Item C19County of Monroe
The Florida Keys
Commissioner David Rice
9400 Overseas Highway, Ste. 210
Marathon Airport Terminal Building
Marathon, FL 33050
PH.: 305-289-6000
EM: rice-davidOmonroecounty-fl.eov
Office EM: boccdis4Omonroecounty-fl.gov
BOARD OF COUNTY COMMISSIONERS
Mayor Heather Carruthers, District 3
Mayor Pro Tern George Neugent, District 2
Danny L. Kolhage, District 1
David Rice, District 4
Sylvia J. Murphy, District 5
Interoffice Memorandum
Date: August 9, 2016
To: Amy Heavilin, Clerk of the Court
County Clerk's Office
From: Commissioner David Rice, District 4
RE: NOTICE OF VOTING CONFLICT
Per Florida Statute 112.3143, I hereby disclose by written memorandum that I
will abstain from the vote on certain issues that are brought before the Monroe County
Board of Commissioners with entities that I am involved with.
I will abstain from the vote on issues concerning the following entities: Guidance
Care Center, Inc., a private, not -for -profit entity, which receives some of its operational
funding from the County, as I currently sit on the Board of Directors of the Care Center.
I am also a member of the Board of the Historic Florida Keys Foundation, Inc.
At the August 20, 2016 BOCC meeting, I will abstain from the vote on the
following item(s):
#04, C15, and C19.
Copy of agenda item(s) attached for documentation. a
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0�� of Monroe Mayor Heather Carruthers, District 3
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David Rice, District 4
w Sylvia J. Murphy, District 5
County Commission Meeting
August 17, 2016
Agenda Item Number: C.19
Agenda Item Summary #1954
BULK ITEM: Yes DEPARTMENT: Budget and Finance
TIME APPROXIMATE: STAFF CONTACT: Laura DeLoach (305)292-4482
N/A
AGENDA ITEM WORDING: Approval for the Substance Abuse Policy Advisory Board
(SAPAB) to also serve as the Planning Council and approval to add to the membership of the
SAPAB in order to meet the statutory requirements of F.S. 394.657. The Florida Department of
Children and Families Office of Substance Abuse and Mental Health has modified the Criminal
Justice, Mental Health and Substance Abuse (CJMHSA) Reinvestment Grant (Program) to allow for
not -for -profit community providers designated by the County's Planning Council to apply for a
Planning, Implementation or Expansion Grant. The Guidance Care Center (GCC), as a not -for -profit
community provider, has approached County staff in order to be designated to apply for grant
funding under this Program.
ITEM BACKGROUND: The County previously applied for this CJMHSA Grant and created and
established a planning board, but the Planning Council was subsequently abolished when the grant
ended. The CJMHSA Program requires the County's Planning Council to submit a certified letter
designating the not -for -profit community provider to apply for the Request for Application (RFA).
The SAPAB is set to meet on August 22' , and if this item is approved, Staff will add to the
membership so that the SAPAB will meet the planning council statutory membership requirements
as set forth in F.S. 394.657. The CJMHSA Program requires a match, which GCC has agreed to
provide. The SAPAB, as membership is modified, will be responsible for participation and
involvement in the program implementation for implementation and expansion grants, which may
require meetings to be held on a regular basis. Applications are due on September 21, 2016. The
CJMHSA program RFA is attached, the membership requirements for the Planning Council are
included in Appendix K.
PREVIOUS RELEVANT BOCC ACTION: In August 15, 2007 the BOCC approved the
submission of an CJMHSA Reinvestment Grant application to the Florida Department of Children
and Families (DCF) for a one-year Planning Grant and were subsequently awarded the grant. In
2010 Monroe County again applied for and on November 3, 2010 was awarded a CJMHSA
Reinvestment Grant, a three-year grant, administered by the Monroe County Sheriff's Office.
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
GCC request to BOCC
F16384_2016CJMHSARFAFINAL
FINANCIAL IMPACT:
Effective Date:
Expiration Date:
Total Dollar Value of Contract:
Total Cost to County:
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing:
Grant:
County Match:
Insurance Required:
Additional Details:
REVIEWED BY:
Tina Boan
Christine Limbert
Maria Slavik
Kathy Peters
Board of County Commissioners
If yes, amount:
Completed
08/02/2016 2:36 PM
Completed
08/02/2016 2:52 PM
Completed
08/02/2016 2:55 PM
Completed
08/02/2016 4:06 PM
Pending
08/17/2016 9:00 AM
rh P
IF TIN C:
GUIDANCE/CARE CENTER, INC.
August 2, 2016
Laura deLoach-Hartle
Sr. Administrator Grants & Special Projects
Monroe County BOCC I Office of Management & Budget
1100 Simonton Street, Suite 2-213
Key West, FL 33040
Dear Ms. deLoach-Hartle:
Per our discussions, the Department of Children and Families has published a Request for
Application (RFA) for the Criminal Justice Mental Health and Substance Abuse
Reinvestment Grant. The purpose of the grant program is to provide funding to counties
which can be used to expand initiatives that increase public safety, avert increased
spending on criminal justice systems, and improve the accessibility and effectiveness of
treatment services for those who have a mental illness, substance use disorder, or co-
occurring disorder and are in, or at risk of entering, the criminal justice system. Senate
Bill12 authorizes a community behavioral health provider to be the direct recipient of the
funds if designated by the county planning council/committee.
