Loading...
Resolution 177-2013 RESOLUTION NO :177,—2013 A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY,FLORIDA AUTHORIZING THE SUBMISSION OF MODIFICATION NUMBER 2 TO THE SMALL CITIES CDBG GRANT TO EXTEND THE END-DATE OF THE SUB-GRANT AGREEMENT TO JUNE 29,2014. WHEREAS Monroe County received a$750,000 a Small Cities CDBG Housing Grant on June 6,2011 from the Florida Department of Economic Opportunity(then Florida Department of Community Affairs; and WHEREAS the Board of County Commissioners of Monroe County Florida approved the Small Cities CDBG Sub-Grant Agreement which was executed on September 30,2011; and WHEREAS the Department of Economic Opportunity requires a time extension to be submitted ninety days before the sub-agreement's end date of September 30,2013. NOW THEREFORE BE IT RESOLVED by the Board of County Commissioners of Monroe County,Florida that the County hereby: Approves the submission of Modification Number 2 to the Small Cities CDBG Sub-Grant agreement and revised activity work plan. PASSED AND ADOPTED by the Board of County Commissioners of Monroe County,Florida at a regular meeting of said Board held on the 19TH day of June, 2013. o � C. c— rn Mayor George Neugent Yes 2.1 E. Commissioner Danny Kolhage Yes :—,a I co --n Mayor Pro Tem Heather Carruthers Yes w a" (.7, Commissioner David Rice Yes _ -n u Commissioner Sylvia Murphy Yes ,SEAL c) ATTEST:.AMY HEAVI JN,CLERK BOARD OF COUNTY COMMISSIONERS • . OF MONROE COUNTY,FLORIDA • By: 64` Deputy lerk -George Neugent,Mayor Approved as to legal sufficiency: Date: MO OV UAS O P.EDRO J. M CAD ASSISTANLCOUtt VP C J /Y-- r !`J t � "•\\ BOARD OF COUNTY COMMISSIONERS County of Monroe ';;' Mayor George Neugent,District 2 `J yip . Mayor Pro Tern,Heather Carruthers,District 3 The Florida Keys E := Danny L.Kolhage,District 1 David Rice,District 4 Sylvia J.Murphy,District 5 Mayor George R.Neugent 25 Ships Way Big Pine Key,Florida 33043 Neugent-george@monroecounty-fl.gov July 1,2013 Mr.Bob Dennis Community Program Administrator Florida Department of Economic Opportunity CDBG Disaster Recovery Program 107 East Madison Street,MSC-400 Tallahassee,Florida 32399-6508 RE: Small Cities CDBG Contract Number 12DB-05-11-54-01-H15 Request for Amendment Number 2 Dear Mr. Dennis: Monroe County is requesting Amendment 2 to Contract Number 12DB-05-11-54-01-H15 dated September 30, 2011. The purpose of this amendment is to request a time extension from the current end date of September 29, 2013 to June 29,2014. As indicated in our Amendment #1, it became necessary to move $300,000 from 14A Single- Family Rehabilitation to the Multi-Family line item. This line item was originally designed to fund single- family sewer connections, but for a number of reasons, the current demand for sewer connection assistance has been less than anticipated. These factors included that the sewer connection cost were much less than • originally anticipated, changes in demographics and there were areas within the county where centralized sewer systems and sewer lines had not been completed. The 14A line item was originally intended to fund 32 single-family sewer connections and this number of accomplishments and beneficiaries was not reduced. The transfer of$300,000 to the multi-family rehabilitation line item will be used to fund rehabilitation of multi-family housing. While the single-family sewer connection program has been moving forward, the approval of Amendment#1 by the Department was delayed because an Amendment to the Monroe County Small Cities HAP Plan became necessary to reflect Multi-family and Rental Rehab as a part of the Monroe County Small Cities Program. This required a meeting with the Citizens' Advisory Task Force, which was delayed until a new member could be appointed by the County Commission in May. A meeting of the CATF was accomplished in May,and the revised HAP was set to be adopted by the Board of County Commissioners at their June 19,2013 meeting. Therefore, we are now requesting an extension to this Grant to allow Monroe County to complete remaining work in the multi-family and single-family housing components. On behalf of Monroe County, I would like to extend my thanks for the cooperation and assistance that has been provided by the Department of Economic Opportunity in the implementation of