FY2016 04/20/2016 �` AMY HEAVILIN CPA
CLERK OF CIRCUIT COURT & COMPTROLLER
AJMONROE COUNTY,FLORIDA
DATE: May 24, 2016
TO: Laura DeLoach-Hartle
Grants //��
FROM: Cheryl Robertson Executive Aide to the Clerk of Court & Comptroller CZ-
At the April 20, 2016 Board of County Commissioner's meeting the Board granted approval and
authorized execution of the following item C7 Authorization for the Mayor to execute a Memorandum of
Understanding with the Guidance/Care Center d/b/a The Heron Assisted Living, Assisted Living Prevents
Recidivism program, for the period from October I, 2015 through September 30,2016.
Enclosed is a duplicate original of the above-mentioned for your handling. Should you have any questions,please
feel free to contact our office.
cc: County Attorney(electronic)
Finance (electronic)
File (electronic)/ SC 1 J\n, 1 C „✓
500 Whitehead Street Suite 101,PO Box 1980,Key West,FL 33040 Phone:305-295-3130 Fax:305-295-3663
3117 Overseas Highway,Marathon,FL 33050 Phone:305-289-6027 Fax:305-289-6025
88820 Overseas Highway,Plantation Key,FL 33070 Phone:852-7145 Fax:305-852-7146
EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT PROGRAM FUNDS
AGREEMENT
THIS AGREEMENT is made and entered into this 20th day of April, 2016, by and
between MONROE COUNTY, a political subdivision of the State of Florida, whose address is
1100 Simonton Street, Key West, FL 33040, hereinafter referred to as "COUNTY," and
Guidance/Care Center, Inc., d/b/a Heron Assisted Living hereinafter referred to as
"AGENCY."
WITNESSETH
WHEREAS, the Florida Department of Law Enforcement has awarded a sub-grant of
Edward Byrne Memorial Justice Assistance to the COUNTY to implement the Guidance/Care
Center, Inc., d/b/a Heron Assisted Living Prevents Recidivism program; and
WHEREAS, the COUNTY is in need of an implementing agency to provide said
services under this Program; and
WHEREAS, the AGENCY is the sole provider of this program; and
WHEREAS, the COUNTY has agreed to disburse the Edward Byrne Memorial Justice
Assistance Grant funds to the AGENCY in accordance with the COUNTY'S application for the
Edward Byrne Memorial Assistance Grant.
NOW THEREFORE, in consideration of the mutual understandings and agreements set
forth herein, the COUNTY and the AGENCY agree as follows:
1. TERM - The term of this Agreement is from October 1, 2015 through
September 30, 2016, the date of the signature by the parties notwithstanding, unless earlier
terminated as provided herein.
2. SERVICES - The AGENCY will provide services, in compliance with all
provisions, as outlined in the Edward Byrne Memorial Justice Assistance Sub-grant Award,
attached and made a part hereof (Attachment B).
3. FUNDS - The total project budget to be expended by the AGENCY in
performance of the services set forth in Section 2 of this agreement shall be the total sum of
$42,515. All funds shall be distributed and expended in accordance with the units of service
and unit rate identified in the Project Budget Narrative as outlined in the grant agreement
(Attachment B). $40,472 of the $42,515 will be funded by the Edward Byrne Memorial
Justice Assistance Grant. The remaining $2,043 will be funded by the Clerk's Drug Abuse
Trust Fund and shall be distributed and expended in accordance with Attachment B and the
Compliance with County Guidelines (Attachment C).
4. INCORPORATION BY REFERENCE - The provisions of those certain documents
entitled "State of Florida Office of Criminal Justice Grants Florida Department of Law
Enforcement Sub-grant Award Certificate and Application" and all laws, rules and
regulations relating thereto are incorporated by reference (Attachment B).
5. BILLING AND PAYMENT
(a) The AGENCY shall comply with the program and expenditure reporting
requirements for Edward Byrne Memorial Justice Assistance Sub-grant Award funds. The
AGENCY shall render to the COUNTY a detailed quarterly performance report not later
than 7 days after the end of each quarter. The quarterly performance reports must
include a response to all objectives included in your project, as described in the Performance
section in the grant agreement. A detailed narrative, reflecting on accomplishments,
challenges, etc. is required as part of this quarterly report. The AGENCY shall render to the
COUNTY, monthly itemized invoices, not later than 30 days after the end of each
month, properly dated, describing the services rendered, the unit cost of the services, and
all other information required including supporting documentation validating delivery of
services. The original invoice shall be sent to:
Grants Administrator
1100 Simonton Street
Key West, FL 33040
(b) Payment shall be made after review and approval by the COUNTY within thirty
(30) days of receipt of the correct and proper invoice submitted by the AGENCY.
(c) The County shall only make payment subject to the funded amounts above,
those documented services provided which are reviewed and approved as complying with
Monroe County Code of Ordinances, State laws and regulations and Attachment B - Edward
Byrne Memorial Justice Assistance Sub-grant Award. Evidence of services rendered by the
PROVIDER shall be in the form of a letter, summarizing the units of services with supporting
documentation of service delivery attached. The letter should contain a notarized
certification statement. An example of a payment request cover letter is included as
Attachment A.
6. TERMINATION - This Agreement may be terminated by either party at any
time, with or without cause, upon not less than thirty (30) days written notice delivered to
the other party. The COUNTY shall not be obligated to pay for any services provided by the
AGENCY after the AGENCY has received notice of termination.
7. ACCESS TO FINANCIAL RECORDS - The AGENCY shall maintain appropriate
financial records which shall be open to the public at reasonable times and under reasonable
conditions for inspection and examination and which comply with the Agreement
incorporated in Section 4 of this Agreement.
8. AUDIT - The AGENCY shall submit to the COUNTY an audit report covering the
term of this Agreement, within one-hundred twenty (120) days following the Agreement's
lapse or early termination and shall also comply with all provisions of the Agreement
incorporated in Section 4 of this Agreement.
9. NOTICES - Whenever either party desires to give notice unto the other, it
must be given by written notice, sent by registered United States mail, with return receipt
requested, and sent to:
FOR COUNTY: FOR PROVIDER:
Grants Administrator Guidance Care Center d/b/a The Heron
1100 Simonton Street 3000 1s` Street Ocean
Key West, FL 33040 Marathon, FL 33050
Either of the parties may change, by written notice as provided above, the addresses or
persons for receipt of notices.
10. UNAVAILABILITY OF FUNDS - If the COUNTY shall learn that funding from the
Florida Department of Law Enforcement or the Clerk's Drug Abuse Trust Fund cannot be
obtained or cannot be continued at a level sufficient to allow for the services specified
herein, this Agreement may then be terminated immediately, at the option of the COUNTY,
by written notice of termination delivered in person or by mail to the AGENCY at its address
specified above. The COUNTY shall not be obligated to pay for any services provided by the
AGENCY after the AGENCY has received notice of termination.
11. COMPLIANCE WITH LAWS AND REGULATIONS - In providing all services
pursuant to this Agreement, the AGENCY shall abide by all statutes, ordinances, rules, and
regulations pertaining to, or regulating the provision of, such services, including those now
in effect and hereafter adopted, and particularly Article 1, Section 3 of the Constitution of
the State of Florida and Article 1 of the United States Constitution, which provide that no
revenue of the state or any political subdivision shall be utilized, directly or indirectly, in aid
of any church, sect or religious denomination or in aid of any sectarian institution. Any
violation of said statutes, ordinances, rules, or regulations shall constitute a material breach
of this Agreement immediately upon delivery of written notice of termination to the
AGENCY. If the AGENCY receives notice of material breach, it will have thirty days in order
to cure the material breach of the contract. If, after thirty (30) days, the breach has not
been cured, the contract will automatically be terminated.
12. ASSIGNMENTS AND SUBCONTRACTING - Neither party to this Agreement
shall assign this Agreement or any interest under this Agreement, or subcontract any of its
obligations under this Agreement, without the written consent of the other.
13. EMPLOYEE STATUS - The AGENCY is an independent contractor. Persons
employed by the AGENCY in the performance of services and functions pursuant to this
Agreement shall have no claim to pension, worker's compensation, unemployment
compensation, civil service or other employee rights or privileges granted to the COUNTY'S
officers and employees either by operation of law or by the COUNTY.
14. INDEMNIFICATION - The AGENCY agrees to hold harmless, indemnify, and
defend the COUNTY, its commissioners, officers, employees, and agents against any and all
claims, losses, damages, or lawsuits for damages, arising from, allegedly arising from, or
related to the provision of services hereunder by the AGENCY.
15. ENTIRE AGREEMENT
(a) It is understood and agreed that the entire Agreement of the parties is
contained herein and that this Agreement supersedes all oral agreements and negotiations
between the parties relating to the subject matter hereof as well as any previous
agreements presently in effect between the parties relating to the subject matter hereof.
(b) Any alterations, amendments, deletions, or waivers of the provisions of this
Agreement shall be valid only when expressed in writing and duly signed by the parties.
IN WITNESS WHEREOF, the parties to this Agreement have caused their names to be
/� hereto by the proper officers thereof for the purposes herein expressed at Monroe
`''L' a orida, on the day and year first written above.
BOARD OF C• •f i; ' I •• ERS
t/ HEAVIN, Clerk OF MONRO;I' .' -`•IDA
-t--� - -'I r�puty Clerk M-yor/C irman
5- ;24-R,
Guidance/Care Center, Inc., d/b/a Heron
Assisted Living h
Wit s A 3OdtiON Title: Pwtc 1Jt't-6140
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ATTACHMENT A
ORGANIZATION
LETTERHEAD
Monroe County Board of County Commissioners
Finance Department
500 Whitehead Street
Key West, FL 33040
Date
The following is a summary of the units of services provided for (Organization name) for the
period of
Number of Units
Unit Type Provided for Program Unit Cost Amount Due
Service provided XX.XXX $ XX.XX $ XXX.XX
Service provided XX.XXX $ XX.XX $ XXX.XX
(A) Total $ X,XXX.XX
(B) Total prior payments $ X,XXX.XX
(C).. Total requested and paid (A + B) $ X,XXX.XX
(D) Total contract amount $ X,XXX.XX
Balance of contract (D C) $ X,XXX.XX
I certify that the above services have been provided to the clients and that the units are
accurate and in agreement with the records of this organization. Furthermore, these units
are in compliance with this organization's contract with the Monroe County Board of County
Commissioners and will not be submitted for payment to any other funding source.
Authorized Signatory
Attachments (supporting documentation)
Sworn to and subscribed before me this day of 20_
by who is personally known to me.
Notary Public Notary Stamp
ATTACHMENT B
FDLE
Florida Department of Business Support Rick Scott,Governor
Law Enforcement Office of Criminal Justice Grants Pam Bondi,Attorney General
Past Office Box 1489 Jeff Atwater,Chief Financial Officer
Richard L.Swearingen Tallahassee,FL 32302-1489 Adam Putnam,CommissionerofAgricWfure
Commissioner (850)617-1250
MAR 28 2016 www.fdlo.stsle.Rus
The Honorable Heather Carruthers
Mayor
Monroe County Board of Commissioners
530 Whitehead Street
Key West,FL 33040-6547
Re: Contract No.2016-JAGC-MONR-2-H3-230
Dear Mayor Carruthers:
The Florida Department of Law Enforcement is pleased to award an Edward Byrne Memorial Justice Assistance
Grant(JAG)subgrant to your unit of government in the amount of S 40,472.00 for the project entitled,ASSISTED
LIVING PREVENTS RECIDIVISM.This subaward is approved under Florida's state JAG award 2015-MU-BX-1066
from the Department of Justice.These funds shall be utilized for the purpose of reducing crime and improving public
safety and the criminal justice system.
Enclosed is a copy of the approved subaward application with the referenced contract number and standard
conditions.This subaward is subject to all administrative and financial requirements,Including timely submission of all
financial and performance reports and compliance with all standard conditions.
Intonation from subawards and performance reports are provided to the Department of Justice(DOJ)Performance
Measurement Tool(PMT)and Federal Funding Accountability and Transparency Act(FFATA)to meet federal
transparency requirements.Contract and grant information is also provided to the State of Florida,Department of
Finenciai Services(DFS)via the Florida Accountability Contract Tracking System(FACTS).This grant agreement and
all correlating information including general contract,performance,amendment/modification Information and a copy of
the grant document is provided to FACTS to meet requirements under Chapter 2013-54 and 2013-154 Laws of
Florida. If this agreement contains confidential or exempt information not subject to disclosure under Chapter 119,
F.S.,please contact the Office of Criminal Justice Grants(OCJG)for guidance on how to request exemption.
Please complete and return the enclosed Certificate of Acceptance and Certification of Conflict of Interest forms
within 30 calendar days from the date of award.Completion of the Certificate of Acceptance consltiutes official
acceptance of the subaward and must be received by the Department prior to reimbursement of any project
expenditures.
Some costs require prior written approval from OCJG and DOJ before beginning project activities. If your subaward
contains any such hems or those listed on the Bureau of Justice Assistance(BJA)Controlled Expenditures List,a
grant adjustment and written request with justification will be required. A correlating special condition on your
subgrant award in the Subgrant Information Management ON-Line(SIMON)system may also be Included.
We look forward to working with you on this project.Please contact Senior Management Analyst Supervisor Randall
Smyth at(850)617-1250 if you have any questions or we can be of further assistance.
V Petrina Tuttle Herring
Bureau Chief
PTHiar
Enclosures
Service •Integrity •Respect •Quality
SUBGRANT AWARD CERTIFICATE
Subgrantee: Monroe County Board of Commissioners
Date of Award: 3/igloo/co
Grant Period: From: 10/01/2015 TO: 09/30/2016
Project Title: ASSISTED LIVING PREVENTS RECIDIVISM
Grant Number: 2016JAGC-MONR-2-H3-230
Federal Funds: $40,472.00
State Agency Match:
Local Agency Match: $0.00
Total Project Cost: $40,472.00
CFDA Number: 16.738
Award is hereby made in the amount and for the period shown above of a subgrant under Part E of Title I of the
Omnibus Crime Control and Safe Streets Act of 1968 as amended Subpart 1 of such part(42 U.S.C.3751-3759):the
Consolidated Appropriations Act,2008,Public Law 110-161;and Public Law 109-162,Title XI, Department of Justice
Reauthorization,Subtitle B, Improving the Department of Justice's Grant Programs,Chapter 1,Assisting Law
Enforcement and Criminal Justice Agencies,Section 1111, Merger of Byrne Grant Program and Local Law
Enforcement Block Grant Program,to the above mentioned subgrantee and subject to any attached or special
conditions.
This award is subject to all applicable rules, regulations,and conditions as contained In the Office of Justice Programs
(OJP)Financial Guide,Common Rule for State and Local Governments,or OMB Uniform Grant Guidance(2 CFR
- Part-203);in their entirety. It is also subject to the attached standard conditions and such further rules,regulations and
policies as may be reasonably prescribed by the State or Federal Government consistent with the purposes and
authorization of P.L.90-351,as amended,and P.L. 100-690.
This award is a cost-reimbursement agreement for satisfactory performance of eligible activities.Requests for
reimbursement may be submitted quarterly or monthly as designated in the Financial Section of the agreement.
Requests for reimbursement wilt be processed in conjunction with receipt and review of programmatic performance
reports to determine successful completion of minimum performance for deliverables.Expenditures must be
supported with documentation and verified during annual monitoring. Failure to comply with provisions of This
agreement,or failure to meat minimum performance specified in the agreement will result in required corrective action
up to and including project costs being disallowed,withholding of federal funds and/or termination of the project,as
specified within the terms of the agreement and OMB Uniform Guidance 200.338-200.342.
This grant shall become effective on the beginning date of the grant period provided that within 30 days from the date
of award, a
properly
executed Certificate of Acceptance of Subgram Award Is returned to the Department.
Petrina Tuttle Herring
Bureau Chief
3/z4l2g/c7
Dale
( )This award is subject to special conditions(attached).
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
2331 Phillips Road
Tallahassee,Florida 32308
CERTIFICATE OF ACCEPTANCE OF SUBGRANT AWARD
The subgranlee,through its authorized representative,acknowledges receipt and acceptance of subgrant award
number 2016-JAGC-MONR-2-H3-230,in the amount of S 40,472.00,for a project entitled.ASSISTED LIVING
PREVENTS RECIDIVISM,for the period of 10/01/2015 through 09/30/2016,to be Implemented in accordance with
the approved subgrant application.and subject to the Florida Department of Law Enforcement's Standard Conditions
and any special conditions governing this subgrant.
This subaward requires that no recipient or subreciplent,or entity that receives a contract or subcontract with any
funds under this award.may require any employee or contractor to sign an Internal confidentiality agreement or
statement that prohibits or otherwise restricts,or purports to restrict,the reporting of waste,fraud or abuse in
accordance with the law to a department or agency authorized to receive such Information. This is not intended to
contravene requirements applicable to classified,sensitive or exempt information.
In accepting this aw rd,the subgrantee certifies that it neither requires nor has required employees or contractors to
sign such internal nfdentiali agreements or statements.
��Isas
(Signature of ubgranle s Authorized Official)
- N
( nt Name and Title of Official) /
r'loNRoe COLA- Y
(Name of Subgrantee)
4/VI (p
(Date of Acceptance)
Rule Reference 110-9 006 OCJG-012(rev.June 2012)
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
2331 Phillips Road
Tallahassee, Florida 32308
CERTIFICATION OF CONFLICT OF INTEREST
Subgrantee:Monroe County Board of Commissioners
Award Number.2016-JAGC-MONR-2-H3-230
Decisions related to use of these grant funds must be free of undisclosed personal or organizational conflicts of
interest,both in fact and in appearance.
The subgrantee,through Its authorized representative,codifies the unit of government above is compliant with OMB
Uniform Grant Guidance(2 CFR Part 200),Section 200.112 and OJP Financial Guide,Section 3.20 regarding Conflict
of Interest and will notify FDLE Office of Criminal Justice Grants,in writing,of any potential conflict of interest in
accordance with this agreement.