Guidance/Care Center, Inc. (G/CC) would like to be the authorized community
behavioral health provider to apply for this funding on behalf of Monroe County. G/CC is
in support of the Substance Abuse Planning and Advisory Board to serve as the
planning council, including the additional members to be added per s. 394.657(2)(a),
F.S., which is required to provide a letter designating GCC to apply for the RFA on
behalf of the county. G/CC, a well -established agency, has the necessary staff, facilities,
equipment and experience to implement the proposed project and will write a
collaborative, comprehensive based proposal with other local community -based
organizations in the provision of services directed to the population of focus.
1205 411 Street 3000 4P Street, Occan
[icy West, FL 33040 Marathon, F1, 33050
Telephone: 305.292-6843 Telephone: 305.434.9000
Fax: 305 292-6723 Fat: 305.434.9040
r Partially funded by the Florida Department of Children and Farnilics
'� and Monroe County
16
Y
99198 Overseas Hwy, Suite 5
Key Largo, 1�], 33037
Telephone: 305.451.8018
Pax: 305.451.8019
We are excited about this opportunity to bring additional needed services to this
community and strengthen our continuum of care. Thank you for your consideration and
continued partnership.
Sincerely,
Maureen L. Kempa, MA, LMHC, NCC
Area Director
RFA06H16GS1
ar-14 M111911
CRIMINAL JUSTICE, MENTAL HEALTH, AND
SUBSTANCE ABUSE REINVESTMENT GRANT
Request for Applications
GRANT # RFA06H16GS1
Commodity Codes: 912050, 912110, 912140, 912170, 913180, 913311
Department of Children and Families
Office of Substance Abuse and Mental Health
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Table of Contents
SECTION 1 INTRODUCTION................................................................................................................... 4
1.1
STATEMENT OF NEED AND PURPOSE....................................................................................................... 4
1.2
MANDATORY QUALIFICATIONS.................................................................................................................. 4
1.3
FUNDING.........................................................................................................................................................4
1.4
LOCAL MATCH REQUIREMENTS................................................................................................................. 5
1.5
TARGET POPULATION.................................................................................................................................. 5
1.6
DEFINITIONS..................................................................................................................................................5
SECTION 2 SCOPE OF GRANT ACTIVITIES.........................................................................................
8
2.1
PROGRAM SPECIFICATIONS.......................................................................................................................8
2.2
OBJECTIVES AND TASKS............................................................................................................................ 9
2.3
SUSTAINABILITY.........................................................................................................................................11
2.4
PERFORMANCE MEASURES......................................................................................................................
11
2.5
DELIVERABLES...........................................................................................................................................
12
2.6
Documentation and Reporting....................................................................................................................
12
2.7
METHOD OF PAYMENT...............................................................................................................................
14
2.8
FINANCIAL CONSEQUENCES....................................................................................................................
14
2.9
RETURN OF FUNDS.....................................................................................................................................
14
SECTION 3 GRANT SOLICITATION AND EVALUATION PROCESSES..............................................15
3.1
CONTACT PERSON.....................................................................................................................................
15
3.2
LIMITATIONS ON CONTACTING THE DEPARTMENT...............................................................................
15
3.3
SCHEDULE OF EVENTS AND DEADLINES................................................................................................
15
3.4
MANDATORY NOTICE OF INTENT TO SUBMIT AN APPLICATION.........................................................
16
3.5
OBTAINING A COPY OF THE REQUEST FOR APPLICATIONS................................................................
16
3.6
DIRECTIONS FOR SUBMITTING AN APPLICATION..................................................................................
16
3.7
APPLICATION FORMATTING INSTRUCTIONS..........................................................................................
17
3.8
APPLICATION COMPONENTS....................................................................................................................
17
SECTION 4 APPLICATION REVIEW CRITERIA AND METHODOLOGY..............................................22
4.1
REVIEW METHODOLOGY...........................................................................................................................
22
4.2
MANDATORY CRITERIA AND CORRECTION............................................................................................
22
4.3
REVIEW CRITERIA.......................................................................................................................................
22
4.4
GRANT REVIEW COMMITTEE.....................................................................................................................
22
4.5
SELECTION OF APPLICANTS FOR AWARD .............................................................................................
23
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4.6 DEPARTMENT'S RESERVED RIGHTS........................................................................................................ 23
4.7 NOTICE OF GRANT AWARD....................................................................................................................... 23
4.8 FORMAL APPEALS...................................................................................................................................... 24
APPENDIX A - STRATEGIC PLAN FORMAT............................................................................................25
APPENDIX B - GUIDANCE FOR INCORPORATING EVIDENCE -BASED OR BEST PRACTICES .........27
APPENDIX C - COVER PAGE FOR GRANT APPLICATION....................................................................29
APPENDIX D - STATEMENT OF MANDATORY ASSURANCES.............................................................30
APPENDIX E - MATCHING FUNDS...........................................................................................................31
APPENDIX F - LIST OF FISCALLY -CONSTRAINED FLORIDA COUNTIES............................................33
APPENDIX G - BUDGET INSTRUCTIONS................................................................................................34
APPENDIX H - COMMITMENT OF MATCH DONATION FORMS.............................................................36
APPENDIX I -MATCH COLLECTION SUMMARY REPORT......................................................................38
APPENDIX J - CHECKLIST OF MANDATORY APPLICATION CRITERIA...............................................39
APPENDIX K - CRIMINAL JUSTICE, MENTAL HEALTH & SUBSTANCE ABUSE REINVESTMENT GRANT
PLANNING COUNCIL OR
COMMITTEE 40
APPENDIX L - NOTICE OF INTENT TO SUBMIT AN APPLICATION.......................................................41
RFA06H16GS1
SECTION 1 INTRODUCTION
1.1 STATEMENT OF NEED AND PURPOSE
The Criminal Justice, Mental Health, and Substance Abuse (CJMHSA) Reinvestment Grant Program (Program) was
created by the 2007 Florida Legislature by s. 394.656, F.S., and is housed within the Department of Children and
Families (Department). The purpose of this Request for Applications (RFA) is to provide funding under the Program to
counties which they may use to plan, implement, or expand initiatives that increase public safety, avert increased
spending on criminal and juvenile justice systems, and improve the accessibility and effectiveness of treatment services
for adults and juveniles who have a mental illness, substance abuse disorders, or co-occurring mental health and
substance abuse disorders, who are in, or at risk of entering, the criminal or juvenile justice systems.
