Item I2BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: March 23, 2016 Department: Building
Bulk Item: Yes _ No X Staff Contact /Phone #: Ed Koconis 453-8727
AGENDA ITEM WORDING: Approval to add three (3) full-time equivalents (FTEs) for Building
Department 1 Building Inspector/Plans Examiner and 2 Customer Service Representatives to
investigate, take action, and work on closing the 10,900+ open building permits.
ITEM BACKGROUND: Building permits have been issued at a rate of about 4,900 per year (over
the past five years.) Historically there have been a number of permits that have had one or more passed
inspections, however the permits were never closed. This total number has grown to 17,970 permits
that have had at least one passed inspection but none within the past 360 days. Of these, 10,906 have
had at least one passed final inspection. The current practice involves investigating these open permits
only upon request from the property owner or agent thereof. Staff is seeking BOCC direction on
whether or not to proceed with working on proactively investigating and closing as many permits as
possible via another agenda item and estimates that if the BOCC directs to move forward then three
positions would be required to accomplish that task. It is estimated this task will take approximately 3
years and given retirement projections for several building staff, positions should be absorbed through
attrition. Fund 180 does have adequate fee revenue to fund these positions.
The adjacent three graphs illustrate
the large increase in plan reviews,
inspections, and permits issued over
the past several years.
Since 2013, the number of plan
reviews has increased 41 %; the
number of inspections has increased
37%; while the number of permits
issued has increased 17%.
The additional work of
investigating, taking action, and
working on closing the 10,900+
open building permits would cause
the level of service provided to our
customers to deteriorate without
adding personnel to deal directly
with this issue.
Building Department
Total Plan Reviews on Permits by Calendar Year
zo,oao
1S 000
12,639
12,009
10,000
6,430
5, oo0
0
2007 2008 2009
16,766
11,734
S,sS2
4 4ss
2010 2011 WU M13 MU 2015
Ex,;hides ..N/A" and Logged CSR 'C resvhed r vs
As of 1/25/16
Building Department
Total Inspections on Permits by Calendar Year
ix<7raes "N(A" fags Ckpns 2013 2014 2015
As of
Building Department
PREVIOUS RELEVANT BOCC ACTION: N/A
CONTRACT/AGREEMENT CHANGES: N/A
STAFF RECOMMENDATION: Approval
TOTAL COST: Approx. $244,000 (loaded) INDIRECT COST: N/A BUDGETED: Yes No X
DIFFERENTIAL OF LOCAL PREFERENCE:
COST TO COUNTY:
SOURCE OF FUNDS: 180-52502-510120
REVENUE PRODUCING: Yes _ No X AMOUNT PER MONTH Year
APPROVED BY: County Atty OMB/Purchasing Risk Management
DOCUMENTATION: Included X Not Required
DISPOSITION: AGENDA ITEM #
Revised 7/09