The recipient also agrees to disclose in a timely manner,in writing,all violations of state or federal criminal law
involving fraud,brt.=ry or gratuity violations potentially affecting this subaward.
e .it. ,,
(Signature r• , s A hafted Official)
(Print ame and Title
�ooff Official)
(Date)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant-County-wide
les s . ‘rj
^falk 'ierr.***t 'th."111' ,a,t,t;;° & r' '%
Subgrant Recipient
Organization Name: Monroe County Board of Commissioners
County: Monroe
Chief Official
Name: Heather Carruthers
Title: Mayor
Address: 530 Whitehead Street
City: Key West
State: FL Zip: 33040-6547
Phone: 305-292-3430 Ext:
Fax: 305-292-3577
Email: carruthers-heather@monroecounty-fligov
Chief Financial Officer
Name: Amy Heavilin
Title: Clerk of Court
Address: 500 Whitehead Street
City: Key West
State: FL Zip: 33040-3110
Phone: 305-295-3130 Ext:
Fax:
Email: aheavilin@monroe-clerk.com
Application Ref# 2016-JAGC-2858 Section#1 Page 1 of 2
Contract 2016-JAGC-MONR-2-H3-230
Rule Reference 110-9 006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
+4.:*4(.11° ' x.v
Implementing Agency
Organization Name: Monroe County Board of Commissioners
County: Monroe
Chief Official
Name: Heather Carruthers
Title: Mayor
Address: 530 Whitehead Street
City: Key West
State: FL Zip: 33040-6547
Phone: 305-292-3430 Ext:
Fax: 305-292-3577
Email: carruthers-heather@monroecounty-fl.gov
Project Director
Name: Laura Deloach-Hartle
Title: Senior Administrator-Grants 8 Special Projects
Address: 1100 Simonton Street
Room 2-285
City: Key West
State: FL Zip: 33040-3110
Phone: 305-292-4482 Ext:
Fax:
Email: deloachhartle-laura@monroecounty-fl.gov
Application Ref# 2016-JAGC-2858 Section#1 Page 2 of 2
Contract 2016-JAGC-MONR-2-H3-230
Rule Reference 11D-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
General Project Information
Project Title: ASSISTED LIVING PREVENTS RECIDIVISM
Subgrant Recipient: Monroe County Board of Commissioners
Implementing Agency: Monroe County Board of Commissioners
Project Start Date: 10/1/2015 End Date: 9/30/2016
Problem Identification
Both locally and nationally,jails/prisons contain a significant number of non-violent mentally ill
men and women. Monroe County Corrections continues to report that about 20%those in the
Monroe County Detention Center have some type of mental those have substance abuse
problems. These numbers vary greatly with the most recent(2006) Bureau of
Justice Statistics report which estimate that 1.26 million prisoners are mentally ill, representing
45% of federal offenders, 56% of state offenders and 64% of jail inmates. In this study a mental
health problem was defined as receiving a clinical diagnosis or treatment by a mental health
professional in the past one year.
To compound this, the 2010 National Survey on Drug Use and Health, Mental Health Findings,
reported that the use of illicit drugs in the past year was more likely among adults aged 18 or older
with past year mental illness (25.8 percent)than it was among adults who did not have mental
illness in the past year(12. 1 percent). This pattern was similar for most specific types of illicit
drug use, including the use of marijuana. cocaine, hallucinogens, inhalants, or heroin and the
nonmedical use of prescription-type psychotherapeutics. This makes it more likely that those with
mental illness will often come in contact with the criminal justice system.
The Heron Assisted Living Facility provides stable, affordable, supportive housing to adults with
mental illness and who are dually diagnosed (with mental illness and a history of substance
abuse). In the"Housing First" model, whereby housing is the critically required component in
order to make recovery successful. It has been shown that once people have housing they are
more receptive to participating in other programs to deal with mental health and substance abuse
issues. The supportive services we provide improve the resident's ability to manage his/her
mental illness and maintain sobriety-therefore greatly reducing the risk of incarceration and
improving the quality of life of this very vulnerable population. Information provided by the
Monroe
County Sheriffs Office indicates that it currently(January 2015)costs$80.40/day to maintain a
prisoner in the County Jail. The daily cost of a stay at North Florida Evaluation and Treatment
Center(State Funded Forensic Mental Health Facility)is in excess of$233.00. The cost for a bed
day at The Heron is$78, and provides a therapeutic environment with access to an array of
psychosocial rehabilitation activities.
The problem of incarceration of adults with mental illness and substance abuse, especially those
who are not major offenders,
remains a significant concern. Almost all jail inmates with co-occurring mental illness and
substance use disorders will leave correctional settings and return to the community. Monroe
County has only one Assisted Living Facility with a Mental Health License serving a total of 16 low
-income residents (The Heron). Outreach, intake and assessment are core elements of our
supported services. The Heron is the only Assisted Living Facility of it's kind in Monroe County
serving this population: providing housing
Application Ref# 2016-JAGC-2858 Section#2 Page 1 of 5
Contract 2016-JAGC-MONR-2-H3-230
Rule Reference 11D-9 006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
lfitoptitt r:tar. le tf n.."F...b S nSt. tt�
with support services to adults who are persistently and chronically mentally ill. By directing these
type clients to The Heron and similar programs,whether through diversion upon entry to the
criminal justice system or at reentry,we can provide a cost effective, stable housing and the
supportive services necessary for successful community integration,and therefore decreasing the
likelihood of recidivism. The Heron offers a more effective recovery environment than alternatives
such as homelessness, correctional institutions, and State psychiatric hospitals.
Project Summary (Scope of Work)
The Heron will provide housing and supportive services to men and women who are mentally ill
and have a history of both incarceration and substance abuse. Residents will not be re-
incarcerated or re-institutionalized for the entirety of their residency at The Heron. This will be
accomplished through community integration and on-site support activities.
The goals of this program are:
- 100%of the participants will not be re-arrested or re-incarcerated
- 100%of the participants will not be re-institutionalized
- 100% of participants will not use substances
Direct supportive services provided to each individual will be documented in the form of a daily
summary note and filed in the client record. Components of this documentation will include:
-specific interventions provided by staff to support each participant
-activities that the resident participated in that support the program goals
-identification of risk factors that may inhibit success in obtaining the goals
-intensified efforts to address relapse, criminal activity, and psychiatric decompensation.
Services will be provided to men and women who are mentally ill,with a history of both
incarceration and substance abuse. The Heron program staff will provide the services.
Guidance/Care Center will provide any ancillary services that may be outside the scope of
training and expertise of The Heron staff. However, no other GCC programs will receive any
project funds for services provided to The Heron residents.
Monroe County Board of Commissioners will subcontract with a service provider to offer
supervision of Byrne eligible consumers in the Heron Assisted Living Facility. The supervision
includes:
• Meal preparation
• Personal care (help with bathing, dressing, eating,walking, physical transfer)
• Monitor/prompt medications
• Health monitoring /Arrange for health care services
• Provide or arrange Social and leisure activities
• Provide or arrange assistance with ADL?s/shopping
• Provide or arrange for transportation to health care services, leisure activities, or shopping
Work closely with the Mental Health Case Manager to assure access to all necessary
Behavioral Health services
• Assist Residents with access to entitlements
Grant funds will be used to pay a portion of the unit costs for the Program Director, Site Manager
and Mental Health Workers to provide services as discussed in the scope of work above. The
provider's minimum performance required for payment by the county will be established in the
local agency service provider agreement, and accounted for
Application Ref# 2016-JAGC-2858 Section#2 Page 2 of 5
Contract 2016-JAGC-MONR-2-H3-230
Rule Reference 11 0-9 006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
through Daily Activity Logs. The provider will conduct a minimum of one supportive service daily
for each recipient. Documentation to support costs and activities will be maintained for all grant-
funded expenditures for reimbursement.All documentation to support use and expenditure of
grant funds, including a copy of the local subcontract agreement and records that the provider met
minimum performance requirements, will be available for review during grant monitoring or upon
request.
The deliverable for this agreement is the quarterly performance of the tasks and activities
described in the scope of work in accordance with the local agency contractual agreement and/or
position description. Monroe County will request reimbursement of allowable costs identified in
Section 4, pages 1-3 on a quarterly basis.
The grant funds will cover personnel costs to provide direct supportive services through a bundled
daily rate.
Monthly invoices will be provided to Monroe County by the treatment provider, including units of
service provided each month. Documentation summarizing the number of days that each eligible
client resided in the facility is available upon request. Invoices are reviewed by County Office staff
for approval of payment.
Application Ref# 2016-JAGC-2858 Section#2 Page 3 of 5
Contract 2016-JAGC-MONR-2-H3-230
Rule Reference 11D-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
Section Questions:
Question: What percentage of the total cost of this project is being funded by sources other than
this award?
Answer: 68
Question: What is the name of the jurisdiction(s)your agency provides service to. (e.g., City of
Miami, Orange County, State of Florida)
Answer: Monroe County.
Question: What is the combined population of the jurisdiction(s)your agency provides services
to(according to the most recent census)?
Answer: 73090
Question: What is the address of the location being used to provide services for this project?
Answer: The Heron Assisted Living
67 Coco Plum Drive
Marathon, FL 33050
Question: Describe your agency. (e.g., non-profit, community based, government)
Answer: Local government agency who will contract with a local non-profit to provide the
services.
Question: Have you verified that the subgrantee has an active and current registration in
SAM.gov?
Answer: Yes
Question: What is the Operating Capital Outlay threshold used by the subgrantee?
If the implementing agency is a sheriffs office, indicate the sheriffs office's threshold
instead.
Answer: N/A
Question: Does the subgrantee receive a single grant in the amount of$750,000 or more from
the U.S. Department of Justice?
Answer: No
Question: Does the implementing agency receive a single grant in the amount of$750,000 or
more from the U.S. Department of Justice?
Answer: No
Question: In your organization's preceding completed fiscal year, did your organization (the
subgrantee)receive at least(a)80 percent or(b)$25,000,000 of your annual gross
revenues in U.S.federal contracts, subcontracts, loans, grants, subgrants, and/or
cooperative agreements?
Answer: Yes
Question: If you answered yes above,does the public have access to information about the
compensation of the executives in your organization (the subgrantee)through
periodic reports filed under section 13(a)or 15(d)of the Securities Exchange Act of
1934 (15 U.S.C. 78m(a), 78o(d))or section 6104 of the Internal Revenue Code of
1986? If answer to Part 1, above, was"no,"answer N/A.
Application Ref# 2016-JAGC-2858 Section#2 Page 4 of 5
Contract 2016-JAGC-MONR-2-H3-230
Rule Reference 11 D-9 006 OOJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
Answer: Yes
Application Ref# 2016-JAGC-2858 Section#2 Page 5 of 5
Contract 2016-JAGC-MONR-2-H3-230
Rule Reference 11D-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
General Performance Info:
Performance Reporting Frequency: Quarterly
Federal Purpose Area: 10- Behavioral Health
State Purpose Area: 1G- General Questions
Objectives and Measures
Objective: General Questions-General Questions for All Recipients
Measure: General 01
Will your organization be using the crimesolutions.gov website during the grant
period regardless of JAG funding? Crimesolutions.gov provides information on
several crime reduction and prevention programs and practices.
Goal: No
Measure: General 02
Will your organization be using the The National Training and Technical Assistance
Center(NTTAC)during the grant period, regardless of JAG funding?The NTTAC
serves as BJA's training and technical assistance center. You can find resources,
tools, webinars, and TTA support on a variety of criminal justice issues and
initiatives.
Goal: No
Measure: General 03
Will your organization be using the NCJP.org website during the grant period,
regardless of JAG funding? NCJP.org contains resources to support strategic
planning, program development, and implementation of evidence-based policy and
practice.
Goal: No
Measure: General 04
Will your organization be using the Evidence-Based Policing Matrix during the grant
period regardless of JAG funding?The Evidence-Based Policing Matrix provides
information on evidence-based practices for law enforcement.
Goal: No
Measure: General 05
Will your organization be using the What Works in Reentry Clearinghouse during the
grant period regardless of JAG funding?The clearinghouse provides research on the
effectiveness of reentry programs and practices.
Goal: No
Measure: General 06
Application Ref# 2016-JAGC-2858 Section#3 Page 1 of 8
Contract 2016-JAGC-MONR-2-H3-230
Rule Reference 11D-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant-County-wide
tt:�.. . . . Aoki
Will your organization be using Research to Practice during the grant period
regardless of JAG funding? Research to Practice promotes the dissemination of
research on drug courts to practitioners and policymakers.
Goal: No
Measure: General 07
Will your organization be using any other resources during the grant period
regardless of JAG funding? If yes, please describe them.
Goal: Yes, GCC also receives funding from DCF, Monroe County, the City of Marathon and
private fees from residents of the Heron.
Measure: General 08
During the grant period,will your agency conduct or sponsor(with or without JAG
funds)a survey or focus group of citizens on any of the following topics? Enter all
that apply from the following list: Public satisfaction with police services; public
satisfaction with prosecution services; public satisfaction with public
defender/indigent defense services; public satisfaction with courts; public perceptions
of crime/disorder problems; personal crime experiences of citizens; none of the
above; unsure/don't know.
Goal: No
Measure: General 09
During the grant period, which of the following community activities will your
organization be involved in,with or without JAG funds and how often will they each
occur(yearly, monthly, etc.)?Choose from the following list: Hosting community
meetings; attending community meetings; distributing a newsletter,e-mail, or other
bulletin; attending community events; conducting social media activities; conducting
outreach to minority populations;other(please describe)
Goal: A monthly newsletter is published by our Corporate affiliate,WestCare, and on
occasion includes contributions from The Heron. The Heron also promotes the
program via social media (Facebook).
Measure: General 10
Law Enforcement Agencies ONLY: In which of the following ways has your agency
fostered community involvement in the last year? Enter all that apply from the
following list: Citizen Review Board or other review board with citizen representation,
Citizen's Police Academy, Internships for university or high school students,
Volunteer Program,Auxiliary police officer program, Police Cadet Program, k-12
school programs, Youth Athletic Programs, Other(please Describe), None of the
above, Unsure/Don't know.
Goal: N/A
Measure: General 11
Identify the goal(s)you hope to achieve with your funding. If you have
Application Ref# 2016-JAGC-2858 Section#3 Page 2 of 8
Contract 2016-JAGC-MONR-2-H3-230
Rule Reference 11D-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
�; r Justice Assistance Grant- County-wide
trahlkin `fit : .
multiple goals, describe each goal separately.
Goal: Residents will not be re-incarcerated or re-institutionalized for the entirety of their
residency at The Heron.
Measure: General 12
Are the subrecipient and implementing agency aware that they will be required to
report on the status of the identified goals during each reporting period?
Goal: Yes
Measure: General 13
Describe any barriers you may encounter which may prevent you from achieving
your identified goal(s).
Goal: None
Measure: General 14
Are you aware that the Office of Criminal Justice Grants encourages recipients to
report on any noteworthy accomplishments, success stories, or program results that
they would like to showcase?
Goal: Yes
State Purpose Area: 5C- Consultants/Contracts
Objectives and Measures
Objective: Consultants/Contracts-Questions for all recipients using consultants/contracts.
Measure: Consultants1
Please describe what consultants/contracts will be paid for with JAG funds during the
grant period. Include names, titles and areas of expertise where applicable.
Goal: Monroe County will enter into an agreement with the service provider,
Guidance/Care Center, Inc. d/b/a The Heron Assisted Living.
State Purpose Area: R25 - Questions for recipients of an award $25,000 or more.
Objectives and Measures
Objective: B1 General -Behavioral health questions for recipients of an award $25,000 or more.
Measure: B01
If you will operate a behavioral health program with JAG funds during the grant
period,what percentage of the program's total costs will be paid for with sources
other than this JAG award? If you operated more than one
Application Ref tt 2016-JAGC-2858 Section P3 Page 3 of 8
Contract 2016-JAGC-MONR-2-H3-230
Rule Reference 110-9006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant-County-wide
r
program, answer for each separately.
Goal: 67.6%
Measure: B02
What is the name of your behavioral health program? If you will operate more than
one program/service, answer for each separately.
Goal: The Heron
Measure: B03
If you will operate a behavioral health program with JAG funds during the grant
period,what was the initiation year of that program, regardless of when it received
JAG funding? If you will operate more than one program, answer for each separately.
Goal: 1988
Measure: B04
What behavioral health services will you provide during the grant period? If you will
operate more than one program, answer for each separately. Choose all that apply
from the following list: Substance abuse treatment, Mental health treatment,Co-
occuring treatment(includes both substance abuse and mental health treatment).
Goal: Co-occurring treatment
Measure: B05
Are you or a partner planning or conducting an evaluation of your behavioral health
program? If you will operate more than one program, answer for each separately.
Goal: Yes
Measure: B06
If you or a partner are planning or conducting an evaluation of your program,
describe the current status of the evaluation, its purpose,who is conducting the
evaluation and the evaluation results if applicable. If you will operate more than one
program being evaluated, answer for each separately.
Goal: The service provider agency has a performance improvement plan that evaluates
programming and outcomes. Evaluation data is compiled through WestCare.
Measure: B07
Regardless of JAG funding, how many treatment staff on the program are currently
licensed and/or certified in substance abuse treatment? If you operate more than one
program, answer for each separately.
Goal: The Heron provides support services only. Providers are not required to be licensed.
Application Ref# 2016-JAGC-2858 Section#3 Page 4 of 8
Contract 2016-JAGC-MONR-2-H3-230
Rule Reference 110-9 006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant-County-wide
SOittili4` u�t1 ,1 vev!'e Ffiiv
Measure: B08
Regardless of JAG funding, how many treatment staff are currently licensed and/or
certified in mental health treatment? If you operate more than one program, answer
for each separately.
Goal: The Heron provides support services only. Providers are not required to be licensed.
Measure: B09
Regardless of JAG funding, how many treatment staff on the program are currently
licensed and/or certified in co-occuring treatment? If you operate more than one
program, answer for each separately.
Goal: The Heron provides support services only. Providers are not required to be licensed.
Measure: B10
How many treatment employees does your office currently have on staff? Please
count both full-and part-time employees.
