2nd Amendment 02/10/2016AMY NEAVILIN, CPA
CLERK Of CIRCUIT COURT &COMPTROLLER
MOMIOE COUNTY, FLORIDA
DATE: March 17, 2016
TO Judith Clarke, Director
ATTN.- Breanne Erickson, Senior Engineering Technician
FROM: Cheryl Robertson Executive Aide to the Clerk of Court & Comptroller CJZ--
At the February 10, 2016 Board of County Commissioner's meeting the Board granted approval and
authorized execution of Item C 14 Approval of Amendment 2 to task order with EAC Consulting, Inc.
for engineering design and permitting services for Lake Surprise Estates (Key Largo) Roadway and
Drainage Improvements project. The amendment provides modified design and revised construction
drawings to adapt the project for sea level rise (SLR) projections based on 2015 tidal data for an
additional fee of $42,510.
Enclosed is a duplicate original executed on behalf of Monroe County, for your handling. Should you
have any questions, please feel free to contact me.
CC: County Attorney
Financ
File
N eL� iv, It,,
500 Whitehead Street Suite 101, PO Box 1980, Key West FL 33040 Phone: 305-295-3130 Fax. 305-295-3663
3117 Overseas Highway, Marathon, FL 33050 Phone: 305-289-6027 Fax. 305-289-6025
88820 Overseas Highway, Plantation Key, FL 33070 Phone: 852-7145 Fax: 305-852-7146
AMENDMENT 2 TO TASK ORDER FOR
ON CALL PROFESSIONAL SERVICES BETWEEN MONROE COUNTY AND
EAC CONSULTING, INC.
FOR
KEY LARGO (LAKE SURPRISE ESTATES) ROADWAY AND DRAINAGE
IMPROVEMENTS PROJECT
In accordance with the Continuing Contract for On Call Professional Engineering
Services made and entered on the 16th day of January 2014 between Monroe County
hereinafter referred to as the "County" and EAC Consulting, Inc. hereinafter referred to
as "Consultant" where design services are allowed if construction costs do not exceed
$2,000,000.
All terms and conditions of the referenced Contract For On Call Professional
Engineering Services apply to the Task Order, unless the Task Order modifies an Article
of the Agreement of which will be specifically referenced in this Task Order and the
modification shall be precisely described.
This amendment is retroactively effective to January 21 st, 2016.
Article II Scope of Basic Services, Paragraph 2.1.1 is amended as follows:
The scope of services for the Key Largo (Lake Surprise Estates) Roadway And Drainage
Improvements project will be revised as detailed in Attachment A to provide modified
roadway and drainage construction drawings based on previous Amendment 1 analysis
for sea level rise projections.
Article VII Compensation, Paragraph 7.1 is amended to include the following:
The Consultant shall be paid monthly; the following additional services lump sum task
amounts will apply:
Tasks
Descriptions
Fee
1
Project Management, Coordination and Meetings
$5,020.00
2
Revised Roadway and Drainage Drawin s-100 % submittal
$21,670.00
3
IFC Issued For Construction Documents
$5,070.00
4
Revised Summary of Quantities and Specification
$7,930.00
5
Revised Typical Sections
$2,820.00
Reimburseables
$500.00
TOTAL LUMP SUM
$42,510.00
All other details of the Task Order executed on May 21, 2014 remain in effect.
Amendment 2 to Lake Surprise Estates
EAC Consulting, Inc.
February 10, 2016
Page 1 of
IN WITNESS WHEREOF, each party caused the Amended Task Order to be executed
by its duly authorized representative.
Consultant Witness:
EAC Consulting, Inc.
((I (( ( -� — f,
Signature Date Sign re Date
uwwl N kk. Ve x)� fP yu`c�l�
Print Name/Title Print Name
Date: 4 /10// ('0
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
by:
Mayor/Ch/irmaV
Amendment 2 to Lake Surprise Estates
EAC Consulting, Inc.
February 10, 2016
Page 2 of j
Attachment A
Amendment 2 to Lake Surprise Estates
EAC Consulting, Inc.
February 10, 2016
Page 3 of #
E ^ P- A
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EAC Consulting, Inc.
January 21, 2016
Judith S. Clarke, P.E.
Director of Engineering Services
Monroe County Engineering
1100 Simonton St, Room 216
Key West, FL 33040
Re: Additional Fee proposal to perform revision to drawings as it relates to preliminary analysis for the
sea level rise (SLR) Impact in Roadway and Drainage Improvements design for Lake Surprise Estate
Subdivision
Dear Ms. Clarke;
EAC Consulting Inc. (EAC) is pleased to submit this fee proposal to Monroe County to provide civil engineering
services in reference to County's request to provide revised roadway and drainage drawings based on the preliminary
analysis for Sea Level Rise (SLR) impact on the roadway and drainage design for the Lake Surprise Estate project.
Background & Scope of Services:
EAC will perform the necessary design modification for the roadway and drainage for the project as required by the
Preliminary Analysis referenced above. Upon completion of the design modification EAC will revise the project drawings
to reflect the changes. It is understood that all design modifications will be within right of way and no harmonization will
be included in the design modification.
Deliverables:
EAC shall furnish to the County IFC Documents the following:
• 2 sets -of 11"x1T sinned and sealed drawings
1 set of final CADD files on CD
Schedule:
Revised Drainage Design Information: February 17, 2016
Revised Drawings-100% submittal: February 29, 2016
IFC Documents: March 18, 2016
Fee and Costs:
Our fee proposal is summarized as follows
Management, Coordination and Veeti-gs
I Roadwav and Drainaae Drawinas-100 % submittal
Revised Typical Sections
Reimburseables
Amendment 2 to Lake Surprise Estates
EAC Consulting, Inc.
February 10, 2016
Page 4 of f