Item C2'
CM
ounty of onroe
BOARD OF COUNTY COMMISSIONERS
Mayor Heather Carruthers, District 3
Mayor Pro Tem George Neugent, District 2
TheFloridaKeys
Danny L. Kolhage, District 1
David Rice, District 4
Sylvia J. Murphy, District 5
County Commission Meeting
May 24, 2016
Agenda Item Number: C.2
Agenda Item Summary #1624
BULK ITEM: DEPARTMENT:
No Building
TIME APPROXIMATE:STAFF CONTACT:
Ed Koconis (305) 453-8727
N/A
AGENDA ITEM WORDING:
Approval of a Resolution by the Monroe County Board of County
Commissioners amending the Permitting Fee Schedule; adding administrative appeals and amending
variances to floodplain management; eliminating fees for the first failed inspection; clarifying
temporary use fees; delaying the annual CPI adjustment to fees to October 1, 2018; and providing
for an implementation date.
ITEM BACKGROUND:
The Permitting Fee Schedule was substantially amended in 2014 with
the introduction of job value based fees. The Fee Schedule is amended from time to time in order to
address both necessary changes, such as Code amendments, as well as changes proposed to clarify
existing fees. Staff is proposing:
Elimination of fees for the first failed inspection per inspection code (type) which would
assist in expediting building permits.
Revising fees related to floodplain variances and appeals, consistent with recently adopted
Comprehensive Plan and Land Development Code amendments adopted April 13, 2016.
The Board directed these types of requests be heard by the Florida Department of
Administrative Hearings, necessitating amended fees. These floodplain changes are
expected to become effective by mid-August and therefore the proposed implementation of
the proposed resolution is September 1, 2016.
Clarification that fees for temporary uses/structures are per structure.
Delaying an increase in permit fees, based on the annual percentage change in the Consumer
Price Index (CPI), until October 1, 2018 because current fees appear to be adequate in
covering the costs of delivering permitting services, including intake, plan review, and
inspections.
PREVIOUS RELEVANT BOCC ACTION:
March 19, 2014 BOCC approved Resolution 062-2014 which introduced job value based fees for
projects greater than $5,000.00.
December 10, 2014 BOCC approved Resolution 387-2014 which reduced Fire fees; eliminated the
50% upfront permit charges for Planning, Environmental, and Fire; and provided for 35% discounts
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to applicants who applied for permits with job values greater than $5,000.00 prior to October 1,
2014.
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION:
Approval
DOCUMENTATION:
Resolution Amending Building Department Fee Schedule
Exhibit 1 to Resolution
Exhibit 2 to Resolution
Exhibit 3 to Resolution
FINANCIAL IMPACT:
Effective Date:
Expiration Date:
Total Dollar Value of Contract: N/A
Total Cost to County:
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
Grant:
County Match
:
Insurance Required:
Additional Details: The estimated amount of any revenue decrease from the elimination of
failed inspection fees as well as the elimination of the increase of the CPI change (0.7%) is
expected to be offset from an increase in fees generated from the an estimated increase in the
number of permits issued.
REVIEWED BY:
Rick Griffin Completed 05/03/2016 3:48 PM
Steve Williams Completed 05/03/2016 4:29 PM
Jaclyn Carnago Completed 05/03/2016 4:31 PM
Tina Boan Completed 05/09/2016 3:27 PM
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Christine Hurley Completed 05/10/2016 10:51 AM
Ed Koconis Completed 05/10/2016 11:30 AM
Tina Boan Completed 05/19/2016 11:09 AM
Kathy Peters Completed 05/19/2016 11:13 AM
Board of County Commissioners Pending 05/24/2016 10:00 AM
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MONROE COUNTY, FLORIDA
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
RESOLUTION NO. ____-2016
A RESOLUTION AMENDING RESOLUTION NO. 387-2014, THE
PERMITTING FEE SCHEDULE; ADDING ADMINISTRATIVE APPEALS
AND AMENDING VARIANCES TO FLOODPLAIN MANAGEMENT;
ELIMINATING FEES FOR THE FIRST FAILED INSPECTION PER
INSPECTION CODE; CLARIFYING TEMPORARY USE FEES;
DELAYING THE ANNUAL CPI ADJUSTMENT TO FEES TO OCTOBER
1, 2018; AND PROVIDING FOR AN IMPLEMENTATION DATE
;,)6)%7 the County protects life and safety through review of construction
plans and inspection of construction work as provided by the Florida Building Code; and
;,)6)%7 these services provided by the County are engaged at the discretion
of applicants and for the benefit of applicants; and
;,)6)%7 the Monroe County Board of County Commissioners wish to provide
the citizens of the County with the best possible service in the most cost effective and
reasonable manner; and
;,)6)%7 the Board finds that it would be in the best interests of the public to
charge costs for services, thereby placing the burden of such costs directly upon those
parties deriving the benefit from such services; and
;,)6)%7 the updated fee schedules prepared by the Building Departmentfor
providing these services include the estimated direct costs associated with the review
and processing of applications for permits issued by the County as shown in Exhibit 1
and Exhibit 2; and
;,)6)%7 the Board heard testimony and evidence presented as to the
appropriate fee schedule.
