6th Amendment 01/20/2016 •
AMENDMENT NO. 6
TO THE CONTRACT FOR
DEVELOPMENT OF A SUSTAINABILITY ACTION PLAN
WITH ENERGY AND CLIMATE CHANGE INITIATIVES
BETWEEN
MONROE COUNTY
AND ERIN L. DEADY, P.A.
fonuar aO,aORP
THIS AMENDMENT NO. 6, effective as of Dc , 2015, made to the AGREEMENT
dated December 11, 2013, as amended April 16, 2014 (Al) , February 18, 2015 (A2), July 15,
2015 (A3), September 16, 2015 (A4), and October 21, 2015 (A5) is made and entered into this
by MONROE COUNTY ("COUNTY"), a political subdivision of the State of Florida, whose
address is 1100 Simonton Street, Key West, Florida 33040 and ERIN L. DEADY P.A.,
("CONSULTANT"), whose address is 1111 Hypoluxo Road, Suite 207, Lantana, FL 33462.
WITNESSETH
WHEREAS, the COUNTY has engaged the services of the CONSULTANT to develop the
COUNTY'S Sustainability Action Plan and to provide sea level rise modeling and outreach
services; and
WHEREAS, the CONSULTANT has provided successful sea level rise modeling and public
outreach meetings for residents of the Keys; and
WHEREAS, the County experienced abnormally high tides in the month of October 2015 and
anticipates more frequent and higher street flooding in the future related to sea level rise; and
WHEREAS, the County desires to start preparing for more nuisance and inundation events given
that future of sea level rise impacts will impact roads; and
WHEREAS, this amendment proposes work consistent with preliminary recommendations
already developed in the GreenKeys Sustainability Plan and will include future flood risk from
sea level rise in capital planning and comprehensively integrate stormwater, tidal flooding and
road design features to prepare for additional tidal flooding events in the future; and
WHEREAS, this amendment will also help define alternative levels of service for consideration
by the County that account for future tidal risk based on modeling already completed in the
GreenKeys Planning effort as well as near term modeling to occur in conjunction with a National
Oceanic and Atmospheric Administration ("NOAA") grant the County is anticipated to receive
beginning in 2016; and
WHEREAS, this "pilot effort" will define acceptable levels of service for future flood risk in
two communities in the Keys which were heavily impacted by recent extreme high tides in
October 2015. Once acceptable levels of service are defined, possible strategies for those
roadways in the two pilot communities will include a rough order of magnitude preliminary
opinion of probable construction ("OPC") cost estimate for proposed strategies to enable later
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project dialogue; and
WHEREAS, the COUNTY desires to modify the AGREEMENT to define Existing
Tidal/Stormwater Inundation Areas in two pilot communities; define Future Tidal Inundation
Areas in two pilot communities; identify Level of Service and Design Response Alternatives in
two pilot communities and establish Response Policies for two pilot communities; and
WHEREAS, the parties agree to extend the date of the Agreement to August 1, 2016 to allow
for the completion of services under this AMENDMENT NO. 6 only, but still complete the work
included in A-5 by January 31, 2016;
NOW, THEREFORE, for and in consideration of the mutual covenants and promises as
hereinafter set forth and of the faithful performance of such covenants and conditions, the
COUNTY and CONSULTANT do hereby agree as follows:
1. CONSULTANT shall provide the additional services as described in the Scope of
Services Exhibit A-6 attached, including the spread sheet attachment, which is attached
hereto and made a part of this agreement.
2. This Amendment No. 6 shall create new deliverables and extend the contract by 184
days to August I, 2016. CONSULTANT shall provide the deliverables outlined in
Exhibit B-6. Deliverables provided for A-5 shall be finalized by January 31, 2016,
after direction is provided at the January 13, 2016 Board of County Commissioner
workshop on sea level rise and the Draft GreenKeys Sustainability Plan.
3. This AMENDMENT NO. 6 provides additional funds in the amount of Ninety Eight
Thousand Eight Hundred and Seventy Three Dollars ($98,873.00). Payment will be
made according to the Deliverable Schedule attached as Exhibit B-6.
REMAINDER OF THIS PAGE PURPOSELY LEFT BLANK
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•
WI(lyTNESS WHEREOF, the parties hereto have caused these present to be executed on the
(e'i day of j r/20 5.c
(SEAL) MONROE COUNTY BOARD OF COUNTY
6� COMMISSIONERS
HeavN CLERK
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=��i eputy Clerk Ma r
ERIN L. DEADY, P.A.
WITNESS to Deady Signature: � '�o
By. By: '�'�" "` G O ,." "
Print Name: A{,,,,�-_, B q.,.,, , �( Print Name: E n �j Lu a_
Date: li ( Zo(IS' Title: -0-2-5-lc(fni"
Date: Li I 7.0 lS
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EXHIBIT A-6
STATEMENT OF WORK
Scope of Services
The CONSULTANT will assist the County with building on what has already been
accomplished under the CONTRACT on the GreenKeys Plan. In addition to the services
previously listed in the CONTRACT, the CONSULTANT will provide the following additional
project tasks identified below:
Project Introduction
Monroe County communities have been experiencing regular flooding from storm water ponding
and tidal conditions, a concern that will likely be exacerbated by expected increases in sea level
rise. This work effort is focused on conducting a pilot study with the intent of determining
actions that could be taken to maintain an appropriate level of service along roadways within two
communities when considering the combined effects of stormwater, tidal inundation and sea
level rise. The communities to be assessed will include the Shaw Drive / Adams neighborhood
in Key Largo and one other community in another part of Monroe County to be identified later.
