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Item B1
County of Monroe BOARD OF COUNTY COMMISSIONERS l�l Mayor Heather Carruthers, District 3 The Florida Keys Mayor Pro Tem George Neugent, District 2 y Danny L. Kolhage, District 1 David Rice, District 4 Sylvia J. Murphy, District 5 County Commission Meeting May 24, 2016 Agenda Item Number: B.1 Agenda Item Summary #1707 BULK ITEM: No DEPARTMENT: Budget and Finance TIME APPROXIMATE: STAFF CONTACT: Tina Boan (305) 292-4470 <Type In> AGENDA ITEM WORDING: Presentation, discussion, and direction of the FY 17 Preliminary Budget. ITEM BACKGROUND: N/A PREVIOUS RELEVANT BOCC ACTION: N/A CONTRACT/AGREEMENT CHANGES: N/A STAFF RECOMMENDATION: DOCUMENTATION: FINANCIAL IMPACT: Effective Date: Expiration Date: Total Dollar Value of Contract: Total Cost to County: Current Year Portion: Budgeted: Source of Funds: CPI: Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: If yes, amount: Grant: County Match: Insurance Required: Additional Details: REVIEWED BY: Kathy Peters Completed 05/19/2016 2:36 PM Board of County Commissioners Pending 05/24/2016 10:00 AM 'WI Fiscal Year 2017 Monroe County Budget Discussion Roman Gastesi, County Administrator Tina Boan, Budget Director May 24, 2016 Marathon Government Center Marathon, FL 1 FY17 Budget Process • May 24t" Today — Budget Discussion • June 1st — Deadline for Budget Submission for Constitutional Officers • July 1st — Property Appraiser Certifies Property Values • On or before., July 11th— Tentative Budget Delivered to BOCC • July 18t" —Special Budget Meeting., BOCC Certifies the Proposed Millage Rate to Property Appraiser; the rate that goes out on the tax bill (TRIM) z FY17 Budget Process • September 6th— First Public Hearing — Adoption of Tentative Millage Rate and Tentative Budget • Murray E. Nelson Government Center, Key Largo • September 8th — Special Budget Meeting — BOCC Discussion Direction • Marathon Government Center, Marathon • September 12t" —Final Public Hearing — Adoption of Final Millage Rate and Final Budget • Harvey Government Center, Key West 3 Fiscal Year 2016 Budget Summary Revenue Adovted Total Ad Valorem Taxes Delinquent Taxes Local Option, Use & Fuel Taxes Licenses, Permits & Impact Fees Intergov. Rev./Grants, PELT, Shared Taxes Charges for Services Fines & Forfeitures Miscellaneous Interfund Transfers Debt Proceeds Fund Bal Fwd./Less 5% Total Sources Expenditure B.O.C.C. Operating Capital Projects, including Debt Service Sheriff Tourist Development Council Tax Collector Judicial, State Attorney, Public Defender Property Appraiser Clerk of the Courts Supervisor of Elections Budget Transfers, Cash Balance & Reserves Total Uses $79,164,674 19% $249,000 0% $61,686,206 15% $7,110,702 2% $16,945,993 4% $65,680,869 16% $820,100 0% $4,029,958 1 % $58,139,502 14% $3,016,492 1 % $120,115,066 29% $416,958,562 100 % FY16 % of Adopted Total $128,767,626 31 % $78,686,249 19% $54,100,276 13% $51,187,031 12% $4,895,968 1 % $3,475,472 1 % $4,569,019 1% $3,462,054 1 % $1,920,362 0% $85,894,505 21 % $416,958,562 100% 4 Major Revenues 001 Tourist Impact Tax 3,162,110 3399,053 3,819,425 4,297,140 41713,245 Prior Year Change 001 State Sharing Proceeds Prior Year Change 001 Local Govt. % Cent Sales Tax 148 Local G ovt. % Cent Sales Tax Total Prior Year Change 12.8% 7.5% 12.4% 12.5% 9.7% 1,929,920 21082,104 2,225,277 2,420,924 2,610,853 5.8% 7.9% 6.9% 8.8% 7.8 % 3,852,548 4,035,944 4,376,952 41724,069 .8,2061956 41903,243 51136,656 51570,667 6,012,451 3,221,490 8755791 9,172600 9,947,619 10,736,520 11,428,446 5.6% 4.8% 8.4% 7.9% 6.4% 5 148 Comm. Services Tax Prior Year Change 304 1 Cent Infrastructure Surtax Prior Year Change Major Revenues 653,344 641,174 680,307 657,975 680,371 4.0% -1.9% 6.1% -3.3% 3.4% 16,318,450 17,172,360 18,653,970 20,1611451 20,653,638 6.1% 5.2% 8.6% 8.1% 2.4% L" Residential Real Estate Trends $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 [\� $989,745 $912, $896,349 $861,153 $707,216 $687, _$6731 W,,920 $631,37 $539,89 $532,05 $409,256 $28 ,864 $27 54 LD I, 00 Ol O 1--1 N M I�T Vl lD r, 00 0) O T-4 N M Vl Ol Ol Ol m O O O O O O O O O O 1-1 r-I '-+ r-f r-I 0) 0) CD m O O O O O O O O O O O O O O O O $800,000 $700,000 $600,000 Z1$500,000 Average Sale $400,000 Price Median Sale $300,000 Price $200,000 $100,000 7 County -Wide Taxable Property Values 30.0 25.0 5.0 FY08 FY09 FY10 FY11 FY12 FY13 FY14 FY15 % Change over -7.6% -14.9% -12.5% -5.2% 0.9% 2.4% 5.5% 6.8% Previous Year Ad Valorem Tax Levy FY 10 FY 11 FY 12 FY 13 FY 14 FY 15 FY 16 Above/ -below roll -back -0.28 -3.79 -4.7S -2.692 2.67 2.7S -0.03 +/(-) prior year tax levy 6S,301 (3,135,683) (4,078,S37) (2,877,412) 1,848,06S 2,481,660 747,699 Average past S fiscal years (375,705) Average past 7 fiscal years (706,987) ■FY10 ■FY11 0FY12 ■FY13 0FY14 0FY15 0FY16 9 Ad Valorem Taxes- FY16 Millage Levy Countywide Services Budget As assessed to an individual homeowner Assessed value of home Homestead exemption Taxable value of home X Adopted Countywide Millage Rate Homeowner property tax levy As levied for the Countywide Budget Countywide taxable property value X Countywide millage rate Property Tax Levy *The Countywide tax levy supports the General Fund, Fine and Forfeiture Fund and Local Health Department functions. $ 350,000 $ (50,000) $ 300,000 2.9753 $ 892.59 $21,596,270,894 2.9753 64,255,384 10 Governmental � Funds General Special Revenue Fund (001) Funds (1O0's) Fine & Forfeiture Fund (101) i Road & Bridges M Fund(102) Tourist Development IImpact Fee Funds (TDC) Funds (115 121)'. (130-136) Fire & Ambulance District 1 Fund (141) Unincorporated Parks & Recreation Fund(147) Municipal Policing Fund(149) Environ. Restoration, Law Enforcement Trust, Courthouse Facilities, Clerk's Drug Abuse Trust Fund(160-164) =B,,Id,,gFnd (180) Upper Keys Trauma District (144) MSTD- Plan/Code/Fire Marshall Fund (148) Monroe County Budgetary Funds 911 Enhancement, Duck Key Security, Local Housing, Boating Improvement, Misc. Special Revenue (150-158) M.S.T.U. Funds (166-176) Debt Service Funds (200's) r .erprise Funds 4OO's Card Sound Bridge Fund (401) Key West & Marathon Airport Funds (403-406) Solid Waste Fund (414) Fiduciary Fund Trust & Agency Fund (6OO's) LOSAP(610) Capital Project Funds (3OO'S) One Cent Infrastructure Sales Surtax Fund (304) Revenue Bonds 2003, 2007, & 2014 Funds (308,313) Waste Water Project Funds (310-312) )prietary Funds ?rnal service Inds 5OO's Worker's Comp Fund(501) Group Insurance Fund(502) Risk Mgmt. Fund (503) Fleet Service Fund(504) Ad Valorem Fund Summary FY 15 Actuals & FY 16 Estimates ACTUAL FY 15 REVENUES Ad Valorem Taxes 18,432,138 41,223,069 10,084,142 1,601,237 - 4,199,018 Other Revenue 15,027,667 4,850,972 916,110 134,049 9,506,193 3,435,252 Transfers In (cost allocation & excess fees) 9,211,023 1,554,151 215,243 - 10,221 345,928 Total Actual FY15 Revenues 42,670,828 47,628,192 11,215,495 1,735,286 9,516,414 7,980,198 42,194,006 48,635,012 11,085,316 1,678,709 7,592,058 7,650,160 ACTUAL FY 15 EXPENDITURES Actual Net Change Fund Balance 476,822 (1,006,820) 130,179 56,577 1,924,356 330,038 AUDITED ENDING (9/30/15) FY15 FUND BALANCE ESTIMATED FY 16 REVENUES Ad Valorem Taxes 16,225,755 44,415,365 9,930,437 1,591,416 0 4,106,944 Other Revenue 17,547,394 5,479,682 730,673 101,650 7,205,968 3,541,972 Transfers In (cost allocation & excess fees) 8,998,541 1,350,000 161,500 0 10,000 259,500 Total Estimated FY16 Revenues 42,771,690 51,245,047 10,822,610 1,693,066 7,215,968 7,908,416 ESTIMATED FY 16 EXPENDITURES 44,991,200 51,038,436 11,644,249 1,832,270 7,649,045 7,932,016 Estimated Net Change Fund Balance ESTIMATED ENDING (9/30/16) FY16 FUND BALANCE 1,911,152 76,269,917 (3,430,419) 12 General Fund., Fund Balance General Operating