1.2 MANDATORY QUALIFICATIONS
Pursuant to s. 394.656, F.S., a county or consortium of counties, or a not -for -profit community provider or managing
entity designated by the county planning council or committee (Applicant), as described s. 394.657 F.S., may apply for
a 1-year Planning Grant or a 3-year Implementation or Expansion Grant. The Applicant must comply with all
requirements listed in s. 394.658, F.S. An application submitted by a consortium of counties must clearly designate a
lead county.
A not -for -profit community provider or managing entity applying for a Planning or an Implementation or Expansion
Grant must submit a letter certified by the county planning council or committee designating them to apply for the RFA
on behalf of the county.
Pursuant to s. 394.657 F.S., for each Applicant, the Board of County Commissioners must designate the county Public
Safety Coordinating Council established under s. 951.26, F.S., or it must designate another criminal or juvenile justice
mental health and substance abuse council, or committee, as the planning council or committee for the Program. The
Public Safety Coordinating Council or other designated criminal or juvenile justice mental health and substance abuse
council, or committee, in coordination with the county offices of planning and budget, must make a formal
recommendation to the board of county commissioners regarding how the Program may best be implemented within a
community.
Counties forming a consortium may use a regional Public Safety Coordinating Council or another county -designated
regional criminal or juvenile justice mental health and substance abuse planning council or committee for the
geographic area represented by the member counties.
If a council or committee other than the Public Safety Coordinating Council is used for this purpose, its membership
must include all persons identified in s. 394.657(2)(a), F.S. (See Appendix K, Planning Council or Committee Form).
1.3 FUNDING
This solicitation will support two types of grants. Applicants may seek only one type of grant in response to this RFA.
Applicants may seek funding that is less than the maximum limits set for each type of grant. Applicants must build their
application budgets based on the amount of state grant funds requested, as dictated in the grant maximums in this
section, plus the percent of matching funds required (see Local Match Requirements, Section 1.4).
1.3.1 Planning Grants
Grant Maximum: $100,000 per county. Project Period: 12 months
Counties forming a consortium may request $15,000 for each additional county (i.e. if three counties form a
consortium, the grant maximum would be $130,000, if there are four counties in the consortium, the grant
maximum would be $145,000).
This grant will not be awarded unless the Applicant makes available resources in an amount equal to the total
amount of the grant (see Local Match Requirements, Section 1.4). Grant funding must be spent within 12
months from date of award letter. Planning grants will not be renewed at the end of the one-year grant period.
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1.3.2 Implementation and Expansion Grants
Grant Maximum: $1,200,000 per county. Project Period: 36 months
The maximum allowable grant award per county is $1,200,000 total for the 36 month period (i.e. $400,000 per
year). Counties forming a consortium may request $100,000 for each additional county, per fiscal year (i.e., if
three counties form a consortium, the grant maximum would be $600,000 per fiscal year, if four counties form a
consortium, the grant maximum would be $700,000 per fiscal year). This grant will not be awarded unless the
Applicant makes available resources in an amount equal to the total amount of the grant (see Local Match
Requirements, Section 1.4). Grant funding must be spent within 36 months from date of award letter.
Implementation and Expansion Grants will not be renewed at the end of the three-year grant period.
1.3.3 Program funding is contingent upon the availability of funds pursuant to an appropriation by the
legislature. There shall be no duplication of funding for those applicants who are awarded funding for a Central
Receiving System (CRS) Grant.
1.3.4 Program funds must be leveraged with federal, county or other state dollars, or private foundation grants.
1.4 LOCAL MATCH REQUIREMENTS
Local matching funds are required under this Program and grant funding will not be awarded unless the Applicant
makes available resources in an amount equal to the total amount of the Grant according to the following stipulations:
For Implementation and Expansion Grants only, a cash match of five percent in the first program year, ten percent in
the second program year and 15 percent in the third program year is required and the balance of the match may be in -
kind. A cash match is not required for Planning Grants.
For Applicants considered to be a fiscally constrained county, or a consortium of fiscally constrained counties, as
defined in Section 1.6, local matching funds must be at least 50 percent of the total amount requested in the application.
For fiscally constrained counties, no cash match is required.
