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o ; � ,'. .. .�a CLERK OF CIRCUIT COURT & COMPTROLLER
' �4- MONROE COUNTY FLORIDA
*' FLORIDA°'
DATE: March 10, 2016
TO: Mayte Santamaria
Senior Director, Planning and Environmental Resources
FROM: Cheryl Robertson Executive Aide to the Clerk of Court & Comptroller -
At the February 10, 2016, Board of County Commissioner's meeting the Board granted approval and
execution of the following Item H5. Approval of contract amendment to the agreement between Florida
State Universtity_and,the Monroe County Board of County Commissioners for professional services to be
performed by FSU ;'Florida Conflict Resolution Consortium Center facilitators for staff support for an
additional four meetings (12 total meetings) of the Monroe County Affordable Housing Advisory
Committee at an additional cost of$23,800.00.
Enclosed is a duplicate original of the above-mentioned for your handling. Should you have any
questions,please feel free to contact our office.
cc: County Attorney
Finance
File /
500 Whitehead Street Suite 101,PO Box 1980,Key West,FL 33040 Phone:305-295-3130 Fax:305-295-3663
3117 Overseas Highway,Marathon,FL 33050 Phone:305-289-6027 Fax:305-289-6025
88820 Overseas Highway,Plantation Key,FL 33070 Phone:852-7145 Fax:305-852-7146
AMENDMENT 1 TO THE
AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN
FLORIDA STATE UNIVERSITY
AND
MONROE COUNTY
1011
THIS AMENDMENT (hereinafter "Contract/Agreement"') is made and entered into this 2,'t day of
February 2016 by Monroe County (hereinafter "COUNTY"), a political subdivision of the State of
Florida,whose address is 1100 Simonton Street, Suite 205, Key West, Florida 33040, and FLORIDA
STATE UNIVERSITY (hereinafter "FSU"), having a principal place of business at: 874 Traditions
Way, SSB 3rd Floor,Tallahassee, Florida,32306-4166
NOW, THEREFORE, the parties agree as follows:
Exhibit A- Scope of Services shall be amended as follows:
"EXHIBIT A"
Scope of Services. Florida State University (hereinafter "FSU") proposes entering into a fixed price,
not- to-exceed agreement with Monroe County of$74,800 to assist in the facilitation and management
of Monroe County Affordable Housing Advisory Committee (hereinafter "AHAC" or "Committee")
meetings, which shall require FSU's facilitator(s) affiliated with the Florida Conflict Resolution
Consortium Consensus Center to attend, in-person, up to twelve (12) meetings of the AHAC following
the undersigned parties' execution of this agreement. FSU's (and facilitator(s) thereof) management and
facilitation duties and responsibilities to the Committee shall comprise (including but not limited to):
1. Prioritizing Discussion Order: The FSU facilitator(s), at each AHAC meeting, shall propose
and recommend to the Committee an order of items to be addressed by the Committee in
forthcoming AHAC meetings/agendas, such order being designed to maximize opportunities
for the Committee to reach consensus on affordable/workforce housing issues and solutions;
2. Developing Issue and Solution Identification, Organization, and Evaluation Methods: The
FSU facilitator(s), at each AHAC meeting, shall propose and furnish the Committee with
affordable/workforce housing issue and solution identification, organization, and evaluation
methods that shall be designed to both measure the Committee's level(s) of support for such
affordable/workforce housing issues and solutions and to maximize opportunities for the
Committee to achieve consensus regarding such issues and solutions;
3. Meeting Participation Requirements: The FSU facilitator(s), at each AHAC meeting, shall
ensure a fair process during Committee meetings during which all perspectives shall be
considered, enhance opportunity(ies) for consensus building, assist meeting participants to stay
focused and on task, and ensure that meeting participants follow discussion rules;
4. Identifying County Staff Research Issues: Following each AHAC meeting, and within five (5)
days following the conclusion of each such meeting, the FSU facilitator(s) shall provide
'County staff with research issues identified by the Committee at said meeting;
County staff having the authority to administer local planning or housing programs shall cooperatively
support the Committee. County staffs duties and responsibilities will include the design, preparation,
and provision of Committee meeting agendas and agenda materials to Committee-members and the
public, providing the Committee with Planning & Environmental Resources Department and legal
staff support, and developing minutes. County staff shall also ensure that FSU's facilitator(s) is
provided with all Ordinance(s), Resolution(s), or such other guidance documents setting forth a
current portfolio of the Committee's duly assigned duties and responsibilities.