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7IGXMSRPursuant to Monroe County Code, the following building permit fees were
developed by Maximus as shown in Exhibit 3 and are hereby established:
(All applicable fees within this Fee Schedule are subject to Florida Permit
Surcharge Program Fees as per F.S. 553.721 and F.S. 468.631.)
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1. Upon submission of application:
a. Valuation-based permit jobs valued at $5,000 or more require fifty percent
(50%) of the building permit fee due, with remaining balance of building
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permit fee plus one hundred percent (100%) of planning, environmental,
and/or fire fee as applicable due at issuance.
b. Permit jobs valued at less than $5,000 require one hundred percent
(100%) of the fee due.
2. Job value will be based upon the submitted, legitimate contract price or
ICC/Construction Costs Valuation manuals.
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1. Sewer Lateral and Grinder Pump (Electric) Permits $70.00
associated with Sewer Lateral Permits (fee includes
plumbing, electric, code compliance fee, education fee,
technology and document processing fee, DBPR and
DEO fees and is exempt from PRP fees, although PRP
review may be required)
2. For all other residential construction projects valued at less than $5,000, fees
for construction shall be based on the flat rates below.
Residential Fee per Application - Job Value <$5,000
Building Permits
Building Planning Environmental Fire Total
under $5,000
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3. For residential construction projects valued at $5,000 or more, fees for
construction shall be based on the rates below and the applicant shall only be
assessed the fees for those disciplines which are deemed necessary for code
compliance. In the event a particular discipline review is not required forcode
compliance, the applicant shall not be assessed the rate of that particular
discipline. For example, in the event only a Building review is deemed
necessary to ensure a particular application complies with Monroe County
Code, the applicant shall not be assessed the fee for Planning and
Environmental.
a. A project whose value exceeds the lowest value band shall be priced
based on value in band 1 times rate for band 1 plus the value in the next
highest band times the rate for that higher band.
b. Building Department fees shall be applied as follows:
i. The rate table below itemizes the maximum Building Department
fee, which includes all 5 building discipline reviews (Structural,
Electrical, Mechanical, Plumbing, and Flood disciplines).
ii. If no Building disciplines are involved in reviewing the permit, the
permit will be charged 25% of the maximum Building Department
fee for processing and application costs.
iii. If less than 5 building disciplines are involved, the permit will be
charged an additional 15% of the maximum Building Department
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fee (over the 25% for processing and application costs) for each of
the Building disciplines involved in reviewing the permit.
RESIDENTIAL PERMITS Job Value $5,000 or More
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4. For residential projects which require plan review by the Fire Department,
including, but not limited to, modular homes and community developments, the
fees in Section (C) shall apply.
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1. For commercial construction projects valued at less than $5,000, fees for
construction shall be based on the flat rates below.
Commercial Fee per Application - Job Value <$5,000
Building Permits Building Planning Environmental
Fire Total
under $5,000 Division Division Division
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2. For commercial construction projects valued at $5,000 or more, fees for
construction shall be based on the rates below and the applicant shall only be
assessed the fees for those disciplines which are deemed necessary for code
compliance. In the event a particular discipline review is not required for code
compliance, the applicant shall not be assessed the rate of that particular
discipline. For example, in the event only a Building Division review is deemed
necessary to ensure a particular application complies with Monroe County
Code, the applicant shall not be assessed the fee for Planning Division and
Environmental Division.
a. A project whose value exceeds the lowest value band shall be priced
based on value in band 1 times rate for band 1 plus the value in the next
highest band times the rate for that higher band.
b. Building Department fees shall be applied as follows:
i. The rate table below itemizes the maximum Building Department
fee, which includes all 5 building discipline reviews (Structural,
Electrical, Mechanical, Plumbing, and Flood disciplines).
ii. If no Building disciplines are involved in reviewing the permit, the
permit will be charged 25% of the maximum Building Department
fee for processing and application costs.
iii. If less than 5 building disciplines are involved, the permit will be
charged an additional 15% of the maximum Building Department
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fee (over the 25% for processing and application costs) for each of
the Building disciplines involved in reviewing the permit.