Fund -Fund Balance Audited FY14 UnAudited FY15 Estimated FY16 Fund Balance Fund Balance Fund Balance 35,527,365 36,004,187 33,784,677 Adopted FY16 Operating Budget 47,014,648 Hurricane/Disaster Reserve Minimum Fund Balance 31917,887 1 month Operating Capital 6.07 months of reserves at 9/30/16 15,671,549 10,000,000 25,671,549 19,589,437 29,589,437 23,5071324 33,507,324 13 Fund 001 General Fund Overview FY16 FY11 FY12 FY13 FY14 FY15 Estimate Revenues: Ad Valorem Taxes $ 20,788,083 $ 19,763,736 $ 16,464,997 $ 17,934,105 $ 18,432,138 $ 16,225,755 Tourist Impact Taxes 2,802,820 3,144,056 3,399,053 3,819,425 4,297,140 4,713,245 Licenses and Permits 1417,496 407,076 417,324 434,772 423,046 446,029 Payment in Lieu of Taxes 1,225,200 1,280,733 1,243,189 1,329,822 1,223,440 91,011 State Shared Sales Tax 1,888,758 1,929,920 2,082,104 2,225,277 2,420,924 2,610,853 State Shared Revenue 1/2 Cent Sales 3,647,267 3,852,548 4,035,944 4,376,952 4,724,069 8,206,956 Other State Shared Revenue 387,894 361,215 361,912 362,617 371,323 363,942 Charges for Services 829,261 889,744 796,652 779,960 668,123 630,040 Transfer in - Const. Excess Fees 4,783,941 3,977,468 3,950,304 4,640,459 4,242,644 3,895,000 Other Interfund Transfers 4,364,026 4,364,961 4,894,986 4,895,164 4,968,379 5,103,541 All Other Revenue* 1,610,827 1,160,570 1,459,369 713,652 899,602 485,317 42,745,573 41,132,027 399105,834 411512.205 42,670,828 42.771,690 Appropriations: BOCC & Misc. BOCC $ 2,637,240 $ 2,527,350 $ 2,983,985 $ 3,231,459 $ 3,077,378 $ 3,352,041 HSAB & Non-HSAB 2,614,682 2,299,719 1,853,021 1,852,807 1,857,249 2,054,500 County Administrator 3,293,150 3,335,574 3,334,530 4,180,855 4,097,893 4,397,459 Emergency Management 544,527 558,917 611,674 579,097 670,826 954,505 Public Works & Engineering 7,443,736 7,275,506 8,208,955 7,683,373 7,121,601 7,896,872 Social Services 2,173,323 4,168,324 3,047,408 2,708,832 3,089,201 3,246,494 Library Services 2,391,436 2,758,519 2,894,583 2,693,559 2,794,617 2,908,829 Extension Services 179,708 180,478 168,134 175,748 216,919 201,733 Veterans Affairs 575,297 543,562 550,665 586,303 583,622 588,265 Appointed Officials 1,637,456 1,768,822 1,737,401 1,823,954 2,019,235 2,244,765 Constitutional Officers 15,251,901 15,170,365 15,067,051 15,654,951 16,243,903 16,670,738 All Other Expenditures** 185,147 441,294 439,389 461,228 421,539 475,000 38,927,603 41,028,430 40,896,795 41,632,166 42,193,981 44,991,200 Fund Balance 37,334,691 37,438,288 35,647,326 35,527,365 36,004,187 33,784,677 3,817,970 103,597 (1,790,962) (119,961) 476,822 (2,219,510) *All Other Revenue - Delinquent Taxes, Fines & Forfeits, Interest, and Misc. Revenue "All Other Expenditures - Quasi External Service and Transfers Out 14 Fund 101 Fine & Forfeiture Overview FY16 FY10 FY11 FY12 FY13 FY14 FY15 Estimate Revenues: Ad Valorem Taxes $ 42,842,503 $ 41,799,716 $ 39,421,542 $ 38,687,443 $ 39,220,836 $ 41,223,069 $ 44,415,365 Trauma Star 948,639 1,473,127 1,450,423 1,893,544 1,848,959 2,483,786 2,960,938 Public Housing of Prisoners 843,044 2,593,755 2,865,970 2,292,169 2,203,514 1,830,547 1,984,657 Transfer in- Sheriff Excess Fees 1,477,049 1,488,529 1,533,154 1,320,944 1,235,892 1,554,151 1,350,000 All Other Revenue * 775,779 636,370 649,715 856,542 2,082,105 536,640 534,087 46,887,014 47,991,497 45,920,804 45,050,642 46,591,306 47,628,193 51,245,047 Appropriations: Tax Increment Payment $ 521,102 $ 501,031 $ 465,641 $ 458,115 $ 471,116 $ 515,771 $ 550,000 Juvenile Detention Cost Share 358,633 469,211 216,214 399,392 245,195 176,791 335,700 Correction Facilities 1,647,894 1,687,926 1,804,054 1,682,565 1,636,463 1,729,495 1,735,881 Trauma Star Helicopter Program 2,227,181 2,253,572 2,123,365 2,315,262 2,624,825 2,769,302 3,085,976 Sheriff 40,470,571 41,338,038 41,271,809 42,189,411 44,443,857 43,401,748 45,278,711 All Other Expenditures ** 39,826 49,369 51,820 