Estimated Cost & Budget. FSU's all-inclusive daily rate for professional facilitation services for this
project is calculated at a rate of$1,700 per day. The rate includes professional facilitation staff time,
support staff time, project expenses, travel-related expenses, and indirect costs charged by.FSU. If
requested by the County to participate in and/or provide services in additional meetings, this
agreement may be amended using the same daily rate.
Tasks:
1. Organizational planning
a. Pre-meeting survey and report
(20 copies with 1 electronic file) FSU's
Fee shall not exceed: 1.5 days $2,550.00
2. Attendance of up to twelve(12)monthly Affordable Housing Advisory Committee Meetings.
For the duration of this contract, FSU shall participate and facilitate up to 12 meetings.
a. Monthly meeting facilitation (meeting facilitation, includes up to 4 hours of an AHAC
meeting; one 1 monthly coordination meeting with County staff for planning and meeting
preparation, monthly progress report, &travel costs and travel time)
FSU's Fee each AHAC meeting shall not exceed 3.5 days $5,950.00
Total Not-to-Exceed Cost: $74,800 ($51,000 + $23,800)
?IN WITNESS WHEREOF, the parties have executed this amendment on the it day of
February 2016.
'. i . ' • BOARD OF COUNTY COMMISSIONERS
r`�kj.'`t:4-‘) ILIN, CLERK OF MONROE O TY, FLORIDA
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FLORIDA STATE UNIVERSITY MONROE COUNTY ATTORNEY
Print Name: Gary K. Ostrander APPROVED AS TO FORM
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Title: Vice President for Research Assistant County Attorney
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On this 6' day of T54 YI u 4(y,20 I LP,before me,the undersigned notary public,personally appeared
who states he/she is authorized to execute this document, and is
known to me to be the person whose name is subscribed above or who produced pp r,9)r'10 1)k f vs0OW i as
identification, and acknowledged that he/she is the person who executed the document above for the purposes
therein contained.
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Signature of Notary Public Print,Type or Stamp Commissioned Name of
Notary Public
My commission expires: � 'Y eis'c; CARRIE PITTMAN
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Liyam pawn QF ATTORNEY
[Delegation Of AUthorityl
KNOW ALL PERSONS BY THIS DOCUMHNT, that I, UOHN THRASHER,
President of Florida State University, of the County of Leon,
State of Florida, designate GARY' K. OSTRANDER, in his capacity
as Vice President for Research, for Florida State University, of
the COunty and State, my true. And lawful attorney with my
specific authority delegated a:s provided here, revoking any
'prior such desigmatiOnS or delegations;
GENERAL DELEGATIONS
1. a, To approve and exeCute any and all contracts, with
'full authority to implement such. contracts, in accordance with
the powers and duties granted to me by Florida State Univerbity .
Board of Trustees and through the Florida Board of povernors,
all applicable statutes, laws, regulations end other applicable.
writings. Sudh authority shall extend to all units within the
Office of Research, which report directly or indirectly to the
Vice President for Research..
b. Tb exercise full administrative authority over the.
Office of Research of Florida State University as provided in
Section 1004 . 22, Florida Statutes, with respect 'to the
establishment of the policies and the making of final decisions
regarding the personnel and operations of units which report
1
•
directly or indirectly to the Vice President fpr Research; to
negotiate, enter into and execute all contracts and grants in
the name of and for Florida State University necessary and
proper to the activities; within the Division Of Sponsored
Research.
c,, Florida State University .Research- Foundation, Inc.
['F;oizne3aation"] shall administratively report: to .G. RY K.
OSTRANDER consistent with the provisions of applicab -e. Florida
law, regulations and corporate articles and bylaws.
d. To delegate, in his discretion, by •appropriate
writings, such portions of the powers and duties described in
paragraphs ":a. ", "b. " and '‘c.", above, as he :may deem
appropriate, to the heads of any unit which reports to the
Office of Research.
XI. DELEGATION OF AUTHORITY TO CERTIFY PURCHASES :UNDER SECTION 1004.22-.
I specifically delegate to. GARY K.. OSTRANDER, Vice President for
Research such portions of the powers and duties granted to me
under Section 1004.22 (7) , Florida Statutes to exempt the
purchase of material, 'supplies, equipment, or services for
research purposes from the general purchasing requirement of the
Florida Statutes and 'Boar-d of Governors Regulation where it is
necessary for the efficient or expeditious prosecution of a
research. project. Such authority may be exercised after review
2
all of the relevant circumstances and when appropriate and fully
consistent with the requirements of all laws and regulations
applicable to such purchase
III. The authority and powers provided here shall take effect
November 10, 2014 and continue as long as GARY K. OSTRANDER
holds this position of until this delegation is revoked. They
shall .be exercised in accordance With all applicable laws of the
United States, State of Florida and applicable rules and
regulations of agencies of the United States, the State of
Florida, and other governmental units.
