10/21/2015 RegularMINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
OCTOBER 21, 2015
Regular Meeting
Board of County Commissioners
Wednesday, October 21, 2015
Marathon, Florida
A regular meeting of the Monroe County Board of County Commissioners convened at 9:00 a.m.
at the Marathon Government Center. Present and answering to roll call were Commissioner
Heather Carruthers, Commissioner Sylvia Murphy, Commissioner George Neugent,
Commissioner David Rice and Mayor Danny Kolhage. Also present at the meeting were
Roman Gastesi, County Administrator; Bob Shillinger, County Attorney; Amy Heavilin, County
Clerk; Cheryl Robertson, Deputy Clerk; county staff and members of the general public.
ADDITIONS, CORRECTIONS, DELETIONS
Item Al Motion was made by Commissioner Rice and seconded by Commissioner
Murphy granting approval of the additions, corrections and deletions to the
agenda. Motion carried unanimously. A copy of the approved changes are
attached at the end of these minutes for reference.
Item B Presentation of excess fee check by Tax Collector, Honorable Danise
Hernandez•, Monroe County Tax Collector as well as an update of the Tourist
Development Council and Audit Enforcement.
PRESENTATION OF AWARDS
Item C1 EMERGENCY SERVICES: Presentation of Years of Service Award for 25 years
of service to Stanley Webb Ill, Firefighter Paramedic. Chief Callihan shared his
appreciation and thanks of Stantley Webb's service and commitment as a
Firefighter Paramedic.
Item C2 EMPLOYEE SERVICES: One Grand Prize Drawing by Commissioner Murphy
out of all employees who participated in the 2015 Health & Wellness Fair.
Commissioner Carruthers spunned the wheel and Commissiner Murphy
announced the winner. Marty Slavik of the Public Works Department was the
winner of a brand new bicycle.
BULK APPROVALS
Commissioner Murphy addressed the audience regarding the Rules of Bulk Approval's items.
Motion was made by Commissioner Carruthers and seconded by Commissioner Rice granting
approval of the following bulk items. Motion passed unanimously.
Item D 1 Board granted approval of the filing of a grant application and agreement for
State Aid to Libraries from the Florida Department of State, Division of Library
and Information Services, and execution of same with the proper County
authorities.
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OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
OCTOBER 21, 2015
Item D2 Board granted approval for the Key West, Marathon and Key Largo Branch
Libraries to close at 6:00p.m. on Wednesday, November 25,2015.
Item D3 Board granted approval to declare library books, which are valued at less than
$5,000 as surplus property, and allow for the books to be disposed of for value
and/or donations at the library's discretion with the monies to be deposited into
the Library's donation account.
Item D6 Board granted approval of the Amendment to Administrative Services Agreement
with Blue Cross and Blue Shield of Florida (BCBSF) effective November 1,
2015.
Item D7 Board granted ratification and approval of Transportation Security Administration
Award Modification No. P00003 extending Grant Agreement No.
HSTS0213HSLRO41 for four (4) additional months (October 1, 2015 to January
31, 2016) and providing an additional $6,872.42 in grant funds for Law
Enforcement Officer Reimbursement at the Key West International Airport.
Item D8 Board granted approval of Jacobs Project Management Co.'s Task Order #12/ 15-
39 for the Services Authorized: Commercial Apron Reconstruction Design PSO
#39 in the amount of $259,400 to be funded by FAA (900 /o), FDOT (5 %)- grant
pending, and Airport Operating funds (5 %).
Item D9 Board granted approval of Jacobs Project Management Co.'s Task Order #12/14-
45 for the Services Authorized: Drainage Reconstruction Phase 2 & 3 -
EYW -PSO #45 in the amount of $239,000 to be funded by FAA (900 /o), FDOT
- grant pending (5 %), and Airport Operating funds (5 %).
Item D1 I Board granted approval of Jacobs Project Management Co.'s Task Order #12114-
48 for the Services Authorized: Marathon Miscellaneous Study PSO #48 in the
amount of $258,247 to be funded by FAA (90 %), FDOT (5 %)- grant pending,
and Airport Operating funds (5 %).
Item D12 Board granted approval of Jacobs Project Management Co.'s Task Order #12/14-
51 for the Services Authorized: Noise Program Coordinator for NIP
Implementation Plan & Initial Testing PSO #51 in the amount of $88,000 to be
funded by FAA (90 %), and Key West Airport FYI 6 PFC funds 10% (application
pending).
Item D13 Board granted approval of Jacobs Project Management Co.'s Task Order #12/ 14-
55 for the Services Authorized: DBE Implementation Services PSO #55 in the
amount of $65,810 to be funded by FDOT -grant pending and local match from
Airport Operating funds (Planning Studies).
Item D14 Board granted approval of Jacobs Project Management Co.'s Task Order #12/14-
56 for the Services Authorized: MTH Hangars Additional Design, FBC Update &
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OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
OCTOBER 21, 2015
Phased Package PSO #56 in the amount of $58,702 to be funded by FDOT (80 %),
and Marathon Airport Operating funds (20 %).
Item D15 Board granted approval of THC, Inc. Professional Service Order #1 for the:
Implementation of Noise Insulation Program- (Phase 1 Design Services) in the
amount of $494,010.60 to be funded FAA (90 %), and Airport Operating funds
(10 %).PFC Application #16 pending.
Item D16 Board granted ratification and approval of State of Florida Department of
Transportation Joint Participation Agreement Number G0553 providing funding
for security fence upgrades and improvements at the Key West International
Airport in the total amount of $555,480 to be funded 50% FDOT ($277,740) and
50% Airport operating funds ($277,740) .
Item D 17 Board granted approval of Third Amendment to Management Agreement with
USA Parking System, Inc., extending the agreement on a month to month basis
pending bid opening and award of new contract for Parking Lot Management at
Key West International Airport (KWIA).
Item D 18 Board granted approval of amendment to lease to extend the commencement of
construction deadline for the Marathon Landing & Flying Club, Inc. to construct
a 4,800 square foot enclosed hangar for the storage of aircraft. TI I e deadline for
commencement of construction will be extended by 12 months, from January 6,
2016 to January 6, 2017.
Item D19 Board granted approval of bid award, waiver of bid irregularities, and approval of
contract with Douglas N. Higgins, Inc. (D.N. Higgins) for Terminal Force Main
Connection and Tenant Sewer Laterals Project Florida Keys Marathon
International Airport in the amount of $273,130 to be funded with FAA, FDOT
and Airport Operating Funds. This project is required to bring the airport sewer
connections in compliance with FDEP mandates.
Item D20 Board granted ratification and approval of State of Florida Department of
Transportation Joint Participation Agreement Number G0562 providing funding
for Master Plan update for the Key West International Airport in the total amount
of $100,000 to be funded 50% FDOT ($50,000) and 50% Airport operating funds
($50,000).
Item D21 Board granted approval of a resolution by the Monroe County Board of County
Commissioners providing for the payment out of the general fund to the airport
enterprise fund the amount of $937.26 per month beginning September 15, 2015
for office space (Rooms 120, 121, 122) at the Florida Keys Marathon
International Airport for the offices of Guardian Ad Litem.
RESOLUTION #255 -2015 IS INCORPORATED HEREIN BY REFERENCE
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OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
OCTOBER 21, 2015
Item D22 Board granted ratification of Community Care for the Elderly (CCE) Contract
KC -1571 between the Alliance for Aging, Inc., and Monroe County
BOCC /Monroe County Social Services for the contract year 2015 -2016 (7/l/15-
6/30/16) in the amount of $413,700.00.
Item D23 Board granted ratification of Nutrition Services Incentive Program (NSIP)
Amendment 002 to Contract US -1551 between the Alliance for Aging, Inc., and
Monroe County BOCC /Monroe County Social Services for the contract year
2014 -2015 (10/ 1/14 - services end on 9/30/ 15; contract ends on 12/31/ 15) to
increase funding and level of service by $731.24.
Item D24 Board granted ratification of Nutrition Services Incentive Program (NSIP)
ContractUS -1651 between the Alliance for Aging, Inc., and Monroe County
BOCC /Monroe County Social Services for the contract year 2015 -2016 (1011115 -
services end on 9/30/16; contract ends on 12/31/ 16) in the amount of $27,245.93.
Item D25 Board granted ratification of Alzheimer's Disease Initiative Program (ADI)
Contract KZ -1597 between the Alliance for Aging, Inc., (AAA) and Monroe
County BOCC/Monroe County Social Services for the contract year 2015 -2016
(711/15- 6/30/16) in the amount of $145,693.20.
Item D26 Board granted ratification of Home Care for the Elderly (HCE) Contract KH -1572
between the Alliance for Aging, Inc., and Monroe County BOCC/Monroe County
Social Services for the contract year 2015 -2016 (7/1/15- 6/30/16) in the amount of
$10,622.00.
