Implementation Plan & Initial Testing – PSO #51 Client authorizes Consultant to perform the Services described in Exhibit A attached hereto and incorporated herein, which Exhibit A is marked with the above noted Task Order No. and consists of 7 page(s). Pricing N/A Time and Expense per Agreement and Appendix B to the Agreement. X Firm Fixed Price of $ 88,000.00 N/A Other (Describe): ROE COUP TY _ _ { PIN �� ROV AK IT4 j Schedule V Services may commence on Execution Services will cease by 365 days Other (SEAL) PEDR �� A OUNT ' A+ PRRNEY Date 71Z! 1 _ - -- BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA By Ma /C a' an CONSULTANT: J OJEC=MANAG C y Titl �t O VS ► X9014— V� rge 1 of 1 7Y: EIVE 02 2015 EXHIBIT A (12/14-5 1 ) SCOPE OF SERVICES Noise Program Coordinator for NIP Implementation Plan & Initial Testing Phase (2016) — PSO #51 Key West International Airport Monroe County Airports Jacobs Project Management Company will provide these services: Overview Implementation of the FAA- approved Noise Compatibility Program will be a multi -year project. The project will progress as FAA AIP funding is made available to Monroe County. This Scope of Services is for Fiscal Year 2016 (October 1, 2015 through September 30, 2016). Additional Task Orders will be based on the level of AIP funding received in subsequent years. Tasks Task 1 - Assist with Preparation of FAA Grant Applications and Grant Closeout Task 2 - Provide Information to the Public Task 3 - Host Weekly Project Conference Calls Task 4 - Review and Provide Comments on "NIP Planning and Noise Eligibility Testing" Documents Task 5 - Attend Meetings with the FAA ADO Task 6 - Attend Site Surveys, Orientation Meetings, and Eligibility Noise Testing Task 7 - Maintain Database of Potentially- Eligible Properties Task 8 - Project Management Page 1 of 4 Key West International Airport Noise Compatibility Program Coordinator for FY 2016 Scope of Services Implementation of the FAA- approved Noise Compatibility Program will be a multi -year project. The project will progress as FAA AIP funding is made available to Monroe County. This Scope of Services is for Fiscal Year 2016 (October 1, 2015 through September 30, 2016). Additional Task Orders will be based on the level of AIP funding received in subsequent years. Task 1 Assist with Preparation of FAA Grant Applications and Grant Close- out Deborah Murphy Lagos & Associates will provide support to Monroe County and Jacobs Engineering by assisting in the development of the Scope of Work and reviewing the proposed budget for the NIP Program Manager (THC, Inc.). Deborah Murphy Lagos & Associates will provide support to Monroe County and Jacobs Engineering in the preparation of grant applications to the FAA for implementation of the Noise Insulation Program, Avigation Easement Acquisition Program, and other AIP - eligible measures that were approved by the FAA in the NCP ROA. In consort with Monroe County, Deborah Murphy Lagos will coordinate with the FAA during the grant application review process to address any questions that may arise during the FAA review and approval process. Deborah Murphy Lagos will communicate with the FAA to ensure that all required documentation is provided. Deborah Murphy Lagos & Associates will provide support to Monroe County and Jacobs Engineering by preparing revised project descriptions and dollar amounts for the JACIP. Deborah Murphy Lagos & Associates will provide support to Monroe County during close -out of the grant for the NIP Planning and Noise Eligibility Testing. Deborah Murphy Lagos will collect documentation from THC that will be required for grant close -out, and provide it to Jacobs Engineering. Deborah Murphy Lagos will communicate with Jacobs Engineering to ensure that all required documentation is provided. Task 2 Provide Information to the Public At the direction of Monroe County, Deborah Murphy Lagos & Associates will provide information to the public regarding the NCP, on behalf of the County, throughout the duration of the NCP implementation. Deborah Murphy Lagos will answer telephone inquiries, meet with property owners, and mail informational materials to interested residents. She will provide information to Monroe County for posting on the Ad -Hoc Committee and Key West International Airport websites. Deborah Murphy Lagos & Associates will attend KWIA Ad -Hoc Committee meetings, as directed by Monroe County's Director of Airports, to present information on the status of the NCP implementation. The FAA ADO will be invited to attend these meetings. The Ad -Hoc Committee typically meets on the first Page 2 of 4 Tuesday of every other month (i.e., October and December, 