Goal: 6
Measure: B11
Of the treatment employees your office currently has on staff, how many are JAG
- --- funded?
Goal: 4
Measure: B12
Regardless of JAG funding, approximately how many new participants will be added
to the program for only substance abuse treatment during the grant period? If you will
operate more than one program, answer for each separately.
Goal: 0
Measure: B13
Regardless of JAG funding, approximately how many total participants will receive
only substance abuse treatment services during the grant period? If you will operate
more than one program, answer for each separately.
Goal: 0
Measure: B14
Regardless of JAG funding, approximately how many new participants will be added
to the program for only mental health treatment during the grant period? If you will
operate more than one program, answer for each separately.
Goal: 0
Application Ref# 2016-JAGC-2858 Section#3 Page 5 of 8
Contract 2016-JAGC-MONR-2-H3-230
Rule Reference 110-9 006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
See'... ., e.. . ter. 7t .,. .:�r. 04rr �.
Measure: B15
Regardless of JAG funding, approximately how many total participants will receive
only mental health treatment services during the grant period? If you will operate
more than one program, answer for each separately.
Goal: 0
Measure: B16
Regardless of JAG funding, approximately how many new participants will be added
to the program for co-occuring treatment during the reporting period? If you will
operate more than one program, answer for each separately.
Goal: 3
Measure: B17
Regardless of JAG funding, approximately how many total participants will receive co
-occuring treatment services during the grant period? If you will operate more than
one program, answer for each separately.
Goal: 10
Measure: B18
Are you aware that you will be required to complete the behavioral health
questionnaire and submit it to your grant manager alongside each performance
report.
Goal: Yes
Objective: B2 Med.Assist-Behavioral health questions for recipients engaged in medication
assisted services who receieve an award of$25,000 or more.
Measure: B19
If your treatment program includes medication-assisted treatment(MAT),which of
the following medications will you utilize, regardless of JAG funding? If you are
operating more than one program, answer for each separately. Choose all that apply
from the following list: Naltrexone, Buprenorphine, Methadone.
Goal: N/A
Measure: B20
If your treatment program includes medication-assisted treatment(MAT),
approximately how many of your total program participants will be deemed eligible
for MAT? If you operate more than one program, answer for each separately.
Goal: N/A
Measure: B21
If your treatment program includes medication-assisted treatment (MAT),
approximately how many of your total program participants will receieve at least one
MAT treatment? If you operate more than one program, answer for
Application Ref# 2016-JAGC-2858 Section#3 Page 6 of 8
Contract 2016-JAGC-MONR-2-H3-230
Rule Reference 11D-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
each separately.
Goal: N/A
Objective: 83 Group-Behavioral health questions for recipients engaged in group treatment
services who receieve an award of$25,000 or more.
Measure: B22
If your treatment program utilizes group treatment, regardless of JAG funding,what
is the average group size? If you operate more than one program, answer for each
separately.
Goal: N/A
Measure: B23
Regardless of JAG funding, how many participants are currently active in your
program? If you will operate more than one program, answer for each separately.
Goal: 7
Objective: B4 Sub. Abuse- Behavioral health questions for recipients engaged in substance
abuse treatment services who receieve an award of$25,000 or more.
Measure: 824
Does your treatment agency offer a continuum of care for substance abuse
treatment, including detoxification, residential,sober living, day treatment, intensive
outpatient, and outpatient treatment services?
Goal: Yes
Measure: B25
Of those enrolled in a substance abuse treatment program for at least 90 days, how
many participants were tested for the presence of alcohol or illegal substances
during the reporting period, regardless of the number of times tested? If you operate
more than one program, answer for each separately.
Goal: 0
Measure: 826
Of those enrolled in a substance abuse treatment program for at least 90 days, how
many participants tested positive for the presence of alcohol or illegal substances
during the reporting period, regardless of the number of times tested.
Goal: 0
Objective: B5 Co-Occuring - Behavioral health questions for recipients engaged in co-occuring
treatment services who receieve an award of$25,000 or more.
Measure: 827
Application Ref# 2016-JAGC-2858 Section#3 Page 7 of 8
Contract 2016-JAGC-MONR-2-H3-230
Rule Reference 11D-9 006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant-County-wide
g
t.
Which of the following co-occuring treatment models do you follow, regardless of
JAG funding? If you are operating more than one program, answer for each
separately. Choose from the following: Sequential (providing services for one
disorder and then another), Parallel (concurrent treatment for mental health and
substance abuse), Integrated(treating both in the same setting).
Goal: Integreated
Application Ref# 2016-JAGC-2858 Section#3 Page 8 of 8
Contract 2016-JAGC-MONR-2-H3-230
Rule Reference 11D-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
MeanMit; Fin*
y ; ;'dR9f' �t M v tin
General Financial Info:
Note: All financial remittances will be sent to the Chief Financial Officer
of the Subgrantee Organization.
Financial Reporting Frequency for this Subgrant: Quarterly
Is the subgrantee a state agency?: No
FLAIR I Vendor Number: 596000749
Budget:
Budget Category Federal Match Total
Salaries and Benefits $0.00 $0.00 $0.00
Contractual Services $40,472.00 $0.00 $40,472.00
Expenses $0.00 $0.00 $0.00
Operating Capital $0.00 $0.00 $0.00
Outlay
Indirect Costs $0.00 $0.00 $0.00
--Totals-- 540,472.00 $0.00 540,472.00
Percentage 100.0 0.0 100.0
Project Generated Income:
Will the project earn project generated Income (PGI) ? No
Application Ref# 2016-JAGC-2858 Section#4 Page 1 of 4
Contract 2016-JAGC-MONR-2-H3-230
Rule Reference 11D-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
SectiOti4E.:. Ina co s
Budget Narrative:
The budget reflects costs directly associated with the prevention of Recidivism in Dually
Diagnosed Adults residing in the Heron Assisted Living facility in Marathon, Florida.
All services provided at The Heron are included in a bundled daily rate.
DCF Unit Cost Budget Byrne Grant Related
Total Op Bdgt: $387,177.07 $125,584.49
Unit of Service:A day in residence A day in residence
Min. Service Level: 4964 days 4964 days
Unit Rate: $78.00 $25.30
Monroe County Byrne Grant
Grant Funding: $42,515.00 $40,472.00
Unit of Service:A day in residence A day in residence
Min. Service Level: 1680.43 days 1599.68 days
Unit Rate: $25.30 $25.30
Note that,while some of the costs of a bed day are partially covered by client fees and DCF state
funding,the DCF invoice process assures that there will be no supplanting or double billing:
1. DCF funding is the payer of last resort so any client payments (which are no way covering the
full costs determined to be $78.00 per day per the state funding contract approved June 29, 2015),
the HSAB funding and the FDLE funding are reported to offset any state funding that may be due.
Other funding is reported in the DCF invoices so as not to double bill. Of note is that all three
types of payments are considered as fulfilling the match requirement.
2. The Byrne grant is only covering a portion of the cost and
3. DCF does not cover all of the client bed days/costs. The funding is limited by contract.
The line item is in the budget category of"Contractual Services." A contract with the treatment
provider will be developed to be utilized during the established grant period.
Monthly invoices are provided to Monroe County by the treatment provider, including units of
service provided each month. Documentation summarizing the number of days that each eligible
client resided in the facility is available upon request. Invoices are reviewed by County Office staff
for approval of payment.
TOTAL PROGRAM COST: 1,680.5 bed days (4.60 eligible residents per day x 365 days)times
$25.30 =$42,515.00(rounded). $40,472.00 will be funded by Byrne, accounting for 1,599.74 bed
day unit. $2,043 will be funded by the Clerk's Drug Abuse Trust Fund, and will account for 80.75
bed day units.
Application Ref# 2016JAGC-2858 Section#4 Page 2 of 4
Contract 2016-JAGC-MONR-2-H3-230
Rule Reference 11D-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
11, 7 sti n a, '"s.r n
Section Questions:
Question: If the budget contains salaries and benefits,will this project result in a net personnel
increase, or continue to fund a prior federally grant funded net personnel increase?
Answer: No
Question: If Expenses or Operating Capital Outlay are included in your budget, what will be the
method of procurement for those items? (e.g., competitive bid, sole source, state term
contract)
Answer: N/A
Question: If indirect cost is included,explain the indirect cost plan. Provide documentation of
approval.
Answer: N/A
Question: If contractual services in the budget are based on unit costs, provide a definition and
breakdown of cost for each service. Include the methodology for the unit cost plan
and when it was approved.
Answer: Contractual Services:
All services provided at The Heron are included in a bundled daily rate. The budget
shown below is based on the cost per day for the staff who are providing the services
as follows:
Wages
Program Administrator 1.00 FTE at$49,000 per year
Site Manager 1.00 FTE at$31,260 per year
Mental Health Worker 1.00 FTE at$22,880 per year
Mental Health Worker .SOFTIE at$13,520 per year($27,040 per year X .50)
Total wages$116,660
Fringe Benefits(FICA @ 7.65%) $8,924
Total Costs $125,584.49
DCF factors: Days available (16 slots X 365 days) 5,840 X 85% Occupancy factor=
4,964
Cost per Bed Day $25.30
($125,584.49/4964)
The Program Administrator is responsible for the overall administration of the
Assisted Living program. This includes recruitment of staff and volunteers,
adherence to state licensure requirements, and development of program policies and
protocols. The Administrator also provides input to the Site Director to assure that
program needs are addressed. The Administrator identifies funding opportunities and
assists in applying for said opportunities. This position is also responsible for direct
supervision of all program staff.
Application Ref# 2016-JAGC-2858 Section#4 Page 3 of 4
Contract 2016-JAGC-MONR-2-H3-230
Rule Reference 110-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant-County-wide
The Site Manager performs the following functions: services to clients and
prospective clients related to intakes and referrals, integrated assessment, care
management, client referral to necessary community services and entitlements, and
service planning. This individual interacts with community organizations on behalf of
the residents and advocates for new I ongoing services. Site Managers also
participate in our special 90-day recovery program for residents who have tested
positive for drugs or alcohol.
The Mental Health Support Workers work with referral agencies, prospective clients,
families, staff and other resources. They also perform all other support functions
including resident orientation,case management, and record maintenance. He or
she also maintains client files, progress notes,correspondence logs, They provide
supervision of medication use and observe clients for unusual behavior or possible
intoxication, makes recommendations to management staff regarding client plans
and activities,assist with daily living skills training, provide transportation, provide
access to and participation in social activities, and arrange/escort to medical
appointments.
Note that, while some of the costs of a bed day are partially covered by client fees
and DCF state funding,the DCF invoice process assures that there will be no
supplanting or double billing:
1.0CF funding is the payer of last resort so any client payments(which are no way
covering the full costs?determined to be $78.00 per day per the state funding contract
approved June 29, 2015),the HSAB funding and the FDLE funding are reported to
offset any state funding that may be due. Other funding is reported in the DCF
invoices so as not to double bill. Of note is that all three types of payments are
considered as fulfilling the match requirement.
2.The Byrne grant is only covering a portion of the cost and
3.0CF does not cover all of the client bed days/costs. The funding is limited by
contract.
The line item is in the budget category of"Contractual Services." A contract with the
treatment provider will be developed to be utilized during the established grant period.
Monthly invoices are provided to Monroe County by the treatment provider, including
units of service provided each month. Documentation summarizing the number of
days that each eligible client resided in the facility is available upon request. Invoices
are reviewed by County Office staff for approval of payment.
TOTAL PROGRAM COST: 1680.5 bed days(4.60 eligible residents per day x 365
days)times$25.30 = $42,515.00 (rounded). $40,472.00 will be funded by Byrne,
accounting for 1599.74 bed day unit. $2,043 will be funded by the Clerk's Drug
Abuse Trust Fund, and will account for 80.75 bed day units.
Application Ref# 2016JAGC-2858 Section#4 Page 4 of 4
Contract 2016-JAGC-MONR-2-H3-230
Rule Reference 110-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
Insert Standard Conditions Page here.
Application Ref# 2016-JAGC-2858 Section#5 Page 1 of 1
Contract 2016-JAGC-MONR-2-H3-230
Rule Reference 11D-9.006 OCJG-005(rev.October 2005)
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
STANDARD CONDITIONS
The Stale of Florida,Department of Law Enforcement(FDLE)is a recipient of federal JAG funds. FDLE,as the non-
federal pass-through entity and State Administering Agency(SAA)for(Ns program,subawards JAG funds to eggble
units of government. All subawards made by FDLE to units of government under this program require compliance
with the agreement and Standard Conditions upon signed acceptance of the subaward.
Upon approval of the application,or subaward.the following terms end conditions will become binding. As a unit of
government,the subrecipient will maintain required stale and federal registrations and certifications for eligibility
under this program. For JAG-Countywide subawards,the designated County Coordinator for local units of
government will submit documentation In accordance with Florida Administrative Code 11D-9 supporting the strategic
planning for allocation of these funds. The subrecipient agrees to submit required programmatic and financial reports
supporting eliable activities were completed In accordance with the gran end program requirements.
The Department will only reimburse subredplents for authorized activities. The Department will not reimburse for
puts incurred for any purpose other than(hose specified In the agreement. Failure to comply with provisions of this
agreement,or failure to perform grant activities as spedfled in the agreement,will result in required corrective action
up to and induding financial consequences. A financial consequence may be imposed for non-compliance In
accordance with 2 C.F.R.§200 and these Standard Condtbns,induding but not Milted to project costs being
disallowed,withholding of federal funds and/or termination of the project.
GENERAL REQUIREMENTS
All subreclpienta must comply with requirements set forth in the current edition of the U.S.Department of
Justice,Office of Justice Programs(OJP)Financial Guide(Financial Guide),
htlp:llojp.govlfn encialpdd&OOJfpdfe12018_DOJ_FlnancialGulde.pdf,the Edward Byrne Memorial Justice
Assistance Grant(JAG)program guidance,federal statutes,regulations,policies,guidelines and
requirements end Florida laws and regulations Including but not limited to:
Florida Administrative Code,Chapter 1113-9,"Edward Byrne Memorial State and Local Law Enforcement
Assistance Formula Grant Program":www.8rules.org(
Office of Management and Budget(OMB)Uniforrn Grant Guidance(2 C.F.R.§200)Subpart A Definitions,
Subparts B-D Administrative Requirements,Subpart E Cost Principles,Subpart F Audit Requirements and all
applicable Appendices.This guidance supersedes previous OMB Circulars and Standard Conditions and is
applicable to any new subawards made under Federal grants awarded on or after December 26,2014.
httr:8www.esfr.aovlcol-binftest-Ida761Ds62784122c780e5d1d2134127afadc30d8modeh•2:1.1.2.2.18mnedIv5
Code of Federal Regulations:www.000.aovlldsys/
2 C.F.R.§175.15((b),'Award Term for Trafficking In Persons"
28 C.F.R.§98,"Equal Treatment for Faith-Based Organizations"
28 C.F.R.§86,"U.S.Department of Justice Common Rule for Slate And Local Govemments"(Common Rule)
28 C.F.R.§83,"Government-Wide Requirements for Drug-Free Workplace(Grants)"
28 C.F.R.§§18,22,23,30,35,42,61,and 83
Public Law
Pub.L No.109.162,Title XI—Department of Justice Reauthorization,Subtitle B—Improving the Department
of Justice's Grant Programs,Chapter 1—Assisting Law Enforcement and Criminal Justice Agencies,Sec.
1111. Merger of Byrne Grant Program and Local Law Enforcement Block Grant Program:
htto:f/www.ago.aovlfdsysloka&PLAW-1oaoub1162todSFLAW-106oub1182.odf
United States Code:www.apo.gov/fdsysr
42 U.S.C.§§3711 et seq.,"Omnibus Crime Control and Safe Streets Act of 1968"
State of Florida General Records Schedule GS1-SL for State and Local Goverment Agencies:
jhttoJ/dile.dcsalate.fl.uslbarmloenschedules/GS2-2008-Rev201 o.odf
SFY2018 JAG Standard Conditions Page 1 of 20
Rev.10/2015
State of Flare Statutes
§215971,"Agreements funded with federal or state assistance"
§215185,'Transparency in government spending"
DEFINITIONS
Disallowed costs means those charges to a Federal award that the Federal awarding agency or pass4h ogh entity
determines to be unallowable,in accordance with the applicable Federal statutes.regulations.or the terms and
conditions of the Federal award.
Equipment means tangible personal property(mduding information technology systems)having a useful life of more
than one year and a per-unit acquisition cost which equals or exceeds the lesser of the capitalization level
established by the non-Federal entity for financial statement purposes,or 35,000.See also§§200.12,'Capital
assets;200.20,'Computing devices';200.48,'General purpose equipment";200.58,'Information technology
systems;200.89,'Special purpose equipment';and 200.94,'Supplies.'
Grant agreement means a legal instrument of financial assistance between a Federal awarding agency or pass-
through entity and a non-Federal entity that,consistent with 31 U.S.C.§§6302,8304,is used to enter into a
relationship the principal purpose of which isle transfer anything of value from the Federal awarding agency or pass-
through entity to the non-Federal entity to carry out a public purpose authorized by a law of the
United
tah States(see31
U.S.C.§6101(3));and not to acquire property or services for the Federal awardingorU p agency
dins]benefit or use;and is distinguished from a cooperative agreement in that it does not provide for substantial
involvement between the Federal awarding agency or pass-through entity and the non-Federal entity in carrying out
the activity contemplated by the Federal award.
Improper payment means any payment that should not have been made or that was made in an incorrect amount
(including overpayments and underpayments)under statutory,contractual,administrative,or other legally applicable
requirements and; Improper payment includes any payment loan ineligible party,any payment for an ineligible good
or service,any duplicate payment,any payment for a good a service not received(except far such payments where
authorized by law),any payment that does not account for credit for applicable discounts,and any payment where
Insufficient or lack of documentation prevents a reviewer from discerning whether a payment was proper.
