Item H1010
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date:
March 23,
2016
Department: Planning & Env. Resources
Bulk Item: Yes
X
No _
Staff Contact /Phone #: Richard Jones/289-2805
AGENDA ITEM WORDING: Authorization for the Mayor to sign a letter identifying the priority of
multiple County project applications being submitted for the 2016 Florida Fish & Wildlife
Conservation Commission (FWC) Florida Boating Improvement Program (FBIP) grant funding cycle,
including (in order of priority): 1) Removal of thirty-five derelict vessels, 2) Repairs at the Harry Harris
Park launching facility, 3) Construction of a new kayak launching facility at Geiger Key, 4)
Construction and repairs at the Gulf View Park (Barcelona) launching facility, and 5) Construction of a
new kayak launching facility at Palm Villa Park.
ITEM BACKGROUND: The FWC FBIP grant program provides annual grant funding for boating
and waterway projects under the categories of Boating Access Facilities, Derelict Vessel Removal,
Boater Education, and Other Local Boating Related Activities (see attached current FBIP Guidelines).
The application period for the FY'2016-2017 grant cycle is February 1, 2016 through March 31, 2016.
The Marine Resources Office, which routinely applies for FBIP funding, is submitting a derelict vessel
removal grant application in the estimated amount of $177,549 to remove (an anticipated) 35 vessels,
under the category of Derelict Vessel Removal. Project Management is submitting FBIP grant
applications for four projects under the category of Boating Access Facilities, including: new kayak
launch facilities at Geiger Key in the amount of $100,000 and Palm Villa Park in the amount of
$85,000, and construction/repair of launching facilities at Harry Harris Park in the amount of $50,000
and at Gulf View Park (i.e. Barcelona) boat ramp in the amount of $100,000.
Current FBIP Guidelines require that multiple applications from an applicant be prioritized.
Prioritization does not allow for additional/bonus points to be assigned by the FBIP evaluation
committee, but rather provides additional information to the evaluator. Staff has provided a matrix
(attached) of applicable FBIP application evaluation criteria and indicated (with `X') which criteria
each specific grant application meets. The matrix indicates that the five projects should rank (by the
evaluation committee) similarly, with only the Harry Harris ramp project ranking slightly lower. Based
on the matrix information, and the current County needs, staff has provided the attached letter for the
Mayor to sign which provides prioritization of the five projects in the following order:
1) Removal of thirty-five derelict vessels
2) Repairs at the Harry Harris Park launching facility
3) Construction of a new kayak launching facility at Geiger Key
4) Construction and repairs at the Gulf View Park (Barcelona) launching facility
5) Construction of a new kayak launching facility at Palm Villa Park
PREVIOUS RELEVANT BOCC ACTION:
CONTRACT/AGREEMENT CHANGES:
STAFF RECOMMENDATIONS:
Approval of Authorization
TOTAL COST: N/A INDIRECT COST:
BUDGETED: Yes No
DIFFERENTIAL OF LOCAL PREFERENCE:
COST TO COUNTY: SOURCE OF FUNDS:
REVENUE PRODUCING: Yes —No AMOUNT PER MONTH Year
APPROVED BY: County Attorney X ` OMB/Purchasing _ Risk Management .
DOCUMENTATION: Included X Not Required
DISPOSITION: AGENDA ITEM #
Revised 6/15
Countyof Monroe
The Florida
March 23, 2016
Florida Boating Improvement Program
Florida Fish and Wildlife Conservation Commission
Division of Law Enforcement
Boating and Waterways Section
620 South Meridian Street, Room 235
To whom it may concern:
BOARD OF COUNTY COMMISSIONERS
Mayor Heather Carruthers, District 3
Mayor Pro Tern George Neugent, District 2
Danny L. Kolhage, District 1
David Rice, District 4
Sylvia J. Murphy, District 5
Monroe County greatly appreciates the Florida Fish and Wildlife Conservation Commission
(FWC) Florida Boating Improvement Program (FBIP) grant funding opportunities, and funding
that has been awarded in the past to the County for boating and waterways related projects.
For FY'2016-2017 Monroe County is submitting multiple grant applications for important projects
to help provide increased public water access, and that help keep our water clean and free of
navigational hazards. The Board of County Commissioners (BOCC) is submitting one project
application under the category of Derelict Vessel Removal and four project applications under the
category of Boating Access Facilities. In accordance with current FBIP Guidelines, the BOCC
identified the priority of the five projects at its March 23, 2016, BOCC meeting. The priority is as
follows:
1) Removal of thirty-five derelict vessels
2) Repairs at the Harry Harris Park launching facility
3) Construction of a new kayak launching facility at Geiger Key
4) Construction and repairs at the Gulf View Park (Barcelona) launching facility
5) Construction of a new kayak launching facility at Palm Villa Park
Thank you for your consideration of funding assistance for the above boating and waterway
proj ects.