2015; February, April, June, and August, 2016). Task 3 Host Weekly Project Conference Calls On behalf of the Monroe County Director of Airports, Deborah Murphy Lagos & Associates will host and lead weekly conference calls for the project team (i.e., THC and their subconsultants). Deborah Murphy Lagos & Associates will provide the team with the call -in number and conference code, and will dial -in as the leader. The duration of each call will be approximately 60 minutes. The FAA ADO will be invited to participate in these calls. Task 4 Review and Provide Comments on "NIP Planning and Noise Eligibility Testing" Documents THC's Scope of Work for NIP Planning and Noise Eligibility Testing includes preparation of numerous documents. On behalf of the Monroe County Director of Airports, Deborah Murphy Lagos & Associates will review, provide comments and recommendations on documents prepared by THC, including, but not necessarily limited to, the following: 1. KWBTS Condominium Owner Letter and Property Survey (THC Task 2.1), 2. KWBTS Condominium Complex Report of Findings (THC Task 2.5), 3. KWBTS Acoustical Testing Plans (THC Task 3.3), 4. KWBTS Condominium Owner Letter and Orientation Presentation (THC Tasks 4.1 and 4.2), 5. KWBTS Reports of Eligibility Determination (THC Tasks 6.1 and 6.2), 6. KWBTS Condominium Owner Letters communicating results of Eligibility Determination (THC Tasks 7.1 and 7.2) 7. Single - Family Homeowner Letter and Participation Form (THC Task 8.1), 8. Single - Family Homes Report of Findings (THC Task 8.3), 9. Single - Family Homes Acoustical Testing Plan (THC Task 8.5), 10. Single - Family Homes Reports of Eligibility Determination (THC Task 8.9), 11. Single - Family Homeowner Letters communicating results of Eligibility Determination (THC 8.11) 12. KWIA NIP Program Documents (THC Task 9), 13. FEMA Flood Plain Research Findings (THC Task 10), 14. "Buy American" Waiver documentation (THC Task 11), 15. NIP Design, Construction, and Construction Management Cost Estimates (THC Task 12), 16. Letter and Participation Form for Acquisition of Avigation Easement (THC Task 13.1) 17. Avigation Easement Appraisal and Review Appraisal (THC Task 13.2) 18. Title Review of Parcel ID 00065090 -000100 (THC Task 13.3) 19. Avigation Easement Documentation (THC Task 13.4) Page 3 of 4 Task 5 Attend Meetings with the FAA ADO During the course of the NIP Planning and Noise Eligibility Testing, several meetings and /or teleconferences with the FAA are anticipated. Deborah Murphy Lagos & Associates will attend and /or participate in these meetings, which may include, but not be limited to the following: 1. Meeting to review KWBTS Acoustical Testing Plan 2. Meeting to review Draft Reports of Eligibility Determination for KWBTS 3. Meeting to review Single - Family Homes Acoustical Testing Plan 4. Meeting to review Draft Reports of Eligibility Determination for Single - Family Homes Task 6 Attend Site Surveys, Orientation Meetings, and Eligibility Noise Testing THC will be conducting site surveys, orientation meetings, and eligibility noise testing at KWBTS and up to four (4) single - family homes during the course of the NIP Planning and Noise Eligibility Testing. On behalf of the Monroe County Director of Airports, Deborah Murphy Lagos & Associates will attend and observe limited portions of these tasks, as the Owner's Representative. Task 7 Maintain Database of Potentially - Eligible Properties Deborah Murphy Lagos will prepare and maintain a database of properties that are potentially eligible for participation in the NIP / Avigation Easement Acquisition Program. The database will include information such as: property address, current owner(s), owner's address (if different from property address), year of construction, size, type, number of bedrooms and bathrooms, roof type, roof cover, foundation, exterior walls, type of HVAC, total building value, total improvement value, total land value, total just market value, and total assessed value. This information will be obtained from the Monroe County Property Appraiser's on -line database. Task 8 Project Management This task involves the mobilization, coordination and management of the non - technical aspects of the project. This includes general coordination with FAA, Monroe County, and Jacobs Engineering, as well as preparation of invoices. Page 4 of 4 JACOBS ENGINEERING GROUP Monroe County Airport: Key West International Airport Project: Airport Noise Program Coordinator - PSO #51 (1211451) FEE SUMMARY BASIC SERVICES JOB HOUR AND FEE ESTIMATE Hours Fee DBE AMOUNT Article A: Project Management and Administration 8 $ 1,286 Article B: Airport Noise Program Coordinator