20,040 39,440 41,904 52,168 45,265,207 46,299,147 45,9321903 47,0649785 49,4601896 48/635/011 __ 51,038,436 Fund Balance 18,542,972 20,235,322 20,223,224 18,209,080 15,339,490 14,342,587 14,549,198 1,621,808 1,692,350 (12,098) (2,014,144) (2,869,590) (1,006,818) 206,611 *All Other Revenue — Delinquent Taxes, Payment in Lieu of Taxes, Other Charges for Services, Fines & Forfeits, Interest, and Misc. Revenue **AII Other Expenditures— Bond Refunds, Extraditions, and Transfers Out 15 Trauma Star Revenue & Expense 3,300,000 2007 2008 2 9 2010 2011 2012 2013 2014 2015 2016 2,800,000 2,300,000 1,800,000 1,300,000 800,000 300,000 (200,000) Trauma Star He6covi Revenue Trauma Star Helicopter Program Expense Trauma Star Helicopter Revenue tstm 2007 2008 2009 2010 2011 2012 1 2013 2014 2015 2016 Estm 30% 52% -9% 43% 65% 68% 82% 70% 90% �� F 96% Trauma Star Revenue & Expense Air Ambulance Program FY15 Actual Expenditures FY15 Revenue Amount not covered by Program Revenue Approximate Ad valorem Tax Levy $20,254,421,223 FY15 Taxable Value 0.0141 millage rate per thousand $285,587.34 2,769,302 2,483,786 285,516 285,516 $ 1.41 Per hundred thousand dollars of value 17 Fund 141 Fire & Ambulance Overview FY16 FY10 FY11 FY12 FY13 FY14 FY15 Estimate Revenues: Ad Valorem Taxes $ 9,083,320 $ 9,534,438 $ 9,568,209 $ 10,507,447 $ 10,283,878 $ 10,084,142 $ 9,930,437 Payment in Lieu of Taxes 42,690 37,105 96,903 96,371 108,913 100,101 0 State Shared Revenue Public Safety 19,872 21,641 24,170 28,020 30,366 34,100 32,048 Ambulance 502,784 522,822 620,813 554,200 600,291 604,978 656,889 Transfer in - Excess Fees (PA,TC) 136,588 153,670 135,492 168,843 192,403 215,243 161,500 All Other Revenue* 566,082 488,383 321,096 224,479 75,277 176,931 41,736 10 10,758,059 10,766,683 11,579,360 11,291,128 11,215,495_ 10 822 610 Appropriations: Fire Rescue Central $ 2,866,399 $ 2,244,050 $ 2,280,456 $ 2,207,300 $ 2,475,287 $ 9,658,865 $ 10,218,112 SAFER 1,195,115 1,311,705 1,175,183 1,241,519 1,201,710 - - Fire/Ambulance Service 5,225,290 5,482,758 5,395,892 5,395,236 5,465,628 - - Tax Collector Fees 257,477 273,781 275,799 303,228 300,653 301,087 300,653 Property Appraiser Fees 156,152 169,011 169,107 199,159 216,965 216,844 216,965 Transfers Out 985,568 951,744 951,990 1,071,005 1,071,005 908,519 908,519 10,6861001 10,4331049 101248,427 101417,447 101731/248 11,0851315_ 111644,249 Fund Balance 3,587,593 3,912,603 4,430,860 5,592,772 6,152,652 6,282,834 5,461,195 (334,664) 325,010 518,257 1,161,912 559,880 130,178 (821,638) Fire & EMS Budget $ 9,802,179 $ 9,437,678 $ 9,622,312 $ 9,617,260 $ 9,959,892 $ 10,013,631 $ 10,529,682 Fire & EMS Actual 9,286,804 9,038,512 8,851,531 8,844,054 9,142,625 9,659,792 10,218,112 5151375 399,166 770,781 773,206 817,267 353,839 311,570 *All Other Revenue - Delinquent Taxes, Interest, and Misc. Revenue Fund 147 Unincorporated Parks & Beaches Overview FY16 FY10 FY11 FY12 FY13 FY14 FY15 Estimate Revenues: Ad Valorem Taxes $ 1,535,269 $ 1,509,997 $ 1,402,593 $ 1,402,691 $ 1,696,245 $ 1,601,237 $ 1,591,416 Payment in Lieu of Taxes 2,145 1,575 5,561 6,984 7,274 5,460 0 Services - Parks & Recreation 34,090 36,005 27,860 33,575 43,785 37,420 38,000 Other Property Usage 1,432 1,844 794 321 200 - 369 All Other Revenue* 48,824 53,026 80,989 122,818 63,900 91,169 63,281 1,6211760 1,602,447 1,517,797 1,566,389 1,811,404 1,735,286 11693,066 Appropriations: Unincorporated Parks & Beaches School Board ILA Sugarloaf Jacobs Aquatic Center Wastewater Upgrade Transfers Out $ 1,185,969 $ 1,188,493 $ 1,272,975 $ 1,291,819 $ 1,256,604 27,313 29,193 19,904 _21,670 22,210 180,000 180,000 180,000 180,000 180,000 - 8,244 56,247 - - $ 1,314,361 21,579 180,000 $ 1,460,887 28,615 180,000 183,953 183,953 183,953 280,733 280,733 162,768 162,768 1,5772235 1,589,883 1,713,079 1,774,222 1,739,547 1,678,708 12832,270 Fund Balance 1,304,954 1,317,518 