COMMERCIAL PERMITS Job Value $5,000 or More
PROJECT VALUE WĞƌŵŝƚŽƐƚƉĞƌΨϭ͕ϬϬϬWƌŽũĞĐƚsĂůƵĞ
ĂŶĚ&ƌŽŵdŽƵŝůĚŝŶŐWůĂŶŶŝŶŐ ŶǀŝƌŽŶŵĞŶƚĂů&ŝƌĞdŽƚĂů
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(
%((-8-32%0*))7%440-)(83%00&9-0(-2+4)61-87
1. Code Compliance - Contractor Investigation $11.00
2. Education:
a. Building - New Residential or Commercial $25.00
b. Building - All Other Permits (per discipline per permit) $2.00
c. Environmental $10.00
d. Planning $10.00
e. Fire (Commercial Only) $10.00
)
*033(40%-21%2%+)1)28*))7
1. Flood Certificate of Compliance $300.00
2. Flood proofing Inspection $100.00
3. Flood Sale Inspection/Transfer of Ownership $170.00
4. Flood Variances to the Floodplain Management $1,500.00
Requirements Application Fee
plus Hearing
Fees*
a. plus Required Advertising $245.00
5. Appeals (Administrative) Regarding Floodplain $1,500.00
Management Provisions Application Fee
plus Hearing
Fees*
6. *Hearing Fees. Applicant shall pay half the cost of the hourly rate ($71/hour),
travel and expenses of any hearing officer. The County is currently charged
$142.00 per hour by Department of Administrative Hearings (DOAH).If the
fee charged to the County is increased, the charge will change
proportionately. An estimated amount of one-half of the hearing officer costs
as determined by the County Attorney (initially 10 hours - $710 to
be paid prior to processing the application)shall be deposited
by the applicant along with the application fee, and shall be returned tothe
applicant if unused. If the hearing is less than 10 hours, a refund will be made.
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It is more than 10 hours, the remaining fee due, must be paid prior to permit
issuance.
*
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1. Research, minimum fee per hour or fraction thereof $50.00
+
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1. Administrative Appeal of Building Official $1,500.00
a. plus Required Advertising $245.00
2. After Hours Inspections (per hour, two hour minimum) $75.00
3. Certificate of Occupancy - Residential $100.00
4. Certificate of Occupancy - Commercial $200.00
5. Certificate of Completion - Residential or Commercial $100.00
6. Change Contractor $75.00
7. Contractor Registration $50.00
8. Copies
a. Approved Plan Set Reproduction and other copies $5.00 per page
larger than 14 inches by 8 ½ inches
b. Other copies not more than 14 inches by 8 ½ inches Use legislated fee
per page (per FS
119.07(4)(a)1.
and 2.)
c. Copies requiring more than 15 minutes of staff time Actual labor cost
(per FS 119.07
(4)(a)3.and (d)
9. Excavation: Borrow Pits, Canals, Etc. $500.00 annually
10. Extensions
a. Legislative $0.00 No Fee
b. Monroe County 180 Day Extension $250.00
11. Hurricane Shutters (valued less than $2,500) No Fee
12. Invasive Exotic Vegetation Removal (10 or fewer stems) No Fee
13. Notice to Proceed $976.00
14. Permit Investigations related to closing open/expired permit on a real estate
number / parcel ID:
a. Investigation concluding that permit has passed all No Fee
required inspections, including those where County
did not close permit after inspection(s)
b. Investigation requiring review by Building Official, $50.00
Plans Examiners and/or Inspectors, minimum fee per
real estate number / parcel ID (up to 1 hour staff time)
i. Each additional Hour of staff time or fraction $50.00
thereof, per real estate number / parcel ID
c. Permit Investigations not related to closing open / $50.00
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expired permit on a real estate number / parcel ID,
minimum fee per hour or fraction thereof
15. Permit Referral Process (sent to Fish and Wildlife $600.00
Service) may affect determination
16. Reinspection - First re-inspection failed inspection (per $50.00 No Fee
inspection code)
17. Reinspection - Each subsequent failed reinspection (per $100.00
inspection code)
18. Reopen permit (per discipline) $50.00
19. Replacement Permit Card $25.00
20. ROGO/NROGO Revision Completely New Structure Valuation-based
(including a revision submitted after receiving a (Section B or C,
ROGO/NROGO allocation) - Required to submit new with applicable
permit application and plans with approved ROGO
items from D
allocation from previously submitted permit application but and/or G)
no new ROGO application would be required if deadlines
are met
21. ROGO/NROGO Revision Minor revisions to Structure $50.00 per
based on building code requirement changes from time applicable
permit was originally applied for and time building code discipline, not to
was amended, prior to permit issuance, with new code exceed $500
requirements, with no footprint or square foot change
22. ROGO/NROGO Revision Major revisions to structure $1,000.00
with footprint or square footage increase
23. Non-ROGO/Non-NROGO Revisions $10.00 per plan
page due at time
of resubmittal
24. Temporary Construction Trailer $200.00 per trailer
25. Temporary Use / Temporary Tent $50.00 permit fee
and an additional
$50 per tent
26. Transfer of Permit Upon Change of Ownership $200.00
100% penalty
27. Work commencing before permit issuance
above the
applicable
valuation-based
fee or flat fee for
the work, plus
code check
compliance fees
28. Private Provider Administrative Fee $125.00
7IGXMSRFee schedules are provided for applicant convenience, but County staff
shall be responsible for confirming the facts of each application and the
amount of fees due.