Services 50 $ 11,714 Total Basic Services Lump Sum Fee 8 $ 13,000 $ - SUBCONSULTANT SERVICES Hours Fee Article B: Airport Noise Program Coordinator Servics Deborah Murphy Lagos & Associates, LLC (Lump Sum) $ 75,000 Total Subconsultant Services Lump Sum Fee 0 $ 75,000 $ - TOTAL LUMP SUM PROJECT FEE 8 $ 88,000 $ DBE Percentage 85.23% Pagel of 3 JACOBS ENGINEERING GROUP Airport: Project. \rticle A: Protect Alana-_ and Administration JOB HOUR AND FEE ESTIMATE Monroe County Key West International Airport Airport Noise Program Coordinator - PSO #51 (12114 -51) Task Expenses: Rental Car Ovisits C $65 /visit) Gas for Car Rental On -Site = Lodging (0 visits C $ 180 /visit) Airfare (2 visits C $700/visit) Per Diem (2 visits G S50 /visit) Misc. (Shipping/Parl ing) Total Expenses TOTAL PAYROLL FEE $ 1,286 S S - S S $ - Subconsultants $ - Expenses b Cost Plus Fee Total S 1,286 S - Page 2 of 3 WORK ITEIN Proj. Director Sr. Proj. Manager Sr. Engineer Project M Angineer Designer Sr. CADD Tech Clerical TOTAL Project Management 2 2 2 Coordination with Subconsultants 2 2 3 Prepare and coordinate subconsultant contracts and pay invoices 2 2 4 TOTAL BOORS 0 6 01 01 0 01 0 2 8 RATE I S 220.00 $ 195.00 $ 140.00 $ 123.00 S 90.00 S 85.00 $ 90.00 S 58.00 PAYROLL ESTDNATE 1 $ - $ 1 S - $ - $ - S - $ - b 116 $ 1,286 Task Expenses: Rental Car Ovisits C $65 /visit) Gas for Car Rental On -Site = Lodging (0 visits C $ 180 /visit) Airfare (2 visits C $700/visit) Per Diem (2 visits G S50 /visit) Misc. (Shipping/Parl ing) Total Expenses TOTAL PAYROLL FEE $ 1,286 S S - S S $ - Subconsultants $ - Expenses b Cost Plus Fee Total S 1,286 S - Page 2 of 3 JACOBS ENGINEERING GROUP Airport: Project: Monroe County Key West International Airport JOB HOUR AND FEE ESTIMATE Airport Noise Program Coordinator - PSO #51 (12114 -51) TOTAL PAYROLL FEE S 11,000 Deborah Murphy Lagos & Associates. LLC Services WORK ITEM Proj. Director Sr. Proj. Manager Sr. Engineer Project En I Engineer I Designer I Sr. CADD Tech Clerical I TOTAL, 1 Assist with Grant Applications & (lose -out S 260 Gas for Car Rental On -Site (4 visit 4 $30 /visit) See Deborah Nfurphs Lagos & Associates. LLC. below. 2 Provide Information to the Public Airfare (0 visits Ca, S700 /visit) $ - See Deborah Mur by Lagos & Associate LLC. below. 3 Host Weekly Proiect Conference Calk 18 See Deborah Slur by La of & Associates. LLC. below. 4 Review NIP Documents See Deborah Stu by Lagos & Associates, LLC. below. 5 Attend Meetings at FAA ADO 32 See Deborah Mur he Lagos & Associates, LLC. below. 6 1 Attend Site Surveys, etc. See Deborah Murphy Lagos & Associates, LLC. below. 7 Prepare & Maintain Property Database See Deborah Mu by Lagos & Associates, LLC. below. 8 Project Management See Deborah Murphy Lagos & Associates, LLC. below. TOTAL HOURS i 50 0 01 01 0 I 1 0 u _ RATE PAYROLL ESTIMATE - -- S 220.00 $ 195.00 S 140.00 S - S 123.00 S - S 90.0 S - S 85.00 S - $ 90.00 $ - _ -- S 58.00 S - - - -- S 1 1,000 S 11,000 $ - TOTAL PAYROLL FEE S 11,000 Deborah Murphy Lagos & Associates. LLC Services $ 75,000 S S S 75,000 Task Expenses: Rental Car (4 visit L $65 /visit) S 260 Gas for Car Rental On -Site (4 visit 4 $30 /visit) S 120 Misc. $ 14 Airfare (0 visits Ca, S700 /visit) $ - Per Diem (4 visits G S80 /visit) S 320 Total Expenses $ 714 Subconsultants S 75,000 Expenses S 714 Cost Plus Fee Total $ 86,714 3 of 3 Key West International Airport Noise Compatibility Program 2015 -16 Phase 1 Scope of Work Noise Compatibility Program Coordinator Task 1— Setua and Coordination Task 1.1: Develop Scopes of Work — Deborah Murphy Lagos & Associates (DML &A) will provide support to Monroe County and Jacobs Engineering by assisting in the development of the Scope of Work and reviewing the proposed budget for the NIP Program Manager (THC, Inc.). DML&A will assist Jacobs Engineering in obtaining the Independent Fee Estimate (IFE) for THC's Scope of Work. DML&A will review THC's Master Service Agreement with Monroe County and provide comments to THC and the Monroe County Attorney's Office. DML&A will attend a meeting with the FAA and THC to discuss the Scope of Work for implementation of the NIP. DML&A will also prepare the Scope of Work and budget for the Noise Compatibility Program Coordinator. Task 1.2: Assist with Grant Application Process — DML &A will provide support to Monroe County and Jacobs Engineering in the preparation of grant applications to the FAA for implementation of the Noise Insulation Program, Avigation Easement Acquisition Program, and other AIP- eligible measures that were approved by the FAA in the NCP ROA. In consort with Monroe County, Deborah Murphy Lagos will coordinate with the FAA during the grant application