12/14-43 Emergency Alert SystemMASTER AGREEMENT FOR PROFESSIONAL SERVICES
TASK ORDER FORM
Effective Date (Ae)kC A c11 Task Order No. 12/14-43
4- 3ol[Qa �
Client Project No. A ( 303 ID Engineer Project No. E9Y16743
This Task Order is entered into on the effective date noted above pursuant to the "Master
Agreement for Professional Services" between Monroe County, Florida ("Client") and JACOBS
PROJECT MANAGEMENT CO. ("Consultant"), dated November 16, 2011 ("Agreement").
The Agreement is incorporated herein and forms an integral part of this Task Order.
Services Authorized: Emergency Alert System - PSO #43
Client authorizes Consultant to perform the Services described in Exhibit A attached hereto and
incorporated herein, which Exhibit A is marked with the above noted Task Order No. and
consists of
4 page(s).
Pricing
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Time and Expense per Agreement and Appendix B to the Agreement.
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Firm Fixed Price of $ 83,404.00
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Services may commence on Execution
Services will cease by 365 days
BOARD OF COU Y CQVMISSIONERS
Y HEAVILIN, CLERK OF MONROE CO"r
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By_
"CUWX Mayor/ airm
C ERK CONSULTANT:
JACOBS PROJECT MANAGEMENT
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M O COU TT RNEY
File: ,�lSTR APS — li4onroe County A V ED S RM
Page 1 of 1
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Exhibit A — (12/14-43)
Scope of Services
Monroe County Airports
Key West International Airport
Emergency Alert System — PSO# 43
Scope:
The purpose of the work is to develop a design for the deployment of an integrated, automated
emergency alert system, including an opinion of probable costs associated with each major
element of the Work for budgetary purposes. Existing subsystems to be addressed include:
1. Air Traffic Control Tower (ATCT) Crash Phone
2. Emergency Radio
3. Code Red
4. Related Fire Alarm interfaces
5. Security Access Control & Alarm Monitoring
6. Security Badging
7. Video Surveillance & Recording
8. Associated Communications Networks
Article A — Data Collection
The work shall include review of existing documentation, meetings with the County, survey of
the site, interviews with users/operators, design, and bid/award services. The scope of work
includes the following tasks:
1. Kick-off Conference Call: Speak with the County to discuss scope, intent of the project
and project approach.
2. Documentation Review: Gather all necessary documents in usable format as needed for
the systems listed above. Required documents (electronic versions) include site plans,
floor plans, as -built drawings, network topology, diagrams, schedules, product literature,
equipment lists, etc.
3. Site Visit and Assessment: Perform a walk-through of the site to observe existing
systems listed above. Meet with the County and Users during the site visit as necessary
to establish desired functionality and safety/security concerns within the scope of the
project. Discuss existing system interfaces and operational procedures.
Page 1 of 4
Article B — Design
The design of the Emergency Alert System will be completed as outlined below:
1. Schematic Design (30%): Produce 30% design drawings and Engineer's Report to
reflect desired integration of new and existing systems for County approval. Drawing
package shall include reference sheets, site plans, floor plans, and block diagrams.
Engineer's Report shall briefly include executive summary, background information,
existing conditions, and design elements included in the 30% Package.
2. 30% Review Meeting: Hold a conference call with the County to discuss review
comments of the 30% Package and respond one time in writing.
3. Design Development (60%): Produce 60% design drawings, draft technical
specifications, and Engineer's Report for County approval. Drawing package shall
include updated 30% drawings, interconnect diagrams, risers, schedules, and details.
Engineer's Report shall be updated to include design elements included in the 60%
Package and an engineer's opinion of probable construction costs.
4. 60% Review Meeting: Hold a conference call with the County to discuss review
comments of the 60% Package and respond one time in writing.
5. Construction Documents (90%): Produce 90% design drawings, technical specifications,
and Engineer's Report for County approval. Drawing package shall include updated 60%
drawings based on approved comments from the 60% Package. Engineer's Report shall
be updated to include design elements included in the 90% Package and an updated
engineer's opinion of probable construction costs.
6. 90% Review Meeting: Meet with the County to discuss final review comments of the
90% Package to be incorporated into the Final Package.
7. Final Construction Documents (100%): Produce Bid Documents, including 100% design
drawings, specifications, and engineer's opinion of probable construction costs.
Article C — Bid Phase Services
Upon completion of the construction documents and at the request of the Airport, Jacobs will
prepare the project documents for bidding. Jacobs will perform bidding support services, the
following terms will apply:
A. The County appoints Jacobs as its Agent, and Jacobs accepts such
appointment to perform bid/procurement services on the County's behalf
in connection with the project.
B. Such services shall be performed under the County's direction and in
accordance to such forms, terms and conditions, or modifications or
revisions to same as the County may in its sole discretion at any time
Page 2 of 4
instruct Jacobs to use. All services shall be carried out in accordance
with the procedures mutually agreed upon by the County and Jacobs.