If an Applicant is a combination of fiscally -constrained county(ies) and non -fiscally -constrained county(ies), this will not
alter the statutorily required percentages of matching funds for each. Additional details on matching funds requirements
can be found in Appendix E.
1.5 TARGET POPULATION
For this funding cycle, the Department has identified two potential Target Populations, Adults and Youth, as defined in
Section 1.6. Applications for funding can focus on either, or both, population(s) and must demonstrate collaborative
efforts between criminal justice and behavioral healthcare systems as well as the involvement of all relevant
stakeholders. Funding must be used for interventions designed to shift the identification, care and treatment of the
Target Population from the criminal or juvenile justice system to the behavioral healthcare system.
1.6 DEFINITIONS
The following definitions apply to the terms of this solicitation:
1.6.1 Applicant. A county or consortium of counties, or a not -for -profit community provider or managing
entity designated by the county planning council or committee, as described s. 394.657, F.S., submitting an
application in response to this RFA.
1.6.2 At -Risk of Involvement in the Criminal or Juvenile Justice System. For adults, individuals who
have "at -risk" factors associated with possible criminal behavior, including: homelessness and other unstable
living situations, history of victimization or abuse, significant transitions such as a recent release from jail or re-
entry to the community from prison, and history of involvement in the criminal justice system. For youth,
individuals who have "at -risk" factors associated with possible delinquent behaviors that can lead to involvement
in the juvenile justice system, including individual factors (e.g. a child's impulsivity, tendency toward aggressive
behavior); family factors (e.g. a history of parental or caregiver abuse, or weak supervision); peer group factors
(e.g. a social group that encourages or tolerates the occurrence of crime); school -related factors (e.g. poor
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academic performance); and, community factors (e.g. a community that is disorganized and offers few
alternatives to crime as a source of money or activity).
1.6.3 Crisis Intervention Team (CIT). A first responder model that provides law enforcement -based crisis
intervention training for assisting individuals with a mental illness experiencing a behavioral healthcare crisis.
1.6.4 Consortium of Counties. Two or more counties working collaboratively to apply for and implement
the Program.
1.6.5 Department. An abbreviated version of the full title of the Florida Department of Children and Families.
1.6.6 Diversion Program. A program that seeks to divert individuals with mental illness, substance abuse
disorders or co-occurring disorders from the criminal or juvenile justice system and links them to community -
based services and supports in order to address root causes of criminal behavior through effective intervention.
1.6.7 Evidence -Based Programs and Practices (EBP). A program or intervention that complies with the
terms of Managing Entity Program Guidance 1 — Evidence Based Guidelines, available at:
http://www.myflfamilies.com/service-programs/substance-abuse/managing-entities/2016-contract-docs
1.6.8 Fiscally Constrained County. A county that is entirely within a rural area of opportunity as designated
by the Governor pursuant to s. 288.0656, F.S., or a county for which the value of a mill will raise no more than
$5 million in revenue, based on the taxable value certified pursuant to s. 1011.62(4)(a)1.a. F.S., from the
previous July 1, shall be considered a fiscally constrained county (s. 218.67(1), F.S.). See Appendix F for the
list of 29 counties that currently meet this designation.
1.6.9 Grantee. Applicants awarded Program funding as a result of this RFA.
1.6.10 Procurement Manager. A Department employee designated by the Director of the Office of Substance
Abuse and Mental Health to manage the process of awarding the CJMHSA Reinvestment Grant according to
the criteria outlined in this RFA.
1.6.11 Program. The abbreviated version of the full title of the Criminal Justice Mental Health and Substance
Abuse Reinvestment Grant Program.
1.6.12 Recovery Oriented Services. Recovery -oriented services include, but are not limited to, peer recovery
coaching, employment assistance, child care, care coordination and housing support. In a recovery oriented
system of care, recovery oriented services are offered in conjunction with a menu of traditional treatment
services.
1.6.13 Sequential Intercept Mapping. A process for reviewing a local community's mental health, substance
abuse, criminal justice, and related systems and identifying points of interceptions where interventions may be
implemented to prevent an individual with a mental illness or substance abuse disorder from entering further
into the criminal justice system.
1.6.14 Strategic Plan. A document that is the result of a formal systemic and stakeholder planning process
that documents participation by stakeholders; is data and research driven; establishes a path to the
accomplishment of prioritized goals and objectives; and describes an intended outcome and measurable targets
of achievement. If the Applicant participated in Sequential Intercept Mapping, the document produced as a result
of that mapping can serve as the Strategic Plan.
1.6.15 Supplant or Supplanting. The displacement of funds that previously would have been used by an
Applicant to accomplish the same work as the approved grant funds.
1.6.16 Sustainability. The capacity of the Applicant and its partners to maintain the service coverage,
developed as a result of this grant, at a level that continues to deliver the intended benefits of the initiative after
the financial and technical assistance from the Department is terminated.
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1.6.17 Target Population. The selected category of individuals for which the Applicant intends to develop
and focus Program activities, further defined as follows:
1.6.18.1 Adults. Persons age 18 or older who have a mental illness, substance abuse disorder, or
co-occurring mental health and substance abuse disorders and who are in, or at risk of entering, the
criminal justice system.
1.6.18.2 Youth. Persons age 17 or younger who have a mental illness, substance abuse disorder,
or co-occurring mental health and substance abuse disorders and who are in, or at risk of entering, the
juvenile or criminal justice systems.
