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1st Amendment 01/20/2016AMY HEAVILIN CPA CLERK OF CIRCUIT COURT & COMPTROLLER MONROE COUNTY, FLORIDA DATE: February 2, 2016 TO: Judith Clarke, Director Engineering ATTN.• Breanne Erickson, Senior Engineering Technician FROM. • Cheryl Robertson Executive Aide to the Clerk of Court & Comptroller At the January 20, 2016 Board of County Commissioner's meeting the Board granted approval and authorized execution of Items: C5 Approval of Amendment 1 to task order with =+ 'one. for engineering design and permitting services for Lake Surprise Estates (Key Largo)'`Woadway and Drainage Improvements project. The amendment adds fieldwork and preliminary analysis to adapt the project for sea level rise (SLR) projections based on 2015 tidal data for an additional fee of $27,240. C8 Approval to award a contract to Kisinger Campo & Associates, the highest ranked respondent, for Design & Permitting Services for the Garrison Bight Bridge Repair Project. C9 Approval of a task order with CDM Smith, Inc. for engineering design and permitting services for the Key Largo 11 Roadway and Drainage Improvements project. This task order is being awarded under the On Call contract for Professional Services. Enclosed is a duplicate original executed on behalf of Monroe County, for your handling. Should you have any questions, please feel free to contact me. CC: County Attorney Finance File 500 Whitehead Street Suite 101, PO Box 1980, Key West FL 33040 Phone: 305-295-3130 Fax: 305-295-3663 3117Overseas Highway, Marathon, FL 33050 Phone: 305-289-6027 Fax: 305-289-6025 88820 Overseas Highway, Plantation Key, FL 33070 Phone: 852-7145 Fax: 305-852-7146 AMENDMENT 1 TO TASK ORDER FOR ON CALL PROFESSIONAL SERVICES BETWEEN MONROE COUNTY AND EAC CONSULTING, INC. FOR KEY LARGO (LAKE SURPRISE ESTATES) ROADWAY AND DRAINAGE IMPROVEMENTS PROJECT In accordance with the Continuing Contract for On Call Professional Engineering Services made and entered on the 16th day of January 2014 between Monroe County hereinafter referred to as the "County" and EAC Consulting, Inc. hereinafter referred to as "Consultant" where design services are allowed if construction costs do not exceed $2,000,000. All terms and conditions of the referenced Contract For On Call Professional Engineering Services apply to the Task Order, unless the Task Order modifies an Article of the Agreement of which will be specifically referenced in this Task Order and the modification shall be precisely described. This amendment is retroactively effective to December 8th, 2015. Article II Scope of Basic Services, Paragraph 2.1.1 is amended as follows: The scope of services for the Key Largo (Lake Surprise Estates) Roadway And Drainage Improvements project will be revised as detailed in Attachment A to conduct fieldwork and preliminary analysis to adapt the project for sea level rise projections based on 2015 tidal data. Article VII Compensation, Paragraph 7.1 is amended to include the following: The Consultant shall be paid monthly; the following additional lump sum task amount will apply: Task 6: Additional Services: Tasks Descriptions Fee 1 Data Collection & Review - Lump Sum $9,480.00 2 Preliminary Analysis - Lump Sum $13,480.00 Project Management -LumSum $3,780.00 Reimburseables $500.00 TOTAL LUMP SUM $27,240.00 All other details of the Task Order executed on May 21, 2014 remain in effect. Amendment 1 to Lake Surprise Estates EAC Consulting, Inc. January 20, 2016 Page 1 of 6 IN WITNESS WHEREOF, each party caused the Amended Task Order to be executed by its duly authorized representative. Consultant EAC Consulting, Inc. Signature U041,wl Print Name/Title Date: / 4 4 // ip Witness: Date Sign t6re Date S��Y�YIk ?I YAdcX Print Name BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA by: Mayor/Ch rma ', 1. •/,�.. v ''��((/fi (fi�(rr ((((//��11 j�lfjnff��jj j1Jj��a�� (} 2 M Q ;- O t' W CD A _ Amendment I to Lake Surprise Estates EAC Consulting, Inc. January 20, 2016 Page 2 of 6 Attachment A Amendment 1 to Lake Surprise Estates EAC Consulting, Inc. January 20. 