Micro•purchase means a purchase of supplies or services using simplified acquisition procedures,the aggregate
amount of which does not exceed the micro-purchase threshold.The non-Federal entity uses such procedures in
order to expedite the completion of Its lowest-dollar small purchase transactions and minimize the associated
administrative burden and cost.The micro-purchase threshold is set by the Federal acquisition Regulation at 48
C.F.R.Subpart 2.1,,"Definitlom'. It is$3,000 except as otherwise discussed in Subpart 2.1 of that regulation,but this
threshold is periodically adjusted for inflation.
Modified Total Direct Cost(MTDC)means al direct salaries and wages.applicable fringe benefits,materials and
supplies,services,travel,and up to the first 625,000 of each subaward(regardless of the period of performance of
the subawards under the award).MTDC excludes equipment,capital expenditures.charges for patient care,rental
costs,tuition remission,scholarships and fellowships,participant support costs and the portion of each subaward in
excess of 525,000.Other hems may only be excluded when necessary to avoid a serious inequity in the distribution
of indirect costs,and with the approval of the cognizant agency for indirect costs.
Non-Federal entity is a state,local government,Indian tribe,institution of higher education(IHE),or nonprofit
organization that carries out a Federal award as a recipient or subrecipient
Non-federal pass-through entity is a non-Federal entity that provides a subaward to a subrecipient to cony out part
of a Federal program;the Florida Department of Law Enforcement(FDLE)is the non-federal pass-through entity for
this agreement,also referred to as the State Administering Agency(SAA).
Performance goal means a target level of performance expressed as a tangible,measurable objective.against
which actual achievement can be compared,including a goal expressed as a quantitative standard,value,or rate.In
some instances(e.g.,discretionary research awards),this may be limited to the requirement le sthmit technical
performance reports(to be evaluated in accordance with agency policy).
Period of performance means the lime during which the non-Federal entity may incur new obligations to carry out
the work authorized under the Federal award.The Federal awarding agency or pass-through entity must include start
and end dates of the period of performance in the Federal award(see§§200.210 Information contained in a Federal
award paragraph(a)(5)and 200.331 Requirements for pass-through entities.paragraph(aX1)(hr)).
SIY2016 JAG Standard Conditions _--_- Page 2 of 20
Rev. 1012015
Protected Personally Identifiable Information(MI)means an individuals first name or first Initial and last name in
combination with any one or more of types of information,including,but not limited to social security numbers;
passport numbers;credit cam numbers;clearances;bank numbers;biometrics;date and place of birth;mothers
maiden name;criminal,medical,and financial records;and educational transcripts.This does not include PII that is
required by law to be disclosed.(See also§200.79 Personally Identifiable Information(Pip).
Questioned cost means a cost that is questioned by the auditor because of an audit finding 1)that resulted from a
violation or possible violation of a statute,regulation,or the terms and conditions of a Federal award,including for
funds used to match Federal funds;2)where the costs,at the time of Me audit,are not supported by adequate
documentation;or 3)where the costs keened appear unreasonable and do not reflect the actions a prudent person
would take in the circumstances.
Simplified acquisition threshold means the dollar amount below which a non-Federal entity may purchase property
or services using small purchase methods.Non-Federal entities adopt small purchase procedures In order to
expedite the purchase of items costing less than the simpifed acqule0lon threshold.The simplified acquisition
threshold is set by the Federal Acquisition Regulation a148 C.F.R.Subpar 2.1 (Defin0lons)and in accordance with
41 U.S.C.§1908.As of the publication of this part,the simplified acquisition threshold Is$150,000,but this threshold
is periodically adjusted for inflation.(Also see definftion of§200.87 Micro-purchase.)
SubawardrSubgrant means an award provided by a pass-through entity to a subreciplent for the subreciplent to
carry out pen of a Federal award received by the pass-through entity.It does not Include payments to a contractor or
payments loan individual that is a beneficiary of a Federal program.A eubawad may be provided through any form
of legal agreement,including an agreement that the pass-through entity considers a contract.
Subreeiplent means a non-Federal entity that receives a subawad from a pass-trough entity to cany out pan of a
Federal program;but does not include an individual that is a beneficiary of such program.A subrecipienl may also be
a recipient of other Federal awards directly from a Federal awarding agency.
Supplies means an tangible personal properly other than those described in 2 C.F.R.§200.33,'Equipment'.A
computing device is a supply tithe acquisition cost Is less than the lesser of the capitalization level established by the
non-Federal entity for financial statement purposes or$5,000,regardless of the length of its useful life,See also§§
200.20,tompuing devices and 200.33,'Equipment'.
SECTION.1: TERMS AND CONDITIONS
The subrecipient agrees to be bound by the following standard condition:
1.0 Payment Contingent on Appropriation and Available Funds-The SUM of Florida's performance and
obligation to pay under this agreement Is contingent upon an annual appropriation by the Florida Legislature.
Furthermore,the obggalion of the State of Florida to reimburse subrecplents for incurred costs le subject to
available federal funds.
2.0 System for Award Management(SAM)-The subredpient must maintain current Information in SAM until it
submits the final financial report required under this award or receives the final payment,whichever is later.
This requires that the subreciplent review and update the information at least annually after the initial
regislratbn,and more frequently if required by changes in is information or another award term.
3.0 Commencement of Project-If a project Is not operational within 60 days of the original start date of the
award period,the stbrecipient must report by letter to the Department the steps taken to Initiate the project,
Me reasons for delay,and the expected start date.
3.1 If a project is not operational within 90 days of the original star date of the award period,the
subreciplent must submit a second statement to the Department explaining Me implementation delay.
3.2 Upon receipt of the ninety(90)day letter,the Department shag determine if the reason for delay is
justified or shall,al its discretion,unilaterally terminate this agreement and re-obligate sunward funds
to other Department approved projects. The Department,where warranted by extenuating
circumstances,may extend the alerting date of the project past the ninety(90)day period,but only by
formal written adjustment to this agreement.
4.0 Supplanting-The subreciplent agrees that funds received under this award MIT not be used to supplant stale
SFy2016 JAG Standard Conditions Page 3 of 20
Rev.102015
or local funds,but will be used to increase the amounts of such funds that would,in the absence of federal
funds,be made available for law enforcement activities.
5.0 Personnel Changes-Upon Implementation of the project,in me event there is a change in Chief Officials for
the Subrecipient or Implementing Agency or any contact Information to include making address,phone
number,emad or title change,project staff must notify the SIMON help desk to update the organizational
information in SIMON. Project director changes require a grant adjustment in SIMON.
6.0 Non-Procurement,Debarment and Suspension-The subredpiont agrees to comply with Executive Order
12549.Debarment and Suspension and 2 C.F.R.§180,'OMB Guidenes To the went to certit fy ide
Debarment And Suspension(Non-p�rementy.These procedures require
it
shall not enter into any lower tiered covered transaction with a person who is debarred,suspended,declared
ineligible or is voluMarly excluded from participating In this covered transaction,unless authorized by the
Department.
7.0 Federal Restrictions on Lobbying-Each subreclpienl agrees to comply wrh 26 C.F.R.§89,'New
Restrictions on Lobbying"and shall Re the most current edition of the Certification And Disclosure Form.if
applicable,with each submission that Initiates consideration of such subtecipient for award of federal contract,
grant,or cooperative agreement.
5.0 State Restriction on Lobbying-In addition to the provisions
contained
under IMs agreementsure of funds for
the purpose of lobbying the legislature or a slate agency prohibited
hat It cannot use any
9.0 Additional Restrictions on Lobbying-The s pact of enat cement,repeal.rstands and agrees
txtion or adoption of any
federal funds.erher directly or indirectly,in support r written approval of the Office of
law.regulation or pcecy,at any level of
government,without the express prior
Justice Programs.
slay
ram in any
10.0 Furthermore,no funds may be given"-Funds from this robcal jails that operere"pay-to-stay p may not be used to operate a o-mPams.'Local jail',as local jail.
referenced in this condition,means an adult facility or detention center owned and/or operated
county.0
or munidpakty. It does not include juvenile detention centers. 'Pay-to-stair programs
condition,mean a program by which extraordinary services,amenities and/or accommodations,not otherwise
available to the general inmate population,may be provided,based upon an offenders apparent ability to pay,
such that disparate codibons of confinement are created for the same or similar offenders within a jurisdiction.
he
11.0 The Coastal gamer Recourse(he C�aaueaarnnier ent will comply and assure Resources Ad(Pub.L No.97-348)compliance
October 19.
contractors2( 6U.S.C.with the provisions of
1982(15 U §§3501 et seq.)which prohibits the expenditure of most new federal Nils within the units
the Coastal Barrier Resources System.
12.0 Enhancement of Security-If funds are used for enhancing security,the subrecipient agrees to:
12.1 Have an adequate process to assess the Irrpad of school
cement is security eeunaasuret that
is undertaken on the Incidence of crime in the geographic area where the
enha12.2 Co aforementioned assessment ie Finalect to Program each
s cRhp dent and submit to the Department
th
13.0 Background Check-Whenever a background screening for employment or a background security check is
required by law for employment,unless otherwise provided by law,the provisions of§435 Fla. Stat.shall
aPplY.
13.1 All positions in programs providing care to children,the developmentally dpoisabled.
or ulemale l adults
dw
lorhotline;
15 hours or more personssr week allcontract
cont nd�temporary access t employeeone records are deemed to be
person;and p Sonsof special
ngent screening pursuant o§
persons l �Staal causing the lovedis trust or
sett forthfo in and
cchhapterempbym
13.2 All employees in positions designated by law as positions of trust or responsibility shall be required to
undergo security background investigations as a condition of employment and continued employment
For the purposes of the subsection,security background investigations shall include.but not be limited
-- '- Page 4 of 20
SFY2018 JAG Standard ConConditionsitio
Rev.10/2015
to,employment history checks,fingerprinting for all purposes and checks in this subsection,statewide
criminal and juvenile record checks through the Florida Department of Law Enforcement,and federal
criminal record checks through the Federal Bureau of Investigation,and may include local criminal
record checks through local law enforcement agencies.
13.2.1 My person who is required to undergo such a security background investigation and who
refuses to cooperate in such investigation or refuses to submit fingerprints shall be disqualified
for employment in such position or,if employed,shall be dismissed.
13.2.2 Such background investigations shall be conducted at the expense of the employing agency or
employee. When fingerprinting is required,the fingerprints of the employee or applicant for
employment shall be taken by the employing agency or by an authorized law enforcement
officer and submitted to the Department of Law Enforcement for processing and forwarding,
when requested by the employing agency,to the United States Department of Justice for
processing. The employing agency shall reimburse the Department of Lew Enforcement for
any costs incurred by it in the processing of the fingerprints.
14.0 Privacy Certification-The subrecipient agrees to comply with all confidentiality requirements of 42 U.S.C.§
3789g and 28 C.F.R.§22 that ere applicable to collection,use,and revelation of data or information.
Subreciplent further agrees,as a condition of grant approval,to submit a Privacy Certificate that Is in accord
with requirements of 28 C.F.R.§§22 and,in particular,section 22.23.Privacy Codification forms must be
signed by the subradplent or implementing agency chief official or an bdiddual with formal,written signature
authority for the chief official.
15.0 Conferences and Inspection of Work-Conferences may be held at the request of any party to this
agreement. At any time,a representative of the Department,of the U.S.Department of Justice,or the Auditor
General of the Stale of Florida,have the right of visiting the project site to monitor,inspect end assess work
performed under this agreement.
16.0 Insurance for Real Property and Equipment-The subrecipient must,at a minimum,provide the equivalent
insurance overage for real property and equipment acquired or improved with Federal funds as provided to
property owned by the non-Federal entity.
SECTION II: CIVIL RIGHTS REQUIREMENTS
1.0 Federal laws prohibit recipients of financial assistance from discriminating on the basis of race,color,national
origin,religion,sex,disability,or age in funded programs or activities. All subredpienta,implementing
agencies,and contractors must comply with any applicable statutorily-imposed nondisaimkmtion
requirements,which may include the Omnibus Crime Control and Safe Streets Ad of 1968(42 U.S.C.§
3789d);the Victims of Crime Act(42 U.S.C.§10604(e));The Juvenile Justice and Delinquency Prevention Act
of 2002(42 U.S.C.§5672(b));the CM Rights Act of 1964(42 U.S.C.§2000d);the Rehablitatlon Act of 1973
(29 U.S.C.§7 94);the Americans with Disabilities Act of 1990(42 U.S.C.§12131-34);the Education
Amendments of 1072(20 U.S.C.§§1881,1683, 1685-86);the Age Disaimloation Act of 1075(42 U.S.C.§§
6101-07);and Department of Justice Non-Discrimination Regulations 28 C.F.R.. §42;see Ex Order 13279
(equal protection of the laws for faith-based and community organizations).
2.0 FDLE does not discriminate on the basis of race,color,religion,national origin,sex.disability.or age in the
delivery of services or benefits or in employment. The subrecipient must notify program participants and
beneficiaries that It does not discriminate on the basis of race,color,national origin,religion,sex,disability.
and age in the delivery of services or benefits or In employment practices
3.0 Subredpienls are responsible for ensuring that convadors and agencies to whom they pass through funds are
in compliance with all Civil Rights requirements and that those contractors and agencies are aware that they
may filo a discrimination complaint with the subrecipient,with FDLE,or with the Office for Civil Rights(OCR),
and how to do so.
4.0 Equal Employment Opportunity Plans
4.1 A subrecigient or implementing agency must develop an EEO Plan if it has 50 or more employees and
has received any single award of$25,000 or more from the Department of Justice. The plan must be
prepared using the online short form at www.oiu usdoi.00v/abouvocr/eeoo comolv.hlm,must be
SFV2018 JAG Standard Conditions Page 5 of 20
Rev. 1M0t5
retained by the subrecipient or Implementing agency,end must be available for review or audit. The
organization must also submit an EEO Certification to FDLE.
4.2 If the subrecipient or implementing agency is required to prepare an EEO Plan and has received any
single award of$500,000 or more from the Department of Justice,9 must submit Its plan to the
Department of Justice for approval copy
of theires eeppartment the dale of th Justice e al letter must be
submitted to FDLE. The approval
4.3 A subrecipient or Implementing agency is exempt from the EEO Plan requirement If it is has fewer Nan
50 employees or if it does not receive any single award of$25.000 or more from the Department of
Justice or If it is a nonprofit organization,a medical or educational institution,or an Indian Tribe. If an
organization Is exempt from the EEO Plan requirement it must submit an EEO Certification to FDLE.
4.4 The subrecipient and implementing agency acknowledge that Latium to comply with EEO requirements
within 80 days of the project start date may result in suspension or termination of funding.until such
tiara as it is in compliance.
8.0 In the event a federal or slate court or federal or state administrative agency makes a finding of discrimination
after a due process hearing on the grounds of race.color,religion,national origin.sex,or disability against a
recipient of funds,the recipient will forward a copy of the finding to FDLE and to the Office for Civil Rights,
Office of Justice Programs.
to In accordance with federal civil rights laws,the subrecipient than not retaliate against individuals for taking
action or participating in action to secure rights protected by these laws.
7.0 Subrecipients must include comprehensive Civil Rght&Mandiscdmination Provisions In all contracts funded by
the subgrent recipient.
8.0 If the submdpiemt or any of its employees,contractors.vendors,or program beneficiaries has a discrimination
complaint,they may file a complaint with the subrecipient with FDLE,or with the Office for Civil Rights.
Discrimination
Floridal32302.1ints 489,or c be antina at jrdot1fdb.to FDLE at�le.8 u Disokr oration complaints may also bece of the Inspector General,Post Office Box 499.
submitted
f for
Civil Rights,Office of by Prof Justice Programs,7-0s U.S.
Department of Justice,810 7v'Street,
Northwestt Washington, C 205gh t
9.0 The subrecipient must have procedures in place for responding to discrimination complaints that employees.
clients,customers,and program participants file directly with the subrecipient.
10.0 The subrecipient must have written policies or procedures in place for notifying program beneficiaries how to
file complaints alleging discrimination by the subrecipientmplemnting agency with FDLE or the OCR.
11.0 Any discrimination complaints filed with FDLE will be reviewed by FDLEts Inspector General and referred Opportunityo
the Office for Civil Rights.the Florida Commission on Human Relations.or the Equal Employment
Commission,based on the nature of the complaint.
120 Americans with Disabi0ties Act-Subrecipients must comply with the requirements of the Americans with
Disabilities Act(ADA)(Pub.L.No. 101-338).which prohibits discrimination by public and private entities on the
basis of disability and requires certain accommodations be madeaccommodations(Title employment
(Mlle I),slate and
local government services and aaneportation(Title II),public
telecommunications(ilia M.
13.0 Rehabilitation Act of 1973(29 C.F.R.S 42(G))•lithe subrecipient has 50 or more employees and receives
DOJ funding of 625,000 or more,the subrecipient must lake the following actions
13.1 Adopt grievance procedures that Incorporate due process standards and provide for the prompt and
equitable resolution of complaints alleging a violation of the DOJ regulations Implementing Section 504
oof f t elReha�b Act
of 1B773,fi found
es a t 28 the delivery 2(nrvicea prohibit discrimination on the basis
a
ty
pr
' 13.2 Designate a person to coordinate compliance with the prohibitions against disability discrimination
contained in 28 C.F.R. §42(G).
Page 6 of 20
SFY2018 JAG Standard Conditions
Rev. 10/2015
13.3 Notify participants,beneficiaries,employees,applicants,and others that the subrecipienthmplemenMg
agency does not disaimlnale on the basis of disability.
14.0 Limited English Proficiency(LEP)-In accordance with Department of Justice Guidance pertaining to Title VI
of the Civil Rights Act of 1904(42 U.S.C.§2000d),recipients of federal financial assistance must take
reasonable steps to provide meaningful access to their programs and activities for persons with LEP. For
more information on the civil rights responsibilities that recipients have in providing language services to LEP
individuals,please see the website at www.leo.00v. FDLE strongly encourages subgrant recipients to have a
written LEP Language Access Plan.
15.0 Title IX of the Education Amendments of 1972(28 C.F.R.§54)-If the subrecipient operates an education
program or activity,the subreciplent must take the following actions:
15.1 Adopt grievance procedures that provide for the prompt and equitable resolution of comptalnts alleging
a violation of the DOJ regulations implementing Title IX of the Education Amendments of 1972,found at
28 C.F.R.§54.which prohibit discrimination on the basis of sex.
15,2 Designate a person to coordinate compliance with the prohibitions against sex dlwimination contained
in 28 C.F.R.§54.