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7IGXMSRAll applications for permits shall pay the amount confirmed by the County
prior to and as a condition of issuance of the permit.
7IGXMSRTermination of the related construction work prior to completion shall not
entitle the applicant to a refund of fees paid.
7IGXMSRProjects of an infrequent or unusual nature that are not otherwise
addressed in this resolution shall be subject to an estimate of permit fees
by County staff as needed.
7IGXMSRThe fees established in this resolution shall be applicable through
September 30, 2016 2018. Thereafter, annually, beginning October 1of
each following year, they shall be adjusted by the percentage change in
the CPI from the previous year. Every four to five years, the County will
adjust fees based on the most current appropriations applicable to provide
development approval services as conditions merit.
7IGXMSRResolution No. 062 387-2014 is hereby rescinded.
7IGXMSR The staff is hereby directed to retroactively implement the decreased fire
fees on all permits issued on or after October 1, 2014. Any application
submitted prior to October 1, 2014 whose application fees exceed the total
permit fees due shall not be refunded.
7IGXMSR The staff is hereby directed to discount building, planning, environmental,
and fire fees [found above in Section (B) 3.] by 35% as follows for permit
applications submitted prior to October 1, 2014 , whose job value is
greater than or equal to $5,000, until 12/31/15. All other required permit
fees shall be applied (e.g. contractor investigation, education, and Florida
Surcharge.) The Growth Management Director is authorized to issue
refunds to applicants that paid in full between 10/1/14 and 12/31/15.
Those refunds shall be reported to the Board of County Commission
during 2016.
7IGXMSRThe staff is hereby directed to implement these fees on all applications
submitted beginning January 1, 2015 September 1, 2016.
7IGXMSRThe Clerk of the Court is hereby directed to forward one (1) certified copy
of this Resolution to the Division of Growth Management Building
Department.
4%77)(ERH%(348)( at a special meeting of the Board of County Commissioners
of Monroe County, Florida held on the 24th day of May, 2016.