review process to address any questions that may arise during the FAA review and approval process. Deborah Murphy Lagos will communicate with the FAA to ensure that all required documentation is provided. Task 1.3: Revise Information for JACIP — DML&A will provide support to Monroe County and Jacobs Engineering by preparing revised project descriptions and dollar amounts for the JACIP, based on updated cost estimates provided by THC as well as PFC funding availability projections provided by Monroe County. Task 1.4: Host Weekly Coordination / Progress Conference Calls — On behalf of the Monroe County Director of Airports, DML&A will host and lead weekly conference calls for the project team (i.e., THC and their sub - consultants). DML&A will provide the team with the call -in number and conference code, and will dial -in as the leader. The duration of each call will be approximately 60 minutes. The FAA ADO will be invited to participate in these calls. Task 1.5: Attend KWIA Ad -Hoc Committee Meetings As directed by Monroe County's Director of Airports, DML&A will prepare agenda packages for distribution in advance of meetings, coordinate with airport staff regarding placement of newspaper advertisements for upcoming meetings, attend meetings to present information on the status of the project, and prepare meeting minutes. The FAA ADO will be invited to attend these meetings. The Ad -Hoc Committee typically meets on the first Tuesday of every other month (i.e., October and December, 2015; February, April, June, and August, 2016). Task 1.6: Provide Information to the Public — At the direction of Monroe County, DML&A will provide information to the public regarding the NCP, on behalf of the County, throughout the duration of the NCP implementation. DML &A will answer telephone inquiries, meet with property owners, and mail informational materials to interested residents. DML &A will provide information to Monroe County for posting on the Ad -Hoc Committee and Key West International Airport websites. Task 1.7. Maintain Database of Potentially - Eligible Properties — DML&A will prepare and maintain a database of properties that are potentially eligible for participation in the NIP / Avigation Easement Acquisition Program. The database will include information such as: property address, current owner(s), owner's address (if different from property address), year of construction, size, type, number of bedrooms and bathrooms, roof type, roof cover, foundation, exterior walls, type of HVAC, total building value, total improvement value, total land value, total just market value, and total assessed value. This information will be obtained from the Monroe County Property Appraiser's on -line database. Task 1.8: Prepare Proiect Invoicing — DML&A will prepare monthly invoices to the Client, as required to manage the project. Task 1.9: Close Out Proiect — DML&A will provide support to Monroe County during close- out of the grant for the NIP Planning and Noise Eligibility Testing. DML&A will collect documentation from THC that will be required for grant close -out, and provide it to Jacobs Engineering. DML&A will communicate with Jacobs Engineering to ensure that all required documentation is provided. Task 2 — Perform Site Survey of Key West by the Sea (KWBTS) Comolex The Key West by the Sea (KWBTS) condominium complex contains a total of 206 individual condominium units contained within 3 multi -story buildings; Building A (6 floors, 65 units), Building B (6 floors, 65 units) and Building C (3 floors, 76 units). Within the 3 buildings, there may be a potential of 21 different condominium unit design styles that occur including Studio unit (3 styles), 1- Bedroom unit (4 styles), 2- Bedroom unit (4 styles) and 3- Bedroom unit (6 styles). This task will include the following sub - tasks: Task 2.1: Undertake Condominium Owner Survey A property survey will be developed by THC and mailed to all owners of the 206 potentially eligible and untreated KWBTS condominiums. A letter (to be developed by THC) will accompany the survey which will inform the KWBTS condominium owners of the upcoming site survey, briefly explain why the survey is being conducted, and ascertain the property owner's initial interest in participating in the NIP if interior testing indicates they are eligible for such. THC will provide a draft of the letter and property survey to DML&A for review and comment. DML &A will coordinate closely with THC and the FAA Orlando ADO and Southern Region Offices regarding the content of the letter, as well as the survey. 