2nd Amendmdent 01/20/2016 L
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CLERK OF CIRCUIT COURT & COMPTROLLER
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DATE: February 9, 2016
TO: Rhonda Haag
Sustainability Program Manager
FROM: Cheryl Robertson Executive Aide to the Clerk of Court& Comptroller C 6 5071
At the January 20,. 2016 Board of County Commissioner's meeting the Board granted approval and
authorized execution of Item N9 Approval to enter into Amendment No. 2 to a contract with Casa
Operating Lessee Inc., d/b/a `Casa Mar a,A Waldorf Astoria Resort, for conference hosting and
implementation services for the 7th Annual Southeast Florida Regional Climate Change Summit to
authorize $13,065.72 for additional food and beverage services and audio visual services in support of
the Summit, for a total not to exceed amount of$179,437.76.
Enclosed is a duplicate original of the above-mentioned for your handling Should you have any questions,
please feel free to contact my office.
cc: County Attorney
Financq
File r/
JOU-A0-`L. I `I`'
500 Whitehead Street Suite 101,PO Box 1980,Key West,FL 33040 Phone:305-295-3130 Fax:305-295-3663
3117 Overseas Highway,Marathon,FL 33050 Phone:305-289-6027 Fax:305-289-6025
88820 Overseas Highway,Plantation Key,FL 33070 Phone:852-7145 Fax:305-852-7146
�11 CASA MARINA
ciii, A WALDORF ASTORIA RESORT H I LTO N
WORLDWIDE
GROUP SALES ADDENDUM
Casa Marina, A Waldorf Astoria Resort
1500 Reynolds Street I Key West, FL 33040
This Quick Confirmation Agreement ("Agreement") is by and between Monroe County Florida or 7th Annual Regional
Climate Change Summit("Group" or"you" or"your(s)") and Casa Operating Lessee Inc. ("Owner"), d/b/a Casa Marina, A
Waldorf Astoria Resort(the"Hotel"or"we"or"us"or"our").
Especially Prepared for: Event& Hotel Information:
Group Contact: Ms. Rhonda Haag Name of"Event": 7th Annual Regional Climate Change
Summit
Title: Sustainability Program Manager Date(s) of Event: . November 28, 2015-December 7,2015
Company Name: Monroe County Florida Post to Reader Board 7th Annual Regional Climate Change
_ As: Summit
102050 Overseas Highway Ste
Address: Hotel Contact: Martine Bienaime
246,
City, State,Zip: Key Largo, FL 33037 Title: Sr. Sales Manager
Phone: 305-453-8774 Phone: 954 962 2339
Email: Haag Rhonda@MonroeCounty Email: Martine.Bienaime aC�.waldorfastoria.com
FL.gov
The following represents a change in the original agreement executed on March 27`h,2016 and amended on November 4th,
2015.
ORIGINAL ANTICIPATED REVENUE
Summary of Revenue Anticipated by Hotel from this Agreement
Total Anticipated Food and Beverage Revenue: Inclusive of gratuities,service charges,supplemental surcharges and $131,000.00
any other fees outside of food and beverage product sales.
Total Anticipated Audio Visual Charge $ 35,000.00
Total Anticipated Meeting Room Rental Fees: Any discounts on Meeting Room Rental Fees are based on Groups $ 500.00
achievement of performance requirements.
Estimated Total Resort Charge: $ 6,960.00
"Total Anticipated Revenue": $173,460.00
AMMENDED ANTICIPATED REVENUE
Summary of Revenue Anticipated by Hotel from this Agreement
Total Anticipated Food and Beverage Revenue: Total Anticipated Food and Beverage Revenue includes gratuities, $153,854.80
ser4ice charges,supplemental surcharges and applicable federal taxes,but does not include,state or local taxes or any other fees
outside of food and beverage product sales.
Total Anticipated Audio Visual Charge 3 $ �3a,648.�b-8
Pa me t Depo it' dju * 0 is c $1 37
y.. n___� s. s.m r.._ W.4-1.1 .-r�
BALANCE DUE 1L $1 ; 65.7p'
The undersigned expressly agree and warrant that they are authorized to sign and enter into this Agreenion beha4of tl y
party for which they sign. :.fir W
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ACCEPTED AND AGREED TO: r
GROUP: Monroe County, L HOTEL: Casa Operating Lessee Inc.
d/b/a Casa Marina,A Waldorf Astoria Resort
By: By: Maine Bi nAime /
Name: Heathe Car hers, Mayor Name: G =t-1 ��I �
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Dated: �!`��:t��. ° , Dated �/J
(O
4 - .*)14 MONROE COUNTY ATTORNEY
- ' APPROV D Arrvr.
\ ♦,,•, 4 „ _ YNTHIA L. HALL
\,�='_- A 4 _ , ! is co, C. WI ASSISTANT COUNTY ATTORNEY
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