Item C01
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CM
ounty of onroe
BOARD OF COUNTY COMMISSIONERS
Mayor Heather Carruthers, District 3
Mayor Pro Tem George Neugent, District 2
TheFloridaKeys
Danny L. Kolhage, District 1
David Rice, District 4
Sylvia J. Murphy, District 5
County Commission Meeting
April 20, 2016
Agenda Item Number: C.1
Agenda Item Summary #1489
BULK ITEM: DEPARTMENT:
Yes Project Management / Facilities
TIME APPROXIMATE:STAFF CONTACT:
Bob Stone (305) 289-6077
None
AGENDA ITEM WORDING:
Approval of a negotiated Bid Award Agreement with Siemens
repairs Not To Exceed (NTE) $60,000.
ITEM BACKGROUND:
On October 1, 2015, Siemens was the sole respondent to the Bid Request.
Their submission included terms that were outside the scope of the Bid Request. An acceptable
Agreement was negotiated per previous BOCC action.
PREVIOUS RELEVANT BOCC ACTION:
On October 1, 2015, the BOCC approved a month-to-
month renewal agreement with Siemens Industry until a new contract could be awarded.
On October 1, 2015, Siemens was the sole respondent to the Bid Request. Their submission included
terms that were outside the scope of the Bid Request. On December 9, 2015 the BOCC approved for
negotiations to take place with Siemens until a satisfactory contract was achieved and then for it to
be placed for approval by the BOCC.
CONTRACT/AGREEMENT CHANGES:
Negotiated Bid Award Agreement with Siemens
DOCUMENTATION:
100115_Bid Response from Siemens
042016_Negotiated Bid Award_Submitted Forms
042016_Negotiated Bid Award Agreement_Partial Exec
100115_Bid Response from Siemens
FINANCIAL IMPACT:
Effective Date: 04/20/2016
Expiration Date: 04/19/2018
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Total Dollar Value of Contract: $162,059/year + repairs
Total Cost to County: $162,059/year + repairs
Current Year Portion: $81,029.50 + repairs
Budgeted:
Yes
Source of Funds: Fines and Forfeitures
CPI: Yes
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No If yes, amount:
Grant:
No
County Match
:
Insurance Required:
Yes
Additional Details:
04/20/16 101-20505 · CORRECTION FACILITIES $132,563.00
04/20/16 101-20505 · CORRECTION FACILITIES $45,000.00
repairs NTE
04/20/16 001-20501 · FACILITIES MAINTENANCE $29,496.00
04/20/16 001-20501 · FACILITIES MAINTENANCE $15,000.00
repairs NTE
Total: $222,059.00
STAFF RECOMMENDATION:
Approval
REVIEWED BY:
Doug Sposito Completed 04/08/2016 2:16 PM
Chris Ambrosio Completed 04/08/2016 3:00 PM
Budget and Finance Completed 04/12/2016 12:23 PM
Maria Slavik Completed 04/12/2016 1:40 PM
Kathy Peters Completed 04/12/2016 3:32 PM
Board of County Commissioners Pending 04/20/2016 9:00 AM
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