the County's Disaster Recovery and Small Cities programs. If you have any questions regarding this amendment, please contact Mr.John O'Brien at(305)735-3888. Since ely, George Neugent,Mayor Attachments: Modification 2 Revised Activity Work Plan cc: Roger Wilburn,Department of Economic Opportunity Adriane Burgess,Department of Economic Opportunity i,. Department of Economic Opportunity—Small Cities Community Development Block Grant Program Form SC-44 Modification to Subgrant Agreement 5/15/2013 MODIFICATION NUMBER#2 TO SUBGRANT AGREEMENT BETWEEN THE DEPARTMENT OF ECONOMIC OPPORTUNITY AND (MONROE COUNTY) This Modification is made and entered into by and between the State of Florida, Department of Economic Opportunity, ("the Department"), and Monroe County, ("the Recipient"), to modify DEO/DCA Contract Number 12DB-05-11-54-01-HI5, award dated September 30, 2011 ("the Agreement"). WHEREAS, the Department and the Recipient entered into the Agreement,pursuant to which the Department provided a subgrant of $750,000 to Recipient under the Small Cities Community Development Block Grant("CDBG")Program as set forth in the Agreement; WHEREAS,the Department and the Recipient desire to modify the Agreement; WHEREAS,pursuant to the provisions of Chapter 2011-142, Laws of Florida, the DCA Division of Housing and Community Development was transferred to the Department of Economic Opportunity effective October 1.2011:. and the parties wish to reflect the new name. NOW, THEREFORE, in consideration of the mutual promises of the parties contained herein, the parties agree as follows: ❑ Reinstate Agreement 1. The Agreement is hereby reinstated as though it had not expired. 1/ Extend Agreement 2. Paragraph 3,Period of Agreement is hereby revised to reflect an ending date of June 29, 2014. Revise Activity Work Plan 3. Attachment i, Activity Work Plan, of the Subgrant Agreement is hereby deleted and is replaced by the revised Attachment I. which is attached hereto and incorporated herein by reference. ❑ Revise Program Budget 4. Attachment A. Program Budget. of the Subgrant Agreement is hereby deleted and is replaced by the revised Attachment A,which is attached hereto and incorporated herein by reference. . 9 Department of Economic Opportunity—Small Cities Community Development Block Grant Program Form SC-44 Modification to Subgrant Agreement 5/15/2013 Modification Number: #2 DEO/DCA Contract Number: 12 DB-05-11-54-01-H 15 Recipient: Monroe County Page 2 ❑ Change in Participating.Parties 5. Attachment A, Program Budget, is hereby modified to delete all references to "(Type in name, if applicable.)," as the Participating Party, and replace them with "(Type in name, if applicable.)" as the Participating Party with the understanding that the Recipient and the new Participating Party will enter into a Participating Party Agreement containing provisions and caveats that meet or exceed the conditions agreed to in the Participating Party Agreement between the Recipient and the original Participating Party. ❑ Inclusion of an Unmet Need as Addressed in the Original Application 6. Attachment A. Program Budget. of the Subgrant Agreement is hereby deleted and is replaced by the revised Attachment A,which is attached hereto and incorporated herein by reference. 7. Attachment I, Activity Work Plan, of the Subgrant Agreement is hereby deleted and is replaced by the revised Attachment 1, which is attached hereto and incorporated herein by reference. 8. A revised Project Narrative, Form G-2 from Part II of the approved CDBG Application Form, which shows the unmet need from the original application that is being included in the Subgrant Agreement listed as addressed need, is attached hereto and incorporated herein by reference. ❑Change in Number of Accomplishments and/or Beneficiaries 9. Attachment A, Program Budget, of the Subgrant Agreement is hereby deleted and is replaced by the revised Attachment A, the Program Budget, which is attached hereto and incorporated herein by reference. ❑ Reflect Change in Agency from DCA to DEO 10. This modification to the Subgrant Agreement hereby replaces "Department of Community Affairs"with "Department of Economic Opportunity" where appropriate in context. ❑ Other: (Type in the reason for the modification.) P , , Department of Economic Opportunity-Small