2nd Amendment 02/10/2016 AMY IiEAVILIN CPA
K,.... CLERK OF CIRCUIT COURT & COMPTROLLER
7. i MONROE COUIfl FLORIDA
DATE: March 16, 2016
TO: Roman Gastesi
County Administrator
ATTN: Lindsey Ballard
Executive Aide
FROM: Cheryl Robertson Executive Aide to the Clerk of Court& Comptroller et
At the February 10, 2016 Board of County Commissioner's meeting the Board granted approval and
authorized execution of Item NI1 Approval of Second Amendment to Agreement with Peebles-Smith,
LLC, and Capitol Insight, LLC extending the contract for one year for state lobbying services retroactive
to January 1,2016.
Enclosed is a duplicate original of the above-mentioned for your handling. Should you have any questions,
please feel free to contact my office.
cc: County Attorney
Finance
File /
500 Whitehead Street Suite 101,PO Box 1980,Key West,FL 33040 Phone:305-295-3130 Fax:305-295-3663
3117 Overseas Highway,Marathon,FL 33050 Phone:305-289-6027 Fax:305-289-6025
88820 Overseas Highway,Plantation Key,FL 33070 Phone:852-7145 Fox:305-852-7146
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FIRST AMENDMENT TO AGREEMENT FOR CONSULTING SERVICES
Between MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
And WILLIAM J. PEEBLES, P.A. and CAPITOL INSIGHT, LLC.
To EXTEND the AGREEMENT and CHANGE NAME TO PEEBLES & SMITH, LLC.
This Amendment ("Amendment") made and entered into this 10th day of February, 2016, is an
amendment to the Agreement dated September 17th, 2013, by and between Monroe County, a
political subdivision of the State of Florida, and whose address is 1100 Simonton Street, Key
West, Florida, 33040, its successors and assigns, hereinafter referred to as "COUNTY," through
the Monroe County Board of County Commissioners ("BOCC"), and
Peebles & Smith, LLC, formerly known as William J. Peebles, P.A., a corporation of the
State of Florida, and whose address is 301 South Bronough Street, Suite 500, Tallahassee, FL.
32301, its successors and assigns, hereinafter referred to as "CONSULTANT'; and
Capitol Insight, LLC, a corporation of the State of Florida, and whose address is 301
South Bronough Street, Suite 500, Tallahassee, FL 32301, its successors and assigns,
hereinafter referred to as "CONSULTANT"; and
WHEREAS, COUNTY desires to continue the employment for the professional services
of CONSULTANT for representation involving legislative issues regarding wastewater funding,
-- --land-acquisition, RESTORE Act, and other legislative issues and services as assigned by the
County Administrator and agreed to by CONSULTANT; and
WHEREAS, CONSULTANTS have agreed to continue provide the professional services
as CONSULTANTS for representation involving legislative issues regarding wastewater funding,
land acquisition, RESTORE Act, and other legislative issues and services as assigned by the
County Administrator and agreed to by CONSULTANTS; and
WHEREAS, it is in the public interest of the citizens of Monroe County to have a
consultant to advocate and educate for their interests at the State legislative level; and
WHEREAS, the Board intends for this amendment to take effect retroactive to January
1, 2016;
NOW, THEREFORE, in consideration of the mutual promises, covenants and
agreements stated herein, and for other good and valuable consideration, the sufficiency of
which is hereby acknowledged, COUNTY and CONSULTANT agree as follows:
1. The Parties agree to continue the services of CONSULTANT for an extended period of
time beginning January 1, 2016 and terminating on December 31, 2016;.
2. The name of William J. Peebles, P.A. had been formerly changed to Peebles & Smith,
LLC. and all further business conducted under this Agreement shall be under the name
of Peebles & Smith, LLC.
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3. All insurance required under the original agreement shall be required under this
amendment and coverage shall be immediately extended so that coverage shall be
continuous through December 31, 2016.
4. Compensation under the amendment shall be as follows:
4.1 Contract Sum. The COUNTY shall pay the CONSULTANTS in current
funds for the CONSULTANT'S performance of this Agreement the sum of Seventy-
Two Thousand Dollars ($72,000) per year, payable at the rate of $6,000 per month
for each month's services provided. This is the total sum to be paid each month to
CONSULTANTS as a whole and not individually.
4.2 Monroe County's performance and obligation to pay under this
contract, is contingent upon an annual appropriation by the BOCC.
4.3 Payments. The CONSULTANTS shall be paid monthly in arrears
pursuant to the Florida Prompt Payment Act, upon COUNTY'S receipt of an invoice
documenting the provision of services. As a condition precedent for any payment
due under this Agreement, the CONSULTANTS shall submit a monthly invoice to
COUNTY requesting payment for services properly rendered and any
reimbursable expenses, where allowed under this Agreement.
4.4 There are no reimbursable expenses without specific amendment to this
Agreement; however, travel expenses may be paid if approved by the County
Administrator as long as adequate documentation is provided by CONSULTANTS.
5. This Amendment shall automatically terminate on December 31, 201i, however, either
party hereto may terminate this Amendment and the underlying agreement with or
without cause upon Thirty(30) days written notice to the other. If the COUNTY utilizes
this provision the termination shall supersede any other payment obligation Termination
expenses shall be paid and shall include any COUNTY approved reimbursement up to
the date of notice of termination subject to audit for verification.
6. All of the terms and conditions of the September 17th, 2013 Agreement shall remain in
full force and effect during the term of this Amendment; and all time frames shall be
adjusted automatically to conform to the time frame of the Amendment.
7. This Amendment is effective upon execution by CONSULTANT and acceptance and
approval by COUNTY in accordance with COUNTY'S policies, ordinances, or governing
statutes.
8. This Amendment may be executed in any number of counterparts, each of which shall
be regarded as an original, all of which taken together shall constitute one and the same
instrument and any of the parties hereto may execute this Agreement by signing any
such counterpart.
9. The parties intend for this agreement to take effective retroactive to January 1, 2016.
(Remainder of Page Left Intentionally Blank—Signature Page to Follow}
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IN WITNESS WHEREOF, each party has caused this Amendment to the September 17th, 2013
Agreement to be executed by its duly authorized representative.
L) BOARD OF COUNTY COMMISSIONERS OF
_w4( `- + Y HEAVILIN, Clerk of Courts MONROE COUNTY, FLORIDA
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Witness fforr PeeblesJ & Smith, LLC.: For Pe les & Smith, LC.:
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Witness for Capitol Insight, LLC.: For Capitol Insight, LLC.:
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Date: 3I 1)I u Title: Princ,i ( \
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