Sincerely,
Heather Carruthers, Mayor
Monroe County Commission District 3
FBIP Evaluation Criteria Matrix
Removal
of 35
Harry Harris
Gulf View Dock
Installation and
Geiger
Palm Park
derelict
Boat Ramp
Shoreline
Key Kayak
Villa Kayak
vessels
Repair*
Repair*
Launch*
Launch*
Part A: Qualitative Evaluation
Derelict Vessel Category
Boating Access Category*
1. Project will improve
1. Project will increase boating
recreational boating access by
access through additional launch
removing derelict vessels that
lanes, additional parking, or additional
X
_
X
X
X
-pose a threat to navigation
tie-ups/moorings
2. A reasonable attempt been
2. Project site provides access to
made to identify vessel owners and
significant boating opportunities (ie.
to have the owners remove their
access to salt water, new public
X
X
X
X
X
vessels
access to a water body)
3. Project provides for derelict
3. Project site provides adequate
vessels to be used in the
parking & amenities such as
construction of permitted artificial
restrooms, boarding docks, staging
X
X
X
X
X
reef sites or recycled as scrap metal
areas, utilities hook ups, & educational
kiosks
4. Project will enhance or
Same
improve boating or boating access
X
X
X
X
X
and provides a benefit to boaters
5. Project provides for a
Same
documented need
X
X
X
X
X
6. Project has clearly defined
Same
scope of work including goals,
X
X
X
X
X
approach, tasks, and deliverables
7. Project is cost efficient and
Same
-provides high value
T
X
X
X
X
X
Part B: Technical
Evaluation
1. Does Total Project Cost
Same
meet criteria for points (<$200k for dv
X
X
X
X
X
or <$400k for boating access)?
2. Does Project provide a 25%
Same
or greater County match?
X
X
X
X
X
3a. Complete application with all
Same
necessary attachments submitted by
X
X
X
X
X
due date
3b. Cost estimate provided is in
Same
the form of a formal bid, written quote
from a proposed vendor, or an
X
X
X
X
X
engineer's cost estimate.
Bonus Points
Is Project located in a county with a
Same
population of 100,000 or less?
X I
X I
X
X
X
''. s
Florida Fish
and Wildlife
Conservation
Commission
Division of Law
Enforcement
Boating and
Waterways Section
Florida Boating
Improvement
Program
620 South Meridian
Street
Tallahassee, FL
32399-1600
Tel: (850) 488-5600
Fax: (850) 488-9284
E-mail:
FBIMMMEWC.com
Florida Boatming
Progra
Gulmdelmines
I prove ent
Permission is granted for duplication, use and reuse of any and all information
contained in this document.
TABLE OF CONTENTS
SECTIONI - INTRODUCTION.............................................................................................................................................I
1.1 PURPOSE.......................................................................................................................................................................1
1.2 STATUTORY AUTHORITY..............................................................................................................................................1
1.3 SOURCE OF FUNDS........................................................................................................................................................1
SECTIONII - DEFINITIONS.................................................................................................................................................2
SECTIONIII - ELIGIBILITY................................................................................................................................................3
3.1 ELIGIBLE PARTICIPANTS..............................................................................................................................................3
3.2 ELIGIBLE USES OF PROGRAM FUNDS.......................................................................................................................... 3
3.3 INELIGIBLE USES OF PROGRAM FUNDS.......................................................................................................................5
SECTIONIV - APPLICATION PROCESS...........................................................................................................................6
4.1
SUBMISSION PERIOD..................................................................................................................................................... 7
4.2
SUBMISSION ADDRESS..................................................................................................................................................7
4.3
APPLICATION FORM AND INSTRUCTIONS....................................................................................................................7
4.4
AUTHORIZATION TO APPLY......................................................................................................................................... 8
4.5
COVER LETTER............................................................................................................................................................8
4.6
CHECKLIST (ATTACHMENTS)...................................................................................................................................... 8
4.7
APPLICATION ACCEPTANCE........................................................................................................................................ 8
4.8
INCOMPLETE APPLICATIONS....................................................................................................................................... 8
4.9
RESUBMISSIONS............................................................................................................................................................9
4.10
EVALUATION CRITERIA...........................................................................................................................................9
4.11
PRIORITY CONSIDERATION.....................................................................................................................................9
4.12
EVALUATION COMMITTEE......................................................................................................................................9
4.13
MINIMUM SCORE................................................................................................................................................... 10
4.14
GRANT AWARDS....................................................................................................................................................10
SECTIONV - FUNDING........................................................................................ 6
5.1
APPROPRIATION........................................................................................................................................................... 6
5.2
COST SHARE.................................................................................................................................................................
6
5.3
ADVANCED FUNDS........................................................................................................................................................6
5.4
PRE -AWARD COSTS......................................................................................................................................................7
5.5
PHASED PROJECTS.......................................................................................................................................................7
SECTIONVI
- AGREEMENT..............................................................................................................................................10
6.1
GRANT AGREEMENT..................................................................................................................................................
10
6.2
TERM OF AGREEMENT...............................................................................................................................................
10
6.3
EXECUTION OF AGREEMENT......................................................................................................................................
10
6.4
AGREEMENT FUNDING...............................................................................................................................................
11
SECTION VII - COMPLIANCE REQUIREMENTS......................................................................................................... I I
a I i
�I CTIOy 1 , IhT12000C"I`101
1.1 Purpose
The Florida Fish and Wildlife Conservation Commission (Commission) pursuant to
Sections 206.606 and 327.47, F.S., is charged with providing funding through competitive
grants for projects designed to serve the needs of boaters and boating -related activities on
coastal and inland waters within the State. General provisions, requirements, and
information stated herein, together with attachments, and applicable laws and rules,
incorporated herein by reference, constitute the program guidelines of the Florida Boating
Improvement Program (FBIP).
1.2 Statutory Authority
The FBIP is established in accordance with ss. 206.606(1)(b)3., F.S., to fund local projects
to provide recreational channel marking and other uniform waterway markers, public boat
ramps, lifts, and hoists, marine railways, and other public launching facilities, derelict
vessel removal, and other local boating -related activities.
Section 327.47, F.S. authorizes the Commission to fund projects through a competitive
grant program for the construction and maintenance of publicly owned boat ramps, piers
and docks, boater education and economic development initiatives that promote boating in
the state.
Section 328.72(15), F.S. authorizes a competitive grants program for public launching
facilities.