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SECTION 2 SCOPE OF GRANT ACTIVITIES
2.1 PROGRAM SPECIFICATIONS
2.1.1 The Program requires the selection of the Target Population, either Adult, Youth, or both as previously
defined. If serving both Target Populations, Applicants must demonstrate the capacity to serve the identified
populations simultaneously.
2.1.2 The Program requires the implementation of one of the following types of service models. Projects should
focus on diverting members of the Target Population from arrest, prosecution, or incarceration to treatment and
support services:
2.1.2.1 Evidence -based programs (i.e., Assertive Community Treatment, Supported Employment,
Modified Therapeutic Community, Permanent Supportive Housing);
2.1.2.2 Evidence -based practices (i.e., Motivational Enhancement Therapy, Cognitive Behavioral
Therapy);
2.1.2.3 Promising programs (i.e., Forensic ACT; Forensic Intensive Case Management, 12-Step; or
Peer -Based Recovery Support); or
2.1.2.4 Promising practices (i.e., Cognitive Behavioral Treatment targeting criminogenic risks,
Forensic Peer Specialists, Wraparound, Contingency Management).
Any proposed adaptations or modifications necessary to meet the unique needs of the Target Population or
otherwise increase the likelihood of achieving positive outcomes must be explained and justified. Further
guidance on how to access information on the services and practices can be found in Appendix B.
2.1.3 Planning Grants
2.1.3.1 Planning Grants must be used to develop and submit a Strategic Plan to initiate systemic
change for the identification, intervention, and treatment of the selected Target Population.
2.1.3.2 Planning Grants must be used to develop effective collaboration efforts among participants in
affected governmental agencies, including the criminal, juvenile, and civil justice systems, mental health
and substance abuse service providers, transportation programs, housing assistance programs, and
intervention programs. This collaboration must form the basis for a Strategic Plan to intercept individuals
from the system at the earliest point possible while promoting public safety. The Strategic Plan must also
include strategies to divert individuals from judicial commitment to community -based service programs.
2.1.3.3 Grantees are encouraged to use the Sequential Intercept Model (GAINS Center,
http://www.samhsa.gov/gains-center) as a conceptual framework for proposing strategies that relate to
the identified Target Population and points of interception at which interventions can be implemented to
prevent individuals from entering or further involvement into the criminal or juvenile justice system, or re-
entering the criminal or juvenile justice system after release.
2.1.4 Implementation and Expansion Grants
2.1.4.1 Implementation and Expansion Grants must be used to implement or expand an established
Strategic Plan that includes public -private partnerships and the application of evidence -based programs
and practices.
2.1.4.2 All services provided through Implementation and Expansion Grants must be coordinated with
the Managing Entity responsible for the coordinated system of care in the Grantee's location.
2.1.4.3 Grantees are encouraged to use the Sequential Intercept Model (GAINS Center,
http://www.samhsa.gov/gains-center) as a conceptual framework for proposing strategies that relate to
the identified Target Population and points of interception at which interventions can be implemented to
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prevent individuals from entering or further involvement into the criminal or juvenile justice system, or re-
entering the criminal or juvenile justice system after release.
2.1.4.4 Implementation and Expansion Grants can support, but are not limited to, the following
initiatives:
2.1.4.4.1 Mental health courts;
2.1.4.4.2 Diversion Programs;
2.1.4.4.3 Alternative prosecution and sentencing programs;
2.1.4.4.4 Crisis intervention teams;
2.1.4.4.5 Mental health and substance abuse treatment services;
2.1.4.4.6 Specialized training for justice and treatment services professionals;
2.1.4.4.7 Service delivery for collateral services such as housing and supported
employment; and
2.1.4.4.8 Reentry services to create or expand mental health and substance abuse services
and supports for affected persons.
2.1.4.5 Implementation and Expansion Grants require sufficient information technology capacity for
data collection on each individual served through the Program, including intake information and
performance outcomes for individuals.
2.1.4.6 Implementation and Expansion Grants must also provide, at a minimum, quarterly follow up
with individuals for one year once they are discharged from the Program.
2.2 OBJECTIVES AND TASKS
2.2.1 Objectives will be included in the Grant Agreement between the Department and the Grantee. The
Department reserves the right to change or modify the objectives in the final Grant Agreement.
2.2.2 Objectives must be related to implementation of specific programs, services, or policies, rather than
achievement of outcomes. Each objective must contribute to the goal of diverting the Target Population from
arrest, prosecution, or incarceration to treatment and support services.
2.2.3 Planning Grants
2.2.3.1 Objective 1 - Strategic Plan
The objective is to develop and submit a Strategic Plan for the proposed initiative, in accordance with the
template provided in Appendix A.
2.2.3.1.1 Tasks (Objective 1):
2.2.3.1.1.1 Conduct a current and thorough needs assessment, including clear
delineation of the Target Population(s); and
2.2.3.1.1.2 Evaluate at least quarterly the proposed planning activities identified
in the application to determine whether or not milestones are being met.
2.2.3.1.2 The Strategic Plan may also include the following objectives:
2.2.3.1.2.1 Developing the workforce (e.g., training, licensure, credentialing,
accreditation, etc.);
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2.2.3.1.2.2 Identifying progressive actions that move mental health and
substance abuse treatment services towards use of evidence -based and best
practices;
2.2.3.1.2.3 Modifying or adapting treatment services to meet the unique needs
of the Target Population; assuring that recovery oriented services are available;
2.2.3.1.2.4 Identifying and addressing policy, legal, social and other barriers
within the county; and
2.2.3.1.2.5 Measuring performance outcomes and assuring quality
improvement.