Item D27 Board granted ratification of Modification #1 of Weatherization Assistance
Program (WAP) Agreement # 15WX- OG- 11 -54 -01 -039 between the Department
of Economic Opportunity (DEO) and the County of Monroe /Monroe County
Social Services for the period of March 1, 2015 through March 31,2016, in the
amount of$13,131.00.
Item D28 Board granted approval of Amendment to Agreement for Disposal of Remains
between Dean -Lopez Funeral Home and Monroe County BOCC /Monroe County
Social Services to extend the term of the agreement by one year to a contract
period of 10/16/2015 through 10/15/2016.
Item D29 Board granted approval of Amendment to Agreement for Disposal of
Remains between Castillo & Thurston's Key West Mortuary and Monroe County
BOCC /Monroe County Social Services to extend the term of the agreement by
one year to a contract period of 10/16/2015 through 10/15/2016.
Item D30 Board granted approval of Amendment to Agreement for Disposal of Remains
between Allen Funeral Directors, LLC., d/b /a Allen Beyer Funeral Home and
Monroe County BOCC /Monroe County Social Services to extend the term of the
agreement by one year to a contract period of 10/16/2015 through 10/15/2016.
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MINUTES
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BOARD OF COUNTY COMMISSIONERS
OCTOBER 21, 2015
Item D31 Board granted ratification of Modification #3 of Low Income Home Energy
Assistance Program (LIHEAP) Agreement # 15EA- OF- 11 -54 -01 -019 between the
Department of Economic Opportunity (DEO) and the County of Monroe /Monroe
County Social Services for the period of April 1, 2015 through March 31,2016, in
the amount of $212,598.00.
Item D32 Board granted approval of task order with Kisinger Campo & Associates , for
professional design and permitting services for the Sugarloaf Boulevard Bridge
Replacement Project. This task order is being awarded under the On Call contract
for Professional Engineering Services in the lump sum fee of $398,496.69 with
$8,625.50 in estimated expenses.
Item D33 Board granted receipt of monthly report on change orders reviewed by the County
Administrator's Office.
Item D34 Board granted approval of the third and final Renewal and Amendment
Agreement to the Administrative Agreement with the Florida Keys Council of the
Arts (FKCA) to utilize 10% of the 1% Art in Public Places allocation for capital
projects, to pay for administrative expenses.
Item D35 Board granted approval of a Second Amendment to the Agreement with Currie
Sowards Aguila Architects (CSA) for the design through construction
administration of a new P.K. Courthouse and Detention Center. This project is
funded through fund 314 revenue bond.
Item D36 Board granted approval of a contract with Synalovski Romanik Saye, LLC (SRS)
for the design through construction administration of a new library in the City of
Marathon, funded by fund 314 revenue bond.
Item D37 Board granted ratification of the purchase of materials and labor required to
replace the rooftop chiller at the Gato Building, funded by the one -cent
infrastructure tax.
Item D38 Board granted approval of a First Amendment to the Agreement with Littlejohn
Engineering Associates for the design of a scenic overlook at the Big Pine Key
Swimming Hole. The project design is funded by the Florida Department of
Transportation (FDOT).
Item D40 Board granted approval to advertise a Request for Proposal for retrofitting and
pennanent installation of the generator at the Murray E.Nelson Building.
Item D41 Board granted approval to rescind Local Agency Program Agreement (LAP) with
the Florida Department of Transportation (FDOT) for design of Rowell's Marina
scenic overlook due to 3 scrivener's errors in project costs; and to execute
corrected LAP. This project is funded 100% by FDOT through the Transportation
Alternatives Program.
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MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
OCTOBER 21, 2015
Item D42 Board granted approval to enter into a Continuing Services Contract for
Professional Engineering and Surveying Services with Avirom and Associates,
Inc. whereas, consultant has agreed will provide professional services for
miscellaneous projects in which construction costs do not exceed $100,000.00 or
for individual study where the fee for professional services do not exceed
$.10,000.00. (REVISED WORDING & BACKUP 10/.13/15: Wording as
edited /contract now signed.).
Item D43 Board granted approval to enter into a Continuing Services Contract for
Professional Engineering and Suryeying Services with CPH, Inc. whereas,
consultant will provide professional services for miscellaneous projects in -which
construction costs do not exceed $100,000.00 or for individual study where the
fee for professional services do not exceed $10,000.00. (REVISED WORDING &
BACK -UP. 10 /13/15: Wording as edited/contract now signed).
Item D44 Board granted approval to enter into a Continuing Services Contract for
Professional Engineering Services with CSA Central, Inc. whereas, consultant
will provide professional services for miscellaneous projects in which
construction costs do not exceed $100,000.00 or for individual study where the
fee for professional services do not exceed $10,000.00. (REVISED .BACK -UP
10/13/15: Contract now signed).
Item D45 Board granted approval to enter into a Continuing Services Contract for
Professional Engineering and Surveying Services with Florida Keys Land
Surveying, Inc. whereas, consultant will provide professional services for
miscellaneous projects in which construction costs do not exceed $100,000.00 or
for individual study where the fee for professional services do not exceed
$10,000.00. (REVISED BACK -UP 10/13/15: Contract now signed).
Item D46 Board granted approval to enter into a Continuing Services Contract for
Professional Engineering and Surveying Services with FR Aleman and
Associates, Inc. whereas, consultant wili provide professional services for
miscellaneous projects in which construction costs do not exceed $100,000.00 or
for individual study where the fee for professional services do not exceed
$10,000.00. (REVISED BACK -UP 10/13/15: Contract now signed).
Item D47 Board granted approval to enter into a Continuing Services Contract for
Professional Engineering and Surveying Services with Perez Engineering and
Development, Inc., whereas consultant will provide professional services for
miscellaneous projects in which construction costs do not exceed
$100,000.00 or for individual study where the fee for professional services do not
exceed $10,000.00. (REVISED WORDING & BACK -UP 10/13/15: Wording
as edited /contract now signed).
Item D48 Board granted approval to enter into a Continuing Services Contract for
professional engineering services with Thompson Youngross Engineering
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OCTOBER 21, 2015
Consultants, Inc., whereas consultant will provide professional services for
miscellaneous projects in which construction costs do not exceed $100,000.00 or
for individual study where the fee for professional services do not exceed
$10,000.00. (REVISED WORDING & BACK -UP 10/13/ 15: Wording as
edited/contract now signed).
Item D49 Board grantd approval to award bid and enter into a contract with Kenmar
General Contracting, LLC for the Gato Building painting and repairs, funded
through both ad valorem and the one -cent infrastructure tax. (REVISED BACK-
UP 10/13/15: Contract now signed).
Item D50 Board granted approval to exercise the second option to renew the contact with
Air Mechanical & Service Corp. for a full maintenance program for the two
centrifugal chillers at Jackson Square.
Item D51 Board granted approval to exercise the second option to renew the contract
with Culver's Cleaning Company for Janitorial Services at Veteran's Memorial
Park Restrooms, Little Duck Key, Monroe County. This contract is funded in full
by Tourist Development Funds.
Item D52 Board granted approval to award bid and execute a contract with Sub Zero, Inc.,
for Lower Keys facilities central air conditioning maintenance and repair.
Item D53 Board granted approval to renew the License Agreement with the United States
Department of the Navy for use of Navy shoreline on Boca Chica Beach.
Item D54 Board granted approval to modify the fee structure for the use of Government
meeting rooms, and Channel 76 televising costs for FYI 6.
Item D55 Board granted approval to execute an Interlocal Agreement with the City of
Marathon for utilization of the County meeting room in Marathon for 24 City
Council meetings.
Item D56 Board granted approval of First Renewal, Second Amendment Agreement with
Stockton Maintenance Group, Inc. (SMG) for janitorial services at the May Hill
Russell Library and Department of Juvenile Justice Building, second floor.
Item D57 Board granted approval of Consent to Assignment of Agreement for the
Operation of the Marathon Animal Shelter and to provide animal control services
from Mile Marker 16.7 to Mile Marker 70 between Safe Harbor Animal Rescue
of the Keys, Inc., (SHARK), as the Assignor and Florida Keys Society for
Prevention of Cruelty to Animals, Inc., (FKSPCA) as the Assignee.
Item D58 Board granted approval of an agreement with Physio- Control, Inc., commencing
on November 1, 2015 running through October 31, 2016, with automatic renewals
thereafter until terminated, for the for sole- source preventative maintenance and
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OCTOBER 21, 2015
inspection of existing medical LifePa.k equipment, and any additional medical
LifePa.k equipment purchased from Physio, and approval for the Fire Chief to
sign all documents as needed to complete the transaction.
Item D59 Board granted Issuance (renewal) of a Class B Certificate of Public Convenience
and Necessity (COPCN) to National Health Transport, Inc. for the operation of a
non - emergency medical transportation service for the period October 19,2015
through October 18,2017.
Item D60 Board granted approval of various resolutions for the transfer of funds and
resolutions for the receipt of unanticipated revenue. (REVJSED BACK -UP
10/13/15: Resolutions now added to backup).