1,122,237 914,403 986,260 1,042,837 903,633 44,526 12,564 (195,281) (207,834) 71,857 56,578 (139,204) *All Other Revenue - Delinquent Taxes, Interest, and Misc. Revenue 19 Fund 148 Planning,Building & Zoning Overview FY16 FY10 FY11 FY12 FY13 FY14 FY15 Estimate Revenues: Ad Valorem Taxes $ 863,S89 $ 743,730 $ 545,4S3 $ S45,491 $ 253,462 $ 0 $ 0 Local Communications Service Tax 721,601 628,408 653,345 641,174 680,307 6S7,975 680,372 State Shared Revenue 1/2 Cent Sales Tax 3,946,547 4,641,976 4,903,243 5,136,656 5,570,667 6,012,451 3,221,490 Charges for Services* 638,496 638,375 572,987 659,751 1,035,687 2,230,812 2,342,948 Local Ordinance - Code Compliance 279,978 439,306 354,519 429,646 447,805 576,091 942,282 Transfer in - Const. Excess Fees 36,410 35,605 9,848 31,489 36,703 10,221 10,000 All Other Revenue** 65,387 46,255 74,408 31,985 28,618 28,865 18,876 6,5521008 71173,655 7,113,803 7,476,192 8,053,249 9,516,415 72215,968 Appropriations: Fire & Rescue Coordinator $ 687,314 $ 727,249 $ 717,568 $ 748,761 $ 772,552 $ 776,137 $ 796,300 Fire Marshall 321,996 252,328 355,084 306,655 361,911 380,998 427,016 Growth Management Admin. 464,891 975,097 468,079 412,492 438,900 471,028 531,608 Planning Department 990,168 1,052,378 1,223,755 1,254,965 1,199,622 1,144,116 1,267,876 Environmental Resources 280,108 295,142 355,116 441,136 583,865 712,867 705,990 Code Compliance 1,157,050 995,331 1,050,686 1,238,911 1,308,545 1,360,117 1,286,856 County Attorney - Growth Management 419,593 491,712 514,180 509,415 545,691 512,015 481,551 Other Growth Management*** 782,606 518,418 490,283 372,084 389,829 572,526 563,455 Tax Collector & Property Appraiser Fees 110,851 105,048 96,466 93,610 98,386 83,362 40,451 Transfers Out 1,299,434 1,304,024 1,311,086 1,287,769 1,282,028 1,578,892 1,547,942 6,514,011 6,716,727 6,582,303 6,665,798 6,981,329 7,592,058 7,649,045 Fund Balance 4,801,163 5,258,091 5,789,592 6,599,985 7,671,905 9,596,258 9,163,182 37,998 456,928 531,501 810,393 1,071,920 1,924,355 (433,076) *Charges for Services - Planning, Life Safety, Administrative Building Fees, Services other Salary **All Other Revenue - Delinquent Taxes, Interest Income, and Misc. Revenue ***Other Growth Management - GIS, Comp Plan, Planning Commission, Marine Resources, and Refunds 20 Fund 149 Local Road Patrol Overview FY16 FY10 FY11 FY12 FY13 FY14 FY15 Estimate Revenues: Ad Valorem Taxes $ 3,614,729 $ 3,598,570 $ 3,464,792 $ 3,909,223 $ 4,008,496 $ 4,199,018 $ 4,106,944 Services - City Policing (Marathon & Islamorada) 3,083,502 3,208,504 3,065,707 3,185,397 3,369,260 3,406,038 3,522,028 Transfer in- Sheriff Excess Fees 135,198 47,373 181,387 241,160 233,863 261,417 200,000 Transfer in - Excess Fees (PA, TC) 54,927 58,952 49,986 63,179 75,230 84,511 60,000 All Other Revenue* 36,363 31,621 27,465 17,955 18,409 29,214 19,444 6,924,719 6,945,020 6,789,337 7,416,914 7,705,258 7,980,198 7,908,416 Sheriff Insurance Incorporated 345,332 365,428 382,505 390,243 378,727 378,578 Sheriff Incorporated 2,716,335 2,816,401 2,684,467 2,795,069 2,974,785 3,037,955 3,091,846 Tax Collector 105,843 104,101 100,352 113,586 117,682 118,290 115,468 Property Appraiser 62,199 63,742 63,778 74,017 84,588 85,030 84,588 Transfers Out 10,215 10,215 10,215 9,194 9,194 11,514 11,521 6,7641788 71115,429 61946,516 7,2121488 71S251146 71650,160 7/932/027 Fund Balance 1,982,010 1,811,601 1,654,423 1,858,848 2,038,960 2,368,998 2,345,397 159,932 (170,409) (157,178) 204,425 180,112 330,038 (23,601) *All Other Revenue - Delinquent Taxes and Interest 21 Ad Valorem Fund Summary FY 17 Preliminary & FY 17 Projections ESTIMATED ENDING (9/30/16) FY16 FUND BALANCE BUDGETED FY 17 REVENUES Ad Valorem Taxes 16,846,225 46,168,808 10,328,483 1,657,725 0 4,163,433 79,164,674 Other Revenue 17,629,720 5,307,000 732,000 119,000 6,655,000 3,546,008 Transfers In (cost allocation & excess fees) 