15.3 Notify applicants for admission and employment,employees,students,parents,and others that the
subreciplenVi mplementing agency does not discriminate on the basis of sex In its educational programs
or activities.
16.0 Equal Treatment for Faith Based Organizations-The subrecipieM agrees to comply with the applicable
requirements of 28 C.F.R.§38,the Department of Justice regulation governing"Equal Treatment for Faith
Based Organization?(the'Equal Treatment Regulation'). The Equal Treatment Regulation provides in part
that Department of Justice grant awards of direct funding may not be used to fund any inherently religious
activities,such as worship,religious Instruction,or proseylrsabon. Recipients of direct grant may at0 engage
in inherently religious activities,but such activities must be separate in time or place from the Department of
Justice funded program,and participation in such activities by individuals receiving services from the recipient
- or a subrecipient must be voluntary. The Equal Treatment Regulation also makes dear that organizations
parlidpating In programs directly funded by the Department of Justice are not permitted to discriminate in the
provision of services on the basis of a benef ciarys religion. The subrecipient also understands and agrees
that award funds may not be used to discriminate against or denigrate the religious or moral beliefs of students
who participate in programs for which financial assistance is provided from the award,or the parent or legal
guardian of such students.Notwithstanding any other special condition of this award,faith-based organizations
may,in some circumstances,consider religion as a basis for employment. See
www.oio.00v/about'oa/eoual Ibo.hbn.
17.0 Immigration and Nationally Act-No pubfic funds will intentionally be awarded to any contractor who
knowingly employs unauthorized alien workers,constituting a violation of the employment provisions contained
In 8 U.S.C.§1324a(e),Section 274A(e)of the immigration and Nationality Act('INA'). The Department shall
consider the employment by any contractor of unauthorized aliens a violation of Section 274A(e)of the INA
Such violation by the subrecipient of the employment provisions contained in Section 274A(e)of the INA shall
be grounds for unilateral cancellation of this contract by the Department
SECTION III: FINANCIAL REQUIREMENTS AND RESPONSIBILTY
1.0 Fiscal Control and Fund Accounting Procedures
1.1 AN expenditures and cost accounting of funds shall conform to the Office of Justice Programs Financial
Guide,the Common Rule,and OMB Uniform Grant Guidance(2 C.F.R§200)as applicable,in their
entirety.
1.2 Subrecipienls must have written procedures for procurement transactions. Procedures must ensure
that all solicitations follow 2 C.F.R.§200 319 Competition.
1.3 The subreciplent is required to establish and maintain adequate accounting systems and financial
records and to accurately account for funds awarded to them,Asa subrecipient,you must have a
financial management system in place that is able to record and report on the receipt,obligation,and
SFY2018 JAG Standard Conditions A Page 7 of 20
Rev. 10/2015
expenditure of grant funds.An adequate accounting system for a subredpient must be able to
accommodate a fund and account structure to separately track receipts,expenditures,assets,and
liabilities for awards,programs,and subrecipients.
1.4 AN funds spent on this project shall be disbursed according to provisions ofthe project budget as
approved by the Department
1.5 All funds not spent in accordance with this agreement shall be subject to repayment by the subredpienl.
SECTION IV: SUBAWARD MANAGEMENT AND REPORTING REQUIREMENTS
1.0 Obligation of Subreciptent Funds-Subaward funds shall not under any circumstances be obligated prior to
the effective date,or subsequent to the termination dale,of the period of performance. Only project costs
incurred on or after the effective dale,and on or prior to the termination date of the subredplenl's project are
eligible for reimbursement All payments must be completed within thirty(30)days of the end of the subeward
period of performance.
2.0 Advance Funding-Advance funding may be provided to a subrecipient upon a written request to the
Department. The request must be eledroricelly signed by the subreciplent or implementing agency's Chief
Financial Officer or the Chief Financial Officer designee.
9.0 Trust Funds
3.1 The unit of local government must establish a trust fund in which to deposit JAG funds. The trust fund
may or may not be an interest bearing account.
3.2 The account may earn interest,but any earned interest must be used for program purposes and
expended before the federal grant period end date. My unexpended interest remaining at the end of
the federal grant period must be submitted to the Office of Criminal Justice Grants for transmittal to the
Bureau of Justice Assistance.
4.0 Performance
4.1 Subawerd Performance-The subredpieM must comply with stale and federal requirements for
subaward performance under 2 C.F.R.§§200.76 and 200.77. The subaward shall describe the timing
and scope of expected performance as related to the outcomes intended to be achieved by the
program- Where appropriate.the subaward should provide specific performance goals.indicators.
milestones,or expected outcomes(such as outputs,or services performed or public impacts of any of
these)with an expected timeline for accompfnhment.Submitted programmatic reports must dearly
articulate,where appropriate,performance during the execution of the award has met a standard
against which the subrecipinfs performance can be measured.These requirements should be aligned
with agency strategic goals,strategic objectives.or performance goals that are relevant to the program.
4.2 Performance of Agreement Provisions-In the event of default;non-compliance;or violation of any
provision of this agreement by the subrecipient,the subrecipienfs consuKants and suppliers or both,
the Department shall impose sanctions it deems appropriate including withholding payments and
cancellation,termination,or suspension of the agreement in whole or in part In such event,the
Department shall notify the subredpient of its decision thirty(30)days in advance of the effective date
of such sanction. The subrecipient shall be paid only for those services satisfadaMy performed prior to
the effective date of such sanction.
5.0 Grant Adjustments-Subreciponts must submit a grant adjustment through SIMON for major substantive
changes such as,scope modifications or changes to project activities,target populations,service providers,
implementation schedules,project director,designs or research plans set forth in the approved agreement,
and for any budget changes that affect a cost category that was not Included in 1118 original budget.
Adjustments are also required when there will be a transfer of 10%or more of the total budget between budget
categories,or there is an Indirect cost rate category change.
5.1 SubrecipleMs may transfer up to 10%of the total budget between current,approved budget categories
without prior approval as long as the funds are transferred to an existing line item.
SFY2016 JAG Standard Conditions Page 8 of 20
Rev. 102015
5.2 Under no circumstances can transfers of funds increase the total budgeted award.
5.3 Requests for charges to the subaward agreement must be electronically signed by the subrecipient or
implementing agency's diet official or the that official's designee.
6.4 All requests for changes must be submitted in SIMON no later than thirty(30)days prior to grant
expiration date.
6.0 Required Reports-All reports must relate financial data to performance accomplishments. Subredpients
must submit both reports on the same reporting cycle.
6.1 Financial Expenditure Reports
6.1.2 The subrecipient shall have a choice of submitting either a Monthly or a Quarterly Project
Expenditure Report to the Deportment. Project Expenditure Reports are due thirty(30)days
after the end of the reporting period. In addition,If the subaward period is extended,additional
Project Expenditure Reports shall be submitted.
6.1.3 All project expenditures for reimbursement of subredplem costs shall be submitted on the
Project Expenditure Report Forms prescribed and provided by the Office of Criminal Justice
Grants(OCJG)through the SIMON(Subgrant Information Management Online).
6.1.4 All Project Expenditure Reports shall be submitted in sufficient detail for proper pm-audit and
post-audit.
6.1.5 Before the'Yinal Project Expenditure Report will be processed,the subrecipient must submit
to the Department aN outstanding project reports and must have satisfied all special conditions.
Failure to comply with the above provisions shall result in forfeiture of reimbursement.
6.1.6 Reports are to be submitted even when no reimbursement is being requested.
6.1.7 The report must be electronically signed by the subrecipient or Implementing agency's Chief
Financial Officer or the Chief Financial O6ker's designee.
6.2 Project Performance Reports
6.2.1 Reporting Time Frames:The subreciplent shall submit Monthly or Quarterly Project
Performance Reports in SIMON,hereafter known as the Department.within fifteen(15)days
after the end of the reporting period. In addition,if the sub award period is extended beyond
the"original"project period,additional Quarterly Project Performance Reports shall be
submitted.
6.2.2 Failure to submit Quarterly Performance Reports that are complete,accurate,and timely may
result In sanctions,as specified In Section IV 4.2,Performance of Agreement Provisions.
6.2.3 Report Contents:Performance Reports must include a response to all objectives included in
your subaward. A detailed response is required in the narrative portion for yes/no performance
objectives. The narrative must also reflect on accomplishments for the quarter and identify
problems with project Implementation and address actions being taken to resolve the
problems.Additional information may be required If necessary to comply with federal reporting
requirements.
6.2.4 Submission:Performance Reports may be submitted by the Project Director,Application
Manager.or Performance Contacts.
6.3 Project Generated Income(PGI)-All income generated as a direct result of a subgrant project shall
be deemed program Income. Program income must he accounted for and reported in SIMON in
accordance with the OJP Financial Guide(Section 3.4).
6.3.1 Required Reports-the subrecipient shall submit Quarterly PGI Earnings and Expenditures
Reports to the Department within thirty(30)days alter the end of the reporting period covering
subaward project generated income and expenditures during the previous quarter. If any PGI
6fY2016 JAG Standard Conditions Page 9 of 20
Rev.102015
remains unspent after the subeward ends,the subrecipient must continue submitting quarterly
PGI reports until all funds are expended.
ent
6.3.2 PGI Earnings and Expcys Chiture reports must be ief Financial Officer or the Chieflly signed by Me Financial Officer's designee.or
Implementing agency
6.3.3 PGI Expenditure-Program income should be used as earned and expended as soon as
possible and used to further the objects in which the award was made. Any unexpended PGI
remaining at the end of Me federal grant period must be submitted to OCJG for transmittal to
the Bureau of Justice Assistance.
6.4 Other Reports-The subrecipient shall report to the Uniform Crime Report and other reports as may be
reasonably required by the Department.
SECTION V: MONITORING AND AUDITS
to Access to Records-The Florida Department of Law Enforcement,the Auditor General of the State of Florida,
the U.S.Department of Justice,the U.S.Comptroler General or any of their duly authorized representatives,
shah have access to books,documents,papers and records of the subrecipient implementing agency and
contractors for the purpose of audit and examination according to the Financial Glide and the Common Rule.
The Department reserves the right to uMlaterafy terminate this agreement if the subrecipient.implementing
agency,or contractor refuses to allow public access to all documents,papers,letters.or other materialsr made confidential by ope_
unless
ally exempted
of
§119.Re.Stag Stat., �
subject to provisions of§119,Fla.,and made or received by the cubbreciplent or Its contractor in conjunction with this agreement.
The subrecipient will Office,through
representative acces give and the the rightgboexamine or the
l paper orr electronic recordsrelated to tthhe financial
assistance.
2.0 Monitoring-The recipient agrees to comply with FDLEs grant monitoring guidelines,protocols,and
procedures;and to cooperate with FDLE n all
ant monitoring
reviews,enhanced programmatic desk reviews,site eviews requests, requests
visits,andKK Florida Depdmentof Financial Services
contract reviews and Expanded Audits of Payment(EAP).The recipient agrees to provide FDLE all
documentation necessary to complete monitoring of the award and verify expenditures in accordance with§
request,Fla.Stat.Further, he tor cooperate
tereeswith to abide
monitoringreas activitiesnable deadlines set may rend in FDLE for providing
sanctions affecting the
requested documents.Failurecooperate
recipients award,Including,but not limited to:withholding and/or other restrictions on the recipients aces to
funds,referral to the Office of the Inspector General for audit review,designation of the recipient as a FDLE
High Risk grantee,or termination of award(s).
3.0 Property Management-The subredplent shall establish and administer a system to protect,preserve,use,
maintain,and daps of any property furnished to it by the Department or purchased pursuant to this
agreement according to federal property management standards set forth in the Office of Justice Programs
FinancialGu This unt continue as long as
R thele for subrecipientStale retain Local s
overnments,the property,notwithstanding
expiration200,as applicable. obligation
of this agreement.
3.1 Property Use-The subrecipient must use equipment acquired under a Federal award for the
authorized purposes of the project during the period of performance.or until the property is no longer
needed.Subrecipients must use.manage,and dispose of equipment acquired wider a Federal award in
accordance with§274,Fla.Stat.and 2 C.F.R.§200.313,'Equipment".
4.0 Subaward Closeout-A Financial Closeout Audit shah be submitted to the Department within forty-five(45)
days of the end date of the performance period.
4.1 The Financial Closeout Audit must be electronically signed by the subreciplent or implementing
agencys Chief Financial Officer or the Chief Financial Officer's designee.
�'— Page 10 of 20
SFY201B JAG Standard Conditions
Rev. 102015
5.0 Nigh Risk Subreciplents-The subreciplent agrees to comply with any additional requirements that may be
Imposed during the grant performance period If FOLE's pre-award risk assessment or the U.S.Department of
Justice determines the subreciplent is a high-risk grantee.Cf.25 C.F.R.§§ES,70.
5.0 Reporting,Data Collection and Evaluation-The subrecipient agmes to comply with all reporting,data
collection and evaluation requirements,as prescribed by Me Bureau of Justice Assistance in the program
guidance for the Justice Assistance Grant(JAG). Compliance with these requirements will be monitored by
FDLE-
7.0 Retention of Records-The subreciplent shall maintain all records and documents for a minimum of five(5)
years from the date of the final financial statement and be available for audit and public disclosure upon
request of duly authorized persons. The subrecipient shall comply with Stale of Florida General Records
Schedule GS1SL for Stale and Local Government Agencies:hirol/doe mveorida.comlmedla593$74meneral-
records-s heduleos0l-sl odf hfiordos.mvfiorida.comlmedle/693578/as02.od(
8.0 Disputes and Appeals-The Department shall make Its decision in writing when responding to any disputes.
disagreements,or questions of fact arising under this agreement and shall distribute its response to all
concerned parties. The subrecipienl shall proceed dllgently with the performance of this agreement according
to the Deparbnent's decision. If the subreciplent appeals the Department's decision,the appeal also shall be
made In writing within twenty-one(21)calendar days to the Department's clerk(agency cleric). The
subrecipients right to appeal the Department's decision is contained in§120,Fla.Stat..and in procedures set
forth In Rule 28-105.104.Florida Administrative Code. Failure to appeal within this time frame constitutes a
waiver of proceedings under§120,Fla.Stat.
9.0 Single Annual Audit
9.1 Subreciplents that expend$750.000 or more in a year In federal awards shall have a single audit or
program-specific audit conducted for that year. The audit shall be performed in accordance with 2
C.F.R.§200(F)Audit Requirements and other applicable federal law. The contract for this agreement
shall be identified in the Schedule of Federal Fronded Assistance in the subject audit. The contract
shal be identified as federal funds passed through the Florida Department of Law Enforcement and
include the contract number,CFDA number,award amount,contract period,hinds received,and funds
disbursed. When applicable,the subrecipient shall submit an annual financial soda that meets the
requirements of Florida Statutes 11.45,'Definitions;duties;authorities;reports;rules.";215.97,'Florida
Single Audit Ad`;Rules of the Auditor General;Chapter 10.550,"Local Governmental Entity Audits':
and Chapter 10.650,'Florida Single Audit Act Audits Nonprofit and For-Profit Organizations"
9.2 A complete audit report that covers any portion of the effective dates of this agreement must be
submitted within 30 days after Its completion,but no later than nine(9)months after the audit period. In
order to be complete,the submitted report shall Include any management letters issued separately and
managements written response to all findings,Including audit report and management letter findings.
Incomplete audit reports will not be accepted by the Department.
9.3 Audits shall be completed by an Independent Pubkc Accountant(IPA)and according to Generally
Accepted Government Auditing Standards(GAGAS).The IPA shall be either a Certified Public
Accountant or a Licensed Public Accountant. Subreciplents shall procure audit services according to§
200.509,and Include dear objectives and scope of the audit in addition to peer review reports to
strengthen audit qualty and ensure effective use of audit resources.
9.4 The subreciplent shall promptly follow-up and take appropriate convictive action for any findings on the
audit report In Instances of noncompliance with federal laws and regulations,indudkg but not limited to
preparation of a summary schedule of prior audit findings and a corrective action plan. Subredptent
follow-up to audit findings must abide by requirements in 2 C.F.R.§200.511.
9.5 Auditees must make copies available for public inspection and ensure respective parts of the reporting
package do not include protected personally identifiable information. Records shall be made available
upon request for a period of three(3)years from the date the audit report is issued,unless extended in
writing by the Department.
9.8 Subrecipients that expend less than$750,000 in federal awards during a fiscal year are exempt from
the audit requirements of 2 C.F.R.§200(F)for that fiscal yes. In this case,written notification,which
can be in the form of the'Certification of Audit Exemption'form,shall be provided to the Department by
SFY2015 JAG Standard Conditions Page 11 of 20
Rev.102015
thenreol�tle �lya notice shall be providednaed
Io Depart nol un J 30 folowing the end of the exempt.
9.7 If this agreement is closed without an audit,the Department reserves the right to recover any disallowed
costs identified in an audit completed after such closeout.
9.8 The Federal Audit Clearinghouse is the repository of record for 2 C.F.R.§200(F). Audits performed as
a result of this requirement must be completed and submitted to the Federal Audit Clearinghouse within
the earlier of thirty(30)calendar days after receipt of the auditors report(s),or nine(9)months after the
end of the audit period. Submissions must include required elements described In Appendix X to Part
200 on the specified Data Collection Form(Form SF-SAC),and be signed by a senior level
representative or chief official of the audtee. If the subreclplenl opts not to authorize the Federal Audit
Clearinghouse to make the reporting package publSliy available,the single audit report must be
submitted directly to the Department.A scanned copy of the completed audit reports or a link to the
electronic audit report should be sent via email to cgminaliusticeeldle.statell.us or mailed to the
following address:
Florida Department of Law Enforcement
Office of Criminal Justice Grants
Post Office Box 1489
Tallahassee.Florida 32302-1489
SECTION VI: SUBAWARD PROCUREMENT AND COST PRINCIPLES
to Procurement Procedures•Subrecipienle must use documulations, �edntp�procurement
ro mace procedures
which
i mdfforect to
aapplicable cable Federalcable state,�kw(2 C.FJ2.§l,and tribal§200.31 and 7-200.326),
2.0 Federal Procedures-All procedures employed in the use of federal kinds for any procurement shall also be
accoerdand iLocal Governments 2 C.F.R.88,'Uniform 200.3118'General procurement standards Requirements for Grants and '.and Floridarative reements lav to be to
State
eligible for reimbursement.
