Item N12JXL ,# 0
AGENDA ITEM SUMMARY
Meeting Date: February
10,
2016
Department: Sustainability /Projects
Bulk Item: Yes —
No
X
Staff Contact /Phone #: Rhonda Haag, 453-8774
AGENDA ITEM WORDING: Approval of Amendment No. 7 to the Contract for Engineering, Design
And Permitting Services of the Demonstration Projects, with AMEC Foster Wheeler Environment and
Infrastructure, Inc. to increase the scope of services to provide Additional Engineering Services related to
a new sixth Canal Restoration Demonstration Project in amount not to exceed $35,365.10.
ITEM BACKGROUND: Services include: Additional Assessment, Design, Procurement, Access
Coordination, and Permitting Services for a Canal Restoration Demonstration Project for In -Place Muck
Reduction at Canal #48 in Key Largo, or alternate located if needed, in Monroe County.
The Canal #48 In place muck aeration installation project is the first project to be conducted after the
initial set of the Canal Restoration Demonstration Projects, and is designed to evaluate the cost and
effectiveness of utilizing an in sim aeration technology which introduces oxygen to stimulate bacteria and
other organisms to degrade the accumulated muck. The presence of the muck has depleted the dissolved
oxygen levels in the canal waters and the removal of the muck and addition of oxygen will help to restore
the canal waters to State Department of Environmental Protection Dissolved Oxygen standards. Canal
#48 in Key Largo on Sound Drive was selected utilizing the Canal Management Master Plan ranking
criteria. If an access agreement for equipment cannot be obtained, alternative canals include #84 Rock
Harbor, #349 CudJoe, or #345 Cudjoe.
The traditional methods of reducing the amount of accumulated muck require the removal of the material
and are expensive and disruptive of the use of the canal. The County wants to test alternative methods
that may be less expensive for the muck removal process. This project will be the new sixth
demonstration canal project to be implemented. This canal is among the worst as to water quality in the
entire County.
2 1
OFIRE111,1711
PREVIOUS RELEVANT BOCC ACTION:
• 12-11-13: Approval to advertise an RFQ for the design and permitting of the canal demo projects.
• 02-19-14: Approval to negotiate a contract for the design and permitting of the canal demo projects.
• 05-21-14: Approval of contract with AMEC for design, permitting, field assessment tasks including
bathymetric surveys, mangrove assessment, tidal studies for hydraulic modeling and geotechnical
studies; project management and engineering support during construction for six (6) of the seven (7)
demonstration canals in unincorporated Monroe County. The Eden Pines "Pumping" project was not
yet included.
• 9-17-14: Approval of a Grant Agreement S-0723 from the Florida Department of Environmental
Protection (FDEP) for funding of services for engineering construction support services and the
installation of a culvert on Canal #472 Geiger Key that is the 3rd ranked canal demonstration project
in the Canal Management Master Plan for culvert installation. The project will be funded up to
$ 100,000 in funds provided by FDEP, the County will fund the remainder.
0 9-17-14: Approval of Amendment No I to provide additional services related to engineering support
during construction for the 3rd ranked culvert demonstration project at Canal #472 Geiger Key as
funded under DEP grant 5-0723.
a 2-18-15: Approval of Amendment No. 2 to change the company name from AMEC Environment &
Infrastructure, Inc. to Amec Foster Wheeler Environment & Infrastructure, Inc. and add the
subcontractor 'Davis Environmental Solutions'
9 5-20-15: Approval of Amendment No. 3 to extend the contract expiration date from June 30, 2015 to
December 31, 2015 at no additional cost to the County.
® 7-15-15: Approval of Scribner error correction to Amendment No. 3.
* 7-15-15: Approval of Amendment No. 4 to provide additional funds for Construction Administration
and Construction Engineering Inspection Services for the Organic Removal project at Canal #266 in
Big Pine, and add overall project management services from July 16, 2015 through December 31,
2015.
® 10-21-15: Approval of Amendment No. 5 to increase the scope of services at Canal 4290 in the
Avenues in Big Pine Key for additional budget for Construction Administration and Construction
Engineering Inspection services.
® 12-09-15 Approval of Amendment #6 for an extension of project schedule, update of travel
rates, and reallocation of existing funds between project tasks.
a 1-20-12015 Approval of revised Amendment #6 which included missing Exhibits.
CONTRACT/CONTRACT CHANGES: Additional Engineering Services related to a new sixth Canal
Restoration Demonstration Project including: Additional Assessment, Design, Procurement, Access
Coordination, and Permitting for a Canal Restoration Demonstration Project for In -Place Muck Reduction
at Canal #48 in Key Largo, Monroe County, Florida. Additional $35,365.10 in funding.