• Resolution #256 -2015 Amending Resolution 215 -2015 Fund 403
• Resolution #257 -2015 Amending Resolution 216 -2015 trsf Fund 403
• Resolution #258 -2015 Amending Resolution 219 -2015 trsf Fund 406
• Resolution #259 -2015 Transfer of Funds for Fund Various Cost
Allocation
• Resolution #260 -2015 Receipt of unanticipated funds for Fund 404
• Resolution #261 -2015 Receipt of unanticipated funds for Fund 404
• Resolution #262 -2015 Receipt of unanticipated funds for Fund 406
• Resolution #263 -2015 Receipt of unanticipated funds for Fund 403
• Resolution #264 -2015 Receipt of unanticipated funds for Fund 403
• Resolution #265 -2015 Receipt of unanticipated funds for Fund 404
• Resolution #266 -2015 Receipt of unanticipated funds for Fund 404
• Resolution #267 -2015 Transfer of funds for Fund 403, 404, 406
• Resolution #268 -2015 Transfer of funds for Fund 001
• Resolution #269 -2015 Amending Resolution 045 -2015 rollover Fund
125
• Resolution #270 -2015 Transfer of funds for Fund 304
• Resolution #271 -2015 Receipt of unanticipated for Fund 125
• Resolution #272 -2015 Receipt of unanticipated funds for Fund 125
• Resolution #273 -2015 Transfer of funds for Fund 160
• Resolution #274 -2015 Receipt of unanticipated for Fund 125
• Resolution #275 -2015 Rollover of unanticipated Fund 125
• Resolution #276 -2015 Receipt of unanticipated funds for Fund 125
• Resolution #277 -2015 Receipt of unanticipated funds for Fund 125
• Resolution #278 -2015 Transfer of funds for Fund 102
• Resolution #279 -2015 Receipt of unanticipated funds for Fund 125
• Resolution #280 -2015 Receipt of unanticipated funds for Fund 125
• Resolution #281 -2015 Receipt of unanticipated funds for Fund 125
• Resolution #282 -2015 Rollover of unanticipated Fund 125
• Resolution #283 -2015 Rollover of unanticipated Fund 125
• Resolution #284 -2015 Rollover of unanticipated Fund 125
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• Resolution #285 -2015 Rollover of unanticipated Fund 125
• Resolution #286 -2015 Rollover of unanticipated Fund 125
• Resolution #287 -2015 Rollover of unanticipated Fund 125
• Resolution #288 -2015 Rollover of unanticipated Fund 125
• Resolution #289 -2015 Rollover of unanticipated Fund 125
• Resolution #290 -2015 Rollover of unanticipated Fund 125
• Resolution #291 -2015 Rollover of unanticipated Fund 125
• Resolution #292 -2015 Rollover of unanticipated Fund 125
• Resolution #293 -2015 Rollover of unanticipated Fund 125
• Resolution #294 -2015 Rollover of unanticipated Fund 125
• Resolution #295 -2015 Rollover of unanticipated Fund 125
• Resolution #296 -2015 Rollover of unanticipated Fund 125
• Resolution #297 -2015 Rollover of unanticipated Fund 125
• Resolution #298 -2015 Rollover of unanticipated Fund 125
• Resolution #299 -2015 Rollover of unanticipated Fund 125
• Resolution #300 -2015 Transfer of funds for Fund 001 & 502
• Resolution #301 -2015 Rollover of unanticipated Fund 125
• Resolution #302 -2015 Receipt of unanticipated funds for Fund 125
• Resolution #303 -2015 Rollover of unanticipated Fund 125
• Resolution #304 -2015 Rollover of unanticipated Fund 125
• Resolution #305 -2015 Rollover of unanticipated Fund 125
• Resolution #306 -2015 Rollover of unanticipated Fund 125
• Resolution #307 -2015 Rollover of unanticipated Fund 125
• Resolution #308 -2015 Rollover of unanticipated Fund 125
• Resolution #309 -2015 Rollover of unanticipated Fund 125
• Resolution #310 -2015 Rollover of unanticipated Fund 125
• Resolution #311 -2015 Receipt of unanticipated funds for Fund 125
• Resolution #312 -2015 Rollover of unanticipated Fund 125
• Resolution #313 -2015 Receipt of unanticipated funds for Fund 125
• Resolution #314 -2015 Rollover of unanticipated Fund 125
• Resolution #315 -2015 Rollover of unanticipated Fund 125
• Resolution #316 -2015 Rollover of unanticipated Fund 403
• Resolution #317 -2015 Rollover of unanticipated Fund 403
• Resolution #318 -2015 Rollover of unanticipated Fund 403
• Resolution #319 -2015 Rollover of unanticipated Fund 403
• Resolution #320 -2015 Rollover of unanticipated Fund 403
• Resolution #321 -2015 Rollover of unanticipated Fund 403
• Resolution #322 -2015 Rollover of unanticipated Fund 403
• Resolution #323 -2015 Rollover of unanticipated Fund 404
• Resolution #324 -2015 Rollover of unanticipated Fund 404
• Resolution #325 -2015 Rollover of unanticipated Fund 404
• Resolution #326 -2015 Rollover of unanticipated Fund 404
• Resolution #327 -2015 Rollover of unanticipated Fund 404
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• Resolution #328 -2015 Rollover of unanticipated Fund 404
• Resolution #329 -2015 Rollover of unanticipated Fund 406
• Resolution #330 -2015 Transfer of funds for Fund 403, 404, & 406
• Resolution #331 -2015 Rollover of unanticipated Fund 403
• Resolution #332 -2015 Transfer of funds for Fund 158
• Resolution #333 -2015 Receipt of unanticipated funds for Fund 125
• Resolution #334 -2015 Receipt of unanticipated funds for Fund 312
Item D65 Board granted approval of an amendment to the Edward Byrne Memorial Justice
Assistance Grant Program Funds Agreement with Samuel's House to extend the
agreement period to November 30, 2015.
Item D66 Board granted approval of Agreements with Samuel's House, Boys and Girls Club
of the Keys Area, Inc. and Florida Keys Outreach Coalition for the period from
October 1, 2015 through September 30, 2016 to be funded by the Clerk's Drug
Abuse Trust Fund, per Substance Abuse Policy Advisory Board
recommendations.
Item D68 Board granted approval to enter into a Grant Agreement for a $39,512.00 grant
awarded by the Environmental Protection Agency (EPA) in support of Florida
Keys Water Watch, an environmental education program for canals, of which
$25,867.00 was offered as in -kind personnel services from the OF IFAS
Extension Service, and of which $13,645.00 is awarded in cash to the County.
EPA Grant Award #OOD41115.
Item E1 Board granted approval of an Agreement with Key West Women's Club, Inc.
covering the Hellings House Museum Phase I Repair & Restoration in an
amount not to exceed $80,954, DAC I, FY 2016 Capital Resources.
Item E3 Board granted approval of an Agreement with Mote Marine Laboratory, Inc.
covering the Coral Restoration in Key West project in an amount not to
exceed $124,000, DAC I, FY 2016, Capital Resources.
Item E4 Board granted approval of an Agreement with Florida Keys Wild Bird
Rehabilitation Center, Inc. covering the Mission Wild Bird permanent Street
Signage project in an amount not to exceed $15,000, DAC IV, FY 2016, Capital
Resources.
Item E5 Board granted approval of an Agreement with The Coral Restoration Foundation,
Inc. covering the Coral Reef Restoration Key Largo project in an amount not to
exceed $54,775, DAC V, FY 2016, Capital Resources.
Item E6 Board granted approval of an Agreement with Key West Players, Inc. covering
the Waterfront Playhouse Dressing Rooms and Lighting Project in an amount not
to exceed $91,300, DAC I, FY 2016, Capital Resources.
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Item E7 Board granted approval of an Agreement with Islamorada, Village of Islands
covering the Library Beach Playground Project in an amount not to exceed
$12,739, DAC IV, FY 2016 Capital Resources.
Item E8 Board granted approval of an Agreement with The Studios of Key West, Inc.
covering the Studios of Key West Rooftop Garden & Exhibition Space
project, in an amount not to exceed $200,000, DAC I, FY 2016 Capital
Resources.
Item E9 Board granted approval of an Agreement with Florida Keys Land & Sea Trust
covering the Crane Point historic Adderley House Restoration project in an
amount not to exceed $58,261, DAC III FY 2016 Capital Resources.
Item E10 Board granted approval of an Agreement with The Florida Keys History of
Diving Museum, Inc. covering the Diving Museum Timeline Enhancement
project in an amount not to exceed $28,150, DAC IV, FY 2016 Capital
Resources.
Item El I Board granted approval of an Agreement with The Coral Restoration Foundation,
Inc. covering the Coral Restoration Foundation Coral Reef Restoration Marathon
project, in an amount not to exceed $24,000, DAC III, FY 2016 Capital
Resources.
Item E12 Board granted approval of an Agreement with The Coral Restoration Foundation,
Inc. covering the Coral Restoration Foundation Coral Reef Restoration Key West
project, in an amount not to exceed $12,000, DAQC I, FY 2016 Capital
Resources.