2.2.3.2 Objective 2 — Collaboration
The objective is to create and encourage collaboration among key stakeholders in developing a
comprehensive Strategic Plan.
2.2.3.2.1 Tasks (Objective 2)
2.2.3.2.1.1 Involve key stakeholders, including potential sources of subject
matter expertise and funding in planning actions;
2.2.3.2.1.2 Provide key stakeholders with expert consultation and education on
specific approaches and their linkage to best known effective mental health and
substance abuse treatment practices, diversion strategies, and recovery oriented
services;
2.2.3.2.1.3 Establish legally binding agreements among agencies to provide and
coordinate services; and
2.2.3.2.1.4 Derive methodologies for sharing data and information among
partners.
2.2.3.3 Objective 3 - To be proposed by the Applicant.
2.2.4 Implementation and Expansion Grants
2.2.4.1 Objective 1 — Establish Programs and Diversion Initiatives
The objective is to establish programs and diversion initiatives that increase public safety, avert increased
spending on criminal justice, and improve the accessibility and effectiveness of treatment services for the
Target Population(s) within three (3) months of execution of the final Grant Agreement.
2.2.4.1.1 Tasks (Objective 1)
2.2.4.1.1.1 Establish legally binding agreements with all participating entities to
establish programs and diversion initiatives for the Target Population, examples of
which are provided in Section 2.1.4.4;
2.2.4.1.1.2 Provide, directly or by agreement, an information system to track
individuals during their involvement with the Program and for at least one year
after discharge, including but not limited to, arrests, receipt of benefits,
employment, and stable housing.
2.2.4.1.1.3 Implement strategies that support the Grantee's project, examples
of which are provided in Section 3.8.5.3.4.
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2.2.4.2 Objective 2 — Collaboration
The objective is to create and encourage collaboration among key stakeholders in implementing and
providing ongoing oversight and quality improvement activities of the Grantee's project.
2.2.4.2.1 Tasks (Objective 2)
2.2.4.2.1.1 Participate in planning council or committee meets regularly;
2.2.4.2.1.2 Assesses progress of the project based on established timelines and
review attainment of goals; and
2.2.4.2.1.3 Makes necessary adjustments to implementation activities, as
needed.
2.2.4.3 Objective 3 - To be proposed by the Applicant.
2.3 SUSTAINABILITY
Grant awards resulting from this RFA will not be renewable after the end of the grant funding period. While Applicants
are not expressly precluded from responding to any future RFAs, the Department strongly encourages Applicants to
propose strategies to promote service sustainability at a level that continues to deliver the intended project benefits of
the initiative after the termination of a grant award.
2.4 PERFORMANCE MEASURES
Grantees must provide data that measures the results of their work. Both process and outcome data related to the
performance measures are to be collected and reported to the Department and the CJMHSA TAC at the Florida Mental
Health Institute. Additional information requested by the CJMHSA TAC must also be provided to enable the CJMHSA
TAC to perform the statutory duties established in the authorizing legislation.
2.4.1 Planning Grants
The following performance measures will be included in the final Grant Agreement between the Department and
Grantees for Planning Grants. The Department reserves the right to change or modify the performance measures
in the final Grant Agreement.
2.4.1.1 Completion of the needs assessment and identification of the Target Population within 90 days
of execution of the final Grant Agreement.
2.4.1.2 Establish formal partnerships, as evidenced by legally binding agreements, with a minimum of
three (3) agencies (i.e., law enforcement, homeless coalitions, treatment providers, courts, schools, etc.),
within 180 days of execution of the final Grant Agreement.
2.4.1.3 Completion of data sharing, collection and reporting methodologies among partners and the
CJMHSA TAC within 270 days of execution of the final Grant Agreement.
2.4.1.4 Completion of the Strategic Plan within 365 days of execution of the final Grant Agreement.
2.4.1.5 The final Grant Agreement shall include at least one additional performance measure proposed
by the Applicant specific to the Applicant's Strategic Plan.
2.4.2 Implementation and Expansion Grants
The following performance measures will be included in the Grant Agreement between the Department and
Grantees for Implementation and Expansion Grants. The Department reserves the right to change or modify the
performance measures in the final Grant Agreement. The Department reserves the right to adjust the percentages
or target number for subsequent years of the Program based on a review of the previous year's performance:
2.4.2.1 Percent of arrests or re -arrests among Program participants while enrolled in the Program.
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2.4.2.2 Percent of arrests or re -arrests among Program participants within one year following Program
discharge.
2.4.2.3 Percent of Program participants not residing in a stable housing environment at Program
admission who reside in a stable housing environment within 90 days of Program admission.
2.4.2.4 Percent of Program participants who reside in a stable housing environment one year following
Program discharge.
2.4.2.5 Percent of Program participants not employed at Program admission who are employed full or
part time within 180 days of Program admission.
2.4.2.6 Percent of Program participants employed full or part time one year following Program
discharge.
2.4.2.7 Percent of Program participants the Grantee assists in obtaining social security or other
benefits for which they may be eligible but were not receiving at Program admission.