1.3 Source of Funds
Section 206.606(l)(b)1., F.S., provides that a minimum of $1.25 million of the funds
collected from fuel sales tax that is transferred to the State Game Trust Fund shall be used
to fund local projects to provide recreational channel marking and other uniform waterway
markers, public boat ramps, lifts, and hoists, marine railways, and other public launching
facilities, derelict vessel removal, and other local boating -related activities.
Section 327.47, F.S. authorizes the Commission to fund projects through a competitive
grant program using a portion of the moneys attributable to the sale of motor and diesel
fuel at marinas transferred to the Marine Resources Conservation Trust Fund pursuant to
Section 206.606(1)(d), F.S.
Section 328.72(15), F.S. provides $1 from each recreational vessel registration fee to be
deposited into the Marine Resources Conservation Trust Fund to fund a grant program for
public launching facilities.
Page 1 of 13
The following definitions are provided for further explanation of terms stated herein and shall
have the meanings indicated which are applicable to both the singular and plural thereof:
ACCESS ROAD: Roadway to provide motor vehicle access to a boat ramp or other public
launching facility. Does not include a public thoroughfare or through street.
AGREEMENT: Written document under which the Recipient and Commission mutually agree
to carry out respective responsibilities for a fixed period, unless amended by mutual consent.
AGREEMENT PERIOD: Number of days or the dates stated in the Agreement to complete
the Project.
APPLICANT: Eligible participant that submits an Application for Program Funds to the
Commission during an announced Application Submission Period.
APPLICATION: A formal request for Program funds by an Applicant on the form approved by
the Commission and with required documentation.
APPLICATION SUBMISSION PERIOD: The formally announced period of time provided by
the Commission for the submission of Applications by eligible participants for Program Funds.
BOARDING DOCKS: A fixed, floating, or adjustable structure extending parallel to the
launch ramp and designed to permit mooring of a watercraft in such a way as to facilitate
boarding or exiting the craft.
BOAT RAMP: A graded and surfaced slope consisting of one or more launching lanes
constructed of concrete, timber, or asphalt, which is extending from the shoreline into the body
of water and partially above and below the water surface. It is designed to accommodate
launching or retrieving a boat from or to a trailer.
COMMISSION: Florida Fish and Wildlife Conservation Commission.
DOCKS (PIERS): A fixed or floating structure, including access walkways, terminal platforms,
catwalks, mooring pilings, lifts, davits, and other associated water -dependent structures used for
mooring and accessing vessels.
MARINA: Licensed commercial facility which provides secured public moorings or dry storage
for vessels on a leased basis.
PROGRAM ADMINISTRATOR: The Commission's staff member designated by the
Director, Division of Law Enforcement, to manage the Florida Boating Improvement Program.
PROGRAM FUNDS: Funds appropriated for the Florida Boating Improvement Program as
specified in Sections 206.606 and 370.0603, Florida Statutes.
Page 2 of 13
PROJECT: Component(s) designed to provide additional or enhanced boating access that meet
criteria.
PROJECT COMPLETION CERTIFICATION: Form completed by the Recipient certifying
that the Project is completed in accordance with the Agreement.
PUBLIC LAUNCHING FACILITY: A boat ramp, lift, hoist, marine railway or similar
facility for launching and retrieving vessels from the water; includes associated amenities like
boarding docks and boat trailer parking.
RECIPIENT: The Applicant that has been awarded Program funds and party responsible for
completing the project and the operation and maintenance of the site.
RECREATIONAL CHANNEL MARKING: Labor and materials to provide and install any
device external to a vessel intended to assist a mariner to determine position or safe course, warn
of dangers or obstructions to navigation, or to alert the mariner of various regulatory matters.
RURAL AREA OF CRITICAL ECONOMIC CONCERN: A region composed of rural
communities adversely affected by extraordinary economic events, meet the criteria stipulated in
Section 288.0656, Florida Statutes, and designated as established by Executive Order.
3.1 Eligible Participants
Eligible participants shall include county governments, municipalities and other local
governmental entities of the State of Florida.
3.2 Eligible Uses of Program Funds
Only those funds necessary for the planning, design, engineering, permitting, development, new
construction, expansion or rehabilitation of projects statewide on coastal and inland waters that
enhance recreational boating for motorized vessels through projects in the following categories:
A. Recreational Channel Marking and Other Uniform Waterway Markers:
• Costs associated with the installation, repair, or replacement of signs or buoys
marking an FWC permitted boating restricted zone.
• Costs associated with the installation, repair, or replacement of permitted signs or
buoys marking a channel to/from a recreational boating access facility.
• Costs associated with the installation, repair, or replacement of permitted signs or
buoys which provide information to recreational boaters (other than aids to
navigation).
Page 3 of 13
B. Boating Access Facilities:
• Costs associated with the design, engineering, permitting, construction, repair, or
enhancement of publicly owned boat ramps, lifts, hoists, marine railways, other
public launching facilities, and associated amenities for recreational boaters.
• Costs associated with the design, engineering, permitting, construction, repair, or
enhancement of publicly -owned piers and docks, mooring fields, and associated
amenities for recreational boaters.
• Costs associated with the design, engineering, permitting, construction, repair, or
enhancement of associated amenities for recreational boaters. Eligible amenities
include boarding docks, staging areas, restrooms, trailer parking, access roads, dry
storage facilities, utilities hook-ups, laundry facilities, fueling docks and
educational kiosks.
C. Derelict Vessel Removal:
• Costs for the removal and disposal of derelict vessels as defined in section 823.11,
Florida Statutes. A sworn law enforcement officer must determine a vessel meets
the definition in statute and this determination must be verified by the Commission
in the Florida Fish and Wildlife Conservation Commission's Statewide At -Risk and
Derelict Vessel Database to be eligible for removal.