C. Jacobs shall not have authority to accept or bind the County in any way to
changes, modifications, revisions, alterations, amendments, or
supplemental, additional, or different terms and conditions (hereinafter
referred to as "deviations") which may be submitted or requested by a
vendor or contractor. Jacobs shall immediately submit any deviations
from the County's standard terms and conditions to the County for review
by the County's Purchasing Manager or their representative and such
deviations shall not be accepted by Jacobs unless Jacobs receives
express written approval thereof from the County's Project and/or
Purchasing Manager or their representative.
D. All documents issued by Jacobs hereunder shall be signed by Jacobs for
the County if so directed. The ownership and title of all items purchased
hereunder shall pass directly from the selling party to the County, and
Jacobs shall at no time be a party to such transaction other than as agent
of the County. The County shall have the unilateral right to have the
commitment authority of Jacobs, its employee or this limited agency
authorization in its entirety revoked and cancelled at any time, with or
without cause. The County shall be obligated directly to the selling party
for all payments for materials, equipment, supplies and services procured
hereunder.
E. The County shall hold Jacobs and its employees harmless from any
claims, suits or liabilities arising out of any breach or other failure of
performance by any contractor, vendor or supplier under any contract or
purchase order issued by Jacobs hereunder.
The following task will be performed as part of the bid phase services:
• Coordinate with the County Purchasing Department and the Airport to advertise for bids.
• Coordinate with the County to provide electronic copies of the bid documents to
prospective bidders
• Prepare for and attend a project pre -bid conference
• Prepare responses to address requests for information from prospective bidders
• Prepare and coordinate the issuing one (1) addendum with the County purchasing
department.
• Revise bid documents as necessary for the addendum
• Review bids for responsiveness
• Prepare a bid tabulation
• Make a recommendation for award based on review of the bid information submitted.
System Integration:
Page 3 of 4
The following represents Jacobs' understanding of the automated emergency alert system
integration requirements for this project:
1. Integrate ATCT Crash Phone system with automatic group calls and land mobile radio
(LMR) communications. Group calls include ARFF, Airport Operations, County Sheriffs
Office, Security, etc. May include replacement of analog crash phone with voice over IP
(VoIP) and use of radio over IP (RoIP) via gateways connected to the existing airport
network.
2. Integrate the Lenel ACS with the Avigilon CCTV for automatic camera cue -up upon and
alarm or event. Include software upgrades to systems as necessary and possible
redundancy of headend servers.
3. Incorporate Lenel "Mobile Monitoring" for real-time monitoring of alarms on mobile
devices.
Assumptions:
It is assumed that the following will be provided by the County:
1. All documentation referenced for all of the systems listed will be provided to Jacobs prior
to the site visit.
2. Staff familiar with all of the operations, systems and interfaces listed herein shall be
available during the site visit in order to sufficiently gather information.
Exclusions:
The Scope of Work does not include the following:
1. Paging Systems, Voice Evacuation Systems, or Fire Alarm Systems (only applicable
interfaces are included).
2. Power Distribution Systems.
3. Any significant changes to the systems integration requirements after the 90% design
approval, including re -packaging of the bid documents.
Page 4 of 4
JACOBS ENGINEERING GROUP
Airport:
Project:
BASIC SERVICES
Monroe County
Key West International Airport
Emergency Alert System - PSO #43 (12/14-43)
FEE SUMMARY
JOB HOUR AND FEE ESTIMATE
Hours Fee DBE AMOUNT
Article A: Data Collection
70
$
16,673
Article B: Design
214
$
47,424
Article C: Bid Phase Services
96
$
19,307
Total Basic Services Lump Sum Fee
380
$
83,404 $ -
TOTAL LUMP SUM PROJECT FEE 380 $ 83,404 $ -
DBE Percentage 0.00%
Page 1 of 4
JACOBS ENGINEERING GROUP
Airport:
Project:
Article Ae nit, Cnttectinn
Monroe County
Key West International Airport
Emergency Alert System - PSO #43 (12M4-43)
JOB HOUR AND FEE ESTIMATE
Subject
Matter
Sr. Proj.
