Resolution 176-2013 RESOLUTION NO 176 —2013
A RESOLUTION OF THE BOARD OF COUNTY
COMMISSIONERS OF MONROE COUNTY,FLORIDA
ADOPTING A REVISED COMMUNITY DEVELOPMENT
BLOCK GRANT (CDBG) HOUSING ASSISTANCE PLAN
WHEREAS Monroe County received a$750,000 Housing Grant on June 6, 2011 from
the Florida Department of Economic Opportunity(then Florida Department of Community
Affairs) including sewer connection costs for income eligible households and housing
rehabilitation; and
WHEREAS the Board of County Commissioners of Monroe County Florida previously
adopted a Housing Assistance Plan in 2002 as required by the Small Cities CDBG Program; and
WHEREAS the Board of County Commissioners of Monroe County Florida previously
adopted a revised Housing Assistance Plan on the recommendation of the County's CDBG
Citizens Advisory Task Force in 2010 to include green initiatives and gain additional points on
the CDBG application; and
WHEREAS the State of Florida Department of Economic Development has advised
Monroe County Housing Authority Staff that complete implementation of Resolution 216-2011
cannot take place until the Monroe County Community Development Block Grant—Housing
Category, Housing Assistance Plan, is amended; and
WHEREAS the CDBG Citizen's Advisory Task Force met on May 16, 2013 and
recommended revisions to the Monroe County Community Development Block Grant—Housing
Category Housing Assistance Plan approved on June 16, 2010 as contained in Resolution#182-
2010 as follows:
• To add Multi-Family to "Properties to be addressed shall meet the following
criteria" in Number 2, and;
• To strike the words "not" and"in" in Number 6-to read"The County will address
the rehabilitation of rental units under this process".
NOW THEREFORE BE IT RESOLVED by the Board of County Commissioners of
Monroe County, Florida that the County hereby:
1. Adopts the Monroe County Community Development Block Grant Housing
Category Housing Assistance Plan attached hereto as Attachment A—Revised 2013, and;
2. Replaces any and all CDBG Housing Assistance Plans previously adopted, and;
3. Repeals Resolution 182-2010 adopted on June 6, 2010, and;
4. Makes this Resolution effective immediately upon its passage.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County,
Florida at a regular meeting of said Board held on the 19TH day of June, 2013.
Mayor George Neugent Yes
Commissioner Danny Kolhage Yes
Mayor Pro Tern Heather Carruthers Yes
Commissioner David Rice Yes
Commissioner Sylvia Murphy Yes
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SEAL - `I-
ATTEST.`AMY HEAVILIN, CLERK BOARD OF COUNTY COMMISSIONERS
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OF MONROE COUNTY, FLORIDA
By _f o' BY�
Deputy Clerk George Neugent, Mayor
Approved as to legal sufficiency:
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ATTACHMENT A — Revised 2013
MONROE COUNTY
COMMUNITY DEVELOPMENT BLOCK GRANT-HOUSING CATEGORY
HOUSING ASSISTANCE PLAN
•
1. All funds awarded will be a grant to the beneficiary household and housing
unit.
2. The process for selecting, accepting, reviewing and approving requests for
assistance will be by advertisement in local newspapers of general circulation
on at least four occasions. Will provide a minimum sixty (60) day application
period. Additional outreach activities shall include: press release,
announcement at public meetings and notification to the following: non-profit
organizations, social service providers, local churches, daycare providers and
organizations serving the elderly. Any subsequent application periods
necessary shall meet the criteria outline above.
Properties to be addressed shall meet all of the following criteria:
• Single family
• Owner occupied
• Primary residence
• Multi-Family Units
• Contain Housing code, Housing Quality Standards or Health/Safety
Violations or Sewer Connection requirement
Applications received within the application period(s) which meet the primary
criteria above shall be prioritized based on the schedule outlined herein. Those
household/projects receiving the greatest priority score shall be addressed until
all available funding has been expended.
Priorities
Elderly (one owner>62 yrs.) 10
Disabled household member 10
Documented Housing Code Violation 10
Very low income 05
Children in household (>2) 05
Length of ownership 05
Single parent household 05
Note: In the event of tie scores, very low-income households will receive priority.
3. Conflicts of interest will be addressed pursuant to 24 C.F.R. Section 570-489
and Chapter 112.311-112.3143, F.S. timely by immediate identification of
potential conflicts.
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Additionally, beneficiaries will be identified in minutes of the Board of County
Commissioners and the CDBG Citizens Advisory Task Force meeting(s) so
that any previously unknown conflicts may be surfaced. The conflicts will be
acknowledged publicly along with the final selection of beneficiaries!
It is the intent of the County Commission and the CDBG Citizens Advisory
Task Force to deal with these conflicts if it occurs on a local level and request
waiver for acknowledgement of the conflicts when appropriate.