3.0 Cost Analysis-A cost analysis must be performed by the subreciPlent if the cost or price is above the
simplified acquisition threshold of$150,000. Costs or prices based on estimated costs for contracts ere
allowable only ifallowable under 2 C.F.R§200.405(e).'Coat Principles'.
4.0 Allowable Costs-Allowance for costs incurred under the subaward shall be determined according to the
general principles and standards for selected cost items set forth in the Office of Justice Programs Financial
Guide,28 Gover88,nments':and 2 niform Admnf aWe e 'Cost
Requirements
Principles'.
forGtand Cooperative Agreements to Stale
C.F.R.§
and Lo Gove
4.1 All procedures employed in the use of federal hinds for any procurement shall be according to 28
C.F.R.§86,'Uniform Administrative Requirements for Grants and Cooperative Agreements to Stale
and Local Governments',2 C.F.R.§200.420,'Considerations for selected items of soar;and Florida
law to be eligible for reimbursement.
4.2 Subrecipients eligible to use the'de minis"indirect cost rate described in 2 C.F.R.§200.414(f),and
that elects to use the"de minims"indirect cost rate,must adviseFDLE
LE Office
associated fre Criminal
Justicethnts ingrants
in writing of both its eligibility and election,and must comply with
aOMB Uniform Requirements.The'de mnimi"rate may be applied only to modified total direct costs
(M OC).
5.0 Unallowable Costs-Payments made for costs determined to be unallowable by either the Federal awarding
agency or the Department,either as Sect or indirect costs,must be refunded(including interest)to the
Federal Government in accordance with instructions from the Federal agency that determined the costs are
unallowable unless Federal statute or regulation directs otherwise.See also Subpart D—Post Federal Award
Requirements,2 C.F.R.§§200.300. Statutory and national policy requirements'.through 200.309,'Period of
performance.'
_ --- Page 12 of 20
SFy2016 JAG Standard Conditions
Rev. 102015
5.1 Prohibited Expenditure List-Subaward funds may not be used for hems that are listed on the
Prohibited Expenditure Ust al the time of purchase or acquisition.
htloslkvww.bia.00v/Funding/JAGControledPurchaseUstadl
5.2 Controlled Purchase Ust-Requests for acquisition of items on the Controlled Purchase Ust must
receive explicit prior written approval from FDLE and BJA If award funds are approved and used for the
purchase or acquisition of any Kern on the Controlled Purchase List,the subrecipient must collect end
retain certain information about the use of 1)the federally grant funded controlled equipment and 2)any
other controlled equipment in the same category as the federally-acquired controlled equipment In the
agency's Inventory,regardless of source;and make that irtomation available to FDLE and BJA upon
request. No equipment on the Controlled Expenditure list that is purchased or acquired under this
award may be transferred or sold to a third party without the prior approval and guidance from FDLE
and BJA. Failure to comply with conditions related to Prohibited or Controlled Expenditures may result
in prohibition from further Controlled Expenditure approval under this or other awards.
bars/Now.boa.00v/Fundlno/JAGComroeedPurchaseListod(
6.0 Review poor to Procurement-Subrecipients are encouraged to enter Into slate and local intergovernmental
agreements or inter-entity agreements where appropriate for procurement or use of common or shared
goods/services.Subredplents are also encouraged to use excess and surplus property in lieu of purchasing
new equipment and property when this is feasible.
7.0 Sole Source-If the project requires a purchase of services or equipment from a sole source,the subrecipient
must complete the Sole Source Justification for Services and Equipment Form. If the subrecipient is a state
agency and the cost is at least$150,000,then the agency must submit a copy of the approval from the
Department of Management Services(287.057(5)Fit.Stat.). Sole Source form must be signed by the
subgrant recipient or Implementing agency chief official or an individual with formal,written signature authority
for the chief official.
8.0 Unmanned Aerial Vehicles-The recipient agrees that awarded funds may not be expended on unmanned
aircraft,unmanned aircraft systems,or aerial vehicles(US,UAS,or UAV)unless the BJA Director certifies that
extraordinary and exigent circumstances exist,making them essential to the maintenance of public safety and
--good order.Additionally.any funding approved for this purpose would be subject to additional reporting,which
would be stipulated by FDLE post award.
9.0 Personal Services—Subrecipients may use grant funds for eligible personal services(salarieslbeneNs and
overtime)and must maintain Internal controls over salaries and wages. The following requirements apply to
personal services paid with subgrant funds:
9.1 Timesheets-Timesheets must be kept for and project stall whose hours will be charged to the project.
The timesheets must be signed by the supervisor and clearly indicate hours spent on project activities.
9.2 Additional Documentation-In accordance with Florida Statute§215.971,the Florida Department of
Financial Services may require documentation validation that personnel services were performed on
project-related activities In accordance with the contract agreement.
9.3 Protected personally identifiable Information-The subrecipient shall lake reasonable measures to
safeguard protected personally identifiable information and other information the pass-through entity
designates as sensitive or the subrecipient considers sensitive consistent with applicable Federal,state,
local,end tribal laws regarding privacy and obligations of confidentiahy.
9A Overtime for Law Enforcement Personnel-Prior to obligating funds from this award to support
overtime by law enforcement officers,the U.S.Department of Justice encourages consultation with all
allied components of the aiminal justice system in the affected jurisdiction. The purpose of this
consultation is to anticipate and plan for systemic impacts such as Increased court dockets and the
need for detention space.
9.5 Employees Working Solely on a Single Federal Award-For any position that works 100%of its time
on a single federal award,the employee must certify that 100%of cis or her time was spent working on
that federal award. This requirement applies to both full lime and part time positions regardless of the
percentage of the position's salary that Is charged to the grant The senifraga r must be signed by both
SFY2018 JAG Standard Conditions Page 13 of 20
Rev.102015
the employee and the employees direct supervisor having firsthand knowledge of the work performed
by the employee. The forms must be submitted semi-annually and may not be signed prior to the end
of the reporting period. Certifications must be provided to cover the entire grant period
6.13 Maximum Allowable Salary•No portion of these federal grant funds shall be used towards any part of
the annual cash compensation of any employee of the subrecipient whose total annual cash
compensation exceeds 110%of the maximum salary payable to a member of the Federal governments
Senior Executive Semite at an agency with a Certified SES Performance Appraisal System for that
year.(The salary table for SE employees is available at htto:/Mvnv own aovloealoaweksFndex silo)
A subrecipient may compensate an employee at a higher rate,provided the amount in excess of this
compensation Imitation is paid with non-federal funds.This limitation on compensation rates allowable
under this award may be waived on an individual basis at the discretion of the OJP official indicated in
the program announcement under which this award S made.
10.0 Contractual Services•The subrecipient must maintain written standards of conduct covering conflicts of
interest and governing the actions of its employees engaged in the selection,award and administration of
contracts as described in§200.316 General procurement.
10.1 Requirements for Contractors of Subreciplents-The subrecipient assures the compliance of as
contractors with the applicable provisions of Title I of the Omnibus Crime Control and Safe Skeels Ad
of 1966 as amended(42 U.S.C.§3711,et seq.N yeamaragratittombi the provisions of the current
edition of the Office ofJustice Programs Financial Guide(htto'Itrio.00V/unancialauide/DOJfindex.him);
and all other applicable federal and state laws,orders,circulars,or regulations.The subredpient must
pass-through all requirements and conditions applicable to the federal grant awarNsubaward to any
subcontract. The term*contractor'is used rather than the term'Vendor and means an entity that
receives a contract as defined in 2 C.F.R.§200.22,the nature of the contractual relationship
determines the type of agreement.
10.2 Approval of Consultant Contracts-The Department shall review and approve in writing all
consultant contacts prior to employment of a consultant when the consultant's rate exceeds$650
(excluding travel and subsistence costs)per eight-hour day,or$81.25 per hour A detailed justification
must be submitted to and approved by FDLE prior to obligation or expenditures of such funds.
Approval shall be based upon the contract's compliance with requirements found in the Financial
Guide.the Common Rule,and in applicable state statutes. The Department's approval of the
l of
. If consultants
through a competitive bidding process(not solM agreement does not constitute esoourrce),the u$8 0 thresholltant d does not apply.are liked
11.0 Travel end Training-The cost of all travel shall be reimbursed according to the ubredplenrs written travel
policy. If the subrecipient does not have a written travel policy,cost of all travel will be reimbursed according
to State of Flonda Travel Guidelines§112.061.Fla.Stat. Any foreign travel must obtain prior written approval.
11.1 BJA or FDLE Sponsored Events•The subrecipien agrees to participate in BJA-or FDLE-
sponsored training events.technical assistance events,or conference held by FDLE or BJA or their
designees,upon FDLE or&lA's request.
11.2 Expenses Related to Conferences,Meetings.Training.,and Other Events-The subreglent
agrees to comply with all applicable laws,regulations,policies,and guidance(including specific cost
limits.prior approval and reporting requirements.where applicable)governing the use of federal funds
for expenses related to conferences,meetings.tratnings,and other events,including the provision of
food and/or beverages at such events,and costs of attendance at such events.Information on
pertinent laws,regulations.policies,and guidance is available at
hem/loin aovifinencialauidelDOJ/PostawardReuiremems/dnoteYJ.lga hun
11.3 Training and Training Materials-My training or training materials that has been developed or
delivered with grant funding under this award must adhere to the OJP Training Guiding Principles for
Grantees and Subgrantees,available at srsw.ono.aovrtundinaloiNmininaouidinaorincnoleshu0
12.0 Publications,Media and Patents
of
and
12.1 Owvdeelonership of Data and Creative Material-
produced,or discovered ubordinaromWethis agreeamentlis governed by the te,discoveries, ar results
s of are
Page 14 0120
SFY2016 JAG Standard Conditions
Rev. 102015
Office of Justice Programs Financial Guide(as amended),and the U.S.Department of Justice Common
Rule for State and Local Governments,and 2 C.F.R.§200.315'Intangible Property;as applicable.
12.2 Copyright-The awarding agency reserves a royalty-free,non-exclusive,and irrevocable license to
reproduce,publish,or otherwise use,and authorize others lu use,for federal government purposes:
12.2.1 The copyright in any work developed under an award or subaward,and
12.2.2 Any rights of copyright to which a subaward recipient or subredpent purchases ownership with
support funded under this grant agreement.
12.9 Publication or Printing of Reports-The subrecipient shall submit for review and approval one copy of
any curricula,training materials,or any other written materials that will be published,including web-
based materials and web site content.through Node from this grant at least thirty(30)days prior to the
targeted dissemination date.The subrecipient understands and agrees that any training materials
developed or delivered with grant funding must adhere to the OJP Training Guiding Principles for
Grantees and Subgrantees available at www olo.usdol.aovHurdlnaldIXrai&naouidinowincipiee.hlm
All materials publicizing or resulting from award activities shall contain the following statements
identifying the federal award:
'This project was supported by Award No. awarded by the Bureau of Justice Assistance,
Office of Justice Programs. The opinions,findings,and conclusions or recommendations
expressed in this pubftationlpragramiexhibition are those of the authors and do not necessarily
relied the views of the Department of Justice'.
12.4 Patents-If any program produces patentable items,patent rights,processes,Of Inventions,in the
course of work sponsored by the federal award or subaward funds,such facts must be promptly and
fully reported to the awarding agency.
12.4.1 Unless there is a prior agreement between the subrecipient and the Department on disposition
of such gems,the Department may determine whether protection on the invention or discovery
will be sought.
12.4.2 The Department will also determine how rights In the invention or discovery(Including rights
under any patents issued)will be allocated and administered in order to protect the public
interest consistent with'Government Patent Poficf(-President's Memorandum for Heads of
Executive Departments and Agencies;dated August 23,1971,and statement of Government
patent policy,as printed in 36 Federal Register 16839),
12.4.3 Government regulations have been issued In 37 C.F.R.§401 by the U.S.Department of
Commerce.
13.0 Confidential Funds and Confidential Funds Certificate-A signed certification that the Project Director or
Implementing Agency Chief Official has read,understands,and agrees to abide by al conditions for
confidential funds as set forth in the effective edition of the Office of Justice Programs Financial Guide is
required for all projects that involve confidential hails. The signed certification must be submitted at the time
of grant application.This certificate certifies the Project Director has read,understands,and agrees to abide by
the provision in Section 3.12 of the Office of Justice Programs Financial Guide. This form must be submitted
upon application if applicable.Confidential Funds cerlifialons must be signed by the subreciplent or
implementing agency Chief Official or an individual with formal,written signature authority for the Chief Official.
14.0 Task Force Training Requirement-The subrecipient agrees that within 120 days of award,each member of
a law enfarcemeM task force funded with these funds who is a task force commander,agency executive,task
force officer,or other task force member of equivalent rank,will compete required online(Internet-based)task
force training. The training Is provided free of charge online through BJA's Center for Task Force integrity and
Leadership(vmw.ctfl.o ). M current and new task force members are required to complete this training once
during the life of the award,or once every four years if multiple awards include this requirement. This training
addresses task force effectiveness as well as other key issues including privacy and civil liberties/rights,task
force performance measurement,personnel selection,and task force oversight and accountability. When
FDLE awards funds to support a task force,the subreclpient must compile and maintain a task force personnel
SFV2016 JAG Standard Conditions " Page 15 of 20
Rev. 10/2015
roster along with caese completion certificates, Additional information is available regarding this required
training and access methods via BJA's web site and the Center for Task Force Integrity and Leadership
(www.ctfi.or0).
15.0 Information Technology Projects
16.1 Criminal Intelligence Systems-The subreciplent agrees that any information technology system
funded or supported by the Office of Justice Programs funds will comply with 28 C.F.R.523.Criminal
Intelligence Systems Operating Policies,ifthe Office of Justice Programs determines this regulation to
be applicable. Should the Office of Justice Programs determine 28 C.F.R.§23 to be applicable,the
Office of Justice Programs may.al its discretion,perform audits of the system,as per 28 C.F.R.§
23.20(g). Should any violation of 28 C.F.R.§23 occur,the subreciplent may be fined as per 42 U.S.C.
$3789g(c)Hd). The subredpient may not satisfy such a fine with federal funds.
The subrecipient understands and agrees that no awarded funds may be used to maintain or establish
a computer network unless such network blocks the viewing,downloading,and exchanging of
pornography.In doting so the subrecipient agrees That these restrictions will not limit the use of awarded
funds necessary for any federal,state,tribal.or local law enforcement agency or any other entity
carrying out criminal investigations,prosecutions.or adjudication activities.
15.2 State Information Technology Point of Contact-The subrecipient agrees to ensure that the State
Information Technology Point of Contact receives written notification regarding any information
technology project funded by this grant during the obligation and expenditures period. This is to
faneitate communication among local and state governmental entities regarding various information
technology projects being conducted with these grant funds. In addition,the subrecipient agrees to
maintain an administrative file documenting the meeting of this requirement. For a list of Stale
Information Technology Points of Contact,go to
ow/d$a it o ? --' A aP c1i��oane=1008
15.3 Interstate Connectivity-To avoid duplicating existing networks or IT systems in any ir1tiatives funded
by the Bureau of Justice Assistance for law enforcement information sharing systems which Involve
Interstate connectivity between jurisdictions,such systems shall employ,to the extent possible existing
networks as the communication backbone to achieve interstate connectivity.unless the subreciplent
can demonstrate to the satisfaction of the Bureau of Justice Assistance that this requirement would not
be cost effective or would impair the functionality of an existing or proposed IT system.
15.4 ADP Justification-The subreciplent must complete an Automated Data Processing(ADP)Equipment
and Software and Criminal Justice Information and Communication Systems Request for Approval form
if the purchase of any ADP equipment is to be made.This form must be submitted upon application.if
applcable. ADP justification must be signed by the subrecipient or implementing agency chief official or
an Individual with formal.written signature authority for the chief official.
16.0 Inteopareble Communications Guidance
16.1 Subrecipients that are using funds to support emergency communications activities must comply with
the current SAFECOM Guidance for Emergency Communication Grants.including provisions on
technical standards that ensure and enhance interoperable communications.Emergency
communications activities include the purchase of Interoperable Communications Equipment and
technologies such as voice-over-ntemet protocol bridging or gateway devices,or equipment to support
the build out of wireless broadband networks in the 700 MHz pubic safety band under the Federal
Communications Commission(FCC)Waiver Order.SAFECOM guidance can be found al
wow safecomoroarem.ow8ibrarvAiatsfilbrervA7boFmm.asox7lD=334.
16.2 Subrecipienls interested in developing a public safety broadband network in the 700 MHz band in their
jurisdictions must adhere to the technical standards set forth In the FCC Waiver Order.or any
succeeding FCC orders,rules,or regulations pertaining to broadband Statewideop operations
Communicationin the 70 z public
safety band.The subrecipient shall also ensure projects support
Inleroperabikty Plan(SCIP)and are fully coordinated with the full-time Statewide Interoperability
Coordinator(SWIC). If any future regulatory requirement(from the FCC or other governmental entity)
results in a material technical or financial change In the project,the recipient should submit associated
documentation.and other materiel,as applicable.for review by the SWIC to ensure coordination.
Subrecipients must provide a tisting of all communications equipment purchased with grant award
SFY2016 JAG Sandal Conditions Page 18 of 20
Rev. 1012015
funding(plus the quantity purchased of each item)to FDLE once items are procured during any periodic
programmatic progress reports.
17.0 Drug Court Projects-A Drug Court Project must comply with§397.334,Fla.Stat.,'freatment-Based Drug
Court Programs.'