Mayor Heather Carruthers
Mayor Pro Tem George Neugent
Commissioner Danny L. Kolhage
Commissioner David Rice
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Commissioner Sylvia Murphy
&3%6(3*'3928='311-77-32)673*13263)'3928=*036-(%
BY:
Mayor Heather Carruthers
(SEAL)
ATTEST: ________, CLERK
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Exhibit1FY2013GrowthManagementBudget/ExpendituresIncludedinCostCalculations
PerBoCCdirectiononFebruary19,2014,legalandonetimeexpensesaretobeexcludedfromcalculationsofcost
ofGrowthManagementservicesforthepurposesofdevelopingpermittingfees
Expendituresincludedin
AllExpenditurescostcalculations
500GrowthManagementAdministration
50001GrowthManagementAdministration
530310ProfessionalServices82,000$$
530318LegalFees340,000$$
530330CourtReporterServices10,000$$
530400Travel&PerDiem14,000$$
530410Phone&Postage/Freight2,400$$
530451RiskManagementCharges9,075$$
530510OfficeSupplies500$$
530520OperatingSupplies1,200$$
530540Books,Publications,Subscriptions,Ed$15,000$
560640CapitalOutlayEquipment$$
50001GrowthManagementAdministration$474,175$
505PlanningDepartment
50500PlanningDepartment
530340OtherContractualServices24,000$$
530400Travel&PerDiem5,000$$5,000
530409VehicleMaintenanceCharges10,192$$10,192
530410Phone&Postage/Freight30,000$$30,000
530440Rentals&Leases30,000$$30,000
530451RiskManagementCharges19,114$$19,114
530460Repair&Maintenance500$$500
530470Printing&Binding1,000$$1,000
530498Advertising25,000$$25,000
530510OfficeSupplies15,000$$15,000
530520OperatingSupplies2,000$$2,000
530521Gasoline3,000$$3,000
530528InternalFuel6,000$$6,000
530540Books,Publications,Subscriptions,Ed$3,000$3,000
560640CapitalOutlayEquipment$$
560641CapitalOutlayVehicles56,000$$
50500PlanningDepartment$229,806$149,806
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Exhibit1FY2013GrowthManagementBudget/ExpendituresIncludedinCostCalculations
PerBoCCdirectiononFebruary19,2014,legalandonetimeexpensesaretobeexcludedfromcalculationsofcost
ofGrowthManagementservicesforthepurposesofdevelopingpermittingfees
Expendituresincludedin
AllExpenditurescostcalculations
520EnvironmentalResources
520000EnvironmentalResources
530340OtherContractualServices150,000$$
530400Travel&PerDiem100$$100
530409VehicleMaintenanceCharges7,100$$7,100
530410Phone&Postage/Freight1,000$$1,000
530451RiskManagementCharges7,251$$7,251
530470Printing&Binding70$$70
530510OfficeSupplies1,000$$1,000
530521Gasoline1,000$$1,000
530528InternalFuel4,000$$4,000
560640CapitalOutlayEquipment1,800$$1,800
560641CapitalOutlayVehicles$$
52000EnvironmentalResources$173,321$23,321
525BuildingDepartment
52501BuildingDepartmentEducation
530400Travel&PerDiem5,000$$5,000
530510OfficeSupplies2,500$$2,500
530520OperatingSupplies3,000$$3,000
530540Books,Publications,Subscriptions,Ed$12,900$12,900
560640CapitalOutlayEquipment$$
560641CapitalOutlayVehicles$$
52501BuildingDepartmentEducation$23,400$23,400
52502BuildingDepartment
510140Overtime25,000$$25,000
530310ProfessionalServices7,500$$7,500
530318LegalFees12,000$$
530340OtherContractualServices12,500$$12,500
530400Travel&PerDiem1,000$$1,000
530401BoardTravel300$$300
530409VehicleMaintenanceCharges35,277$$35,277
530410Phone&Postage/Freight15,000$$15,000
530440Rentals&Leases5,000$$5,000
530451RiskManagementCharges35,488$$35,488
530460Repair&Maintenance4,000$$4,000
530470Printing&Binding3,000$$3,000
530498Advertising800$$800
530499Commissions&Fees52,000$$52,000
530510OfficeSupplies15,000$$15,000
530520OperatingSupplies450$$450
530521Gasoline10,000$$10,000
530528InternalFuel25,000$$25,000
530540Books,Publications,Subscriptions,Ed$1,000$1,000
560640CapitalOutlayEquipment180,900$$
560641CapitalOutlayVehicles32,000$$32,000
52502BuildingDepartment$473,215$280,315
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Exhibit1FY2013GrowthManagementBudget/ExpendituresIncludedinCostCalculations
PerBoCCdirectiononFebruary19,2014,legalandonetimeexpensesaretobeexcludedfromcalculationsofcost
ofGrowthManagementservicesforthepurposesofdevelopingpermittingfees
Expendituresincludedin
AllExpenditurescostcalculations
140FireMarshal
14000FireMarshal
530316MedicalServices1,140$$1,140
530400Travel&PerDiem2,940$$2,940
530409VehicleMaintenanceCharges7,757$$7,757
530410Phone&Postage/Freight7,494$$7,494
530451RiskManagementCharges7,319$$7,319
530460Repair&Maintenance700$$700
530462VehicleMaintenanceCharges500$$500
530470Printing&Binding500$$500
530510OfficeSupplies800$$800
530520OperatingSupplies1,600$$1,600
530521Gasoline400$$400
530528InternalFuel8,500$$8,500
530540Books,Publications,Subscriptions,Ed$5,755$5,755
560640CapitalOutlayEquipment$$
560641CapitalOutlayVehicles$$
14000FireMarshal$45,405$45,405
TOTALS
$1,419,322$522,247
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Exhibit 3 – Description of MAXIMUS Fee Analysis Methodology
This document describes the process undertaken between Monroe County and MAXIMUS Consulting,
Inc. to determine the actual costs of providing permit-related services. Monroe County used the
information from this process to determine prices for those services, which have been incorporated into
the updated fee schedule.