Sr. Project
Project
Sr. CADD
WORK ITEM
Expert
Manager
Engineer
Engineer
Engineer
Des' ner
Tech
Clerical
TOTAL
1
Project Management
2
3
1
2
Coordination with Monroe County Airport Staff
4
5
1
3
Review and Prepare Documentation for Site
Verification Visit
12
8
20
4
Attend I Site Visit (2 Days)
24
42
18
TOTAL HOURS
42
20
8
0
0
0
0
0
70
RATE
S 220.00
$ 195.00
$ 140.00
$ 123.00
$ 90.00
S 85.00
$ 90.00
$ 58.00
PAYROLL ESTIMATE
S 9,240
$ 3,900
$ 1,120
$ -
S -
S -
S -
$ -
I S 14,260
TOTAL PAYROLL FEE S 14,260
Subconsultants: S -
S
S - Subconsultants $ -
Expenses $ 2,413
Cost Plus Fee Total S 16,673
Task Expenses:
Rental Car (I visit (a_ S96/day)
S 192
Gas for Car Rental On -Site
$ 15
Lodging/Meals Per Diem (1 visit C& $275/day, 2 days
for attendees)
S 1,100
Airfare (1 visit @ 5500/visit, 2 attendee)
$ 1,000
Airport Parking (1 visit Ca S25/day, I attendee)
$ 50
Personal Miles (1 attendee, I visit C $46/visit)
S 46
Misc.(Shipping/Printing)
S 10
Total Expenses
S 2,413
Page 2 of 4
JACOBS ENGINEERING GROUP
Airport:
Project:
trri,iP R. necivn
Monroe County
Key West International Airport
Emergency Alert System - PSO 843 (12114-43)
JOB HOUR AND FEE ESTIMATE
Subject
Matter
Sr. Proj.
Sr. Project
Project
Sr. CADD
WORK ITEM
Expert
Manager
Engineer
Engineer
Engineer
Designer
Tech
Clerical
TOTAL
1
30% Schematic Design
12
8
40
2
30% Review
4
4
3
60% Design Development
64
24
88
4
60% Review
4
4
5
Develop Monroe County Front End Documents
12
6
90% Construction Documents
40
12
52
7
90% Review Meeting
4
4
8
100% Bid Documents
16
6
22
TOTAL HOURS
164
12
50
0
0
0
0
0
214
RATE
S 220.00
$ 195.00
S 140.00
S 123.00
$ 90.00
$ 55.00
$ 90.00
$ 58.00
-----
PAYROLL ESTIMATE
$ 36,080
$ 2,340
S 7,000
$ -
$ -
S -
$ -
FS -
$ 45,420
Subconsultants: S
-
Task Expenses:
Rental Car (2 visits (a. S96/day)
§ 192
Gas for Car Rental On -Site =
S 30
Lodging/Meals Per Diem (2 visits Ca $275/day, 2 days
for 1 attendee)
$ 550
Airfare (2 visits (t- S500/visit, 1 attendee)
S 1,000
Airport Parking (2 visits C S25/day, 1 attendee)
$ 100
Personal Miles (1 attendee, 2 visits (a_ S46/visit)
$ 92
Misc. (Shipping/Printing)
$ 40
Total Expenses
§ 2,004
TOTAL PAYROLL FEE $ 45,420
Subconsultants $ -
Expenses $ 2,004
Cost Plus Fee Total $ 47,424
Page 3 of 4
JACOBS ENGINEERING GROUP
Airport:
Project:
e.- .. c. R ..... ..-.___-
Monroe County
Key West International Airport
Commercial Apron Pavement Rehabilitation (Design)
JOB HOUR AND FEE ESTIMATE
WORK ITEM
Proj.
Director
Sr. Proj.
Manager
Sr.
Engineer
Project
Engineer
Engineer
Designer
I Sr. CADD
Tech
Clerical
TOTAL
I
Coordinate bid advertisement and posting of bid
documents with the County
8
8
2
Prepare for and attend the Pre -Bid Conference
12
8
4
24
3
Prepare responses to RFIs/Issue Addenda
3
8
_
4
22
4
Revisions to Bid Drawings
_
2
5
Evaluate & Review Bids for Responsiveness
B
3
3
16
6
Prepare a Bid Tabulation
6
6
4
20
7
Make Recommmendation for Award
2
4
TOTAL HOURS
34
361
2
01
8
0
0
16
96
RATE
$ 220.00
S 195.00
S 140.00
$ 123.00
S 90.00
S 85.00
$ 90.00
f 58.00
_ _
------
PAYROLL ESTIMATEI
S 7.480 1
$ 7,020 1
$ 280
$ -
$ 720
S
$ -
$ 928 1
$ 16,428
TOTAL PAYROLL f 16,428
$ - Subconsultants S -
Expenses $ 2,879
Task Expenses:
Cost Plus Fee Total $ 19.307
2 Rental Car (2 visits G S96/day)
S 192
2 Gas for Car Rental On -Site =
$ 30
Lodging/Meals Per Diem (2 visits G S275/day, 2 days
2 for 1 attendee & 1 day for 1 attendee)
$ 825
2 Airfare (3 visits G $500/visit, 1 attendee)
$ 1,500
Airport Parking (2 visits C S25/day, 2 attendee)
S 200
Personal Miles (1 attendee, 2 visits G S46/visit)
$ 92
Misc. (Shipping/Printing)
$ 40 TOTAL FEE $ 19,307
Total Expenses
$ 2,879
Page 4 of 4