Item E13 Board granted approval of an Agreement with Mote Marine Laboratory covering
the Mote Marine Coral Restoration Big Pine and Lower Keys Project, in an
amount not to exceed $49,000, DAC II, FY 216 Capital Resources.
Item E14 Board granted approval of an Agreement with the Florida Keys Wild Bird
Rehabilitation Center, Inc. covering the Florida Keys Wild Bird Parking
Pavers project, in an amount not to exceed $21,900, DAC V, FY 2016 Capital
Resources.
Item E15 Board granted approval of an Agreement with The Coral Restoration Foundation,
Inc. covering the Coral Restoration Foundation Coral Reef Restoration
Islamorada project, in an amount not to exceed $48,950, DAC IV, FY 2016
Capital Resources.
Item E16 Board granted approval of an Agreement with Key West Botanical Garden
Society, Inc. covering the Botanical Garden Gate, Water Fountain, Sign and
Kiosk project in an amount not to exceed $15,254, DAC I, FY 2016 Capital
Resources.
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Item E17 Board granted approval of an Agreement with the Key West Art and Historical
Society, Inc. covering the Custom House Mechanical Upgrade project, in an
amount not to exceed $189,816, DAC 1, FY 2016 Capital Resources.
Item E18 Board granted approval of an Agreement with the City of Key West covering the
Smathers and Rest Beach Maintenance Services project, in an amount not to
exceed $520,000 per fiscal year through September 30, 2020, DAC I, FY 2016
Capital Resources.
Item E19 Board granted approval of an Amendment to Agreement with the City of
Marathon to extend the termination date for the Marathon Ocean Front Park Phase
5- Boardwalk Project to March 31, 2016.
Item E20 Board granted approval of Fishing Umbrella event agreements for FY 2016 as per
attached spreadsheet totaling $350,110.
Item E21 Board granted approval of Cultural Umbrella event agreements for FY 2016 as
per attached spreadsheet totaling $597,120.
Item E22 Board granted approval of an Agreement with Rotary Club of Key Largo
Charitable Events, Inc. covering Brew on the Bay in January 2016 in an amount
not to exceed $15,000, DAC V, FY 2016 Event Resources.
Item E23 Board granted approval of an Agreement with Keys Area Interdenominational
Resources, LLC covering Sombrero Beach Run in March 2016 in an amount not
to exceed $20,000, DAC III, FY 2016 Event Resources.
Item E24 Board granted approval of an Agreement with Cl Management Group, Inc.
covering Jimmy Johnson National Fishing Championship Week in March 2016 in
an amount not to exceed $15,000, DAC V, FY 2016 Event Resources.
Item E25 Board granted approval of an Turnkey Event Agreement with The Storm Trysail
Club, Inc. covering Quantum Key West Race Week in January 2016 in an amount
not to exceed $100,000, DAC I, FY 2016 Event Resources.
Item E26 Board granted approval of an Agreement with Florida Powerboat Club, Inc.
covering Winter Poker Run, 15th Annual in January 2016 in an amount not to
exceed $20,000, DAC I, FY 2016 Event Resources.
Item E27 Board granted approval of an Agreement with Domestic Abuse Shelter, Inc.
covering No Name Race in January 2016 in an amount not to exceed $7,500,
DAC I1, FY 2016 Event Resources.
Item E28 Board granted approval of an Agreement with Lower Keys Chamber of
Commerce, Inc. covering 12th Annual Nautical Flea Market in January 2016 in
an amount not to exceed $10,000, DAC II, FY 2016 Event Resources.
Page 12 of 34
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
OCTOBER 21, 2015
Item E29 Board granted approval of an Agreement with Key West Half Marathon LLC
covering Key West Hlaf Marathon & 5K Run 18th Annual in January 2016 in an
amount not to exceed $35,000, DAC I, FY 2016 Event Resources.
Item E30 Board granted approval of an Agreement with Monroe County Commercial
Fishermen, Inc. covering Florida Keys Seafood Festival in January 2016 in an
amount not to exceed $17,000, DAC I, FY 2016 Event Resources.
Item E31 Board granted approval of an Agreement with Key Largo Merchants Association
Inc. covering Uncorked -Key Largo & Islamorada Food and Wine Festival in
January 2016 in an amount not to exceed $45,000 (DAC IV= $20,000, DAC V =
$25,000) FY 2016 Event Resources.
Item E32 Board granted approval of an Agreement with Key Largo Merchants Association,
Inc. covering Key Largo Stone Crab & Seafood Festival in January 2016 in an
amount not to exceed $40,000, DAC V, FY 2016 Event Resources.
Item E33 Board granted approval of an Agreement with Key West Business Guild, Inc.
covering Key West Pride 2016 in June 2016 in an amount not to exceed $35,000,
DAC I, FY 2016 Event Resources.
Item E34 Board granted approval of an Agreement with Key West Business Guild, Inc.
covering Kamp Key West 2016 in May 2016 in an amount not to exceed
$10,000, DAC I, FY 2016 Event Resources.
Item E35 Board granted approval on an Agreement with Mote Marine Laboratory, Inc.
covering Florida Keys Ocean Festival & Waterfront Craft Show in Apri12016 in
an amount not to exceed $17,000, DAC I, FY 2016 Event Resources.
Item E36 Board granted approval of an Agreement with Super Boat International
Productions, Inc. covering Marathon Super Boat Grand Prix in June 2016 in an
amount not to exceed $50,000, DAC III, FY 2016, Event Resources.
Item E37 Board granted approval of a Turnkey Agreement with Bauer Restaurant, Inc.
covering Key West Songwriters Festival in May 2016 in an amount not to exceed
$120,000, DAC I, FY 2016 Event Resources.
Item E38 Board granted approval of an Agreement with Key Largo Merchants Association,
Inc. covering Key Largo's Original Music Festival in May 2016 in an amount not
to exceed $25,000, DAC V, FY 2016 Event Resources.
Item E39 Board granted approval of an Agreement with Homes for Veterans, Inc.covering
Keystock Music Festival in March 2016 in an amount not to exceed $10,000,
DAC I, FY 2016 Event Resources.
Page 13 of 34
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
OCTOBER 21, 2015
Item E40 Board granted approval of an Agreement with Steele Blades, Inc. covering
Miss Gay Southernmost USofA & Southernmost Classic Pageants in January
2016 in an amount not to exceed $10,000, DAC I, FY 2016 Event Resources.
Item E41 Board granted approval of an Agreement with Lush Key West LLC covering Key
West Food and Wine Festival in January 2016 in an amount not to exceed
$35,000, DAC I, FY 2016 Event Resources.
Item E42 Board granted approval of an Agreement with Reef Environmental Education
Foundation Incorporated covering Reef Fest 2016 in Sept -Oct 2016 in an amount
not to exceed $10,000, DAC V, FY 2016 Event Resources.
Item E43 Board granted approval of an Agrement with Phil Peterson's Key West Poker
Run, L.L.C, covering Phil Peterson's 44th Key West Poker Run in September
2016 in an amount not to exceed $120,000 (DAC 1:::;; $75,000, DAC II :::;;
$15,000, DAC IV= $10,000), FY 2016 Event Resources.
Item E44 Board granted approval of an Agreement with Mad Dog Mandich Fishing
Classic, LLC covering Mad Dog Mandich Fishing Classic in Sept- Oct 2016 in
an amount not to exceed $10,000, DAC IV, FY 2016 Event Resources.
Item E45 Board granted approval of an Agreement with Exclusive Sports Marketing, Inc. of
Florida covering Key West Halloween Half Marathon & SKin October 2016 in
an amount not to exceed $10,000, DAC I, FY 2016 Event Resources.
Item E46 Board granted approval of an Agreement with Key Largo Baptist Church,
Inc. covering Key Largo Bridge Run in November 2016 in an amount not to
exceed $10,000, DAC V, FY 2016 Event Resources.
Item E47 Board granted approval of an Agreement with Key West Business Guild, Inc.
covering Hot Pink Holidays 2016 in December 2016 in an amount not to exceed
$10,000, DAC I, FY 2016 Event Resources.
Item E48 Board granted approval of an Agreement with Hawk's Cay Resort Sales, LLC
covering Heroes Salute Weekend in September 2016 in an amount not to exceed
$30,000, DAC III, FY 2016 Event Resources.
Item E49 Board granted approval of an Agreement with Hemingway Sunset Run &
Paddleboard Race LLC covering Hemingway 5K Sunset Run and Paddleboard
Race in July 2016 in an amount not to exceed $10,000, DAC I,FY 2016 Event
Resources.
Item E50 Board granted approval of an Agreement with Islamorada Chamber of
Commerce, Inc. covering Florida Keys Island Fest, 25th Annual in Apri12016 in
an amount not to exceed $20,000, DAC IV, FY 2016 Event Resources.
Page 14 of 34
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
OCTOBER 21, 2015
Item E51 Board granted approval of an Agreement with Key West Business Guild, Inc.
covering Womenfest Key West 2016 in September 2016 in an amount not to
exceed $35,000, DAC I, FY 2016 Event Resources.