TOTAL COST: S 35,365.10 Amend 7 INDIRECT COST: BUDGETED: Yes X _No
DIFFERENTIAL OF LOCAL PREFERENCE: N/A
COST TO COUNTY: $ 35,365.10 SOURCE OF FUNDS: Infrastructure Funds
REVENUE PRODUCING. Y,10 No X AMOUNT PER MONTH Year
APPROVED BY: County Attya OMB/Purchasing�� Risk Managemen
I WHOU1 I tie] *0100 1 Ira
P , 011JUVIOT Ulm,
Contract with: Arnec Foster Wheeler Contract #,A-7
Effective Date: February 10, 2016
Expiration Date: Jul 31, 2016
Contract PurpoDescription:
This Amendment authorizes an increase in the scope of services to the Engineerin
mid 1LOW) t-711-11-731
Contract Manager: Rhonda Haa 8774 CAD M.S. #26
(Department/Stop #)
Total Dollar Value of Contract: $ Total Current Year Portion: $ 35,365.10
Contract A7
819.911.24
Budgeted? YesN No F] Acco-untCodes: 304-23Ill -560630-PE1302-530340
Grant: $
County Match:
ADDITIONAL COSTS
Estimated Ongoing Costs: $.� For: N/A
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
AN'S RN VM UP I TW=s 14"All 0 M CGJ;E.'JM
l
TO THE CONTRACT
i a46! !
! { ! !
THIS AMENDMENT NO. 7, dated February 10, 2016, is entered into between the County ..
the
CONSULTANT, Contract Design Permittingdated -.
-, County Board of County Commissioners, "COUNTY," and AMEC Foster Wheeler Environment &
WITNESSETH-
work hasaccomplished imr ! demonstration
projects, two of r e'* organicail. dredging .techniques;
i'
WHEREAS,a1itional methods of 1 are expensive1
the canal and the COUNTY wants to test alternative methods that may be less expensive or
muck removal process; i,
! r- # i- a i i ■III i 4 4 r'
CanalWHEREAS, the T i projectS;luate the cost and effectiveness of utilizing an in place
aeration technology which introduces oxygen to stimulate bacteria and other organisms to degrad;
the accumulated 1,
WHEREAS, AMEC shall complete additional design,
coordinationand
project.permitting services for the sixth demonstration project for in -place muck aeration demonstration
NOW, THEREFORE, in consideration of mutual promises, covenants and contracts stated herein,
and for other goodand valuable consideration,of ! acknowledged,
COUNTY and AMEC agree as follows:
provide the scir. of services as specifiedr attached andmade a part
ithisAMENDMENT No.
2. This AMENDMENT No. 7 provides an additional amount not to exceed Thirty Five Thousani
Three Hundred Sixty Five Dollars and Ten Cents ($35,365.10) to provide Additional Engineering
Services for additional Assessment, Design, Procurement, Access Coordination, and Permittine,
Services related to the sixth canal restoration demonstration project for III -Place XhIck Aeration a,
Canal -948 in Key Largo, Monroe County, Florida. The overall CONTRACT value is increased from
Seven Hundred Eighty FourThousand Four HundredForty! #' Fourteen
8. iai '1, to Eighti'..... i Nineteen Thousand Eight Hundred Eleven r d Twenty
Four Cents
.
fAVITNESS WHEREOF, each party caused this AMENDMENT NO. 7 to be executed by its duly
authorized representative on the day and year first above written.
(SEAL)
Attest: CLERI
By:
Deputy Clerk
M
I I 7i �p iq� i
LIM
STATE OF FLORI
COUNTY OF 0
On this IL day of 20 1 j4 before me t]
ZOSMEMM
to me to be the Person whose name is subscribed above
or who produced As identification, and acknowledged that he/she is the
person who executed the above Amendment #7 to Engineering and Design agreement with Mon -roe
County for the purposes therein contained.
By:,, 1
Nota�' blic
Print Name
My commission expires:
11
ASS
MI
P -',E COUNI
OVED A� M
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EXHIBIT A-7
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= 416MU11VIV1410
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1. Scope of Work:
Amec Foster Wheeler assisted the County in selecting a canal site for implementation of the
alternative canal restoration technology of In -place Muck Reduction. Canal #48 in Key Largo
was selected utilizing the following criteria:
Canal Management Master Plan canal ranking criteria of Poor Water Quality
One of the highest priority Poor canals needing restoration
No identified major permitting issues with the site location
Presence of an area for potential staging area use
Snail size to niTinize cost.
The attached figure shows the canal location. If an access agreement for equipment cannot b�;
obtained at Canal #48, the following canals will be alternatives: #84 Rock Harbor, #349
Cudjoe, or #345 Cudjoe.
Amec Foster Wheeler's scope of services will include the following tasks.
Task 1: Site Conditions Survev and Staqinc3/Eau!Dment Area Coordinatio-E
Site Conditions Survey
This initial task consists of a site visit to verify the aerial photo and Canal Management Master
Plan database information including site access, potential staging area conditions, and other
,zite logistical and permitting items. A site sketch and site photographs will be obtained.
zmuff=,Mma■ ,!, gi
Task 2: Procurement of Construction Contractor
Amec Foster Wheeler will complete the following tasks related to procurement of a construction
contractor for the in -place muck aeration project with the option to include a supplemental
technology such as use of microbes:
• Prepare a draft Request for Proposal package for solicitation of proposals which
will include a technical scope, proposal requirements, selection criteria, and draft
contract.