Step 1: Collection of Relevant Costs
The Growth Management FY 2013 budget serves as a starting point for the costs we included in
our analysis. Per the direction of the Board of County Commissioners on February 19, 2014,
indirect, legal, and one-time expenditures from FY 2013 were excluded, as indicated in Exhibit 1.
The County reviewed its staff roster to identify which employees participated in permit-related
services and to what extent. The results of that review, shown in Exhibit 2, detail the Growth
Management costs that are included in our analysis. The percentage of time spent on permit-
related activities is multiplied by annual salaries and benefits to first determine labor costs. Then
the percentage of permit-related effort within each division is multiplied times the other direct
costs from Exhibit 1. The totals provide the cost of permit-related services for both labor and
other direct expenses.
Step 2: Collection of Time Data
We obtained data on how staff spent their time on permit-related activities in order to allocate
costs to those activities. This data collection was done in two stages:
First, MAXIMUS interviewed Growth Management staff to obtain first-hand accounts of
o
the work performed and the time required for all steps required to issue permits.
Second, staff completed time sheets over a four-week time period, detailing how their
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time was spent in increments of 15 minutes.
MAXIMUS used a combination of these two data sets to calculate the time required to provide
each permit or permit-related administrative activity. Time sheet data was the primary source
used for calculations of time spent in each activity. Given that not all activities occurred within
the time sheet period, or that some of them occurred in quantities too small to provide an
accurate assessment of time spent, staff estimates were used as a supplement when time sheet
data was insufficient.
Step 3: Allocation of Costs to Activities
The new fee schedule employs two pricing methods: 1) flat fees for administrative and
miscellaneous activities, as well as for residential and commercial projects with less than $5,000
of contract value, and 2) valuation-based fees for residential and commercial projects with a
contract value of $5,000 or more. The calculation of the costs for these services employed a
two-step process.
1)Flat Fee Costs: We based the costs for flat fee services on the time data collected in step
two. These times per activity were multiplied by an average staff hourly rate and a
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percentage charge for applicable department administrative support to obtain a cost per
activity. This was done separately for each department and added at the end for a total cost
for each service across Growth Management.
2)Valuation-Based Fee Costs: We also based the costs for valuation-based services on Step 2’s
time data, but the process was different than for flat fees:
a.First, the County and MAXIMUS developed four value bands to create a tiered
system of calculating valuation-based permit costs. These bands were designed to
recognize that while projects of increasing cost and complexity require increasing
amounts of work, that increase is not linear. Having four value bands allows the
County to charge four separate rates and to more accurately tie the costs of services
to the parts of the permitting process where those costs occur.
b.Second, the staff interviews and time sheet data collection included these value
bands, and obtained information on how staff spent their time working on projects
of varying contract values.
c.Third, FY 2012 permits were examined to calculate the contract value of permit
issued, and divided that value into the four bands. These values were divided by
$1,000 so that the final rates would be in increments of price per $1,000 of contract
value.
d.Fourth, total costs for the flat fee services mentioned above were removed from the
overall cost pool, leaving only the costs associated with projects with a contract
value of $5,000 or above. These total costs were then associated with the four
bands as indicated by staff time data. For instance, Building data showed that 73%
of staff time was spent working on permit values from $5,000 to $99,999, so 73% of
the Building costs that were not flat fee permit related were allocated to Band 1.
e.Fifth, the costs for each band were divided by the contract values that fell into each
band. This created a calculation of the cost of services for each $1,000 of contract
value within the bands.
f.Sixth, for the Building Department only, an adjustment to those rates was applied to
account for the fact that some permits do not require the review of all Building
disciplines. Growth Management decided to adjust the Building rates based on the
number of disciplines involved, as described in (B)3.b. and (C)2.b. To maintain full
cost recovery of Building costs, the rates were adjusted so that charging incremental
portions of the rates would still recoup all costs associated with Building
Department effort.
The results of these calculations were analyzed by Growth Management, and were weighed against
previous direction from the Board of County Commissioners on previously agreed to prices for
Growth Management services. The final results are reflected in the current fee resolution
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