• Only derelict vessels that are located on the public waters of the state may be
removed with grant funds.
D. Boater Education:
• Costs associated with projects that will increase public knowledge of boating issues
through brochures, pamphlets, boaters guides, educational programs, or kiosks.
E. Other Local Boating -Related Activities:
• Costs associated with non -construction projects that increase or enhance boating
access for recreational boaters including, but not limited to, research, studies, or
planning to determine the need for additional boating access or improvements.
• Costs associated with projects that improve boater safety, boater education, or
boater understanding of waterway regulations.
• Costs associated with construction projects (excluding boat ramps, lifts, hoists,
marine railways, piers, docks, or other public launching facilities) that increase
boating access for recreational boaters.
• Costs associated with projects that provide economic development and promote
boating in the state.
Page 4 of 13
The Commission reserves the right to use Program funds to fulfill the non-federal match
requirements for grants funded through the Sport Fish Restoration Act Boating Access Program
in order to make best use of available resources. -
3.3 Ineligible Uses of Program Funds
Program Funds will not be awarded for projects that do not directly relate to the enhancement of
boating or boating access within the state. Costs listed below are not eligible for reimbursement
under this Program:
• Costs for the construction or repair of any facilities not directly related to boating
access (such as park benches, gazebos, trails, fishing piers, picnic areas, general
parking for picnic areas, restrooms and walkways for picnic areas, etc.)
• Costs for the construction or repair of any boating access facilities not open to the
general public on a first come, first served basis with no qualifying requirements
such as club membership or stock ownership or equity interest.
• Costs associated with preparation of grant application(s). This includes overhead,
payroll, salaries or accounting costs.
• Costs related to the acquisition of real property.
• Costs for any legal fees.
• Costs associated with ordinary operation, or routine maintenance of the proposed
project. This includes costs to provide power, water or sewer or any other utilities
or services to the facility for the stipulated length of the Grant Agreement.
• Costs expended for any type or form of security activities, watchmen, fee
collection, maintenance or other personnel costs.
• Costs associated with the acquisition or use of any type of equipment such as park
equipment, vehicles, lawn care, dredge, computers, projectors, or other capital
equipment used for operation and maintenance of the existing or completed project.
• Costs associated or directly related to a component of a project that would create or
increase a boating safety hazard.
• Costs for any type of general business, marketing or promotional plans.
Page 5 of 13
4.1 Appropriation
The Commission's performance and obligation to award program grants is contingent upon an
annual appropriation by the Florida Legislature.
4.2 Cost Share
Applicants must agree to provide a share of the total project cost. The applicant's cost share may
be in the form of in -kind services or cash expenditures.
In -kind services include:
■ The cost of administration/contract management, project management, labor, materials,
and equipment provided through in-house resources of the Applicant.
■ In -kind project administration may not be more than 5% of the total project cost and in -
kind project management may not be more than 10% of the total project cost.
Cash expenditures may be in the form of the following:
■ Services paid for by the Applicant for master plan or other engineering and/or
consultant services.
■ Construction expenditures paid for by the Applicant.
■ Other expenditures paid by the Applicant directly related to the grant -funded project
and not listed as ineligible costs. Cash expenditures for items listed as ineligible uses
of program funds in Section 3.3 may not be used as the Applicant's cost share.
Applicants are encouraged to seek cash funds from other sources including state or local grants
to help leverage the maximum amount of grant funds available. However, Applicants can use
the county -retained portion of vessel registration fees for recreational channel markers, derelict
vessel removal, and public launching facility projects only.
Applications for projects that are located within a current Rural Area of Critical Economic
Concern, as established by Executive Order, will be given additional consideration by
automatically being assigned the maximum points for cost share in the Evaluation Criteria
(Attachment I).
4.3 Advanced Funds
The Commission will not approve a request for any advance in Program Funds. The
Recipient must have the financial capability to process invoices and make timely payments to
Page 6 of 13
contractors, vendors, etc. pending receipt of Program funds for reimbursement of project
expenses.
4.4 Pre -Award Costs
Costs for surveys, environmental reviews, working drawings, construction plans and
specifications, engineering, design, or permitting required to begin a project are allowable as pre -
award costs or pre -award cost share, only if the application clearly identifies the costs as
occurring prior to the application being submitted, and a detailed explanation is provided as to
why the costs were necessary prior to the application being submitted.
4.5 Phased Projects
Applications for large projects may be submitted in phases, over several years, to maximize
funding; however, funding for an initial phase does not guarantee funding for subsequent phases.
5.1 Submission Period
The Commission will announce the application submission period in the "Florida Administrative
Register" before February 1 of each year. Applications must be submitted within 60 days after
the announcement date or by the deadline in the announcement, whichever is later. The
application submission period will also be announced on the Web at http://MyFWC.com. The
Commission will also notify eligible participants who have contacted the Commission. The
Commission may announce additional application submission periods if funds become available
after the initial submission period. Applications submitted after the submission period deadline
will be returned to the applicant.
5.2 Submission Address
Applicants must deliver applications on or before the last day of the announced submission
period(s), no later than the close of business to the following address:
Florida Fish and Wildlife Conservation Commission
Division of Law Enforcement
Boating and Waterways Section
620 South Meridian Street, Room 235
Tallahassee, Florida 32399-1600.
5.3 Application Form and Instructions
Applicants must submit applications on the FBIP Application Forms (FWC/FBIP-A through
FWC/FBIP-E) incorporated herein by reference. The FBIP Application Forms and Instructions
may be obtained from the Commission's Web site, http://www.MyFWC.com/boating/grant-
programs/fbip/.
Page 7 of 13
Instructions will include how to complete the application and the correct format for submission.