Item E52 Board granted approval of an Agreement with Lower Keys Chamber of
Commerce, Inc. covering Underwater Music Festival, 32nd Annual in July 2016
in an amount not to exceed $15,000, DAC II,FY 2016 Event Resources.
Item E53 Board granted approval of an Agreement with Key West Business Guild, Inc.
covering Tropical Heat 2016 in August 2016 in an amount not to exceed $10,000,
DAC I, FY 2016 Event Resources.
Item E54 Board granted approval of an Agreement with Sunrise Rotary Foundation of Key
West, Inc. covering Key West Brewfest in September 2016 in an amount not to
exceed $25,000, DAC I, FY 2016 Event Resources.
Item E55 Board granted approval of a Turnkey Event Agreement with Hall of Fame
Committee, of UM, Inc. covering University of Miami Sports Hall of Fame
Celebrity Dolphin Tournament in June 2016 in an amount not to exceed $40,000,
DAC IV, FY 2016 Event Resources.
Item E56 Board granted approval of a Turnkey Event Agreement with Super Boat
International Productions, Inc. covering Key West World Championship Race in
November 2016 in an amount not to exceed $120,000, DAC I, FY 2016 Event
Resources.
Item E57 Board granted approval of an Agreement with Marvelous Pet Rescue, Inc.
covering Keys WoofStock a Day of Peace Paws and Music in March 2016 in an
amount not to exceed $10,000, DAC IV, FY 2016 Event Resources.
Item E58 Board granted approval of an Agreement with Naval Air Station Key West
covering NAS Key West 2016 Southernmost Air Spectacular in April 2016 in an
amount not to exceed $90,000 (DAC I= $75,000, DAC II;:; $15,000), FY 2016
Event Resources.
Item E59 Board granted approval of an Agreement with The Lodging Association of the
Florida Keys and Key West, Inc. covering Key West Holiday Fest in
December 2016 in an amount not to exceed $35,000, DAC I, FY 2016 Event
Resources.
Item E60 Board granted approval of an Agreement with Key West Art and Historical
Society, Inc. covering Papio's Kinetic Parade in May 2016 in an amount not to
exceed $10,000, DAC I, FY 2016 Event Resources.
Page 15 of 34
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
OCTOBER 21, 2015
Item E61 Board granted approval of an Agreement with Multirace LLC covering Key
West Triathlon (TRIKW) in December 2016 in an amount not to exceed
$17,000, DAC I, FY 2016 Event Resources.
Item J Board granted approval of the 2015 US 1 Arterial Travel Time and Delay Study.
Item J2 Board granted approval of Work Order #17 for $30,352.45 under the URS
Transportation Planning Continuing Services contract for a complete revision of
the Monroe County Traffic Report Guidelines Manual.
Item J3 Board granted approval of Resolution for 6,850 square feet exemption from the
Non - Residential Rate of Growth Ordinance (NROGO) permit allocation system
pursuant to Monroe Code Section 138- 50(4) for Mote Marine Laboratory, Inc., a
not for profit 501(c)(3) organization, located at 24244 US Highway 1,
Summerland Key, Florida and is legally described as Lots 14 through 20, Block 2,
Summerland Key Cove Addition Number 2, having real estate numbers:
00190870.000000; 00190880.000000; 00190890.000000;
00190900.000000; 00190910.000000; 00190920.000000; and 0190930.000000.
RESOLUTION #338 -2015 IS INCORPORATED HEREIN BY REFERENCE
Item J4 Board granted approval of a resolution setting a public hearing for November 17,
2015, at the Harvey Government Center, Key West to consider a petition to
renounce and disclaim any right of the County and the public in and to a portion
of the right -of -way of Seventh Avenue West Right of Way, adjacent to Lot 13,
Block 18, Cudjoe Gardens Sixth Addition, according to the Plat thereof as
recorded in Plat Book 6, at Page 66 of the Public Records of Monroe County,
Florida.
RESOLUTION #339 -2015 IS INCORPORATED HEREIN BY REFERENCE
Item J5 Board granted approval of a resolution by the Monroe County Board of County
Commissioners approving the 2014 -2015 Annual Public Facilities Capacity
Assessment Report.
RESOLUTION #340 -2015 IS INCORPORATED HEREIN BY REFERENCE
Item J6 Board granted approval of SunGard Public Sector, Inc. contract to upgrade the
CommunityPLUS v8.2 permitting, code compliance and planning system to
version 9.1 for total of $44,540.
Page 16 of 34
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
OCTOBER 21, 2015
Item M 1 Board granted approval for expenditure from the Law Enforcement
Trust Fund.
$3, 250.00 Monroe Association for Remarcable Citizens, Inc.,
$2,000,00 Abate of Florida, Inc., Southernmost Chapter
Item M2 Board granted approval of First Amendment to Memorandum of Understanding
(MOU) between the Monroe County Sheriff Office and Monroe County Board of
County Commissioners allocating funding from collection of court costs for
crime prevention programs within the county, revising the list of law
enforcement equipment to be purchased in Attachment A and reducing the
total from $257,143.00 to $238,071.20.
Item N1 Board granted approval of the Contract between Monroe County Board ofCounty
Commissioners and the State of Florida, Department of Health for operation
of the Monroe County Health Department- contract for 2015 -2016.
Item 01 Board granted approval of the re- appointment of Matt Anderson to the Climate
Change Advisory Committee as representative of District 1.
Item 02 Board granted approval of the appointment of Steve Wainstead to the Climate
Change Advisory Committee as representative of District I.
Item P2 Board granted approval of 74 Additions for the Month of September 2015.
Item P3 Board granted approval of Four Assets for Interdepartmental Transfers.
Item P4 Board granted approval of Twenty -seven assets proposed for Surplus.
Item P5 Board granted approval of BOCC Warrants (Including Payroll) for the Month of
September 2015.
• A/P and Grant Warrants
• Payroll Warrants
• Payroll Vouchers
• W /Comp Warrants
001 General Fund
#10000756- 10002327
#50000158 - 50000359
#3057826- 3058808
#18816 -19839
101 Fine & Forfeiture
102 Road/Bridges
115 TDC
$3,160,519.80
282,969.98
610,949.54
392,510.72
Page 17 of 34
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
OCTOBER 21, 2015
116 TDC Admin
553,449.22
117 TDC District 1
570, 461.69
118 TDC District 2
123,503.72
119 TDC District 3
217,774.20
120 TDC District 4
246,184.47
121 TDC District 5
140,242.29
125 Grant Fund
462,580.54
130 Impact Fees/Roadways
21,288.18
141 Fire /Ambulance
1,170,101.62
144 Upper Keys Health Care
1,228.75
147 Unincorporated Service
96,849.57
148 Planning Building
663,670.97
149 Municipal Policing
33,895.90
150 E911 Enhancement Fund
118,691.21
152 Duck Key Security
1,088.32
153 Local Housing Assistance
3,696.00
157 Boating Improvement Fund
23,863.44
158 Miscellaneous Special Revenue Fund
285,518.61
160 Environmental Restoration
17,106.99
162 Law Enforcement Trust -600
-
163 Court Facilities
7,811.81
164 Drug Facilities Fees
10,414.62
166 Marathon Municipal Service
-
Page 18 of 34
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
OCTOBER 21, 2015
168 Bay Point Wastewater MSTU
117.33
169 Big Coppitt Wastewater
29.04
170 Key Largo Wastewater
-
171 Stock Island Wastewater
1,583.27
172 Cudjoe — Sugarloaf MSTU
-
175 Long Key - Layton MSTU
132.02
176 Duck Key MSTU
-
180 Building Funds
391,991.72
201 Building Dept. (PK)
-
207 2003 Revenue Bonds
703,483.87
301 Building Dept (MTH)
-
304 1 Cent Infrastructure
981,108.48
308 Infrastructure Sales Tax Revenue Bond
-
310 Big Coppitt Wastewater
492.03
311 Duck Key Wastewater
820.60
312 Cudjoe Regional WW Project
7,015,428.41
314 Series 2014 Revenue Bonds
173,621.25
401 Card Sound Bridge
69,666.61
403 Marathon Airport
288,665.75
404 Key West Int'1 Airport
741,680.72
406 PFC & Operating Restrictions
135,305.53
414 MSD Solid Waste
1,433,963.55
501 Worker's Compensation
565,520.27
Page 19 of 34
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
OCTOBER 21, 2015
502 Group Insurance Fund
503 Risk Management Fund
504 Fleet Management Fund
512 Transit (KW)
610 Fire/EMS LOSAP Trust Fund
TOTAL SPENT IN AUGUST, 2015
1,464,126.70
139,251.75
169,612.76
210.00
$23,493,183,82
Item P6 Board granted approval of FKAA Invoices for the fiscal year (to include salaries),
relating to the Cudjoe Regional Wastewater System Project. The invoices over
$50,000.00 are being submitted for approval.