SECTION VII: ADDITIONAL REQUIREMENTS
1.0 Ballistic Resistant and Stab Resistant Body Armor
1.1 Mandatory Wear Policy-Subreciplents that wish to purchase armor with JAG funds must certify that
law enforcement agendas receiving vests have a written"mandatory wear policy in effect.This policy
must be in place for at least all uniformed officers before funding can be used by the agency for body
armor. There are no requirements regarding the muse of the policy other than it being a mandatory
wear policy for all uniformed officers while on duty.FAQs related to the mandatory wear policy and
certifications can be found at www.biasov)Fundin&JAGFAQ.odl.
1.2 BVP Program-JAG funds may be used to purchase armor for an agency.but may not be used as the
50%match for purposes of the Bulletproof Vest Partnership(BVP)program.
1.3 NIJ Compliance-Body armor purdesed with JAG funds may be purchased at any threat level,make,
or model from any distributor or manufacturer,as long as the vests have been tested and found to
comply with applicable National Institute of Justice ballistic or stab standards and are fisted on the NIJ
Compliant Body Armor Model List(httpl/niJ.gov).In addition,body armor purchased must be American-
made.The latest NIJ standard information can be found at:www.nitaovAooip%echnoloovfodv-
Trggrisafehi-initiative.htm.
20 Environmental Protection Agency's(EPA)list of Violating Facilities-The subredpient assures that the
facilities under as ownership,lease or supervision which shall be utilized in the accampllstvmeM of the
Program Purpose are not listed on the EPA's list of Violating Facilities and that It wid notify the Department of
the receipt of any communication from the Director of the EPA Office of Federal Activities indicating that a
faddy to be used in the project is under consideration for listing by the EPA.
3.0 National Environmental Policy Act(NEPA)
3.1 The subreciplent agrees to assist FDLE in complying with the NEPA,the National Historic Preservation
Act,and other related federal environmental impact analyses requirements in the use of subaward
hinds by the subredpient. This applies to the following new activities whether or not they are being
specifically funded with these subaward funds. That is,it applies as long as the activity is being
conducted by the subredpleM or any third party and the activity needs to be undertaken In order to use
these tuber/ard funds.Accordingly,the subredgent agrees to first determine if any of the following
activities well be funded by the grant,prim to obligating kinds for any of these purposes.If it Is
determined that any of the following activities will be funded by the grant,the recipient agrees to contact
FDLE OCJG.
3.1.1 New construction
9.1.2 Minor renovation or remodeling of a property either(a)listed on or eligible for listing on the
National Register of Historic Places or(b)located within a 100.year flood plain;a wetland,or
habitat for endangered species,or a property listed on or eligible for listing on the National
Register of Historic Places;
3.1.3 A renovation,lease,or any other proposed use of a bdlding or facility that will either(a)result
in a change in its basic prior use or(b)sigdficanly change Its size;and
3.1.4 Implementation of a new program involving the use of chemicals other than chemicals that are
(a)purchased as an incidental component of a funded activity and(b)traditionally used,for
example,in office,household,recreational,or educational environments.
3.1.5 Implementation of a program relating to clandestine methamphetamlne laboratory operations,
including the kienbficatbn,seizure,or closure of clandestine methamphetamine laboratories.
SFY2016 JAG Standard Conditions Page 17 of 20
Rev. 102015
3.2 The subrecipient understands and agrees that complying with NEPA may require the preparation of an
Environmental Assessment and/or an Environmental Impact Statement,as directed by the Bureau of
Justice Assistance. The subrecipient further understands and agrees to the requirements for
implementation of a Mitigation Plan,as detailed by the Department of Justice at
www.bia.00vlFundino/neoa.html,for programs relating to memamphelamhe laboratory operations.
3.3 For any of a subrecpent's eliding programs or activities that will be funded by these subawards.the
subrecipient,upon specific request from the Department and the U.S.Department of Justice,agrees to
cooperate with the Department ofJustice in any preparation by the Department of Justice of a national
or program environmental assessment of that funded program or activity.
4.0 Methemphstamtne Plans: Mitigation of Health,Safety end Environmental risks dealing with
Clandestine Methemphetamine Laboratories•if an award is made to support methamphetamine laboratory
operations the subreciplent must comply with this condition,which provides for individual site environmental
assessment/impact statements as required under the National Environmental Policy Act.
4.1 General Requirement: The subrecipient agrees to comply with federal,slate,and local environmental.
health and safety laws and regulations applicable to the investigation and doewe of clandestine
methamphetamine laboratories and the removal and disposal of the chemicals.equipmenl,and wastes
used in or resulting from the operation of these laboratories. The subredpieM also agrees to complete
a Methamphetamne Mitigation Plan(MP)that includes the nine protective measures or components
required by BJA and submit the plan to FDLE's Office of Criminal Justice Grants.
4.2 Specific Requirements:The subrecipient understands and agrees that any program or initiative
Involving the identification,seizure,or closure of clandestine methamphetamine laboratories can result
in adverse health,safety and environmental impacts to(1)the law enforcement and other governmental
personnel involved;(2)any residents,occupants.users,and neighbors of the site of a seized
clandestine laboratory;(3)the seized laboratory site's immediate and surrounding environment of the
site(s)where any remaining diemicals,equipment,and waste from a seized laboratory's operations are
placed or come to rest. Therefore,the subrecipient further agrees that in order to avoid or mitigate the
possible adverse health,safely and environmental impacts from any of clandestine met hamphetamkne
- operations funded under this award,it Mil(1)include the nine,below listed protective measures or
components;(2)provide for their adequate funding to include funding.as necessary.beyond that
provided by this award;and(3)implement these protective measures directly throughout the life of the
subaward. In so doing,the subrecipient understands that it may implement these protective measures
directly through the use of its own resources and staff or may secure the qualified services of other
agencies,contractor or other qualified third party.
4.2.1 Provide medical screening of personnel assigned or to be assigned by the subreciplent to the
seizure or dosure of clandestine methamphetamine laboratories;
4.2.2 Provide Occupational Safety and Health Administration(OSHA)required initial and refresher
training for law enforcement officials and other personnel assigned by the subrecipient to either
the seizure or closure of clandestine methemphetamine laboratories;
4.2.3 eque poems protective wearnd other required safety equipment
4.2.4 to the project with OSHA
4.2.4 Assign properly trained personnel to prepare a comprehensive contamination report on each
dosed laboratory;
associated glassware,
4.2.8 Employ
en and contaminated materials and wastes from the situalified disposal contractors to remove all chemicals e)of each seized clandestine
laboratory.
4.2.6 Dispose ofthe chemicals.equipment,and contaminated materials and wastes removed from
the sites of seized laboratories at properly licensed disposal facilities or,when allowable,
properly licensed recycling facilities;
4.2.1 Monitor the transport,disposal,and recycling components of subparagraphs 4 45 and 4.4.6
immediately above in order to ensure proper compliance:
SFY2016 JAG Standard Conditions Page 18 of 20
Rev. 10/2015
4.2.8 Have in piece and implement an inter•agetcy agreement or other form of commitment with a
responsible State environmental agency that provides for Mat agencies 1)timely evaluation of
the environmental conditions at and sound the site of a dosed clandestine laboratory and 2)
coordination with the responsible party,property owner,or others to ensure that any residual
contamination Is remedieted,if necessary,and M accordance with existing federal and state
requirements;and
4.2.9 Have in place and implement a written agreement with the responsible stale or local service
agencies to properly respond to any minor,as defined by slate law,at the site. This
agreement must ensure immediate response by qualified personnel who an 1)respond to the
potential health needs of any minor at the site;2)take that minor into protective custody Mess
the minor Is criminally Involved in the meth lab activities or is subject to arrest for other criminal
violations;3)ensure immediate medical testing for meMamphelemine toxicity;and 4)arrange
for any follow-up medical tests,examinations,or health care made necessary as a result of
methemphetamine toxicity
5.0 National Historic Preservation Act—The Act will assist the Department(d necessary)M assuring
compliance with section 106 of the National Historic Preservation Act of 1966(16 U.S.C.§470),Ex.Order
11593 0dentifiation and protection of historic properties),the Archeological end Historical Preservation Act of
1974(16 U.S.C.§469 a-1 et seq.),and the National Environmental Policy Ad of 1969(42 U.S.C.§4321).
8.0 Human Research Subjects•Subreciplent agrees to comply with the requirements of 28 C.F.R.§48 and all
Office of Justice Programs polities and procedures regarding the protection of human research subjects,
including obtainment of Institutional Review Board approval,if appropriate,and subjed informed consent.
7.0 Global Standards Package•In order to promote Information sharing and enable interoperabifity among
disparate systems across the justice and public safety community,OJP requires the redolent to comply with
DOJ's Global Justice Information Sharing Initiative(DOD's Global)guidelines and recommendations for this
particular grant.Recipient shall conform to the Global Standards Package(GSP)and all constituent elements,
where applicable,es described at:www ti.oio.uovlaso arantcondilion.Recipient shall document planned
approaches to information sharing and describe compliance to the GSP and appropriate privacy policy that
protects shared information,or provide detailed justification for why an alternative approach Is recommended.
8.0 Disclosures
8.1 Conflict of Interest-The subrecipient and inplemening agency will establish safeguards to prohibit
employees from using their positions for a purpose that constitules or presents the appearance of
personal or organizational arid of interest,or personal gain.Subreclplents must disclose in writing
any potential conflict of interest to FDLE(the non-federal pass-through entity).
8.2 Violations of Criminal Law-The subredpient and implementing agency must disclose all violations of
state or federal criminal law Involving fraud,bribery or gratuity violations potentially affecting the sub
award.
9.0 Uniform Relocation Assistance and Real Property Acquisitions Act-The subgrant recipient will comply
with the requirements of the Uniform Relocation Assistance and Real Properly Acquisitions Act of 1970(42
U.S.C.§4601 et seq.),which governs the treatment of persons displaced as a result of federal and federally-
assisted programs.
10.0 Limitations on Government Employees Financed by Federal Assistance-The subrecipient veil comply
with requirements of 5 U.S.C.§§1501-08 and 7324-28,which limit certain political activities of State or local
government employees whose principal employment is in connection with an activity financed M whole or in
part by federal assistance.
11.0 Reporting Potential Fraud,Waste,Abuse,and Similar Misconduct-The subrecipient must promptly refer
to DOJ Office of Inspector General(OIG)and the Florida Department of Law Enforcement,Office of Criminal
Justice Grants any credible evidence that a principal,employee,agent,contractor,subcontractor,or other
person has either 1)submitted a claim for grant funds that violates the False Claims Act;or 2)committed a
crimNel or civil violation of laws pertaining to fraud,conflict of interest,bribery,gratuity,or similar misconduct
involving grant funds.
SFY2018 JAG Standard Conditions ----..�.- Page 19 of 20
Rev. 10/2015
12.0 Restrictions and certifications regarding non-disclosure agreements and related matters-
Sub ecipients or contracts/subcontracts under this award may not require any employee or ccnuactor to sign
an Internal confidentiality agreement or slatemeM that prohibits,restricts or purports to protibil or restrict,the
recop see the waste.ting of investigative fraud or abuse in accordance with law,to an
slate or federal department or agency authorized to receive such information,
13.0 Funds to Association of Community Organizations for Reform Now(ACORN)Unallowable-
SubrecipieM understands and agrees that it cannot use any federal funds,either directly or indirectly,in
support of any contract or subaward to either the Association of Community Organizations for Reform Now
(ACORN)or its subsidiaries,flout the express prior written approval of OJP.
14.0 Text Messaging While Driving-Pursuant to Executive Order 13513,*Federal Leadership on Reducing Text
Messaging While Driving,"74 Fed.Reg.51225(October 1,2009),and§318.305,Fla.Stat..,the subrecipient
is encouraged to adopt and enforce policies banning employees from text messaging while driving any vehicle
v and
during the course of performing work funded by this subaward and toeslabash workplace safety po
conduct education,awareness.and other outreach to decrease crashes caused by distracted drivers.
15.0 DNA Testing of Evidentiary Materials and Upload of DNA Profiles to a Database-If JAG program funds
will be used for DNA testing of evidentiary materials,any resulting eligible DNA profiles must be uploaded to
the Combined DNA Index System(CODIS),by a government DNA lab with access to CODIS.No profiles
generated with JAG funding may be entered into any other non-governmental DNA database without prior
express written approval from BJA.For mare Inormatiar,refer to the NIJ FY 2012 DNA Backlog Reduction
Program,available at Jhup5JAvww.ncirs,uovrod fieslinlbd001052.odf In addition,funds may not be used for
purchaseDNA
equipment and
resuming
DNA profiles from
). technology
� y are not
accepted for entry into supplies
NationalNA Database operated byh FBI).
16.0 Environmental Requirements and Energy-For subawards in excess of$100.000,the subrecipient must
comply with all amicable standards,orders,or requirements issued under sedan 306 of the Clean Air Act(42
U.S.C.§§ 1857(h)),section 508 of the Clean Water Act(33 U.S.C.§ 1308),Executive Order 11738.and
Environmental Protection Agency regulations(40 C.F.R.§15). The subredpent must comply with mandatory
issuedn the slate energy
d in and policies compliance with theg to Eneergy energy
Policy efficiency Conservation Act contained iL 94-83,89 lat.887711)i any.plan
17.0 Other Federal Funs-The subrecipient agrees that if a currently has an open award of federal funds or if it
receives an award of federal funds other than this award,and those awards have been,are being,or are to be
used,in whole or in part,for one or more of the identical cost items for which funds are being provided under
this award,the subrecipient will promptly notify,in writing the grant manager for this award,and,if so
requested
e ueste any OCJG s bud seek a
ikta budget
catl enoinor change of project scope grant adjustment notice(GAN)to
e
Page 20 of 20
SFY2016 JAG StandardConditions
Rev. 102015
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant-County-wide
(Section 6: Signatures J
In witness whereof,the parties affirm they each have read and agree to the conditions set
forth in this agreement,have read and understand the agreement in its entirety and have
executed this agreement by their duty authorized officers on the date, month and year set
out below.
Corrections on this page,Including Strikeovers,
whiteout,etc.are not acceptable.
S1-i
Signature: <j-1-ailto r-71.oa ?
Typed Name and Title: Patina T.Haring,Bureau Chili
Date: 3)214 kd p
. _I
Typed Name frf Subs grant Recipient Mo Coun[ Board of Coun Commissioners
Signature: \ (sC7
Typed Name and Title: Danny L. Kolhage,Mayor
Date: 1olo /2o75—
Typed Name plementing a County Board of County Commissioners
lchlmi
Signature: • Jl`M
Typed Name and line: Danny L.Kolhage,Mayor
Date: 1O/001/2O711
Application Ref SO 2016-JAGC-2858 Section lt6 Page 1 of 1
Contract JAGC-MONR•••
Rule Reference 110.9006 OGG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant-County-wide
Insert Certifications and Authorizations here.
Application Ref# 2016-JAGC-2858 Section#7 Page 1 of 1
Contract 2016JAGC-MONR-2-H3-230
Rule Reference 11D-9 006 OCJG005(rev.October 2005)
CERTI FICATION FORM
Compliance with the Equal Employment Opportunity Plan(EEOP)Requirements
rot Fr id cp eladh the hnfnalions(see befall I and Mot complete&caan I or Scrim li tor Sects C n al all three
Recipients Name Monoe many Boas&Casty emenowa.n I DUNS Number:0730767S/
Address two smatan Sheet.Key wee' FL 330104110
Grant Tide.AMs iS(Alm Prevents Reamatrm I Grant Number 2016JAo6-2a5e I Award Amount:b 412
Name and Title of Contact Person:Leers detmce+wn
Telephone Number:305202 4462 I L-Mail Address:eawmn«mnawaCm omermadra pot
Section A-Declaration Claiming Complete Exemption from the EEOP Requirement
Please the.k the follooiny haves that apph
Kit pins has k.,s lean alb enlplusees. a Recipient ism Imaan tribe. -Recision)is a molted institution
Recipient is a nonprofit orgunirrtion Recipient is an educational institution. a Recipient is revising an swam Less Man S2.8000.
cenily that - -- ---- --- _ (responsible official,[recipient]is
not required to prepare an EEOP for the reason(s)checked above,pursuant to 28 C.F.R§42.302.
I further certify that [recipient]
ill comply avith applicable federal civil rights lawss that prohibit discrimination in employment and in the delivery of
services.
Prins or Tine Vann and Tide Signature lane
Section IJ--Declaration Claiming Exemption from the EEOP Submission Requirement and Certifying
That an EEOP Is on File for Review
Inn reupleat agent,furs Ilk or snare mrpknres and is receiving a.angle award or mbrmmrd ol5250mm or murk, but lest than S5110 lap then she
re.thfithr nerd.,.&Int re-Is row&.slams an hhOP to Orr(1CRfar review as long as it certifies the f flowing IJ]('l R}42 I05s:
I, _Danny t.awya_Marx [responsible official,
certify that Monroe county aoee [recipient].
which has fitly or more employees and is receiving a single award or subaward for S25,000 or more, but less than
S500.000. has formulated an EEOP in accordance with 28 CER pt. 42, subpt. E. I further certify that within the last
twenty-find months,the proper authority has formulated and signed into effect the EEOP and,as requited by applicable
federal Ina it is asailabie for review by the pudic,employees,the appropriate state planning agency,and the Office for
Civil Rights.Office of Justice Programs,U.S.Department of Justice. The EEOP is on file at the following office:
al PMn.EEO Oa[er.Monroe aunty [organlrealan],
theoSpoon.on sows Ray wan FL3 t0 �/(akfecsJ.
iDenny R; dean 301w}�� (J _- �C•'--'�• 1�(!�_ 1O/l�ef//_�l7�y_
peon ar •me e M and Tale ` — iguana( Date
Section C—Declaration Stating that an EEOP Utilization Report Has Been Submitted to the Office for
Civil Rights for Review
Pa re.anew axe:,t has jtht or more empdunes and is nnnanga single auanl or submittal ofsi(NL000 or more then the rrriplem agency mint
send an''FOP)•=_&ion Report tole OCR for rote
[responsible official,
certify that [recipient],
which has lift) or more employees and is receiving a single award of S500,000 or more, has formulated an EEOP in
accordance with 28 CFR pt. 42. subpt. E,and sent it for review on [dote]to the
Office for(ifs it Rights.Office of Justice Programs,U.S. Department of Justice.