The Applicant shall submit a hard (paper) copy, as well as an electronic version. The correct
number of copies, as indicated on the Application Form and Instructions, must be submitted or
the Application will be considered incomplete.
For an application to be considered complete, the application form must contain all requested
information, be signed by the authorized individual, and include all required attachments.
5.4 Cover Letter
A cover letter addressed to the FBIP Program Administrator must accompany the original
application(s) requesting consideration of the project(s), identifying the priority of multiple
projects, and any other pertinent information.
5.5 Authorization to Apply
Applications must include documentation authorizing the Project Manager to apply for and
administer the grant on behalf of the applicant. Acceptable documentation includes, but is not
limited to, adopted resolutions by the Governing Body, ordinances, charters, by-laws, and
adopted rules or policies. Approved motions, or consent agenda items, will not be accepted.
5.6 Checklist (Attachments)
An Application Submission Checklist is included as part of the Application and Instructions
(Attachment II) to assist the Applicant with submission of all required documentation and
attachments.
5.7 Application Acceptance
Upon closing of the application submission period, Commission staff will assign a Grant
Application Number and outline the review process in an acceptance letter back to each
Applicant. Grantees will use this Grant Number for all future correspondence regarding that
Application and/or Project.
5.8 Incomplete Applications
Applications will be reviewed for completeness and compliance to the program guidelines and
all applicable statutes and rules. The applicant will be notified if any portion of the application is
incomplete or considered to be in noncompliance with program guidelines. Applicants will be
given 30 days from the date of the notification to provide the necessary information or
documentation. Failure to provide the requested information or documentation within this time
period will result in the application not being considered for funding.
Page 8 of 13
5.9 Resubmissions
If an application is not awarded funding for a given fiscal year, applicants must reapply by
submitting a new grant application during a future submission period. The Commission will not
retain applications for reconsideration.
If an application is awarded funding, but the applicant declines the award, the applicant must
reapply during a future submission period.
5.10 Evaluation Criteria
An eligible Application will be evaluated according to the Evaluation Criteria, incorporated
herein as Attachment I, for each project type category. The maximum score for each factor and
element is indicated in parenthesis (). An Evaluation Committee will assign a total point score
for each Application.
5.11 Priority Consideration
Bonus points, as stipulated in the Evaluation Criteria, will be awarded based on priority
consideration established in s. 206.606 and 328.72, Florida Statutes.
If a municipality is located within a county that meets the criteria stipulated for priority
consideration, that municipality shall also be given priority.
Counties must submit an annual detailed accounting report of vessel registration revenues to the
Fish and Wildlife Conservation Commission as required in Section 328.72(15), Florida Statues,
to be eligible for bonus points.
If applicable, bonus points will be added to the score for the qualitative evaluation and the
technical evaluation to determine an applicant's final score.
5.12 Evaluation Committee
Applications will be reviewed and scored by an Evaluation Committee comprised of the FBIP
Program Administrator and no more than six (6) evaluators, appointed by the Director of the
Division of Law Enforcement. Each evaluator will review and assign a score to each application
based on the Evaluation Criteria found in Attachment I. The final score for each application will
be the average of the individual evaluator's scores. The FBIP Program Administrator will serve
as chair of the Committee, but will not assign a score to the applications.
Page 9 of 13
5.13 Minimum Score
An application must receive a minimum of 50 percent of the points available through the
qualitative evaluation and a minimum of 65 percent of the total points available to be eligible for
funding.
5.14 Grant Awards
Complete applications that meet the minimum required score will be ranked on a list in
descending order according to total assigned points. Grants will be awarded to the higher
ranking applications until all funds have been awarded.
6.1 Grant Agreement
Upon approval of a project for funding, the Recipient and the Commission shall enter into a
Grant Agreement. This Grant Agreement will describe the responsibilities of both parties, terms
and conditions particular to each project, and incorporate applicable statutes, rules, and policies.
Unless otherwise specified herein or in the Agreement, a project may not commence until the
Grant Agreement is fully executed by all parties.
If it is necessary that the project begin before the Agreement is executed, the Recipient must
submit a request in writing that includes a detailed justification explaining why it was necessary.
If approved, the Commission will include a provision in the Agreement authorizing pre -
agreement costs. Costs for any portion of a project initiated or completed prior to the execution
of the Agreement, will not be reimbursed unless specifically requested by the Recipient and
approved by the Commission. Pre -agreement costs for construction activities, including
installation of uniform waterway markers, will be approved only to correct or prevent a
recognized public safety issue. Pre -agreement costs for derelict vessel removal will be approved
only when the vessel is deemed an imminent threat to public safety by the Commission's
Division of Law Enforcement. No other pre -agreement costs will be approved, unless approved
as pre -award costs by the Evaluation Committee.
6.2 Term of Agreement
The Agreement, unless modified by mutual consent of both parties, shall bind the parties for a
period of 20 years or as stipulated in the Agreement.
6.3 Execution of Agreement
Upon receipt of the Agreement from the Commission, the Recipient must sign the Agreement
and return it to the Commission within 90 days. Failure to execute the Agreement within the
90-day period will render the grant null and void, unless the Recipient requests an extension and
provides a detailed justification.
Page 10 of 13
6.4 Agreement Funding
The Agreement will specify if the project will be funded by State of Florida program funds or
federal funds administered by the Commission, and all applicable requirements.
7.1 Projects for construction must be fully permitted by all permitting agencies before funding
for construction can be awarded. If projects are not fully permitted at the time of award,
applicants will be awarded funds for planning/pre-construction costs only. Applicants must
provide a copy of all construction permits to the Commission within 12 months following
the execution of the Grant Agreement in order to receive grant funds for construction.