Item P7 Board granted approval of FKAA Invoices for the fiscal year (to include salaries),
relating to the Cudjoe Regional Wastewater System Project. The invoices under
$50,000.00 are being submitted for approval.
Item P8 Board granted approval of Tourist Development Council expenses for the Month
of September 2015.
Item P9 Board granted official approval of Sept 2, 2015 BOCC Special Meeting Minutes.
Item P10 Board granted official approval of Sept. 3, 2015 BOCC Special Meeting Minutes.
Item PI 1 Board granted official approval of Sept. 9, 2015 BOCC Special Meeting Minutes.
Item P12 Board granted official approval of Sept. 11,2015BOCC Special Meeting Minutes.
Item Q3 Board Ratified approval of agreement with Bascom Communications and
Consulting to create a proactive, strategic communications (informal /educational
/promotional) plan to advance the Florida Keys Stewardship Act to dedicate
funding to protect the environment of the Florida Keys and to support the
legislative requirements and intent of the Florida Keys Protection Act designating
the Florida Keys as an Area of Critical State Concern.
Item Q4 Board granted approval of First Amendments extending Professional Services
Agreements with Van Scoyoc Associates, Inc. and PoliakotT, P.A. for federal
lobbying services retroactive to September 30, 2015. (REVISED WORDING
ONLY 10/13/15 - Added underlined language to match wording in agenda
backup).
Item Q7 Board granted aproval of the appointment of Venita Garvin to the Health Council
of South Florida for a two tear term in the category of Purchaser.
Page 20 of 34
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
OCTOBER 21, 2015
Item Q8 Board granted approval of the reappointment of Mr. Rudy Krause to the Career
Service Council for a two year term.
Item Q9 Board granted approval of one "At Large" appointment to the Tourist
Development Council District I Advisory Committee.
Item Q10 Board granted approval to enter into Grant Agreement X7- 001340915 -0 for a
$73,909.66 grant awarded by the Environmental Protection Agency (EPA) for the
South Florida Geographic Initiative Grant Improving Water Quality in
Residential Canals.
Item Q11 Board granted approval of Contract Renewal for Public Financial Management
(PFM) on a month to month basis while an RFP for Financial Services is
conducted. This is a professional service contract to provide financial planning,
policy development, services related to debt transactions and other financial
services.
Item Q12 Board granted approval to advertise a Request for Qualifications for financial
advisory services.
Item R3 Board granted ratification of Professional Services Agreement with
Pannone Lopes Devereaux & West LLC (PLDW) for legal services.
Item R4 Board granted approval of Third Amendment to agreement with law firm of
Johnson, Anselmo in order to increase hourly rates for partner attorneys by $5 per
hour.
Item R5 Board granted approval of contract rate with Division of Administrative Hearings
(DOAH) from $148 per hour to $149 per hour effective retroactively to October
1, 2015, as provided by the contract and pursuant to F.S. 120.65.
Item R6 Board granted authorization to initiate litigation against Dennis E. Ellis and
Majkan Ellis with the property located at 854 Ellen Dr., Key Largo, Florida, to
seek compliance with the County Code and enforce a lien arising from Code
Compliance case number CE 13100146.
Item R7 Board granted authorization to initiate litigation against Nieves Financial
Investment Corp. and 2003 Pimilico Lane Trust and the property located at 203
Pimilico Lane, Key Largo, Florida, to seek compliance with the County Code and
enforce a lien arising from Code Compliance case number CE13100189.
Item R8 Board granted authorization to initiate litigation against Vera McKinney and the
property located at 20 Hibiscus Ln., Key Largo, Florida, to seek compliance
with the County Code and enforce a lien arising from Code Compliance case
number C£14050074 .
Page 21 of 34
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
OCTOBER 21, 2015
Item R9 Board granted authorization to initiate litigation against James Howard and
Patrick Howard and the property located at 29 Hibiscus Ln., Key Largo, Florida,
to seek compliance with the County Code and enforce a lien arising from
Code Compliance case number CE14050075.
Item R10 Board granted authorization to initiate litigation against Daniel T. Shalvatis and
Cheryl Shalvatis and the property located at 886 LaPaloma Road, Key Largo,
Florida, to seek compliance with the County Code and enforce a lien arising from
Code Compliance case number CE14050103.
Item RI I Board granted authorization to initiate litigation against Larry M. McAlear and
the property located at 252 Sands Road, Big Pine Key, to seek compliance with
County Code and enforce a lien arising from Code Compliance case number CE
13100118.
Item R12 Board granted approval to advertise a public hearing to consider an ordinance
amending the noise ordinance as found in Monroe County Code, Chapter 17,
Sections 17 -129 et seq.
Item R13 Board granted approval of a settlement agreement for a Code Compliance Lien
Foreclosure Case styled Monroe County v. Ray W Jr., Thompson, Case No. CA-
P-15-67, regarding real property located at 118 Buttonwood Avenue, Key Largo,
FL.
Item R15 Board granted approval of one correction due to a scrivener's error in the
Interlocal Agreement ( "ILA ") between Monroe County and the City of Marathon
transferring 41 Low and 5 Very Low Affordable Housing ROGO Allocations
from Monroe County to the City of Marathon, previously approved at the
September 16, 2015 meeting of the Board of County Commissioners
( "BOCC ").
THE FIRE AND AMBULANCE DISTRICT 1 BOARD OF GOVERNOR'S BOARD
MEETING
FIRE & AMBULANCE DISTRICT 1 BOARD OF GOVERNORS
Present and answering to the Roll Call was Mayor Danny Kolhage,
Commissioner /Chairman George Neugent, Commissioner David Rice,
Councilwoman Katie Scott, and Vice Mayor Clark Snow.
Page 22 of 34
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
OCTOBER 21, 2015
Item H2 A Motion was made by Commissioner Rice and seconded by Mayor Kolhage
granting approval of an agreement with Physio - Control, Inc., commencing on
November 1, 2015 running through October 31, 2016, with automatic renewals
thereafter until terminated, for the for sole- source preventative maintenance and
inspection of existing medical LifePak equipment, and any additional medical
LifePak equipment purchased from Physio, and approval for the Fire Chief to
sign all documents as needed to complete the transaction. Motion was
approved unanimously.
Item H3 A Motion was made by Mayor Kolhage and seconded by Commissioner Rice
granting approval of Resolution correcting Resolution 202 -2015, in order to
correct a scrivener's error in the Final Millage Rate for Lower and Middle Keys
Fire and Ambulance District I for Fiscal Year 2016. Motion was approved
unanimously.
RESOLUTION # 337 -2015 IS INCORPORATED HEREIN BY REFERENCE
FIRE AND AMBULANCE DISTRICT 1 BOARD OF GOVERNORS ADJOURNED AND
THE BOARD OF COUNTY COMMISSIONER'S MEETING
RECONVENED
Item D4 A Motion was made by Commissioner Carruthers and seconded by Commissioner
Neugent granting approval of the 2015 Blue Options Benefit Booklet for Covered
Plan Participants of Monroe County BOCC Group Health Plan (a.k.a. Plan
Document). Motion was approved unanimously.
Item D 10 A Motion was made by Mayor Kolhage and seconded by Commissioner Neugent
granting approval of Jacobs Project Management Co.'s Task Order #12/14 -47 for
the Services Authorized: EYW Master Plan Update PSO #47 in the amount of
$855,598 to be funded by FAA (90 %), FDOT- grant pending (5 %), and Airport
Operating funds (5 %). Motion was approved unanimously.
Agenda Item D 11 was previously approved Bulk but discussed by the Board
following Agenda Item D10 briefly.
Item D39 A Motion was made by Commissioner Carruthers and seconded by Commissioner
Rice granting approval of a 2nd Amendment to the contract with T.Y. Lin
Intentational for professional services related to the relocation of Atlantic
Boulevard at Higgs Beach Park. This project is funded by the one -cent
infrastructure tax. (.REVISED BACKUP .10/13/15: Contract now signed).
Motion was approved unanimously.
Page 23 of 34
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
OCTOBER 21, 2015
SOUNDING BOARD
Item U1 Sherry Popham requested to speak to the County Commissioners in regards to
Duck Key Property Owner's Association concerns regarding decreasing water
quality and accessibility in the renowned free flowing waterways that intersect the
five islands that compromise Duck Key. Information and handouts provided to
the Commissioners for discussion.
Item D61 A Motion was made by Commissioner Neugent and seconded by Commissioner
Carruthers granting approval of Fiscal Year 2016 contracts with Monroe Council
of the Arts Corporation d/b /a Florida Keys Council of the Arts and the Historic
Florida Keys Foundation, Inc. for BOCC direct line -item funding.
A Roll -Call was taken by the Clerk with the following results:
Commissioner Carruthers
Commissioner Murphy
Commissioner Neugent
Commissioner Rice
Mayor Kolhage
Yes
Yes
Yes
Abstain, Voting Conflict
Yes
Motion carried.