2 Task 2.2: Undertake KWBTS Condominium Site Survey A site survey of the KWBTS condominium complex will be performed. DML&A will attend and participate in the site survey, along with THC and their sub - consultants. Task 2.3: Conduct KWBTS Condominium Complex Research In addition to information collected during the site survey, THC will conduct additional research of the KWBTS condominium complex DML &A will assist THC in obtaining information as necessary. Task 2.4: Develop Condominium Unit Design Categories FAA Order 5100.38D, AIP Handbook, Appendix R does not state a specific process to undertake building classification and eligibility testing for large multi - family properties (e.g., apartment complexes, condominium complexes). Nonetheless, THC will develop a property classification for multi - family housing and a master list of condominium unit design categories, both for original (unmodified) and remodeled (modified) condominium units, based on the results of the surveyed properties. DML&A will review the property classifications and master list of design categories and provide comments to THC. Task 2.5: Develop KWBTS Condominium Complex Report of Findings Upon completion of Tasks 2.1 through 2.4, document all collected information from the site survey, building research, and owner surveys to develop the KWBTS Condominium Complex Report of Findings The document will include color photographs, color maps, text and tables. DML&A will review the first draft of the KWBTS Condominium Complex Report of Findings and provide comments to THC. Task 3 — Develop KWBTS Acoustical Testinq Plan (ATP) Once Task 2 has been completed, the KWBTS Acoustical Testing Plan (ATP) will be developed to meet FAA Order 5100.38D. AIP Handbook requirements. Task 3.1: Develop KWBTS Acoustical Testinq Plan (ATP) for Original (Unmodified) Units DML&A will not participate in this task. Task 3.2: Develop KWBTS Acoustical Testing Plan (ATP) for Remodeled (Modified) Units DML&A will not participate in this task. Task 3.3: Prepare Drafts of KWBTS Acoustical Testing Plan (ATP) DML&A will review the first draft of the KWBTS Acoustical Testing Plan (ATP) (which will include both the ATP for Original Units and Remodeled Units) and provide comments to THC. Task 3.4. Review Meeting w/ KWIA's Airport Noise Program Coordinator and FAA Following the release of the second draft of the KWBTS ATP a meeting will be undertaken with the FAA to review the proposed KWBTS ATP DML &A will attend and participate in this meeting. (Alternately, the meeting could be in the form of a teleconference or webinar, if appropriate.) 3 Task 3.5: Prepare Final KWBTS Acoustical Testing Plan (ATP) DML &A will not participate in this task. Task 4 — KWBTS Condominium Owner Communication and Orientation Session Throughout Phase 1, it will be critical to communicate effectively with all 206 condominium owners with regard to the FAA's Noise Insulation Program eligibility rules, site survey events, KWBTS complex research, and the eligibility noise testing methodology and process. Task 4.1: Develop KWBTS Condominium Owner Letter THC will develop an informational letter to all 206 KWBTS condominium owners that will provide key background information on the KWIA DNL 65 dB 2013 NEM, FAA's Noise Insulation Program eligibility rules (pursuant to the FAA's AIP Handbook), NIP phasing plans, KWBTS site survey process, and eligibility noise testing plan, process and methodology (KWBTS ATP). This will be the second letter sent to all 206 KWBTS condominium owners, and will contain significantly more detailed information than the first letter which primarily addressed the purpose and need for the condominium -owner survey. DML&A will review the first draft of the KWBTS Condominium Owner Letter and provide comments to THC. Task 4.2: Develop KWBTS ATP Owner Orientation Presentation (for selected owners only) THC will develop the KWBTS ATP Owner Orientation Presentation for KWBTS condominium owners who are selected as eligibility noise test candidates. DML&A will review the first draft of the KWBTS ATP Owner Orientation Presentation and provide comments to THC. Task 4.3: Present KWBTS ATP Owner Orientation Presentation (for selected owners only) THC will present the KWBTS ATP Owner Orientation Presentation in a workshop format, where the presentation will be made several times during a 2 -day period in the KWBTS clubhouse. DML &A will attend the orientation sessions. Task 5 — Conduct KWBTS Eligibility Noise Testing for KWBTS Following the development of the KWBTS Acoustical Testing Plan (ATP) and completion of the KWBTS ATP Owner Orientation Presentation THC will schedule and conduct eligibility noise testing to determine eligibility for participation in the KWIA Noise Insulation Program (NIP). Task 