9,477,412 1,400,000 170,000 0 20,000 250,000 Less 5% non -collection FL. Stat. (1,723,797) (2,573,790) (553,024) (88,836) (332,750) (385,472) Total Budgeted FY17 Revenues 42,229,560 50,302,018 10,677,459 1,687,889 6,342,250 7,573,969 BUDGETED FY 17 EXPENDITURES 48,465,831 53,405,522 12,811,559 2,082,376 8,483,891 8,082,588 Budgeted Net Change Fund Balance (6236,271) (3,103,504) (2,134,100) (394,487) (2,141,641) (508,619) (14,518,623) BUDGETED ENDING (9/30/17) FY17 FUND BALANCE 3 months Operating Capital (1,905,687) 124,205 (11,449) 4,900, 568 ESTMATED FY 17 REVENUES Ad Valorem Taxes 16,225,755 44,414,393 9,915,344 1,598,047 0 Other Revenue 17,681,095 5,231,252 723,300 103,422 7,115,600 Transfers In (cost allocation & excess fees) 9,342,638 1,385,000 161,500 0 19,200 Total Estimated FY16 Revenues 43,249,488 51,030,645 10,800,144 1,701,469 7,134,800 45,578,943 51,674,517 11,198,02S 1,761,088 7,811,462 ESTIMATED FY 17 EXPENDITURES Estimated Net Change Fund Balance (2,329,355) (643,872) (397,881) (59,619) (676,662) ESTIMATED ENDING (9/30/17) FY17 FUND BALANCE 3 months Operating Capital 553,945 1,860,424 323,419 2,365,547 110,884 4,106,944 76,260,483 3,545,026 318,500 7,970,470 7,583,459 387,011 (3,720,378) 1,005,264 22 General Fund, Fund Balance General Operating Fund -Fund Balance Audited FY14 UnAudited FY15 Estimated FY16 FY17 Projected (Fund Balance Fund Balance Fund Balance Fund Balance 35,527,365 36,004,187 33,784,677 31,455,322 Projected FY17 Operating Budget Hurricane/Disaster Reserve Minimum Fund Balance 48,46%831 4,038,819.25 1 month Operating Capital 5.89 months of reserves at 9/30/17 16,155,277 10,000,000 26,155,277 20,194,096 10,000,000 30,1%096 24,232,916 23 FY17 Budget Discussion Items • Continuation of the Performance -Based Merit Program 0.7% C.O.L.A, 3.3% performance merit = up to 4% • Update on Florida Retirement System Rate Increase • Recommendation of a rate decrease for Residential Solid Waste Rates/ and increase in commercial rates by CPI • No CPI increase on Building Permit Fees • Reduction in Impact Fees (recommended elimination of 3 ) • Proposed FY17 Budget at or below rolled -back rate 24 BOCC Performance -based Merit Program Organization al Mission & Values Performance Evaluation Based PayIncorporating Raise The Evergreen Report ✓ April 17, 2013 The BOCC directed staff to develop RFP for a Compensation Study ✓ September 27, 2013 BOCC approved contract ✓ November 20, 2013 BOCC approved contract amendment ✓ January 22- 24, 2014 BOCC briefed on survey data and benefit data ✓ April 24, 2014 BOCC briefed on Final Report ✓ May 1, 2014 Evergreen presented the Final Report at a special BOCC meeting ✓ BOCC voted to implement the recommended new pay plan Strategic Priorities ✓ BOCC voted to bring 55 employees that fell below the minimum salary of the new L_ —.A pay plan up to minimum; the cost to implement was $86,526 OrganizationBased Pay Raises Throughoutthe Process Key Intended Measures Outcomes Department Objectives The recommendation on long term implementation pay plan is as follows: 1. Conduct a pay plan analysis every 3-5 years 2. Implement the new grades and salary ranges 3. Each year on Oct 1, at a minimum adjust the pay plan min, mid, and max by Consumer Price Index (CPI) and simultaneously, authorize a cost of living adjustment for all employees equal to CPI so employees at minimum do not fall below minimum if pay grades are adjusted annually. 