Item D62 A Motion was made by Commissioner Neugent and seconded by Commissioner
Carruthers granting approval of Fiscal Year 2016 contracts with non - profit
organizations funded by the Board of County Commissioners through
recommendations of the Human Services Advisory Board (HSAB).
A Roll -Call was taken by the Clerk with the following results:
Commissioner Carruthers
Commissioner Murphy
Commissioner Neugent
Commissioner Rice
Mayor Kolhage
Yes
Yes
Yes
Abstain, Voting Conflict
Yes
Motion carried.
Item D63 A Motion was made by Commissioner Neugent and seconded by Commissioner
Carruthers granting approval of a Resolution ratifying submission of the Florida
Department of Law Enforcement Residential Substance Abuse Treatment
application for funding due to a submission deadline of October 9, 2015 and
authorizing the Mayor to execute acceptance of award and related documents.
(REVISED BACK- UP 10/13/15: Section 1. in resoiution revised).
Page 24 of 34
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
OCTOBER 21, 2015
A Roll -Call was taken by the Clerk with the following results:
Commissioner Carruthers
Commissioner Murphy
Commissioner Neugent
Commissioner Rice
Mayor Kolhage
Yes
Yes
Yes
Abstain, Voting Conflict
Yes
Motion carried.
RESOLUTION #335 -2015 IS INCORPORATED HEREIN BY REFERENCE
Item D64 A Motion was made by Commissioner Neugent and seconded by Commissioner
Carruthers granting ratification of the Edward Byrne Memorial Justice
Assistance Grant (JAG) funding distribution letter to the Florida Department of
Law Enforcement (FDLE) for fiscal year 2015 -2016 (Oct. 1, 2015 through Sept.
30, 2016) and Approval of a Resolution ratifying submission of the FDLE JAG
applications for funding due to submission deadlines and further authorizing
the Mayor to execute acceptance of award related documents.
A Roll -Call was taken by the Clerk with the following results:
Commissioner Carruthers
Commissioner Murphy
Commissioner Neugent
Commissioner Rice
Mayor Kolhage
Yes
Yes
Yes
Abstain, Voting Conflict
Yes
Motion carried.
RESOLUTION #336 -2015 IS INCORPORATED HEREIN BY REFERENCE
Item D67 A Motion was made by Commissioner Carruthers and seconded by Commissioner
Neugent granting approval of the County Administrator and Assistant County
Administrator's appointment of James "Alan" MacEachern to the position of
Department Head, Information Technology. Alan MacEachern addressed the
Board showing his appreciation of the appointment. Motion was approved
unanimously.
Item D69 A Motion was made by Commissioner Murphy and second by Commissioner
Rice granting approval to enter into Agreement for Sale and Purchase with seller
Reliance Holdings, LLC. to purchase three parcels in Cutthroat Harbor for the
proposed Summerland Fire Station location. Motion was approved unanimously.
Page 25 of 34
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
OCTOBER 21, 2015
TOURIST DEVELOPMENT COUNCIL
Item E2 A Motion was made by Commissioner Carruthers and seconded by Commissioner
Neugent granting approval of an Agreement with Historic Florida Keys
Foundation, Inc. covering the Oldest House Replace /Repair Foundation &
Supports in an amount not to exceed $45,000, DAC I, FY 2016 Capital
Resources.
A Roll -Call was taken by the Clerk with the following results:
Commissioner Carruthers
Commissioner Murphy
Commissioner Neugent
Commissioner Rice
Mayor Kolhage
Yes
Yes
Yes
Abstain, Voting Conflict
Yes
Motion carried.
PLANNING AND ENVIRONMENTAL RESOURCES, BUILDING CODE
COMPLIANCE DEPARTMENTS
Item J8 Bill Hunter provides an update from the Affordable Housing Advisory Committee
(AHAC) and submission of a resolution adopted by the AHAC providing
recommendations to the BOCC on the three assignments to be completed by
October 2015, as assigned to the AHAC pursuant to Resolution 189 -2015. After
Discussion, staff (Mayte Santamaria; Senior Director of Planning &
Environmental Resources) seeked direction as to (a), (b), & (c) within the agenda
item.
(a) A Motion was made by Commissioner Carruthers and seconded by
Commissioner Murphy to direct staff to incorporate these definitions as
mentioned into the Land Development Code. Motion was approved
unanimously.
(b) A Motion was made by Commissioner Carruthers and seconded by
Commissioner Murphy to accept the need within Monroe County for
Affordable Housing. Motion was approved unanimously.
(c) A Motion was made by Commissioner Carruthers and seconded by
Commissioner Murphy recommending BOCC take action to strengthen the
county's ability to qualify and monitor affordable housing. Motion was
approved unanimously and to include all bullets as described.
Page 26 of 34
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
OCTOBER 21, 2015
ENGINEERING
Item I Linda Johnson presented a presentation of the Florida Department of
Transportation (FDOT) Tentative Five Year Work Program for fiscal years 2016-
2017 through 2020 -2021. Gus Pego, P.E. District Six Secretary of FDOT
addressed the Board.
PLANNING AND ENVIRONMENTAL RESOURCES, BUILDING AND CODE
COMPLIANCE DEPARTMENTS
Item K2 Michael DelCharco, P.E. presented a presentation on the updated schedule and
scope of work regarding modeling being used in Monroe County's Coastal Flood
Risk Study. The Coastal Flood Risk Study being conducted as part of FEMA's
(Federal Emergency Management Agency's) flood hazard mapping currently
underway for Monroe County. Christine Hurley, Assistant County Administrator
Growth Management addressed the Board.
STAFF REPORTS
Item F Kevin Wilson, Assistant County Administrator /Public Works & Engineering,
provided a staff report with several updates; 30 day letter sewer connection and
yard waste processing. Rhonda Haag, Sustainability Director provided an update
on the gastification contract. Bob Shillinger; County Attorney and Romas Gastesi;
County Administrator both addressed the Board.
CLOSED SESSION
Item L1 Bob Shillinger, County Attorney announced an Attorney- Client Closed Session
in the matter of Keith Cohen & Cheri Cohen v. Monroe County, Florida, Case No.
15 -CV- 10167, U.S. District Court.
Item L2 Bob Shillinger, County Attorney announced an Attorney - Client Closed Session
in the matter of Board of County Commissioners of Monroe County v.
Rockland Investment Corporation, Inc., Case No. CA -K -15 -717.
Item L3 Bob Shillinger, County Attorney announced an Attorney - Client Closed Session in
the matter of Mike Laudicina, Don Demaria , Cudjoe Gardens Property Owners
Association and Sugarloaf Shores Property Owners Association v. FKAA, Florida
Department of Environmental Protection and Monroe County, DOAH Case No.
15- 1233 /FDEP Case No. 14 -0418.
Mayor Danny Kolhage declared the closed meeting ended and returned to the
open session.
Page 27 of 34
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
OCTOBER 21, 2015
PUBLIC HEARINGS
Item T1 A Public Hearing to consider an ordinance rewriting Monroe County Code
(MCC) Section 2- 347(i) to reconcile the section with County Purchasing
Policy Chapter 3, Part 5, incorporate certain statutory requirements,
and provide clarifying terms and procedures for good faith bid security
deposit procedure, forfeiture, and return in the competitive solicitation process
for procurement of construction projects and water system or sewer
improvements. No public speakers. A Motion was made by Commissioner
Murphy and seconded by Commissioner Carruthers to adopt the following
ordinance. The Motion was approved with Commissioner Rice not present.
ORDINANCE #020 -2015 IS INCORPORATED HEREIN BY REFERENCE
Item T2 A public hearing to consider adoption of an ordinance amending Sections 2 -79
and 2 -81 of the Monroe County Code, regarding membership and meetings of
the Monroe County Personnel Policies and Procedures Review Board. No public
speakers. A Motion was made by Commissioner Murphy and seconded by
Commissioner Carruthers to adopt the following ordinance. The Motion was
approved with Commissioner Rice not present.
ORDINANCE #021 -2015 IS INCORPORATED HEREIN BY REFERENCE
Item T3 A public hearing for an ordinance requmng the posting of Human
Trafficking Public Awareness Signs at specified locations. Public speaker, Tim
Gratz representing The Keys Coalition. A Motion was made by Commissioner
Murphy and seconded by Commissioner Carruthers to adopt the following
ordinance. The Motion was approved with Commissioner Rice not present.
ORDINANCE #022 -2015 IS INCORPORATED HEREIN BY REFERENCE
Item T4 A public hearing to consider an ordinance amending Monroe County Code,
Chapter 6, Sections 6- 32:Working through a stop work order; 6 -198: Definitions;
6- 237(1)(a): Applications; Examinations; Issuance of contractor's certificate; 6-
240(b): Fees; 6- 242: Request for renewal or reinstatement; 6 -263: Created; and
6- 201(e)(2): Penalties. No public speakers. A Motion was made by Commissioner
Murphy and seconded by Commissioner Neugent to adopt the following
ordinance. The Motion was approved unanimously.