2016 Page 3 of 6 EAL EAC Consulting, Ine. December 8, 2015 Judy, Judith S. Clarke, P.E. t,et's get this started so we can incorporate Director of Engineering Services the best SLR info into the onstructioo. \% e Monroe County Engineering can get B C a R atio in January 1100 Simonton St, Room 216 ke\ tm% Key West, FL 33040 Re: Fee proposal to perform preliminary analysis to Identify adjacent properties and structures within right of way to be Impacted by the sea level rise (SLR) considerations in Roadway and Drainage Improvements design for Lake Surprise Estate Subdivision Dear Ms Clarke; EAC Consulting Inc. (EAC) is pleased to submit this fee proposal to Monroe County to provide civil engineering rvi in reference to County's request to incorporate Sea Level Rise (SLR) considerations with respect to infrastructure improvements proposed within Lake Surprise Estate Backaround & Scope of Services: Monroe County has conducted a sea level rise study and the recommendation from the study to maintain roadway elevations at a minimum 2.93 feet NGVD. Accordingly, the County inlands to ensure compliance with units requirement by elevating the roadways within the subdivision to accomplish a m n rot m edge of pavement elevation at 2.93 fl NGVD and maintaining a 2% roadway cross slope cross section. The County requires EAC Consulting, Inc., to perform a preliminary analysis to determine the following: 1. Identify the adoc ent properties of the roadways that will be impacted by raising the eevation of due roadway 2. Identify the gruetures within the right of way that *11 be impacted by the raising of the elevation of die roadway. The Wlowvtg roadways segments are assumed to be impacted and thus will be included in the analysis. • Long Key Road (From largo Road to North End) • Lower Matecumbe Road (From Plantation Road b North End) • Largo Road (From Grassy Road to Plantation Road) • Plantation Road (From Largo Road to Upper Matecumbe Road) • Upper Malecumbe Road (250 LF From Plantation Road) • Lake Sutpiise 050 LF From Private Community — West End) • Vaca Road (250 LF From West End) • Bahia Honda Road (From East End to Largo Road) • Big P'ime Road (From East End to Largo Road) • Summerland Road (From East End to Overseas Highway/ US-1) • Largo Road (From Bahia Honda Road to Big Pine Road) Task 1— Data Collection and Review: • §ALWtdc EAC will conduct site visits to identify any obstacle for tie-ins, harmonization, dratnage or gravity wall construction to Incorporate in the survey and analysis Based on the amount of houses two days have been allocated for the site visits. Task 2 — Prallming[y Analysis: EAC will review the sea level rise report which is provided by the County to incorporate into the analysis. The elevation difference between the raised edge of pavement and the eAsting right of way boundary every 100 fee: will be analyzed to determine the effect of time haaMnizalipn_ 815 NW 57 Ave", Site 402 No* FL 33126 Whone 305-264-2557 I Fax' 305-2644363 1 www etucorouftcom I CA Y 70.1 Amendment I to lake Surprise Estates EAC Consulting, Inc. January 20, 2016 Page 4 or 6 Defterables EAC shall flattish to the County a letter report identifying the houses that will be impacted and dvA requiring survey and agreements between the property owners and the county for hanttorrfzation. The letter report will also identify the structures that need to be adjusted due to the elevation change. Schedule: EAC Wil provide the report on December 18, 2015. Fee and Costs: Our tee proposal is sumunartzed as follows: Tasks Descriptions Fee 1 Data Collection & Review — Lump Sum $g 480.00 2 Preliminary — Lump Sum $13,480.00 Pruied Management —Lump Sum $3, 780.00 Reimburseables $500.00 TOTAL LUMP SUM) su 40.00 We thank you for the opportunity and look forward to work with the County on this project. Sincerely, EAC Consulting, Inc Shanmin Siddi ue, P.E. Senior Project Manager Amendment I to take Surprise Estates EAC Consulting, Inc. January 20,2016 Page 5 of 6 Consutig, anc iSNW S701A1�aue, SuTe�71 .. Fl 3312b I842551 FAX(305}-,WV �W- CONTRACT FEE COMPUTATION BASIC SERVICES Desaip6ort Lab SlrpriraAti611o1n1 Sel,rias Mama Sa teril Rw Ittrtayal4�noer�t� NOlACiMiY d * IAanlan Wtaget Ma tm Sedu Enow Ila m Rqed Er4w Wmars Su, E4 Tetir m Minn TOTAL Auy Noul7 R* Noun Cost or I 1w i IV) sm 16 4 m slim Cetec6ottandJ d 15 +o V k 24 1140D iOTAIIiIItISOIfRS 444 112 172 $7$900 50,1&00 SU,00000 $3.7102 a i> z 1 • M740 p1Si FJMN OF COST ELE1Bn TOBASICACTMTIES TOTAL CON IRACT FEE WJATIOR {Chid; Apptoplb &4 Iti Tcwkt ysawycros �2)fhget�h a% &bar-. yRehge 0M (olOYxtAdrnusaNe P*d")} WS •t SuMcW: WTahl•SA, A TOTAL FEE w SUM) 1101 d TOW SIM $3.740 $3,740 $3,140 $9 OafaCderic�abiienw TbTM 53,7� 0,4E0.00 SI3,4E0.00 $27X S28,T40�0 Ptap w Br FaCCOhSJIir� HC Dew& & 2015 Br FAcc". m "C, Daft 0, 2015 it7,7�0 Amendment 1 to take Surprise Estates EAC Consulting, Inc. January 20, 2016 Page 6 of 6