• Respond to applicable Proposers' RFI's and assist in the preparation of Addenda,
including making revisions to the Proposal Bidding Documents, as required.
• Attend a Pre -Proposal Conference and site walk-through and assist in preparation
of meeting minutes
• Conduct a Responsibility Review of the Proposals
• Consult with and provide technical support and assistance to the County as
required.
Task 3: Design and Permitting
Preliminary Design
Amec Foster Wheeler will review the selected contractor's design plans and prepare a preliminary
design package that can be utilized for permitting. The preliminary design plans will include an
existing site plan, proposed site plan, erosion and sediment control plans, and construction
details.
Amec Foster Wheeler will coordinate and hold pre -application permitting meetings with the South
Florida Water Management District (SFWMD), USACE, Florida Keys National Marine Sanctuary
(FKNMS) and Monroe County using the preliminary design plans.
Permit Applications
Amec Foster Wheeler will incorporate comments received during the pre -application meetings to
complete and submit local, state, and federal permit applications as required, using the final
design plans. Permit applications will be submitted to the following agencies:
• SFWMD
• USACE
• FKNMS
• Monroe County.
Amec Foster Wheeler will respond to up to two Requests for Additional Information (RAI) for each
permit application. If there is a major permitting issue related to the Contractors supplemental
technology that requires more extensive additional information responses, Monroe County will be
contacted to determine how to proceed. Monroe County will pay all required permit application
and permit fees.
Final Design
Amec Foster Wheeler will incorporate any required agency comments into a final design plan
set to be utilized by the contractor for construction.
Page 2 of Amendment No. 7 xhibitA-7
A scope and cost estimate for Construction Administration and Construction Engineering are not
included as they cannot be determined until a design is selected and a Contractor's construction
schedule is known.
2. Deliverables:
Task 1: Site conditions Summary, Bathymetric and Staging Area Topographic Suveys,
Staging Area Access Agreements.
Task 2: A final Request for Proposal package, addendums as required, and an
evaluation checklist of the received proposals.
Task 3: Final design plans and permits from the SFWMD, USAGE, FKNMS, and Monroe
County Building Department.
3. Budget: $ 35,365.10
The attached spreadsheet provides the labor details. Additional staff may be utilized on these
projects, as needed, per the Contract Schedule of Values also attached.
a. Completion Date: July 31, 2016
0---R rr-p-m M w Ta I i -1 m
Amec Foster Wheeler Environment & Infrastructure, Inc.
2015 Revised Schedule of Values
Personnel
A. Professional (Engineer, Geologist, Scientist and Project Management)
Staff I
1
$77.00/hour
Project:,.11
■
09.00
Principal/Pro
11
---------------------
Chief Engineer/Scientist
11
B. Technical Services (Engineering and Science)
Technician.
1 1 . i;
Technician
01
. 1 'J 1
Senior10
.,
Project A d
0
Coordinator/SubcontractAdministrator/Project
Accountant
Technical -Writer/DocumentProduction
qt
1 1 1 . .(includes!
,. 1 1
AIl f . . . AD
!' 11
1 4 1 . ;
.,
r1
C. Surveying Services
Field Surveyor 1
$43.00/hour
Field Surveyor 11 j
$47.00/hour
Survey Technician I
67.00/hour
Survey Technician II
$72,00/hour
Survey Chief
$75.00/hour
D. Information Management
E. Contract Labor
From time to time, Amec Foster Wheeler retains outside Professional and Technical labor on a
11. Expenses
A. Travel Expenses
1. Transportation: Company pickup truck/personal vehicle -per mile-- current allowable rate per
County and Florida State Statutes
m. Company pickup truck per day '$7Sl0
b. Common carrier or car rental multiplies by (to be the amounts authorized by Section
112I62 Florida Statutes
2. Per Diem Expenses: direct expenses in accordance with Florida State Statutes
defined by RCRA to be hazardous. Due to the requirements for some hazardous assessments, disposal
and invoicing of incurred expenses may take place after invoicing of the originally contracted work.
C. Equipment / Other Expenses
(Does not include personnel)
Digital Field Documentation Equipment (cameras,
$75.00/day (min 2 days
water level & measuring tape, GP5 units, etc.)
Underwater Camera Equipment/Video up to 50
$1,900-00/day
feet depth and low turbidity
Environmental Monitoring & Sampling
$100.00 to $450.00/day
Equipment (dust, OVA, Air monitoring, Noise
Depending upon the equipment and scale
Meter, Light Meter)
required
Actual cost x 1.15
customarily provided by Amec
1111l. Subcontract