5.1: Schedule KWBTS Eligibility Noise Testing THC will communicate with all KWBTS condominium owners selected for eligibility noise testing to schedule the noise testing in their unit. DML&A will not participate in this task. Task 5.2: Conduct KWBTS Eligibility Noise Testing — Original (Unmodified) Units Within each selected condominium design style, THC will select representative units and conduct eligibility noise testing in all habitable rooms within each property utilizing artificial 4 noise testing methodology. On behalf of the Monroe County Director of Airports, DML&A will attend and observe limited portions of the eligibility testing, as the Owner's Representative. Task 5.3: Conduct KWBTS Eligibility Noise Testing — Remodeled (Modified) Units Within each of these possible unit modification scenarios, THC will select a representative unit and conduct eligibility noise testing in all habitable rooms within each property utilizing artificial noise testing methodology. On behalf of the Monroe County Director of Airports, DML&A will attend and observe limited portions of the eligibility testing, as the Owner's Representative. Task 6 — Prepare Reports of Property Eligibility Determination for KWBTS Following the completion of the eligibility testing, the data will be analyzed based on the methodology presented in the KWBTS Acoustical Testing Plan (ATP) Reports will be developed that present the eligibility determination in three cases: • original (unmodified) KWBTS condominium units • remodeled (modified) KWBTS condominium units Task 6.1: Prepare Draft Report of Original (unmodified) KWBTS Condominium Units For the original (unmodified) KWBTS condominium units tested (in Building B and a portion of Building C), one (1) report will be prepared that documents the eligibility determination (for NIP participation) of all unmodified KWBTS condominiums. DML&A will review the first draft of the Report of Eligibility Determination of Original (unmodified) KWBTS Condominium Units and provide comments to THC. Task 6.2: Prepare Draft Reports of Remodeled (modified) KWBTS Condominium Units For each of the remodeled (modified) KWBTS condominium units tested, one (1) report will be prepared that documents the eligibility determination (for NIP participation) of each particular each unit modification scenario. DML &A will review the first draft of each of Report of Eligibility Determination of Remodeled (modified) KWBTS Condominium Units and provide comments to THC. Task 6.3: Review Meeting w/ KWIA's Airport Noise Program Coordinator and FAA Following the completion of all Draft Reports of Eligibility Determination for KWBTS a meeting will be undertaken with the FAA to review the study findings. DML&A will attend and participate in this meeting. Task 6.4: Prepare Final Reports of Eligibility Determination for KWBTS DML&A will not participate in this task. Task 7 — Public Disclosure of KWBTS Property Eligibility Determination Results Following FAA ADO review and acceptance of each Final Report of Eligibility Determination THC will communicate the results with the appropriate KWBTS condominium owners and the KWBTS property management company. Task 7.1: Communicate Results of Eligibility Determination — Original KWBTS Units THC will draft a letter explaining whether or not their property has been determined eligible for future participation in the NIP will be mailed to each KWBTS owner of an original (unmodified) condominium unit. DML&A will review the letter and provide comments to THC. Following approval of the letter, DML &A will provide THC with an electronic version of KWIA's letterhead, including the signature of the Monroe County Director of Airports for THC's use in mail- merging the letters to the original (unmodified) condominium unit owners. Task 7.2: Communicate Results of Eligibility Determination — Remodeled KWBTS Units TH will draft a letter explaining whether or not their property has been determined eligible for future participation in the NIP will be mailed to each KWBTS owner of a remodeled (modified) condominium unit. DML &A will review the letter and provide comments to THC. Following approval of the letter, DML&A will provide THC with an electronic version of KWIA's letterhead, including the signature of the Monroe County Director of Airports for THC's use in mail- merging the letters to the original (unmodified) condominium unit owners. Task 8 — Perform NIP Eligibility Tasks for Sin_g/e- Family Homes within DNL 70 -75 dB Four (4) single - family homes are located within the DNL 70 -75 dB 2013 NEM. These four (4) homes were all previously eligible for participation in the NIP, but declined for various