4. Each year on Oct 1, at a minimum, continue the newly implemented (2014) Performance Based Raise System 25 2009-FY10 Budget 2010-FY11 Budget 2011-FY12 Budget 2012-FY13 Budget 2013-FY14 Budget 2014-FY15 Budget COLA & Merit Increase History No change No Change No Change -3% New Deduction FRS 3% to make employees whole FRS law change 2% COLA No Change 0% - 5% Performance — based/Merit (no C.O.L.A. average 3%) 2015-FY16 Budget 2% Performance — based/Merit (1.2%) 2016-FY17 Budget (Proposed) 4% Performance — based/Merit (3.3%) 4.1% COLA No Change No Change -3% New Deduction FRS 3% to make employees whole FRS law change 2% COLA No Change 0% - 5 % Performance — based/Merit (no C.O.L.A. average 3%) 2% Performance — based/Merit (1.2%) 4% Performance — based/Merit (3.3%) Pay Range Adjustment 3% COLA & 3-5% Step 3% COLA & 3-5 % Step -3% New Deduction FRS No Change No Change No Change 2% Performance — based/Merit (1.2%) 4% Performance — based/Merit (3.3%) 0.1 2.7 1.5 3.0 1.7 1.5 0.7 W. Salary Discussion • Adding a Total of 4.0% = 0.7% COLA + 3.3% Merit increase for BOCC staff General Fund Fine & Forfeiture Fund Fire & Ambulance Fund Unincorporated Parks & Beaches Total Ad Valorem Non Ad Valorem Additional Additional Additional 0.7% COLA 1.3% Merit 1% Merit 1% Merit 75,925 142,617 108,379 108,322 9,252 17,190 13,221 13,221 43,325 80,471 61,890 61,886 3,060 5,698 4,383 4,375 131,562 245,976 187,873 187,804 753,215 104,534 191,891 151,708 141,627 589,760 27 Changes To FRS Employer Contribution Rates Number of Class Members Effective 7/1/15-6/30/16 FY16 Rates Effective 7/1/16-6/30/17 Proposed for FY17 Budget Difference Ad Valorem Non Ad Valorem Total Employer Contribution 416.91 124 5 2 7.26 7.52 0.26 FY16 Rate 2,304,296 1,124,869 3,429,165 22.04 22.57 0.53 FY17 Proposed 2,360,866 1,161,434 3,522,300 42.27 42.47 0.20 21.43 21.77 A 56,570 36,565 93,135 W. Fund 414 Solid Waste Overview FY10 FY11 FY12 FY13 FY14 FY15 FY16 Estimate Revenues: Franchise Fees $ 463,131 $ 476,366 $ 507,601 $ 514,965 $ 527,233 $ 484,741 $ 508,172 Services - Waste Delinquent 6,555 1,807 576 1,430 575 474 500 Services - Waste Assessments 12,139,179 12,136,848 12,443,629 12,492,868 12,490,359 12,579,358 12,672,544 Services - Lot Clear, Clean 8,068 7,246 Services - Waste Other Tipping 1,297,438 1,144,932 1,250,149 1,200,108 1,267,273 1,341,260 1,286,157 Services - Waste Sludge Tipping 321,775 223,061 203,438 133,482 97,694 128,117 138,004 Services - Waste Lien Filing 480 105 15 105 30 Services - Waste Commercial 3,083,796 3,283,509 3,355,573 3,383,695 3,429,894 3,622,371 3,888,850 Services - Waste HAZMAT 1,388 2,630 6,547 10,185 4,681 4,211 3,766 Services - Waste Special Hauling 146,315 161,381 139,176 140,308 160,861 135,289 182,258 Donation 50,000 50,000 50,000 50,000 50,000 467,270 50,000 Small County Recycling Grant 78,787 - 141,176 70,588 90,909 - 90,909 All Other Revenue* 106,529 90,719 68,491 43,216 50,173 155,352 69,715 17,703,441 17,578,604 18,166,371 18,040,950 18,169,682 18,918,443 18,890,875 Appropriations: Solid Waste Admin Small County Recycling Grant All Other Expenditures** $ 15,570,565 $ 15,556,144 $ 15,956,509 $ 16,211,431 $ 17,230,374 $ 17,246,789 $ 78,787 70,588 70,588 70,588 90,909 90,909 746,218 1,238,223 183,632 215,407 215,407 263,190 18,554,383 263,190 16,395,570 16,864,955 16,210,729 16,497,426 17,536,690 17,600,888 18,817,573 Fund Balance=Current Assets -Current Liabilities 6,172,683 7,461,954 9,406,787 10,982,347 11,616,857 12,453,893 12,527,195 1,307,871 713,649 1,955,642 1,543,524 632,992 1,317,555 73,302 *All Other Revenue - Interest, Miscellaneous, Transfer from Constitutional Officer 4 Month Operating and Disposition of Fixed Assets 5 Month Operating **AII Other Expenditures - Debt Services, WW Upgrade, Transfer Out 6 Month Operating 29 Capital Program 30 FY 15 FY 16 FY 17 FY 1S FY 19 Revenues 1 Cent Tax Revenue Interest Income Asset Sale Fund Ba I a nce Fwd Expenditures Canal Master Plan Ocean Reef R.O. Land Acquisition Misc. Physical Env Harvey Sr. Center P.W. Magnolia St. Mi cs General Gov Higgs Beach Old Seven Mile Br Big Pine Swim Hole Misc Culture & Rec Fi re/EMS Veh Program Key Largo Fi re/EMS Ocean Reef Fire/EMS Misc Public Safety Road Paving Admin,Mics,Contingency Debt Service 2007 Rev Bond 2014 Fev Bond Cudjoe Regional SRF Line of Credit Change