ORDINANCE #023 -2015 IS INCORPORATED HERERIN BY REFERENCE
Page 28 of 34
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
OCTOBER 21, 2015
Item T5 A public hearing to approve an ordinance of the Monroe County Board of
County Commission amending Section 2- 58 of the Monroe County Code (MCC)
providing for the powers and duties of the County Administrator including
authorizing the County Administrator to execute agreements under certain
conditions. No public speakers. A Motion was made by Commissioner Neugent
and seconded by Commissioner Murphy to adopt the following ordinance. The
Motion was approved unanimously.
ORDINANCE #024 -2015 IS INCORPORATED HEREIN BY REFERENCE
Item T6 A public hearing to adopt an ordinance amending the Monroe County Code to
reflect changes in nomenclature as a result of the Table of Organization that was
approved by the Board on July 15, 2015 and to provide definitions. No public
speakers. A Motion was made by Commissioner Murphy and second by
Commissioner Neugent to adopt the following ordinance. The Motion was
approved unanimously.
ORDINANCE #025 -2015 IS INCORPORATED HEREIN BY REFERENCE
Item T7 A Public Hearing to consider modifications to Monroe County Code of
Ordinances Section 19 -1 Abandonment of Right -of -Way. No public speakers. A
Motion was made by Commissioner Murphy and seconded by Commissioner
Rice to adopt the following ordinance. The Motion was approved unanimously.
ORDINANCE 026 -2015 IS INCORPORATED HEREIN BY REFERENCE
Item T8 A Public hearing for a proposed abandonment of a portion of the right -of -way of
2nd Street that is adjacent to Lot 16, Block 30 and Lot 9, Block 29 both of Sand's
Subdivision, Big Pine Key. No public speakers. A Motion was made by
Commissioner Murphy and seconded by Commissioner Rice approving the
proposed abandonment. The Motion was approved unanimously.
RESOLUTION #342 -2015 IS INCORPORATED HEREIN BY REFERENCE
STAFF REPORTS
Item F Rhonda Hagg, Sustainability Director provided staff report to the Board.
PLANNING AND ENVIRONMENTAL RESOURCES, BUILDING AND CODE
COMPLIANCE DEPARTMENTS
Item K1 Discussion of 2014 Florida Keys Areas of Critical State Concern (ACSC) Annual
Report by the Florida Department of Economic Opportunity (DEO) to the
Administration Commission; including the proposed "Vacant Lot Retirement and
Hotel Unit AJlocation Rule. ". No public speakers. Mayte Santamaria, Senior
Page 29 of 34
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
OCTOBER 21, 2015
Director of Planning and Environmental Resources, addressed the Board. Staff
will be providing recommendations and seeking direction.
COUNTY ADMINISTRATOR
Item Q1 Roman Gastesi provided the County Administrator Report with one concern, the
Ragnar Race. After discussion, a motion was made Commissioner Neugent and
seconded by Commissioner Murphy to denie the Ragnar Race for this particular
application.
A roll -call was taken by the Clerk with the following results:
Commissioner Carruthers
No
Commissioner Murphy
Yes
Commissioner Neugent
Yes
Commissioner Rice
Yes
Mayor Kolhage
Yes
Motion denied.
Item Q2 A Motion was made by Commissioner Neugent and seconded by Commissioner
Murphy granting approval of draft legislation designed to establish specific
appropriations to the Florida Keys for water quality and land acquisition
needs, to be introduced by Representative Holly Raschein for the 2016 State
Legislative Session. Lisa Tennyson, Intergovernmental Affairs, addressed the
Board. Motion was approved unanimously.
Item Q5 A Motion was made by Commissioner Neugent and seconded by Commissioner
Rice granting approval of Amendment No . 5 to the contract with AMEC Foster
Wheeler Environment and Infrastructure, Inc. for the Engineering Design,
Permitting, Field Assessments, Project Management and Engineering Support
Services for the Canal Demonstration Projects to extend the scope of services at
Canal #290 in the Avenues in Big Pine Key for additional Construction
Administration and Construction Engineering Inspection Services. Rhonda Haag;
Sustainability Director, Pedro Mercado; Assistant County Attorney, Bob
Shillinger; County Attorney, Jerome with J & D Thomas Co., and Tina Boan;
Director of Budget and Finance addressed the Board. First Public Speaker David
Bell, his letter read into the record and second Public Speaker James Sutcliffe.
Motion was approved unanimously but contingent on the fact of moving forward
on canal 290's restoration. After discussioin, a Motion was made by
Commissioner Murphy and seconded by Commissioner Neugent to offer the
resident in questioned up to $700.00 a month for dry storage for his boats and up
to the completion of the canal project.
Page 30 of 34
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
OCTOBER 21, 2015
A Roll -Call was taken by the Clerk with the following results:
Commissioner Carruthers Yes
Commissioner Murphy Yes
Commissioner Neugent Yes
Commissioner Rice Yes
Mayor Kolhage No
Motion carried as amended.
PUBLIC HEARINGS
Item T9 A public hearing to consider approval of a resolution transmitting to the State
Land Planning Agency an Ordinance by the Monroe County Board of County
Commissioners amending the Livable Communikeys ProgramMaster Plan
for Future Development of Big Pine Key and No Name Key by amending the
Tier Designation for property owned by Longstock II, LLC, having Real
Estate Numbers 00300090- 000000; 00300180 - 000000; 00300590- 000000 and
00300670 - 000000 from Tier I to Tier III on Figure 2.1 (Tier Map For Big Pine
Key And No Name Key). Alicia Putney and Doug Curlee addressed the Board as
Public Speakers. Mike Roberts, Mayte Santamaria, Bart Smith, and Christine
Hurley addressed the Board. A Motion was made by Murphy and seconded by
Commissioner Carruthers adopting the following resolution but as represented on
the record. Motion was approved unanimously.
RESOLUTION #341 -2015 IS INCORPORATED HEREIN BY REFERENCE
COUNTY ADMINISTRATOR
Item Q6 A Motion was made by Commissioner Murphy and seconded by Commissioner
Rice granting authorization entering into Amendment No. 5 with Erin L. Deady, P
.A. for the development of the GreenKeys! Climate and Sustainability Plan to add
additional modeling tasks and extend the contract at no cost. Motion was
approved unanimously.
Page 31 of 34
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
OCTOBER 21, 2015
CKIli�1 � M' � l llC1] - i�l •1
Item R1 Bob Shillinger, County Attorney, provided the County Attorney's Report.
Item R2 Bob Shillinger; County Attorney requested to hold an Attorney - Client Closed
Session in the matters of Monroe County BOCC v. Construct Group Corp. and
Berkley Regional Ins. Co., Case No. CA -K -15 -844 and Construct Group Corp. v.
Monroe County BOCC, Case No. CA -P -15 -563 at the regularly scheduled BOCC
meeting on November 17, 2015 in Key West, FLat 1:30 p.m. or as soon
thereafter as may be heard. A Motion was made by Commissioner Murphy and
seconded by Commissioner Carruthers to hold an Attorney - Client Closed Session
as stated. Motion was approved unanimously.
Item R17 Approval of a settlement agreement with Petitioners Cudjoe Gardens Property
Owners Association, Inc., and Sugarloaf Shores Property Owners Association,
Inc., in the case of Laudicina et al. v. Monroe County, et al., DOAH Case No. 14-
1233. A Motion was made by Commissioner Neugent and seconded by
Commissioner Carruthers to execute the settlement agreement. Cynthia Hall;
Assistant County Attorney addressed the Board.
A Roll -Call was taken by the Clerk with the following results:
Commissioner Carruthers
Yes
Commissioner Murphy
Yes
Commissioner Neugent
Yes
Commissioner Rice
Yes
Mayor Kolhage
Yes
Motion Carried.
Item R14 A Motion was made by Commissioner Murphy and seconded by Commissioner
Carruthers granting approval to advertise a public hearing for an ordinance
pertaining to human trafficking by requiring that all adult entertainment workers
obtain a worker identification card after providing age verification through the
Tax Collector. Bob Shillinger; County Attorney addressed the Board.
A Roll -Call was taken by the Clerk with the following results:
Commissioner Carruthers
Yes
Commissioner Murphy
Yes
Commissioner Neugent
Yes
Commissioner Rice
Yes
Mayor Kolhage
Yes
Motion carried.
Page 32 of 34
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
OCTOBER 21, 2015
Item R16 A Motion was made by Commissioner Rice and seconded by Commissioner
Murphy granting approval of corrections due to two scrivener's errors in the
Interlocal Agreement ( "ILA ") between Monroe County and the City of Marathon
transferring 32 Low and 4 Very Low Affordable Housing ROGO Allocations
from Monroe County to the City of Marathon, previouslyapproved at the
September 16, 2015 meeting of the Board of County Commissioners ( "BOCC ").
Motion was approved unanimously.
Page 33 of 34
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
OCTOBER 21, 2015
There being no further business, the meeting of the Board of County Commissioners was
ADJOURNED.
Page 34 of 34
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Clerk to the Monroe County, FL
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Page 34 of 34