reasons. However, since they are located within the DNL 70 -75 dB NEM, they will be offered another opportunity to participate in the NIP, in Phase 1. Task 8.1: Contact Homeowners to Ascertain Interest in NIP THC will draft a letter to each of the four (4) current homeowners explaining this new opportunity to participate, including a brief explanation of the new eligibility testing requirements. The homeowners will be provided with a form to fill out indicating their interest in participating. DML&A will review and provide comments to THC on the draft of the letter and participation form. Task 8.2: Undertake Single- Family Home Site Survey and Conduct Orientation Meeting Depending on the interest of the homeowners to participate in the NIP, a site survey of up to four (4) single - family homes located within the DNL 70 -7 dB 2013 NEM will be performed. In addition to the site visit, THC will conduct a meeting with all of the interested single family homeowners to provide a briefing on FAA's guidance for noise eligibility testing procedures and what they can expect when testing occurs at their home. DMLA will attend and participate in the site surveys and meetings with single - family homeowners. Task 8.3: Develop Report of Findings for Surveyed Single- Family Homes Upon completion of Tasks 8.1 and 8.2, THC will document all collected information from the site surveys to develop the Single - Family Homes Report of Findings DML&A will review the first draft of the Report of Findings for Surveyed Single- Family Homes provide comments to THC. Task 8.4: Develop Single- Family Homes Acoustical Testing Plan (ATP) Once Task 8.3 has been completed, THC will develop the Single- Family Home Acoustical Testing Plan (ATP) to meet FAA Order 5100.38D, AIP Handbook requirements. DML &A will not participate in this task. Task 8.5: Prepare Drafts of Single - Family Home Acoustical Testing Plan (ATP) Depending on the differences in building characteristics between the 4 single family homes, THC will develop a Single- Family Home Acoustical Test Plan (ATP) DML &A will review the first draft of the Single- Family Home ATP and provide comments to THC. Task 8.6: Review Meeting w/ KINIA's Airport Noise Program Coordinator and FAA ADO Following the release of the second draft of the SFH ATP a meeting will be undertaken with the FAA to review the proposed Single- Family Home ATP DML &A will attend and participate in this meeting. (Alternately, the meeting could be in the form of a teleconference or webinar, if appropriate.) Task 8.7. Prepare Final Single - Family Home Acoustical Testing Plan (ATP) DML&A will not participate in this task. Task 8.8: Conduct Eligibility Noise Testing in Single - Family Homes Currently there are four (4) single family homes located within the DNL 70 -75 dB 2013 NEM boundary that may require eligibility nose testing. In each home, THC will conduct eligibility noise testing in all habitable rooms utilizing artificial noise testing methodology. On behalf of the Monroe County Director of Airports, DML &A will attend and observe the eligibility testing, as the Owner's Representative. Task 8.9: Prepare Draft Reports for Single- Family Homes For each of the up to four (4) single family homes tested, THC will prepare one (1) report that documents the eligibility determination (for NIP participation) of each single family home. DML &A will review the first draft of the Reports of Eligibility Determination for Single - Family Homes and provide comments to THC. Task 8.10: Prepare Final Reports of Eligibility Determination for Single - Family Homes DML&A will not participate in this task. Task 8.11: Communicate Results of Eligibility Determination Following FAA Orlando ADO and FAA Southern Region review and acceptance of each Final Report of Eligibility Determination THC will communicate the results with the appropriate homeowners. A letter explaining whether or not their property has been determined eligible for future participation in the NIP (based on FAA's guidance) will be mailed to each homeowner. DML &A will review the draft letters and provide comments to THC. Following approval of the draft letters, DML&A will provide THC with an electronic version of KWIA's letterhead, including the signature of the Monroe County Director of Airports for THC's use in preparing the letters to the homeowners. Task 9 — Develop KWIA Noise Insulation Proaram (NIP) Proaram Documents In this task, THC will need to develop several critical documents that will be required during the future implementation of the KWIA Noise Insulation Program (NIP), beginning in August 2016. The following is a listing of the required NIP documents: • Updated