7.2 The project must comply with all local, state, and federal regulations, including the
Manatee Protection Plan, if applicable.
7.3 Failure to complete the project and make final payment request to the Commission within
the stipulated period will result in project termination and possible loss of Program funds.
7.4 The Recipient shall inform the Commission staff of any changes or time delays incurred
with the project, and provide at least 60 days notice prior to the termination date or the
Phase I due date, whichever is earlier, if delays require an amendment to the Agreement.
7.5 The Recipient must agree,to provide, for the period of the Agreement, any and all costs for
ordinary and routine operations and maintenance of the facilities that were funded in whole
or in part through this Program, including equipment or service, and supplies costs.
7.6 The Recipient must agree to comply with all local and state laws related to procurement for
any labor, equipment, materials, facilities, construction and other services related to the
project funded.
7.7 The Commission reserves the right to review and approve any and all fees proposed for
projects, funded in whole or in part by this Program, for the term of the Agreement to
ensure that excess collection does not occur and that funds collected are not reallocated or
diverted to any non -boating related purpose.
7.8 The Recipient shall ensure, to the maximum extent possible, that facilities or programs
funded, in whole or in part by Program funds, are made available to the general public
without regard to race, creed, color, national origin, age, sex, or disability.
7.9 Public information produced with assistance from this Program shall not be copyrighted
and shall be provided free of cost, except for the cost of reproduction, to the public.
7.10 Work shall begin or project initiated within 90 days of execution of the Agreement, unless
delay is of no fault of the Recipient, or the Agreement shall be cancelled.
Page 11 of 13
7.11 The Recipient shall make every effort to avoid cost overruns on a project. If the total cost
of the project exceeds the grant amount and match, the Recipient shall assume liability for
any additional cost.
7.12 The Recipient, at its expense, shall purchase, erect and maintain a permanent sign, not less
than three (3) feet by four (4) feet in size, displaying the Commission's official logo for
launching projects, or shall attach a permanent plaque for marine projects, or use some
other manner of acknowledgement for non -construction projects, approved by the
Commission, identifying the Florida Boating Improvement Program as a funding source for
the Project.
7.13 Land owned by the Recipient that is developed with funds from this Program shall be
dedicated for a minimum of twenty (20) years as a site for the use and benefit of the public.
The dedication shall be recorded in public property records by the Recipient. Land under
control other than by ownership by the Recipient (i.e. lease, management agreement,
cooperative agreement, inter -local agreement or other similar instrument) and developed
with funds from this Program shall be managed by the Recipient for a minimum period of
twenty (20) years from the completion date of the Project.
7.14 The Recipient shall forward one copy of any bid package to the Commission's Program
Administrator for review prior to soliciting for quotations or commencing any work.
7.15 A Grant Agreement will be terminated and Program Funds returned to the Commission for
non-compliance with any of the terms of the Agreement, the rule, or these guidelines,
unless the non-compliance is rectified by the Recipient.
7.16 A Grant Recipient receiving federal funds shall agree and certify that neither it, nor its
principals, is presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from participation in this transaction by any Federal department or
agency; and, that the Grant Recipient shall not knowingly enter into any lower tier contract,
or other covered transaction, with a person who is similarly debarred or suspended from
participating in this covered transaction, unless authorized in writing to the Commission by
the federal agency issuing the grant award.
7.17 A Grant Recipient receiving federal funds shall certify that no Federal appropriated funds
have been paid or will be paid, on or after December 22, 1989, by or on behalf of the Grant
Recipient, to any person for influencing or attempting to influence an officer or employee
of an agency, a Member of Congress, an officer or employee of Congress, or an employee
of a Member of Congress, in connection with the awarding, renewal, amending or
modifying of any Federal contract, grant, or cooperative agreement. If any non -Federal
funds are used for lobbying activities as described above in connection with the Grant
Award, the Grant Recipient shall submit Standard Form-LLL, "Disclosure Form to Report
Lobbying", and shall file quarterly updates of any material changes. The Grant Recipient
shall require the language of this certification to be included in all subcontracts, and all
subcontractors shall certify and disclose accordingly.
Page 12 of 13
7.18 Pursuant to the Lobbying Disclosure Act of 1995, the Grant Recipient agrees to refrain
from entering into any subcontracts under this Grant Award with any organization
described in Section 501(c)(4) of the Internal Revenue Code of 1986, unless such
organization warrants that it does not, and will not, engage in lobbying activities prohibited
by the Act as a special condition of the subcontract.
7.19 Contingency fees are prohibited. Applicants must agree that they have not, or will not, pay
or agree to pay any person, company, corporation, individual, or firm, other than a bona
fide employee working solely for the applicant any fee, commission, percentage, gift or
other consideration contingent upon or resulting from the award of a grant from this
Program.
7.20 A Grant Recipient shall enroll in and use the U.S. Department of Homeland Security's E-
Verify Employment Eligibility Verification System (http://www.uscis.gov/portal/site/uscis)
to verify the employment eligibility of all new employees hired by the recipient during the
term of the grant agreement. Additionally the grant recipient, in any subcontracts for the
performance of work or services pursuant to the grant's scope of work, shall include the
requirement that the subcontractor use the E-Verify system to verify the employment
eligibility of all new employees hired by the subcontractor during the contract term.
7.21 The Commission recommends grant recipients comply with the States Organization for
Boating Access (SOBA) Design Handbook For Recreational Boating & Fishing Facilities
when designing or building boating access facilities. A copy of the Design Handbook may
be ordered from the SOBA Web site at http://sobaus.org.