2.4.2.8 Percent of Program participants diverted from a State Mental Health Treatment Facility.
2.4.2.9 The final Grant Agreement shall include at least one additional performance measure proposed
by the Applicant specific to the Target Population.
2.5 DELIVERABLES
The Department reserves the right to change or modify the deliverables in the final Grant Agreement.
2.5.1 Service Units
A unit of service is equal to one quarter of Program services and activities, to be reported to the Department
using the Quarterly Program Status Report outlined in Section 2.5.2.2.
2.5.1.1 Planning Grants
The following service targets will be incorporated into the final Grant Agreement to be achieved over the
life of the Grant Agreement and reported as part of the Quarterly Program Status Report:
2.5.1.1.1 Progress towards conducting a current needs assessment.
2.5.1.1.2 Progress towards establishing legally binding agreements with key stakeholders.
2.5.1.1.3 Progress toward submission of the final Strategic Plan.
2.5.1.2 Implementation and Expansion Grants
The following service targets will be incorporated into the final Grant Agreement as target numbers to be
achieved over the life of the Grant Agreement and reported as part of the Quarterly Program Status
Report:
2.5.1.2.1 A negotiated number of individuals enrolled in the Program.
2.5.1.2.2 If CIT training is included in the Grantee's proposed activities, a negotiated number
of law enforcement officers trained in the CIT model.
2.6 DOCUMENTATION AND REPORTING
All tasks and activities under this Program shall be documented and reported. All confidential records and confidentiality
of individuals served shall be protected from unauthorized disclosure. The Department may negotiate additional
required reporting in any Grant Agreement resulting from this RFA. At a minimum, the following reports shall be
completed and submitted in accordance with the due dates specified in Table 1: Reporting Schedule Program Status
Report.
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2.6.1 Quarterly Program Status Report
A detailed quarterly report of the services and activities performed in the previous three months and the progress
of the Program in meeting the performance measures, goals, objectives, and tasks described in the application.
The Department will provide the template needed to file this report.
2.6.2 Quarterly Financial Report
A detailed cumulative report of Program expenses, submitted every quarter of service provision. The Financial
Report is used to track all expenses associated with the grant and reconcile these expenditures with the
payments made by the Department. The Financial Report tracks both grant award -funded and county match -
funded expenses and encourages program expenditure planning and projection.
The Quarterly Financial Report must be signed and certified by an authorized representative that the Financial
Report represents a complete and accurate account of all expenses supported by the Program award and
statutory match obligations. The Department will provide the template needed to file this report.
2.6.3 Final Program Status Report
A detailed report of the services and activities performed for the entire award period and the status of the
Program in meeting the performance measures, goals, objectives, and tasks described in the application. The
Board of County Commissioners shall be responsible for approving the final report before submission to the
Department.
2.6.4 Final Financial Report
A detailed report of Program expenses for the entire award period documenting expenditure of grant funds and
compliance with the statutory match requirement. The Final Financial Report must be signed and certified by an
authorized representative that the Financial Report represents a complete and accurate account of all expenses
supported by the Program award and statutory match obligations.
2.6.5 Reporting Schedule
Reports shall be submitted in accordance with the following schedule:
Table 1. Reporting Schedule
Report Name
Due Date
DCF Address to Receive Reports
Program Status Report
151h day of the month following the quarter
of program services and activities
Department of Children & Families
Financial Report
151h day of the month following the quarter
of program services and activities
Substance Abuse & Mental Health
1317 Winewood Blvd
Final Program Status
No later than 60 days following the ending
Tallahassee, FL 32399
Report
date of the Grant Agreement
Final Financial Report
No later than 60 days following the ending
date of the Grant Agreement.
2.6.6 Additional Reporting Requirements
Additional reporting pertaining to the services and activities rendered shall be provided, should the Department
determine this to be necessary.
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2.6.7 Acceptance of Reports
Where delivery of reports is required by the Department, mere receipt by the Department shall not be construed
to mean or imply acceptance of those reports. It is specifically intended by the parties that acceptance in writing
of required report shall constitute a separate act. The Department reserves the right to reject reports as
incomplete, inadequate, or unacceptable. The Department, at its option, may allow additional time within which
any objections may be remedied.
2.7 METHOD OF PAYMENT
2.7.1 Planning Grants
Subject to the availability of funds, the Department will pay Grantees upon satisfactory completion of services,
terms, and conditions of the Grant Agreement. The Department intends to make quarterly payments, in fixed
equal amounts, based upon total funding.
2.7.2 Implementation and Expansion Grants
Subject to the availability of funds, the Department will pay Grantees upon satisfactory completion of services,
terms, and conditions of the Grant Agreement. The Department intends to make quarterly payments, in fixed
equal amounts, based upon each year's total funding. Funding in Years 2 and 3 are contingent upon compliance
with the requirements of this Program and demonstration of performance towards meeting Program goals and
objectives and the availability of funds.
2.8 FINANCIAL CONSEQUENCES
Any Grant Agreement resulting from this RFA will include financial consequences, to be negotiated with each Grantee.
2.9 RETURN OF FUNDS
Any unused or unmatched grant funds, as detailed in the Final Financial Report, must be returned to the Department
no later than 60 days following the end of the Grant Agreement.