Property Owner Agreement • Pre - Existing Deficiency Report & Legal Release • Updated Avigation Easement • Bid Advertisement • Bid Form • Construction Contract • General Conditions • General Contractor Minimum Qualifications (KWBTS) • Site Staging Requirements (KWBTS) DML&A will review the first draft of these documents and provide comments to THC. Task 10 — Conduct FEMA Flood Plain Research and Develop ATP Policy The current FEMA flood plain regulations may limit the dollar value of acoustic modifications provided to eligible property owners that elect to participate in the KWIA Noise Insulation Program (NIP) if the property is located in the flood plain. THC will develop an official FEMA NIP policy. THC will present the FEMA flood plain research findings to DML &A and the Ad -Hoc Committee for their review and comment before submitting the final policy recommendation to the FAA. DML&A will review the first draft of the FEMA NIP policy and provide comments to THC. Task 11— Develop `Buy American" Waiver — Ductless AC Split Systems In the event an eligible property owner has an existing "through- wall" and /or "window" portable AC unit(s), they may be eligible to receive a new replacement HVAC system as a part of an acoustic treatment package. In most cases, it will be more economical to provide a replacement ductless AC split system versus providing a new HVAC system with ductwork. Since all ductless manufacturers are now located outside the Unites States, THC will develop a "Buy American" waiver to avoid potential complications with the current "Buy American" requirements. DML&A will review the "Buy American" waiver and provide comments to THC. Task 12 — Develop 2016 -18 Cost Estimates In order to ensure accurate cost projections for the future 2016 -17 and 2017 -18 grant applications, THC will utilize the information in the above Tasks 1 -8 to develop accurate cost estimates for the implementation of Phase 1 (KWBTS and up to 4 single - family homes). DML &A will review the cost estimates and provide comments to THC. Task 13 — Purchase Aviaation Easement from Owner of Parcel Number 65090 The FAA's ROA for the NCP includes approval of LU -6: Purchase an avigation easement from the owner of the vacant parcel at the corner of Flagler Avenue and 11 Street. It is recommended that the owner of the vacant parcel located at the corner of Flagler Avenue 8 and 11 Street, shown on Figure 9 -2 of the NCP, (Parcel ID: 00065090 - 000100) be offered the opportunity to sell an avigation easement to Monroe County, as described in Section 9.4.2 of the NCP. In addition to permitting overflight and associated noise, this avigation easement will specifically prohibit the noncompatible development on this parcel (i.e., will require that measures to achieve Noise Level Reduction of at least 25 dB be incorporated into the design and construction of all noise - sensitive structures) . Pursuant to Planning Board Resolution No. 2014 -33, the City of Key West Planning Board has granted conditional approval for construction of ten (10) single - family dwelling units at 2800 Flagler Avenue (RE #00065090 - 000100, AK #8633394). Task 13.1: Contact Property Owner to Ascertain Interest The Monroe County Property Appraiser's Office lists the current owner of the property as Reef Enterprizes LLC, 660 Southpointe Ct Ste 301, Colorado Springs, CO 80906 -3874. Prior to sending documents to the property owner, THC will provide a draft of the letter, participation form, and Avigation Easement to DML &A for review and comment. Task 13.2: Determine Value of Ayigation Easement The Consultant will hire a local Key West / Monroe County Appraiser and Review Appraiser to determine the value of the Avigation Easement. DML &A will review the draft appraisal and review appraisal and provide comments to THC. Task 13.3: Verify Property Ownership and Conduct Title Review THC will hire a local Key West / Monroe County Real Estate Attorney or Title Company to determining ownership, lien holders, and mortgage encumbrances on the title. DML &A will review the title report and provide comments to THC. Task 13.4: Acquire Ayigation Easement from Property Owner THC will prepare a written offer to the Property Owner describing the value of the Avigation Easement and the process for acquiring the Avigation Easement. The property owner will be provided with an acceptance /rejection form to fill out indicating their interest in participating. DML &A will review the letter and acceptance /rejection form or settlement recommendation to the property owner and provide comments to THC. DML&A will participate in conference calls with THC and the property owner, if appropriate.