11/17/2015 Agreement a!;
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AMY IIIIEAVILIN, CPA
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'�,r1'7 CLERK OF CIRCUIT COURT & COMPTROLLER
L, 4r 1 � MONROE COUNTY FLORIDA
DATE: January 25, 2016
TO: Tamara Snider
Grants
FROM: Cheryl Robertson Executive Aide to the Clerk of Court& Comptroller RoiggEril
At the November 17, 2015 Board of County Commissioner's meeting the Board granted approval and
authorized execution of the following item N1 Approval of a Memorandum of Understanding (MOU)�
between the CMonro_e Courity1Sheriff's Office-and—Monroe-County-Board�.of_County Commissioners
allocating funding in the amount of $255,000.00 from within the County's budget to install and
configure a jail security camera and intercom system.
Enclosed is a duplicate original of the above-mentioned for your handling. Should you have any questions,please
feel free to contact our office.
cc: County Attorney (electronic)
Finance (electroni )
File(electronic)
500 Whitehead Street Suite 101,PO Box 1980,Key West,FL 33040 Phone:305-295-3130 Fax:305-295-3663
3117 Overseas Highway,Marathon,FL 33050 Phone:305-289-6027 Fax:305-289-6025
88820 Overseas Highway,Plantation Key,FL 33070 Phone:852-7145 Fax:305-852-7146
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MEMORANDUM OF UNDERSTANDING
111"9140
THIS ME ND OF UNDERSTANDING is made and entered into this
day of UNM emu(it , 2015, by and between the Monroe County
Board of County Commissioners, a political subdivision of the State of Florida, whose
address is1100 Simonton Street, Key West, Florida 33040, hereinafter referred to as
"COUNTY," and The Monroe County Sheriffs Office, hereinafter referred to as
"SHERIFF."
WITNESSETH
•
WHEREAS, the SHERIFF has been designated by COUNTY to be the chief
correctional officer of the county correctional system pursuant Florida Statutes
§951.061(1), and
WHEREAS, the jail security camera system at the Monroe County Jail is in need
of an upgrade to include door controls and intercoms at each door, and
WHEREAS, the SHERIFF has purchased the equipment necessary to complete
the upgrade, and
WHEREAS, the COUNTY has agreed to provide the SHERIFF with the funding
necessary to pay for the installation and configuration of said equipment and has
already budgeted this expense in its capital plan, and
NOW THEREFORE, in consideration of the mutual understandings and
agreements set forth herein, the COUNTY and the SHERIFF agree as follows:
1. TERM - The term of this Agreement is from September 1, 2015, through
September 30, 2016, the date of the signature by the parties notwithstanding.
2. SERVICES - The SHERIFF has purchased and received the equipment
required to upgrade the Monroe County Jail security camera system. The COUNTY will
reimburse the SHERIFF for the installation and configuration of the said equipment up
to $255,000, or the actual cost, whichever is less. Said funds will be used for the
installation of the equipment, to interface it with the existing camera system, and for
other costs associated therewith.
3. OWNERSHIP — The SHERIFF will retain ownership of the approved
equipment and will maintain the items on the Sheriffs inventory.
4. FUNDS - The total project budget to be expended by the SHERIFF
pursuant to this agreement shall be a maximum of$255,000.
5. BILLING AND PAYMENT - The SHERIFF has procured a vendor through
a separate agreement (hereinafter "Vendor Agreement") to update the system.
Pursuant to the Vendor Agreement, the SHERIFF'S payments to the vendor are
contingent on certain defined milestones. Upon completion of each milestone,
Monroe County Sheriffs Office—MOU Jail Camera Reimbursement
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SHERIFF shall render to the COUNTY an itemized invoice, properly dated, describing
the milestone payment paid to the vendor.
Upon receipt of appropriate proper invoice, as described above and as defined in the
Florida Local Government Prompt Payment Act, the COUNTY shall reimburse the
SHERIFF for the said expenditures.
6. NOTICES - Whenever either party desires to give notice unto the other, it
must be given by written notice, sent by registered United States mail, with return
receipt requested, and sent to:
FOR COUNTY FOR PROVIDER
Monroe County Administrator Monroe County Sheriff Richard A.
Ramsay
1100 Simonton Street 5525 College Road
Key West, FL 33040 Key West, FL 33040
Either of the parties may change, by written notice as provided above, the addresses or
persons for receipt of notices.
7. COMPLIANCE WITH LAWS AND REGULATIONS - In providing all
services pursuant to this Agreement, the SHERIFF shall abide by all statutes,
ordinances, rules, and regulations pertaining to, or regulating the provision of, such
services, including those now in effect and hereafter adopted. Any violation of said
statutes, ordinances, rules, or regulations shall constitute a material breach of this
Agreement immediately upon delivery of written notice of termination to the SHERIFF.
If the SHERIFF receives notice of material breach, it will have thirty days in order to
cure the material breach of the contract. If, after thirty (30) days, the breach has not
been cured, the contract will automatically be terminated.
8. ASSIGNMENTS AND SUBCONTRACTING - Neither party to this
Agreement shall assign this Agreement or any interest under this Agreement, or
subcontract any of its obligations under this Agreement, without the written consent of
the other.
9. ENTIRE AGREEMENT
(a) It is understood and agreed that the entire Agreement of the parties is
contained herein and that this Agreement supersedes all oral agreements and
negotiations between the parties relating to the subject matter hereof as well as any
previous agreements presently in effect between the parties relating to the subject
matter hereof.
(b) Any alterations, amendments, deletions, or waivers of the provisions of
this Agreement shall be valid only when expressed in writing and duly signed by the
parties.
Monroe County Sheriffs Office—MOU Jail Camera Reimbursement
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••
a s '
IN WITNESS WHEREOF, the parties to this Agreement have caused their
names to be affixed hereto by the proper officers thereof for the purposes herein
expressed at Monroe County, Florida, on the day and year first written above.
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I BOARD OF COUNTY COMMISSIONERS
A r HEAVILIN, Clerk OF MONROE COUNTY, FLO 'IDA,
.!-, ' 413 ..!
% a I i_'Lt. • By: Ilia
_4 '— c. ;'epu Clerk M or/ ai, an
MONROE COUNTY SHERIFF'S OFFICE
, •
By. l4c./. ga-P"4 ._
._gfr/ -141-P Al..,r_ /
Witiir, Title: (Syae
MONROE C• NTY SHERIFF'S OFFICE
A "RI' ED AS TO FORM:
'PATRICK J. McCULLAH
l GENERAL COUNSEL
DATE: /0/d7/90f-
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MONROE COUNTY ATTORNEY
u N A ROV D AS TOC2:
CDi°' '-'� I.YNTHIA L. HALL T
n ASSISTANT COUNTY ATTORNEY
.i_ c� Date o� �' o�-ds
Monroe County Sheriff's Office-MOU Jail Camera Reimbursement
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