Page 13 of 13
Florida Boating Improvement Program Guidelines
Attachment I -A
Evaluation Criteria for Grant Applications for Recreational Channel Marking
Part A: Qualitative Evaluation
Points
1. Project corrects or prevents a navigation problem 0-10
2. Project promotes boating safety or boater understanding of waterway
regulations 0-10
3. Project marks a new or previously unmarked boating restricted zone, or
replaces markers that were posted over five years prior to application 0-10
4. Project will enhance or improve boating or boating access and provides a
benefit to boaters 0-10
5. Project provides for a documented need 0-10
6. Project has clearly defined scope of work including goals, approach, tasks, and
deliverables 0-10
7. Project is cost efficient and provides high value 0-10
Total possible points = 70
Part B: Technical Evaluation
Points
1. Total project cost (grant request plus matching funds) is ...
a. Less than or equal to $50,000 10
b. Greater than $50,000 and less than or equal to $200,000 5
c. Greater than $200,000 0
Total possible points = 10
2. Cost Share (Cash plus non -cash)
a. Applicant's share is equal to or greater than 50% of total project cost 10
b. Applicant's share is at least 25% but less than 50% of total project cost. 5
c. Applicant's share is less than 25% of total project cost. 0
Total possible points = 10
3. Application preparation
a. Complete application with all necessary attachments submitted by due date 5
a. Cost estimate provided is in the form of a formal bid, written quote from a
proposed vendor, or an engineer's cost estimate. 5
Total possible points 10
Part C: Bonus Points
Five bonus points will be awarded to Projects located in a county with a population of 100,000 or
less, or Projects located in a coastal county with a high level of boating -related activities from
individuals residing in other counties.
Page l of 2
Florida Boating Improvement Program Guidelines
Part D: Tie -Breaker System
Attachment I -A
If two or more Applications receive the same score as a result of the above scoring process, the
following tie -breaker system will be used in the order listed to decide the priority ranking:
1. The Application submitted is for a project located in a county having a population of 100,000
or less, or a coastal county with a high level of boating related activities from individuals
residing in other counties.
2. The Applicant having received the lowest amount of program funds during the previous three
fiscal years receives the higher priority.
3. Applications submitted by counties, or municipalities within counties, with the highest
number of registered vessels for the year prior to the grant period.
Page 2 of 2
Florida Boating Improvement Program Guidelines
Evaluation Criteria for Grant Applications for Boating Access Facilities
Part A: Qualitative Evaluation
1. Project will increase boating access through additional launch lanes, additional
parking, or additional tie-ups/moorings
2. Project site provides access to significant boating opportunities (ie. access to fresh
water and salt water, access to a chain of lakes, new public access to a water body)
3. Project site provides adequate parking and amenities such as restrooms, boarding
docks, staging areas, utilities hook ups, and educational kiosks
4. Project will enhance or improve boating or boating access and provides a benefit to
boaters
5. Project provides for a documented need
6. Project has clearly defined scope of work including goals, approach, tasks, and
deliverables
Attachment I-B
Points
0-10
0-10
0-10
0-10
0-10
0-10
7. Project is cost efficient and provides high value 0-10
Total possible points = 70
Part B: Technical Evaluation
Points
1. Total project cost (grant request plus matching funds) is ...
a. Less than or equal to $200,000 10
b. Greater than $200,000 and less than or equal to $400,000 5
c. Greater than $400,000 0
Total possible points = 10
2. Cost Share (Cash plus non -cash)
a. Applicant's share is equal to or greater than 50% of total project cost 10
b. Applicant's share is at least 25% but less than 50% of total project cost. 5
c. Applicant's share is less than 25% of total project cost. 0
Total possible points = 10
3. Application preparation
a. Complete application with all necessary attachments submitted by due date 5
b. Cost estimate provided is in the form of a formal bid, written quote from a
proposed vendor, or an engineer's cost estimate. 5
Total possible points 10
Part C: Bonus Points
1. Five bonus points will be awarded to Projects located in a county with a population of
100,000 or less, or Projects located in a coastal county with a high level of boating -related
activities from individuals residing in other counties.
Page 1 of 26
Florida Boating Improvement Program Guidelines
Attachment I-B
2. For public launching facilities only, five bonus points will be awarded to Projects located in a
county with 35,000 or more registered vessels.
Part D: Tie -Breaker System
If two or more Applications receive the same score as a result of the above scoring process, the
following tie -breaker system will be used in the order listed to decide the priority ranking:
1. The Application submitted is for a project located in a county having a population of 100,000
or less, or a coastal county with a high level of boating related activities from individuals
residing in other counties.
2. The Applicant having received the lowest amount of program funds during the previous three
fiscal years receives the higher priority.
3. Applications submitted by counties, or municipalities within counties, with the highest
number of registered vessels for the year prior to the grant period.
Page 2 of 26
Florida Boating Improvement Program Guidelines
Evaluation Criteria for Grant Applications for Derelict Vessel Removal
Part A: Qualitative Evaluation
1. Project will improve recreational boating access by removing derelict vessels that
pose a threat to navigation
2. A reasonable attempt has been made to identify vessel owners and to have the
owners remove their vessels
3. Project provides for derelict vessels to be used in the construction of permitted
artificial reef sites or recycled as scrap metal
4. Project will enhance or improve boating or boating access and provides a benefit
to boaters
5. Project provides for a documented need
6. Project has clearly defined scope of work including goals, approach, tasks, and
deliverables
Attachment I-C
Points
0-10
0-10
0-10
0-10
0-10
0-10
7. Project is cost efficient and provides high value 0-10
Total possible points = 70
Part B: Technical Evaluation
Points
1. Total project cost (grant request plus matching funds) is ...
a. Less than or equal to $100,000 10
b. Greater than $100,000 and less than or equal to $200,000 5
c. Greater than $200,000 0
Total possible points = 10
2. Cost Share (Cash plus non -cash)
a. Applicant's share is equal to or greater than 50% of total project cost 10
b. Applicant's share is at least 25% but less than 50% of total project cost. 5
c. Applicant's share is less than 25% of total project cost. 0
Total possible points = 10
3. Application preparation
a. Complete application with all necessary attachments submitted by due date 5
b. Cost estimate provided is in the form of a formal bid, written quote from a
proposed vendor, or an engineer's cost estimate. 5
Total possible points = 10
Page 1 of 2
Florida Boating Improvement Program Guidelines
Part C: Bonus Points
Attachment I-C
Five bonus points will be awarded to Projects located in a county with a population of 100,000 or
less, or Projects located in a coastal county with a high level of boating -related activities from
individuals residing in other counties.