4. The Monroe County Housing Authority will perform HUD Section 8 Housing
Quality Standards (HQS) inspections on all properties to be rehabilitated to
ensure compliance with the local safe housing code and safe, sanitary and
decent housing to determine what rehabilitation work must be done on each
eligible housing structure. All work required to meet HUD Housing quality
Standards and local housing code will be completed for each unit addressed.
5. The maximum amount of CDBG funds that may be expended on any one
housing unit is $20,000.00. This amount may only be exceeded by a
recorded vote of the County Commission upon recommendation of the CDBG
Citizen's Advisory Task Force.
6. The County will net address in the rehabilitation of rental units under this
process.
7. The County may assist in the rehabilitation of mobile homes, modular homes,
or other forms of manufactured housing subject to paragraph 8 below.
8. The County will not provide assistance to beneficiaries for those housing units
that are unfeasible to repair under CDBG and Housing Assistance Plan
guidelines. Additionally, the County will not provide assistance to properties
where the post rehabilitation value, exclusive of land, is less that the cost of
rehabilitation. It is noted that due to extremely high median housing values,
this is an unlikely situation.
9. All program participants will be advised routinely via formal written notification
of their status in the program and specifically when a previously selected
housing unit is deleted from the rehabilitation program.
10. The County will not require homeowners of eligible units maintain
homeowners, wind, flood or other property insurance as a condition of
participation.
11. The County will require a final inspection by qualified entities for acceptance
of the contractor's final work. All work is subject to the County's building
permit and inspection process.
12. The County will ensure that ownership of non-rental units by the occupying
beneficiary is confirmed, they have the right to encumber the property and
provide permission to a contractor to undertake construction work on the unit.
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This will be accomplished through coordination with the Monroe County Tax
Appraiser's Office.
13. The County, through the CDBG Program does not have any plans to declare
a housing structure to be demolished or through its action, be converted to a
non-LMI structure.
14. The County, through the Monroe County Housing Authority, will develop bid
proposals to be bid upon by contractors and interface with beneficiaries to
ensure the contractor performs to the contract terms. All construction
contracts will be between the property owner and the contractor.
The following "Green" Rehabilitation Standards shall apply to all housing
rehabilitation work:
.1. Any appliances replaced or installed shall be Energy Star;
2. Any door and/or window replaced or installed shall be Energy Star.
3. Any lighting fixture replaced or installed shall be Energy.Star.
4. Weatherization of all homes rehabilitated. At a minimum, weatherization
shall include attic, and if appropriate, floor insulation as well as sealing all
exterior walls. Other weatherization activities are at the local government's
option. (New home construction is presumed to meet the minimum insulation
and sealing requirements.
5. Any replaced or new (for new home construction) HVAC unit shall have a
SEER rating of at least 14.
15. The County will review its local codes to determine that the property proposed
for rehabilitation is in compliance with local codes prior to the initiation of any
housing rehabilitation activities and issuance of a building permit.
16. The age of participating housing unit to be addressed will be verified by
obtaining the Property Records Card of each unit in the Official Records of
the Monroe County Tax Appraiser's Office. Coordination with the Bureau of
Historic Preservation will take place as appropriate.
17. The Monroe county Housing Authority will test as required for lead based
paint abatement when addressing pre-1978 homes following whatever
program requirements exist.
18. Since virtually all housing structures to be addressed will be contained in the
100-year flood plan by virtue of the geographic configuration and location of
the county, the County will follow and comply with all applicable Federal
Emergency Management Agency (FEMA) requirements when addressing
housing units. -
19. The Monroe County Housing Authority, on behalf of Monroe County, will
document completion of construction by ensuring that each housing unit case
file shall contain the following information:
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a. A statement from the contractor that all items on the initial work write
up as modified through change orders have been completed;
b. An acknowledgement that the housing unit meets the applicable local
codes and Section 8 Housing Quality Standard (HQS).
c. A signed acknowledgement by the housing unit owner or his or her
personal representative that the work has been completed based on
the work write up and change orders. Should all requirements be
fulfilled and the homeowner or their representative refuse to
acknowledge completion of the work, the housing unit case file shall be
documented with a statement detailing the stated reason for said
refusal;
d. The documentation shall be completed prior to the submission of the
administrative closeout package and shall accompany the
administrative closeout package when submitted to the Department of
Community Affairs; and
e. The following data will be provided by housing unit and summarized by
activity as part of the administrative closeout for each activity providing
direct benefit:
• Address of each housing unit rehabilitated with CDBG funds, the
date the construction was completed on the housing unit, and the
amount of CDBG funds expended on that unit;
• Whether the household is headed by a female, the number of
handicapped persons in the household, the number of elderly
persons in the household, and the LMI or VLI status of the
household;
• The number of occupants of the household, categorized by sex;
and
• The racial demographics of the household by number(white, black
Hispanic, Asian/Pacific Islander, or American Indian/Alaskan
Native).
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