in Fund Balance Endine Balance $ 19,521,179 $ 18,000,000 $ 18,000,000 $ 18,000,000 $ 18,000,000 25,000 25,000 25,000 25,000 25,000 2,000,000 17,479,730 10,284,668 8,202,238 7,361,543 3,864,275 $ 39,025,909 $ 28,309,668 $ 26,227,238 $ 25,386,543 $ 21,889,275 3,652,215 2,600,000 2,000,000 1,060,156 708,268 913,275 2,741,550 794,664 1,021,994 2,000,000 1,934,664 21700,000 2,000,000 870,672 100,000 2,000,000 2,000,000 105,403 1,975,000 320,550 300,000 200,000 800,000 231,124 3,328,942 4,571,574 3,500,000 4,500,000 2,000,000 3,248,858 1,853,098 1,853,098 853,098 853,098 $ 23,880,005 $ 15,181,330 $ 8,323,770 $ 8,253,098 $ 4,853,098 3,606,455 3,591,100 3,549,925 3,531,170 - 1,204,781 1,235,000 4,242,000 4,238,000 4,241,000 - - 2,750,000 5,500,000 5,500,000 50,000 100,000 - - - $ 4,861,236 $ 4,926,100 $ 10,541,925 $ 13,269,170 $ 9,741,000 (7,195,062) (9,277,492) (10,118,187) (13,615,455) (10,184,553) 31 $ 10.284.668 $ 8.202.238 $ 7.361.543 $ 3,864.275 $ 7.295.177 FY 16 FY 17 FY 18 FY 19 FY 20 Revenues 1 Cent Tax Revenue $ 20,580,783 $ 20,000,000 $ 20,000,000 $ 20,000,000 $ 20,000,000 Other 2,543,295 50,000 50,000 50,000 50,000 Asset Sa I e Fund Balance Fwd 26,968,836 11,201,089 13,044,231 8,842,456 12,177,377 $ 50,092,914 $ 31,251,089 $ 33,094,231 $ 28,892,456 $ 32,227,377 Expenditures Canal Master Plan 2,521,994 Ocean Reef R.O. 1,498,687 Land Acquisition 6,000,000 2,000,000 2,000,000 Long Key WW 1,400,000 M i sc. P hysi ca I Env 1,430,191 P.W. Magnolia St. 1,379,595 Tel ephone U pgrade 880,000 Higgs Bea ch 1,959,664 1,033,920 326,791 Old Seven M it a Br 2,700,000 Big Pine Swim Hole 100,000 900,000 Misc General Govt 3,451,959 1,177,907 1,027,907 Key Largo Fire/EMS 300,000 Ocean Reef Fire/EMS 800,000 Misc Public Safety 536,124 Road Pavi ng 6,209r4O5 3,975,199 4,500,000 2,326,172 Admin,Mics,Contingency 1,898,106 1,027,907 1,027,907 1,027,907 1,027,907 $ 32,965,725 $ 9,314,933 $ 9,782,605 $ 3,354,079 $ 1,027,907 Debt Service 2007 Rev Bond 3,591,100 3,549,925 3,531,170 - - 2014 Rev Bond 1,235,000 4,242,000 4,238,000 4,241,000 4,241,000 KLWTD Agreement 1,000,000 1,000,000 1,000,000 2,000,000 2,000,000 Cudjoe Regional SRF - - 5,600,000 5,600,000 5,600,000 2016 Rev Bond 100,000 100,000 100,000 1,520,000 1,570,000 $ 5,926,100 $ 8,891,925 $ 14,469,170 $ 13,361,000 $ 13,411,000 Change in Fund Balance (6,278,641) (4,43SA99) (8,637,274) (S,302,3S3) 308,740 32 Ending Balance $ 11,201,089 $ 13,044,231 $ 8,842AS6 $ 12,177,377 $ 17,788,470 Spend Profile Spent Thru 2015 2016 2017 2018 2019 $ 24,600,000 Plantation Key Govt Center $ 110,000 $ 2,090,000 $ 7,250,000 $ 8,950,000 $ 6,200,000 Crawl Key fire Academy $ 351,000 $ 1,696,000 $ 2,047,000 MarathonLibrary$ 4,500,000 $ 2,250,000 $ 6,750,000 Cud oe`Fire Station $ 550,000 $ 2,800,000 $ 650,000 $ 4,000,000 Jefferson Browne $ 585,000 $ 1,030,000 $ 1,615,000 Rockland $ 50,000 $ 450,000 $ 200,000 $ 3,700,000 $ 3,700,000 $ 8,100,000 Bernstein Park $ 150,000 $ 3,000,000 $ 4,850,000 $ 8,000,000 Sugarloaf Fire Station $ 300,000 $ 3,000,000 $ 3,300,000 Gulf Seafood $ 5,000,000 $ 5,000,000 Annual Total Running Total $ $ 661000 661,0001 13,371000 $ 20,630000 $ 15,W,000 $ 12,900,000 $ 63,412,000 $ 24,032,000 $ 34,662,000 $ 50,512,000 1 $ 63,412,000 Source: Project Management 33 PROJECTS FUNDED BY EXISTING SURTAX AUTHORIZATION VS SURTAX EXTENSION THRU 2033 • EXISTING AUTHORIZATION THRU 2018 • (since 2014) + Magnolia PW Compound + Rowell's + Telephone Upgrade + Higgs Beach + Fire Rescue Vehicle Purchases + Old Seven Mile Bridge + Canal Demonstration Projects + Big Pine Swimming Hole + Ocean Reef R.O. Project + Paving Backlog + Long Key Wastewater + Land Acquisition + Fire Training Academy + Marathon Library + Gulf Seafood + Bernstein Park + Cudjoe Fire Station + Sugarloaf Fire Station • RENEWAL, AUTHORIZATION THRU 2033 + Cudjoe Ragional Wastewater + Plantation Key Courthouse/Government Center 34