IV. Provided., however, that I, JOHN THRASHER, do hereby
reserve the power and authority to review, approve, ratify., or
modify any exercise of the powers and duties granted and
delegated hereby to 'GARY R.. OSTR,'ANDER.., whenever I deem such
action by me to 'be.. ;in the best interest of Florida State
University.
Signed this /0 day of November, 2014
14:
--)lot . .
JOHN THRASHER-
President
Florida State University
3
iSe‘gy:
Tu FLORIDA STATETUNIVERSITY4
�Wit. Office of the Vice President for Research
""""' 3012 Westcott North
I a P ion y.
1 O .�._������ � Tallahassee, Florida 32306-1330
"w ' ,, N: Telephone:(850)644,96944,FAX:(850)645-0108
1s51
MEMORANDUM
TO: Pamela Ray,Director of Sponsored Research Administration
FROM: Gary.K.Ostrander,Vice President for Researchh,t
DATE: November 10, 2014
SUBJECT: Delegation.of Authority
Effective immediately,you are authorized to negotiate, enter into, and execute in my
name and for the Board of Trustees of the Florida State University all contracts, grants
and other documents necessary and appropriate to the activities described in Section
1004.22(3),Florida Statutes. This authorization is to be exercised during the time of my
absence and/or unavailability.
This authority shall be exercised in accordance with all applicable laws, rules and
regulations of the United Sates and the.State of Florida. I reserve the authority to
review,.amend,modify, or annul arty action taken pursuant hereto,which I deem to be
in the best interest of the Florida.State University, and to amend,modify, or withdraw
the authority described above:.
/bs
cc: President John Thrasher
Carolyn Egan, .General Counsel
Ian.Robbins,Director of Purchasing
clt,TE-0.4, THE FLORIDA STATE UNIVERSITY
4r.,;0; Office of the Vice President for Research
303:2 Westcott North
Tallahassee,Flortda32306-1330
Telephtme:(850)644-..9694, FAX;(850)645-0108
1851
MEMORANDUM
TO: Julie Wammack, Assistant Director of Sponsored keseardi Services
FROM: Gary K. Ostrander,Vice President for Research -
PATE' Npvember.1.0, 2014
SUBJECT: Delegation of Authority
Effective immediately, you are authorized to negotiate,enter into, and execute in my
name-and fat the Board of Trustees of the Florida State University all contracts, grants
and other documents necessary and appropriate to the activities described in Section
.10.04:22(3,),Florida Statutes Thiti authorization.is to be exercised during the time of my
absence and/or unavailability.
This authority shall be exercised in accordance with all applicable laws, rules and
regulatiOn:s of the United Sates and the State of Florida_ freserve the authority to
review,emend,modify, or annul any action taken pursuant hereto, which I deem to be
in the best interest of the Florida State University, and to amend,modify,-or withdraw
the authority described above.
/bs
cc: President John Thrasher
Carolyn Egan; General Counsel
Ian Robbins, Director of Purchasing
S rE.tj�� ' THE FLORIDA STATE UNIVERSITY
�;�h� {r� Office of the Nice 1?resident for Research
+ '57. 3012 Westcott North
Tallahassee,Florida 32306-1330
Telephone:(850)644-9694,FAX:(850)645-0108
1851
zi MEMORANDUM
TO: Russell Lentz,Associate Director of Sponsored Research Services
FROM: Gary K.Ostrander,Vice President for Research
DATE: November 10,2014
SUBJECT: .Delegation of Authority .
Effective immediately,you are authorized to negotiate, enter into, and execute in my
name and for the Board of Trustees of.the Florida State University all contracts,.grants
and other documents necessary and appropriate to the activities described inSection
1004.22(3), Florida Statutes. This authorization is to be exercised.during.the time of my
absence and/or unavailability.
This authority shall be exercised in accordance with all applicable laws,rules and
regulations,of the United.Sates and the State of Florida_ I reserve'the authority to
review,amend, modify, or annul any action taken pursuant hereto,which I deem to be
in the best interest of.the Florida State University, and to amend, modify, or withdraw
the authority described above.
/bs
cc: President John Thrasher
Carolyn Egan, General Counsel
Ian Robbins,Director of Purchasing