Part D: Tie -Breaker System
If two or more Applications receive the same score as a result of the above scoring process, the
following tie -breaker system will be used in the order listed to decide the priority ranking:
1. The Application submitted is for a project located in a county having a population of 100,000
or less, or a coastal county with a high level of boating related activities from individuals
residing in other counties.
2. The Applicant having received the lowest amount of program funds during the previous three
fiscal years receives the higher priority.
3. Applications submitted by counties, or municipalities within counties, with the highest
number of registered vessels for the year prior to the grant period.
Page 2 of 2
Florida Boating Improvement Program Guidelines Attachment I-D
Evaluation Criteria for Grant Applications for Boater Education
Part A: Qualitative Evaluation
Points
1. Project will increase public knowledge of boating issues or boater understanding
of waterway regulations 0-10
2. Project is aimed at an appropriate target audience using an appropriate delivery
method 0-10
3. Project uses innovative or creative techniques or creates a pilot project which
may be used statewide 0-10
4. Project will enhance or improve boating or boating access and provides a benefit
to boaters 0-10
5. Project provides for a documented need
0-10
6. Project has clearly defined scope of work including goals, approach, tasks, and
deliverables 0-10
7. Project is cost efficient and provides high value 0-10
Total possible points = 70
Part B: Technical Evaluation
Points
1. Total project cost (grant request plus matching funds) is ...
a. Less than or equal to $50,000 10
b. Greater than $50,000 and less than or equal to $200,000 5
c. Greater than $200,000 0
Total possible points = 10
2. Cost Share (Cash plus non -cash)
a. Applicant's share is equal to or greater than 50% of total project cost 10
b. Applicant's share is at least 25% but less than 50% of total project cost. 5
c. Applicant's share is less than 25% of total project cost. 0
Total possible points 10
3. Application preparation
a. Complete application with all necessary attachments submitted by due date 5
b. Cost estimate provided is in the form of a formal bid, written quote from a
proposed vendor, or an engineer's cost estimate. 5
Total possible points = 10
Page 1 of 2
Florida Boating Improvement Program Guidelines
Tie -Breaker System
Attachment I-D
If two or more Applications receive the same score as a result of the above scoring process, the
following tie -breaker system will be used in the order listed to decide the priority ranking:
1. The Applicant having received the lowest amount of program funds during the previous three
fiscal years receives the highest priority.
2. The application submitted is for a project located within a Rural Area of Critical Economic Concern as
defined in the Policies and Guidelines.
3. Applications submitted by counties, or municipalities within counties, with the highest number
of registered vessels for the year prior to the grant period.
Page 2 of 2
Florida Boating Improvement Program Guidelines
Attachment I-E
Evaluation Criteria for Grant Applications for Other Local Boating -Related Activities
Part A: Qualitative Evaluation
Points
1. Project increases boating access, improves boater safety, boater education or boater
understanding of waterway regulations 0-10
2. Project provides economic benefits and promotes boating 0-10
3. Project uses innovative or creative techniques to increase boating access or
enhance recreational boating 0-10
4. Project will enhance or improve boating or boating access and provides a benefit
to boaters 0-10
5. Project provides for a documented need 0-10
6. Project has clearly defined scope of work including goals, approach, tasks, and
deliverables 0-10
7. Project is cost efficient and provides high value 0-10
Total possible points = 70
Part B: Technical Evaluation
Points
1. Total project cost (grant request plus matching funds) is ...
a. Less than or equal to $100,000 10
b. Greater than $100,000 and less than or equal to $200,000 5
c. Greater than $200,000 0
Total possible points = 10
2. Cost Share (Cash plus non -cash)
a. Applicant's share is equal to or greater than 50% of total project cost 10
b. Applicant's share is at least 25% but less than 50% of total project cost. 5
c. Applicant's share is less than 25% of total project cost. 0
Total possible points = 10
3. Application preparation
a. Complete application with all necessary attachments submitted by due date 5
b. Cost estimate provided is in the form of a formal bid, written quote from a
proposed vendor, or an engineer's cost estimate. 5
Total possible points = 10
Page 1 of 2
Florida Boating Improvement Program Guidelines
Part C: Bonus Points
Attachment I-E
Five bonus points will be awarded to Projects located in a county with a population of 100,000 or less,
or Projects located in a coastal county with a high level of boating -related activities from individuals
residing in other counties.
Part D: Tie -Breaker System
If two or more Applications receive the same score as a result of the above scoring process, the
following tie -breaker system will be used in the order listed to decide the priority ranking:
1. The Application submitted is for a project located in a county having a population of 100,000 or less,
or a coastal county with a high level of boating related activities from individuals residing in other
counties.
2. The Applicant having received the lowest amount of program funds during the previous three fiscal
years receives the higher priority.
3. Applications submitted by counties, or municipalities within counties, with the highest number of
registered vessels for the year prior to the grant period.
Page 2 of 2