Prins flee Tan era(file Signature Oath
O\III Appm..N •0a0 rvpimron Dad 0531 id
CERTIFICATION REGARDING LOBBYING;DEBARMENT,SUSPENSION,AND OTHER RESPONSIBILMY
MATTERS;AND DRUG-FREE WORKPLACE REQUIREMENTS
Florida Department of Law Enforcement
Edward Byrne Memorial Justice Assistance Grant Program
Form Provided by the U.S. DEPARTMENT OF JUSTICE,OFFICE OF JUSTICE PROGRAMS,
OFFICE OF THE COMPTROLLER
CERTIFICATIONS REGARDING LOBBYING;DEBARMENT,SUSPENSION, AND OTHER RESPONSIBILITY
MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS
Applicants should refer to the regulations cited below to determine the certification to which they are required to
attest Applicants should also review the instructions for certification included in the regulations before completing this
form. Signature of this form provides for compliance wllh certification requirements under 28 CFR Pad 69,"New
Restrictions on Lobbying'and 28 CFR Pad 87,"Government-wide Debarment and Suspension(Non-procurement)and
Government-wide Requirements for Drug-Free Workplace(Grants)'. The certifications shall be treated as a matenal
representation of fact upon which reliance will be placed when the Department of Justice determines to award the
covered transaction,grant,or cooperative agreement.
I. LOBBYING lb)Ice not titling mrperiod.year period preceding thisapplcabcn
teen cos*idea or had acne Judgement modeled againsi Them rap
As mowed by Section luz.rab'Jr theor us ceM.aMl commission 011sud a criminal offense In cMreclkrr Mir
Asti Pan in 69b tor enteringii 10 al grantU Sr[ mplwMmed al 28 ebta W'g.anemctng k oblein or performing a public(Federal.Slag
CFR
OOP as to,liv padens eCFn Pinaa.Ill cooperators agreement over abed)transaction or contract under a pied transaction,.dalianel
S100applicant des that: Federal or Slats antitrust saline,or commission M embendemenitheft .
la) Nofederal appropriated lulls Mve been paid or sin be N.by or m benee false ug°OMpry'Iieth%stuGdMpese' Orris,ma4rg
al 111e undersigned.l0 any person Mrinl'ueMm Ks.d RONulrq stolen propene'
offs-a or eniployoe or any agency a member dCongress.alpns.ianSlIcel or employee pit
oolCoy or an ern aneecan wthhecharged
rid a geeeminlly entl entityd lt,polaw..Slats orrlecl)Mhy
Lug el any federal glat the ehf amemb IMO or wd Congressllt osagr mama d �mIssicnot medbye gany elthepe lenumemiudlnparagrah(I
oxen n c: l 'unIonn,aMwa anmendmem^Or eradication p any federraall this cedfuben:id fedotlanaeonumeNeemparNnDn hllbl of
gram arc-.pe alive agreement.
Ibl II any tangs ales,Man federalid) Have MI warn a three year period preced g this application
_ pad
eppropnond lends have been pads wit be had one or mom poMc transactions(Fedora/.Slate,or local)
pa any person,nauenctng or attempting to hMMMe an officer or employee of lemanaed or cause ar default and
any agency a nemoar of Congress.an officer a en airplay'.el Congress.or en
ovdoyee d a mambo,a led logical m connecton with l logical gem la unable B.Where the applicant able to cattilylo any rime elelemedsm
c peratvo agreemenl,Ihe undersigned shall complete and submit Standard this certificates he or the slid attach an explanation la thin
Farm CLL.-Dthosue of tabbpng MIAOW.In ettddaMs mmh as InslrclkM: apolkallon.
(c) The unreasoned than require mat the language al this certification be
included in the award documents lox an subrithrda al an tiers'inclining svngaings. a DRUG-FREE WORKPLACE
Contracts once a gams and cooperative agreements and subcontracts)and Mal all GRANTEES OTHER THAN mr«,p orvs'.M'.' ortly and disclose accordingly ( INDIVIDUALS)
As mlwS by he Drug-Rae Workplace MI of Ime,and
2. DEBARMENT,SUSPENSION,AND OTHER urgkmepled at 28 CFR Pan 07 SJ.wn F.Mrgrantees.as termed
RESPONSIBILITY MATTERS at 29 CFR Pan BT Section,87 Otis and BT ago-
(DIRECT RECIPIENT) A. The applicant ten I.h that it an or wit Scribers k picvdo a drug
Ime vnragace by-
As ro u,red by Executive Order 12549.Debarment and Su-MMon and
mpkmon'ed al 28 CFR Pan 87 ter eraser/Rive pereclpanls m penury cw'nd (a) PubgsMg a sWmMM notifying employees Nat the unk.Nii
Wonsan on as nebned al 28 CFR Pan a] Section 67 510- manulacium distribution.dispensing possess:On or use afa
A. Ilm apd¢ar,l ccmli¢z teal 1 and•k prmpals coMle0d sibakM•is prohibited in Ill grannie 5'CAP'M ant
specayng the actions PIP vne be taken ego rat employees to-
ml4nnorpw5en0 deMn violation el such pdnMbn
y «4 suspend.proposed Mr dobmm.nl declared
,Mbgblo Sentenced to a denial of leeml beneMs by a Slake or Federal mat or (b) Estbfishng an M-gomg drug-Iree awmMna program In intone
vpuran!y etc reed tromcowered transactions by any federal department or employees about-
-genq
(1) The dangers of drug lase in the workplace.
12) T e granlee a policy on meet nine a dry tree workplace
(al My available drug cpmseMg rebels'sb n and employee
essnlanco pregrims.and
(4)T e penalties IMI may be reposed won employees 10t ring
abuse v diet ens occurring m the comp ace
POLE JAG Grant Application Package Lobbying Sternum,Suspension and Aag•Free Workplace CergNcallon
Paps
CERTIFICATION REGARDING LOBBYING;DEBARMENT,SUSPENSION,AND OTHER RESPONSIBILITIY
MATTERS;AND DRUG-FREE WORKPLACE REQUIREMENTS
Florida Department of Law Enforcement
Edward Byrne Memorial Justice Assistance Grant Program
(C) Making,t areuire. enl Mat each employee l Pe engaged In the pee om ca
of the grant be even a copy of the Statement requited by pnag"an(a).
Id) No:4 a the employee in the statement agwred by pangmph(a)that,as a
connive of employment under the grant Ma employee wet
(I)Abide by loth Icons of the statement.end
(2) Nobly the employer m galling of his or leer Cdnvrtn o lgr a loofa**IS Cheek hem __ If meta are wok aces on Malhal are not Mended
cnnnal drug saline occurrent:in Ina wedging nb ate,Man Ova afander days hee
afar the conv,caon
Section 67 630 of the keone Cos provides Mal a grantee Male a
le der subng Me agency mbornon within tO calendar days ecee ngaNg notice Slate may Setts, keoneoemedwMn In each Federal fiscal year
under'conviction id),2)horn anempkyee cc Onenwie raronde echtal rotice A copy o oCh Janke funding
Statesded with each a agenoe ID,
of see'conviction Employep of concocted employee must Monde noam Department Cl Justrn funding end Stale arnoes may elect
ATTNintruding 11101D Desk,
to Department of Janke Office o(JusDU Programs to use()JP Foam 4oa10
ATTN Canedemk,o]]Indiana Avenue.NW.Wectedgrint. 20531 Notice Check here _ If Me stale has elected lD Complete OSP Form
mall include he Menufrtalmn numhenlg m each affected grant. 4061/2
IN Tahoe one ci the billowing actions.MINI 2g Calendar days of receiving notice
under sub aragi den(d)h21 win respect to any employee when so consorted-
III Taking appropnate personnel action against such an em00yee up to and ORUO•FREE WORKPLACE
including termination consistent wilt,the requirements of the Rengafaion Ad of (GRANTEES WHO ARE INDMDUALS)
t 973 as amended or
As requited by the Omg•Free Wodtplace AM of 1900 and
n) Rem/ring s MP employee to panrpate aatNadoruy in a drag abuse hryknented al 2S CFR Panel Supra F la grantees as del ned
assa:am or raeabaloon Frowam approved for such purposes bye Federal at 28 CFR Panel Sections el515 code?520-
titato et local nealt'r law enlacement a nine:anemone!.agency
A,As a coed bra of the grant'Candy that I vet not engage in Me
klldalni a goon faith efort10 continue to fanMen a drug hoe wcfnace annalist manefdelete.dnlnlbWon espensmg.posuasan C tee of
Inrou9'nip enentaton of paraplegialal MI ler id) (t).and 0) a Conhdbd mbslpce m conducing any puns with the grab and
B. The grantee a t Insert in the space provided bents the silets)for Me B. acdnwdad old etmnSdrug°Rense resetting from a nation
perfarnance of w'it done in connectionwith Me spook grant o¢amng during Me mead of ally gram ecMMy I WO raped the
conviction.in unkind.ninon 10 carotidal days of Ma convld1on to
Plate of Pedamance Street edamss.City County Nam zip Code) Department of Ratite once of.1usace Programs.ATTN Control
Dash 833 Indiana Avenue,NW,Washington.DC 20531
As the duly authonzed representative of the applicant,I hereby certify that the applicant will comply with the above
cenlpcatons
1 Grantee Name and Address' Monroe County BOCC,1100 Simonton Street.Key West.FL 33040
2 Project Name Ass sled Llpnq Prevents Recidivism
3 Typed Name and Title of Authorized Representative: Danny L.Kolhaoe.Mayor
4 S inatere� . eetiCS7 mow— 5 Date: '�O f U�"1/2D 7 j
FDLE JAG Grenf Apprkaaon Package Lobbying,Debarment,Suspension,and Drug-Free Workplace Corllacaeon
Page 2
' RESOLUTION NO. 336 -2015
•
A RESOLUTION OF THE BOARD OF COMMISSIONERS OF MONROE COUNTY,
FLORIDA AUTHORIZING THE SUBMISSION OF A GRANT APPUCATION TO THE
FLORIDA DEPARTMENT OF LAW ENFORCEMENT FOR THE FFY 2015-16 EDWARD
BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT(JAG) PROGRAM
WHEREAS, the Florida Department of Law Enforcement has announced the funding
for Federal Fiscal Year 2015-2016 Edward Byrne Memorial Justice Assistance Grant(JAG)
Program;and
WHEREAS,the Monroe County Board of Commissioners agrees to serve as the
coordinating unit of government in the preparation of the grant proposals and in the
distribution of funds allocated to Monroe County In the amount of$77,803 with no cash
match;and
WHEREAS,the Monroe County Substance Abuse Policy Advisory Board,with
concern given to the County's current drug control efforts,has recommended certain
programs receive funding to provide the community with behavioral health services and other
activity areas as designated by FDLE;and
WHEREAS, to be eligible for consideration of funding,applications were required to be
submitted using the FDLE Subgrant Information Management On•Une(SIMON)grant
management system with the original applications to follow; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE
COUNTY, FLORIDA,that
1. The Board of County Commissioners concurs with the Monroe County Substance
Abuse Policy Advisory Board's recommendations and ratifies the submission of the
Edward Byrne Memorial Justice Assistance Grant applications;
2. The Mayor is hereby authorized to sign acceptance of awards and all related
documents for the Federal Fiscal Year 2015-2016 grant funds to the Florida
Department of Law Enforcement,Office of Criminal Justice Grants, Ward In
Memorial Justice Assistance Grant Programs; ror. m mo
3. This resolution shall be retroactively effective upon adoption by the Elle,gd of r+
County Commissioners and execution by the Presiding Officer and CIO. o, a
r_—
z
PASSED AND ADOPTED by the Board of County Commissioners of Monroe Cry, FRfridap,
at a regular meeting of said Board held on the 218,day of October,2015. r
v _4 r
Mayor Danny Kolhage Yea
-------- Mayor Pro Tern Heather Carruthers Yea
Commissioner George Neugent Yea
Commissioner Sylvia Murphy e�
frCommissioner David Rice aoscaieed
_.j� Monroe County Board of Commissioners
�- Y'.. .%7 sr; of Court ,� Mayor
ie OO{1*.a V'G'ui >&2t1LL 1
ATTACHMENT C
COMPLIANCE WITH COUNTY GUIDELINES
The PROVIDER must furnish to the County the following items:
(a) IRS Letter of Determination and GUIDESTAR printout indicating current 501(c)(3)
status;
(b) List of the Organization's Board of Directors of which there must be at least 5 and for
each board member please indicate when elected to serve and the length of term of
service;
(c) Evidence of annual election of Officers and Directors;
(d) Unqualified audited financial statement from the most recent fiscal year for all
organizations that expend $150,000 a year or more; if qualified, include a statement of
deficiencies with corrective actions recommended/taken;
(e) Copy of a filed IRS Form 990 from most recent fiscal year with all attached schedules;
(f) Organization's Corporate Bylaws, which must include the organization's mission, board
and membership composition, and process for election of officers;
(g) Organization's Policies and Procedures Manual which must include hiring policies for all
staff, drug and alcohol free workplace provisions, and equal employment opportunity
provisions;
(h) Specific description or list of services to be provided under this contract with this grant
(see Attachment B);
(i) Cooperation with County monitoring visits that the County may request during the
contract year; and
(j) Other reasonable reports and information related to compliance with applicable laws,
contract provisions and the scope of services that the County may request during the
contract year.
ATTACHMENT D
PUBLIC ENTITY CRIME STATEMENT
"A person or affiliate who has been placed on the convicted vendor list following a conviction for
public entity crime may not submit a bid on a contract to provide any goods or services to a
public entity, may not submit a bid on a contract with a public entity for the construction or repair
of a public building or public work, may not submit bids on leases of real property to public
entity, may not be awarded or perform work as a CONTRACTOR, supplier, subcontractor, or
CONTRACTOR under a contract with any public entity, and may not transact business with any
public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY
TWO for a period of 36 months from the date of being placed on the convicted vendor list."
I have read the above and state that neither kAckurCCm+ Kemp' (Respondent's name)
nor any Affiliate has been placed on the convicted vendor list within the last 36 months.
(Signature //r)„--
flak
Date: I3 i tO
STATE OF: YyyyyW ly((l��/l i
COUNTY OF: " yu1`%
Subscribed and sworn to (or affirmed) before me on 30/1'11,
(date) by I`ktI1Pti81 KePPei. (name of affiant). Hee is personal)
known to me or has produced (type of identification)
as
as identification.
NOTARY PUBLIC
My Commission Expires:
I CAROL A.DOCHOW
1 s , wmm Pat-Strro of rmmmlo I
•
t.
w calmm.ElflenI 7.SOU
Commission I•R 10?.ZO
ATTACHMENT E
SWORN STATEMENT UNDER ORDINANCE NO. 010-1990
MONROE COUNTY, FLORIDA
ETHICS CLAUSE
6UIDArXC(GA-2.0 C T IIUC
(Company)
"...warrants that he/it has not employed, retained or otherwise had act on his/her behalf any
former County officer or employee in violation of Section 2 of Ordinance No. 010-1990 or any
County officer or employee in violation of Section 3 of Ordinance No. 010-1990. For breach or
violation of this provision the County may, in its discretion, terminate this Agreement without
liability and may also, in its discretion, deduct from the Agreement or purchase price, or
otherwise recover, the full amount of any fee, commission, percentage, gift, or consideration
paid to the former County officer or employee."
(Signature)
rr�� ,��pp,��(y�/�, Date: 313I 11V
STATE OF: Y WY�rr'
COUNTY OF: STOW
Subscribed and sworn to (or affirmed) before me on
41/)I)v /�
(date) by Maureen KFhe, (narre of affiant). He/ fa
personally known to a or has produced ..//
(type of identification) as
identification.
aQ
NOTARY PUBLIC
My Commission Expires:
i ,••+'"^ CAROL A.DOCHOW •
4 , � Notary Put&•Stale of Florida )
4 ,y My Comm.FaWu Joe 7.2015 l
r :a«..> ComMumn 0 FF 104260 i
ATTACHMENT F
DRUG—FREE WORKPLACE FORM
The undersigned vendor in accordance with Florida Statute 287.087 hereby certifies that:
Gut DAIJGE chi carr£a 1 NC
(Name of Business)
1. Publish a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession, or use of a controlled substance is prohibited in the workplace
and specifying the actions that will be taken against employees for violations of such
prohibition.
2. Inform employees about the dangers of drug abuse in the workplace, the business'
policy of maintaining a drug-free workplace, any available drug counseling,
rehabilitation, and employee assistance programs, and the penalties that may be
imposed upon employees for drug abuse violations.
3. Give each employee engaged in providing the commodities or services as set forth and
funded pursuant to the Grant Agreement a copy of the statement specified in subsection
(1).
4. In the statement specified in subsection (1), notify the employees that, as a condition of
working on the commodities or contractual services that are under contract, the
employee will abide by the terms of the statement and will notify the employer of any
conviction of, or plea of guilty or nob contendere to, any violation of Chapter 893
(Florida Statutes) or of any controlled substance law of the United States or any state,
for a violation occurring in the workplace no later than five (5)days after such conviction.
5. Impose a sanction on, or require the satisfactory participation in a drug abuse
- _assistance or rehabilitation program if such is available in the employee's community, or
any employee who is so convicted.
6. Make a good faith effort to continue to maintain a drug-free workplace through
implementation of this section.
As the person authorized to sign the statement, I certify that this organization complies fully with
the above requirements. �� ,.,�.{,
1 ` -CE:h
(Signature)
Date: )3 I) 1(/
STATE OF: RVfrr��yy��"trThe
COUNTY OF: ritaagl
.
Subscribed and sworn to (or affirmed) before me on 'JI/31/I rV (date)
by MQILVVCV *Pia (name of ffiant). He/S(e is personally
known to me or has produced pe of
ident anon) as idenfifcation. a „ , /Y Q `
NOTARY PUBLIC
My Commission Expires:
00131,.
1 is CAROL A.DOCHOW
I.
JIMMY Public-SWS of Florida
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