Item I5-
CM
ounty of onroe
BOARD OF COUNTY COMMISSIONERS
Mayor Heather Carruthers, District 3
Mayor Pro Tem George Neugent, District 2
TheFloridaKeys
Danny L. Kolhage, District 1
David Rice, District 4
Sylvia J. Murphy, District 5
County Commission Meeting
June 15, 2016
Agenda Item Number: I.5
Agenda Item Summary #1700
BULK ITEM: DEPARTMENT:
Yes Building
TIME APPROXIMATE:STAFF CONTACT:
Rick Griffin (305) 453-8815
N/A
AGENDA ITEM WORDING:
Approval of Third Amendment to Agreement between Selectron
Technologies, Inc. And Monroe County, amount not to exceed $2,500 for enhancements to the
Interactive Voice Response (IVR) system for fees due on permit.
TEM BACKGROUND:
The Building Department IVR system allows the public to call in inspection requests and
automatically upload those requests into our CommunityPLUS SunGard application to produce daily
inspection workload for the inspectors. Additionally the IVR allows inspectors to result inspections
while on site. A new feature will allow the IVR system to pull fees due on a permit to alert the
customer, when calling to schedule an inspection, that payment of these fees is required.
PREVIOUS RELEVANT BOCC ACTION:
Selectron Second Contract Amendment approved at the March 2016 BOCC meeting
CONTRACT/AGREEMENT CHANGES:
Contract Amendment for Enhancement for Fees Due on Permits
STAFF RECOMMENDATION:
Approval
DOCUMENTATION:
3rd Am Selectron Contract for Fee InfoV2SignedbySelectron
SelectronQuote fo IVRFeeCheck EE4818v2
FINANCIAL IMPACT:
Effective Date: 06/15/2016
Expiration Date: 10/31/2016
Total Dollar Value of Contract: $2,500.00
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Total Cost to County: $2,500.00
Current Year Portion:
Budgeted:
Source of Funds: 180- 52502-530340
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
Grant:
County Match
:
Insurance Required:
Additional Details:
06/15/16 180-52502 · BUILDING DEPARTMENT $2,500.00
Selectron IVR enhancement for Fees Due on Permit
REVIEWED BY:
Ed Koconis Completed 05/27/2016 8:03 AM
Rick Griffin Completed 05/31/2016 8:38 AM
Steve Williams Completed 05/27/2016 3:08 PM
Budget and Finance Completed 05/27/2016 4:42 PM
Teresa Smith Completed 05/31/2016 9:03 AM
Maria Slavik Completed 05/31/2016 11:34 AM
Assistant County Administrator Christine Hurley Completed
05/31/2016 11:46 AM
Rick Griffin Skipped 05/31/2016 1:44 PM
Kathy Peters Completed 05/31/2016 5:05 PM
Board of County Commissioners Pending 06/15/2016 9:00 AM
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Price Quote EE4818B
May 18, 2016
Quote is valid for 90 days
Monroe County, FL
PREPARED FOR:
Price Quote
Custom Logic: Fees Due $2,500
Selectron will provide professional services to incorporate additional scheduling logic: if
associated permit has outstanding fees due, speak the fee amount due to contractor and
provide instructions for making a payment. This Quote assumes Selectron will call a
stored procedure, created and maintained by Monroe County staff,
information from the CommunityPLUS permitting system.
Professional Voice Recording - English Included
Project Management Included
Design & Development Included
Remote Support for Acceptance Testing & Go-Live Included
SELECTRON PRODUCT AND SERVICE PRICING & PAYMENT INFORMATION
Pricing does not include additional application integration charges that may be required as
part of this solution. This includes Application Vendor API, user, or implementation fees,
additional licensing fees, or other surcharges directly or indirectly charged by or remitted to
the Application Vendor.
PAYMENT TERMS
Receipt of a Purchase Order by the Customer will constitute acceptance of the terms and
conditions utilized in the Professional Services Agreement executed with the initial purchase
of your interactive system.
Customer will be invoiced 100% of Total Investment amount upon receipt of a Purchase
Order.
Selectron Technologies expects payment to occur within 30 days of receipt of invoice unless
otherwise agreed to in the contract or purchase order terms and conditions. All presented
pricing is in US Dollars.
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Price Quote EE4818B
May 18, 2016
Quote is valid for 90 days
PREMIERPRO ON-GOING SUPPORT
An active Support and Maintenance Agreement and all applicable fees are required as
qualification for the discounted pricing offered in this quote. Based upon evaluation of the
items contained in this quote, Support and Maintenance fees will be adjusted accordingly
upon the next renewal of the active Support and Maintenance Agreement.
TAXES
Sales Tax or any other applicable taxes are NOT included in any of this proposal's pricing
information. If taxes become applicable, these taxes will then need to be added to the
proposed pricing.
VENDOR INFORMATION
Selectron Technologies, Inc.
th
12323 SW 66 Ave
Portland, OR 97223
Ph: 503.443.1400 Fax: 503.443.2052
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