3rd Renewal 03/19/2014 4 SCANNED
- w��<^ , AMY HEAVILIN, CPA
?Az o CLERK OF CIRCUIT COURT & COMPTROLLER
i'A (a MONROE COUNTY,FLORIDA
DATE: March 25, 2014
TO: Peter Horton,
Director of Airports
ATTN: Judy Layne, Senior Coordinator
Airport Grants and Finance
FROM: Vitia Fernandez, D. .
At the March 19, 2014, Bo County Commissioner's meeting the Board granted approval
and authorized execution of Item C24 Contract Renewal Agreement with Gardens of Eden of the Florida
Keys,Inc. for landscaping services at the Key West International Airport.
Enclosed is a duplicate original of the above mentioned for your handling. Should you have any
questions,please feel free to contact our office.
cc: County Attorney(w/o documents)
Finan e
File
500 Whitehead Street Suite 101,PO Box 1980,Key West,FL 33040 Phone:305-295-3130 Fax 305-295-3663
3117 Overseas Highway,Marathon,FL 33050 Phone:305-289-6027 Fax 305-289-6025
88820 Overseas Highway,Plantation Key,FL 33070 Phone:852-7145 Fax 305-852-7146
LANDSCAPING SERVICES RENEWAL AGREEMENT
GARDENS OF EDEN
KWIA
THIS LANDSCAPING SERVICES RENEWAL agreement is entered into this 19th day
of February 2014, by and between Monroe County, a political subdivision of the State of
Florida, (hereafter "County"), whose address is 1100 Simonton Street, Key West, Florida,
33040 and Gardens Of Eden of the Florida Keys, a Florida Corporation (hereafter
Contractor), whose address is 92 Bay Drive Key West, Florida 33040. The parties hereto, for
the considerations herein set forth, mutually agree as follows:
WHEREAS, on the 19th day of January, 2011, the parties entered into a Contract For
Landscaping Services at Key West International Airport, hereafter original agreement, copy of
which is attached to this renewal agreement and made a part of it; and
WHEREAS, the term of the original agreement began on January 19, 2011 and expired
on January 18, 2012; and
WHEREAS, the term of the original agreement was renewed for the first of the
additional one year renewal options on January 19, 2012; and
WHEREAS, the term of the original agreement was renewed for the second of the
-- additional one year renewal options on February 20,2013; and
WHEREAS, the parties desire to renew the original agreement for the third and final one
year renewal option; and
WHEREAS, the Landscaping Services Agreement has been mutually beneficial to both
parties; now, therefore,
IN CONSIDERATION of the mutual promises and covenants set forth below, the parties
agree as follows:
1. Paragraph 2 of the original agreement is amended to read:
2. CONTRACT SUM. The County shall pay the Contractor for the faithful
performance of said service on a per week in arrears basis during the
term of the Contract. The Contractor shall invoice KWIA weekly for
landscaping services performed under the Specifications contained
herein. The total contract amount shall not exceed $106,113 (which is
the amended contract amount of $104,545 adjusted by 1.5%, the
percentage increase in the CPI for urban consumers for the preceding
calendar year as per paragraph 4 b) of the original contract.) Contractor
shall submit to County invoices with supporting documentation
acceptable to the Clerk, on a weekly schedule in arrears. Acceptability to
the Clerk is based on generally accepted accounting principles and such
laws, rules and regulations as may govern the Clerk's disbursal of funds.
County's performance and obligation to pay under this agreement, is
contingent upon annual appropriation by the Board of County
Commissioners.
2. Paragraph 4 a) of the original agreement is amended to read:
4. TERM OF CONTRACT/RENEWAL.
a) This Contract shall be for a period of one year commencing on
January 19,2014 and terminating on January 18, 2015.
3. Paragraph 4 c) of the original agreement is amended to read:
4. TERM OF CONTRACT/RENEWAL.
c) Should additional services be required at KWIA on a permanent
basis, the additional specific tasks, and costs for these tasks, will be
mutually agreed upon in writing, and approved by the Airport Manager
and by the Contractor. For purposes of this amendment, the parties agree
that the following two additional services are required on a regular and
permanent basis; i) Mowing county parking, East Martello, Teen Center,
and the area adjacent to the DMV - $355.00 monthly and ii) Mowing of
new land area at western end of runway created by removal and
relocation of salt pond and weed whacking around new hillside and rim
created around perimeter of relocated salt pond - $406.00 monthly.
- - - The total cost of the 2 additional services included in this
subparagraph shall be invoiced to the County at a not-to-exceed amount
of $761.00 monthly ($9132.00 yearly) and is IN ADDITION to the
contract sum referenced in amended paragraph 2 of this renewal
agreement.
4. Paragraph 22 of the original agreement is amended to read:
22. PUBLIC ACCESSS.
Pursuant to Florida Statute §119.0701, Contractor and its subcontractors
shall comply with all public records laws of the State of Florida,
including but not limited to:
(a) Keep and maintain public records that ordinarily and necessarily
would be required by Monroe County in the performance of this
Agreement.
(b) Provide the public with access to public records on the same terms
and conditions that Monroe County would provide the records and at a
cost that does not exceed the cost provided in Florida Statutes, Chapter
119 or as otherwise provided by law.
(c) Ensure that public records that are exempt or confidential and
exempt from public records disclosure requirements are not disclosed
except as authorized by law.
(d) Meet all requirements for retaining public records and transfer, at no
cost, to Monroe County all public records in possession of the contractor
upon termination of this Agreement and destroy any duplicate public
records that are exempt or confidential and exempt from public records
disclosure requirements. All records stored electronically must be
provided to Monroe County in a format that is compatible with the
information technology systems of Monroe County.
5. Except as set forth in paragraphs one, two and three and four of this Landscaping
Services Renewal Agreement, in all other respects, the terms and conditions of the original
agreement remain in full force and effect.
,,� IN WITNESS WHEREOF, the parties hereto have set their hands and seals the day and
�'� first above written.
ie
A. t ) BOARD OF COUNTY COMMISSIONERS
fI . T: AMY HE• ILIN OF MON E CO O I A
! •;. /AD,.. . By •
° Deputy Clei May Sylvia Murphy
Witnesses GARDEN OF 'eEe P
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