Cities Community Development Block Grant Program Form SC-44 Modification to Subgrant Agreement 5/15/2013 Modification Number: #2 DEO/DCA Contract Number: 12.DB-05-l 1-54-01-H 15 Recipient: Monroe County Page 3 A Request for Amendment, Form SC-35, shall be included with this Modification if there is a change to the Attachment A, Program Budget, of the Subgrant Agreement; if unmet need is being included as addressed need; or if there is a change in the number of accomplishments or beneficiaries. All provisions of the Subgrant Agreement and any attachments thereto in conflict with this Modification shall be and are hereby changed to conform to this Modification, effective as of the date of the execution of this Modification by both parties. All provisions not in conflict with this Modification remain in full force and effect, and are to be performed at the level specified in the.Agreement. ,IN._WITNESS WHEREOF, the parties hereto have executed this document as of the dates set herein: - , S R' tate.of Floriila: .HrI '. :1:11 epartment'of.Economic Opportunity Recipient: onroe County By: Name: William B. Killingsworth Name: George Neugent Title: Director - Title: Mayor,Monroe County Division of Community Development Date: Date: MO yFi+E COLIN O EY . a'" RO D A ,ie. CADO ---OSlSTANT C NTY. TTOR Y Date < .7- Department of Economic Opportunity—Small Cities Community Development Block Grant Program _ ATTACHMENT I — Activity Work Plan 3/8/2012 Recipient: Monroe County Date Prepared: May, 2013 Project Budget: $750,000 Contract Number: 12DB-05-11-54-01-H15 Modification Number: #2 Describe Proposed Action to be completed by the"Date End." #Units to Proposed Examples of Actions: Complete Environmental Review and Obtain Release of Funds, be Proposed$$ Date Start Date End Request Wage Decision, Complete and Submit Design and Specifications,Advertise to be Administration (month/year) (month/year) for and Open Bids, Issue Notice to Proceed, %Construction Completion(33, 66, and completed Requested by $$to be 100%), Complete Procurement Process,Advertise Availability of Housing Rehabilitation by Date "Date End" Requested by Funds, Complete Rankings of Homes per HAP, and Number of Houses Rehabilitated. End" "Date End" 9/11 12/11 Full execution of contract documents, initiate Environmental Review Process,publish public notices for project review periods. File quarterly reports. Solicit pool of qualified contractors to participate in program.Prepare application 12/11 2/12 documents,Work Write-Ups/Bid Documentation Forms. Draft Environmental Notices. 22,000 Submit required reports.. 2/12 4/12 Publish Envionrmental Notices; Request Release of Funds. . Distribute applications; 10,000 begin review for qualified applicants. File Quarterly and other required reports. Receive Release of Funds. Continue to solicit Applications,conduct income 4/12 6/12 certification,approve files. Finalize Write-Ups/Bid Documentation Forms.Submit required reports. Continue application process/approve/solicit bids/award contracts/begin 6/12 8/12 construction/submit contractor pay requests. Submit quarterly and other required 5 115.000 25,000 reports. Solicit applications/conduct income verification process/approve files/solicit bids. 8/12 10/12 Continue construction/process contractors'pay requests. File quarterly and other 5 required reports. Continue construction/process contractor pay requests. Continue accepting and 5/13 12/13 processing applications.Submit Request for Funds,file quarterly and other required reports. Solicit both single-family and multi-familyy applications/process for program eligibility; 5/13 3/14 approve files/solicit bids/award contracts. Continue construction/process contractors' 10 175,000 30,000 pay requests. Submit Request for Funds,file quarterly and other required reports. 1/14 6/14 Ongoing program implementation. Continue to solicit bids,award contracts. Submit 12 Request for Funds,file quarterly and other required reports. 4/13 6/14 Continue construction/process contractor pay requests. Submit Request for Funds, 25 337,500 13,000 file quarterly and other required reports. 4/14 6/14 Finalize Contractor Payments/Begin Preliminary Close-Out Documentation. 25 6/14 7/14 Submit Administrative Close-Out Note: More than one activity may be included per form.