Item C06
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CM
ounty of onroe
BOARD OF COUNTY COMMISSIONERS
Mayor Heather Carruthers, District 3
Mayor Pro Tem George Neugent, District 2
TheFloridaKeys
Danny L. Kolhage, District 1
David Rice, District 4
Sylvia J. Murphy, District 5
County Commission Meeting
April 20, 2016
Agenda Item Number: C.6
Agenda Item Summary #1517
BULK ITEM: DEPARTMENT:
Yes Fire
TIME APPROXIMATE:STAFF CONTACT:
James Callahan (305) 289-6088
N/A
AGENDA ITEM WORDING:
Authorization to enter into a purchase agreement to purchase a
refurbished 2004 Pierce pumper truck from Ten-8 Fire Equipment Inc. in lieu of a significant dollar
repair to the rust damage on the frame rails, undercarriage and water pump of a current front-line
reserve Pierce pumper. Request falls under Chapter 7(A) of the Monroe County Purchasing Policy
ITEM BACKGROUND:
MCFR's Pierce pumper has significant rust damage to the frame and
undercarriage to the extent it will affect reliable front-line reserve service delivery. Pierce
Manufacturing has advised they have a refurbished 2004 Pierce pumper available for immediate
purchase and delivery. After evaluating the estimated cost to repair the current Pierce pumper along
with the potential for other unknown costs involved with the repair versus the opportunity to replace
the current pumper with a reconditioned Pierce pumper, MCFR recommends the purchase of the
reconditioned pumper. The $90,000 purchase price of the refurbished Pierce pumper would
immediately place a piece of apparatus in front-line reserve service which would not only address
the rust, electrical issues and water pump repair costs, but is a more reliable piece of fire equipment
to protect the citizens. Thirty percent of the overall purchase are improvements which ensure the
equipment will provide and extend many years of service to Monroe County beyond what the repair
of the current pumper (County ID 4698 / Tag 234405/ VIN 4P1CS01A35A005314) could provide.
The purchase is exempt under Monroe County's Purchasing Policy because it is an emergency
purchase under Chapter 7(B) of the Purchasing Policy and Section 2-347(k)(1) of the Monroe
County Code. Having the pumper truck out of service could constitute an immediate danger to
public health or safety; a danger of loss of public or private property requiring immediate action;
and/or an interruption in the delivery of an essential life safety service.
PREVIOUS RELEVANT BOCC ACTION:
N/A
CONTRACT/AGREEMENT CHANGES:
N/A
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DOCUMENTATION:
Pierce Manufacturing (Ten-8 Fire Equipment, Inc.)
FINANCIAL IMPACT:
Effective Date:
March 14, 2016
Expiration Date:
N/A
Total Dollar Value of Contract:
$90,000
Total Cost to County:
$90,000
Current Year Portion:
$90,000
Budgeted:
No
Source of Funds:
304-26000
CPI:
Indirect Costs:
N/A
Estimated Ongoing Costs Not Included in above dollar amounts:
N/A
Revenue Producing: If yes, amount:
No
Grant:
N/A
County Match
: N/A
Insurance Required:
$0
Additional Details:
04/20/16 304-26000 · PUBLIC SAFETY CAP PROJ $90,000.00
STAFF RECOMMENDATION:
Approval
REVIEWED BY:
James Callahan Completed 04/04/2016 3:32 PM
Cynthia Hall Completed 04/04/2016 4:06 PM
Budget and Finance Completed 04/05/2016 1:27 PM
Risk Management Completed 04/05/2016 1:57 PM
Kathy Peters Completed 04/06/2016 9:39 AM
Board of County Commissioners Pending 04/20/2016 9:00 AM
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