This work effort will take advantage of earlier efforts conducted within the county to define the
risks from sea level rise and tidal flooding. The work effort is organized to develop a full
understanding of inundation, both currently and longer term — followed by the development of
engineering responses and policy recommendations. It is assumed for this scope of work that
some specific data elements, specifically LIDAR topographic data, including derived
topographic data layers—will be available for use.
The scope of work to complete this work is outlined below:
Task 1.0- Project Management
The work effort for this task shall consist of the following coordination efforts among the county
project manager and the CONSULTANT. Actions under this task shall consist of:
1) Bi-weekly conference calls to provide project updates among team members.
2) Two in-person meetings at key milestone points to discuss preliminary findings. Those
milestone points will be:
a. At the conclusion of the development of the engineering recommendations
b. To discuss pre-final report recommendations
Task 2.0 Define Existing Tidal/Stormwater Inundation Areas
A critical first effort to developing a response to existing and future flooding concerns will be the
development of spatial data that reflects conditions today in the two pilot neighborhoods. This
will allow for the development of future flood risk given future sea level rise projections. This
work shall include:
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1) Developing mapping (based on existing data developed for the GreenKeys Plan) for tidal
conditions based on available spatial data
2) Refinement of this mapping based on community input and/or anecdotal information
provided by County representatives and stakeholders with knowledge of the conditions in
the neighborhoods
3) Identify inundation levels for various conditions, including regular and high tides
predicted to be more frequent with future sea level rise. The effort shall include the
identification of the probabilities of such events (daily, monthly, annually, etc.) as this
will be an important consideration in later level of service discussions.
Deliverable: GIS mapping and shapefiles which represent community inundation levels,
including identified probability levels based on existing work completed in the GreenKeys effort
and that will be updated or refined as necessary with new data.
Task 3.0 Define Future Tidal Inundation Areas
Inundation levels for today will change given projected future sea level rise values identified in
the GreenKeys Planning effort. The primary intent of this task is to develop an understanding of
how those sea level rise projections will impact inundation in the two subject pilot communities.
The specific work efforts to be completed under this task include:
I) Utilize sea level rise values for 2030 and 2060 to identify rates of change that can be
applied by decade to define the timeframe of future inundation
2) Develop inundation levels that reflect those future values and identify how they may
impact the inundation in each of the two pilot communities
At the conclusion of task 3, the data from tasks 2 and 3 will be combined to determine an
estimate of probability of flooding for the two neighborhoods, as well as the water levels
associated with each of those probabilities as a means of providing data by which important
policy decisions on levels of service delivery can be made in the future.
Task 4.0 Identify Level of Service and Design Response Alternatives
These steps to define potential responses to future flood risk from sea level rise include the
development of a level of service policy to guide potential investment decisions, and the
development of conceptual engineering design strategies/alternatives for reducing/eliminating
inundation on community roadways. The activities to be completed under this task include:
1) Discuss policy with County officials to identify appropriate targets for inundation levels
based on alternatives to be developed by the Project Team. This dialogue would be
expected to include the identification of various levels and how often a roadway should
be allowed to be inundated, as well as what design features and costs should be
considered in alleviating those future conditions.
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2) The development of County owned and maintained roadway design options for the two
pilot neighborhoods and to analyze those design options that reduce or eliminate regular
inundation in neighborhoods. Design options will need to consider:
a. Drainage options, relative elevations, water table, position in surge/flooding areas
and potential environmental considerations for design.
The outcome of this effort will be the identification of conceptual design options that could be
carried forward to reduce or eliminate flooding based on the judgment of a team of professional
engineers specializing in roadway and coastal design. The proposed strategies will include a
rough order of magnitude preliminary opinion of probable construction ("OPC") cost estimate
for proposed strategies to enable later project dialogue.
Deliverable: Draft and final findings memorandum outlining the dialogue on level of service and
also those preliminary design recommendations identified for each community.
Task 5.0 Establish Response Policies for pilot communities
Findings from this effort will help to define a method to determine roadway inundation levels
associated with sea level rise countywide. The County's response and how decisions may be
made will be dependent on a few key actions. Those actions include how the County prioritizes
those improvements for implementation countywide and any regulatory framework actions that
could be taken. This effort serves as a pilot effort to begin making similar decisions based on
future sea level rise projections countywide. The activities to be undertaken for this task include:
1) Establishing a decision matrix, based on level of service dialogue from task 4 above
which may also be enhanced by efforts stemming from a forthcoming NOAA grant to
launch in early 2016.
2) The identification, by the County, of any funding to be made available for improvements
in communities.
3) Identification of methods to prioritize projects when compared, to enable countywide
efforts to improve facilities given limited available funds.
4) The modification of any current rules or ordinances that govern the development of the
County roadway system and any proposed changes to them based on study findings.
Deliverable: Draft and final report on policies and prioritization recommendations
Final Due Date: July 30, 2016
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