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SECTION 3 GRANT SOLICITATION AND EVALUATION PROCESSES
3.1 CONTACT PERSON
This RFA is issued by the Florida Department of Children and Families. Questions about this RFA must be submitted
in writing to: Michele.staffieri@myflfamilies.com
3.2 LIMITATIONS ON CONTACTING THE DEPARTMENT
Applicants shall limit their contact regarding this RFA to the contact person listed above in Section 3.1. With reference
to this solicitation, no representations, other than those distributed by the contact person, in writing, are binding and
Applicants are cautioned that oral responses do not bind the Department.
3.3 SCHEDULE OF EVENTS AND DEADLINES
Any changes to these activities, dates, times or locations, will be accomplished by addenda. All times refer to Eastern
Standard Time.
Table 2: Schedule of Events and Deadlines
Event
Date
Time
Location
Request for Applications
Advertised and Released
June 14, 2016
5:00 pm
httg://vbs.dms.state.fl.us/vbs/main menu
Michele Staffieri, Procurement Manager
Department of Children and Families
Mandatory Notice of Intent to
July 19, 2016
5:OOpm
1317 Winewood Blvd., Bldg. 6, Room 231
Submit an Application
Tallahassee, FL 32399-0700
Michele.staffieri@myfifamilies.com
Conference Call with the
Conference call # 1-888-670-3525
Department to Discuss RFA
July 20, 2016
10:00 am
Pin 2868250655
Requirements
Submission of Inquiries
July 27, 2016
3:00 pm
Michele.staffieri().myflfamilies.com
Posting of Department
August 3, 2016
5:00 pm
httg://vbs.dms.state.fl.us/vbs/main menu
Responses to Inquiries
Michele Staffieri, Procurement Manager
Applications Due
September 21, 2016
11:00 am
Department of Children and Families
1317 Winewood Blvd., Bldg. 6, Room 231
Tallahassee, FL 32399-0700
Grants Review Committee
9:00 am -
Conference call # 1-888-670-3525
Meeting to Complete Review
October 13, 2016
4:00 pm
Pin 2868250655
of Grant Applications
Anticipated Posting of Grant
Award(s)
November 4, 2016
N/A
http://vbs.dms.state.fl.us/vbs/main menu
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3.4 MANDATORY NOTICE OF INTENT TO SUBMIT AN APPLICATION
Anyone interested in submitting an application in response to this RFA are required to complete and submit APPENDIX
L — Notice of Intent to Submit an Application to the Procurement Manager specified in Section 3.1, by the date and
time specified in Section 3.3.
3.5 OBTAINING A COPY OF THE REQUEST FOR APPLICATIONS
Interested parties may obtain a copy of the RFA from the following website: hIL.//vbs.dms.state.fl.us/vbs/main menu
3.6 DIRECTIONS FOR SUBMITTING AN APPLICATION
Applications not meeting the specifications below will be deemed nonresponsive and will not be eligible for evaluation
or grant award.
3.6.1 Applications must be submitted in accordance with Table 2: Schedule of Events and Deadlines.
Applications not received at the specified place or by the specified date and time will be rejected and returned
to the Applicant.
3.6.2 Applications must contain all of the items listed in Section 3.7, as determined during the first stage of
evaluation detailed in Section 4.2. Applications not containing the items listed will be deemed
nonresponsive and will not be eligible for the second stage of evaluation.
3.6.3 Number of Copies Required and Format for Submittal
3.6.3.1 One original hard copy application to the Department in response to this RFA. The original
application must contain an original signature of an official authorized to bind the Applicant to the
response.
3.6.3.2 One electronic copy of the application in PDF format (on CD-ROM or flash drive).
3.6.3.3 Electronic Copy Format
The required electronic format of the application must be on non-rewritable CD-ROM or flash drive. The
software used to produce the electronic files must be Adobe portable document format ("pdf'), version
6.0 or higher. The Department must be able to be open and view the reply utilizing Adobe Acrobat, version
9.0. The electronic copy must be identical to the original application submitted, including the format,
sequence and section headings identified in this RFA. The electronic media must be clearly labeled in
the same manner as the original application. The original application shall take precedence over the
electronic version of the application in the event of any discrepancy. If a discrepancy is found between
the hard copy application and the electronic version, the Department reserves the right, at its sole
discretion, to reject the entire application.
3.6.4 Applicants may choose, and shall be responsible for, the method of delivery to the Department, except
that facsimiles or electronic transmissions will not be accepted at any time.
3.6.5 Clearly mark all packages —"APPLICATION FOR CRIMINAL JUSTICE, MENTAL HEALTH &
SUBSTANCE ABUSE REINVESTMENT GRANT PROGRAM RFA06H16GSV and mail to:
Florida Department of Children and Families
Office of Substance Abuse and Mental Health
Attn: Michele Staffieri
1317 Winewood Blvd. Bldg. 6, Room 231
Tallahassee, FL 32399
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RFA06H16GS1
3.7 APPLICATION FORMATTING INSTRUCTIONS
Applications must be formatted in accordance with the following:
3.7.1 Typed, single-spaced, in black ink, Arial font size 12;
3.7.2 8-1/2" x 11" paper, one column per page, single sided, with one inch margins on all sides;
3.7.3 Pages numbered on the bottom right hand corner, beginning with the cover page;
3.7.4 Secured in three-ring binders, clearly labeled on the front and spine identifying the name of the proposal
and the name of the Applicant;
3.7.5 Table of contents clearly showing the order of the material and associated page numbers; and
3.7.6 Tabs identifying each of the required sections.
3.8 APPLICATION COMPONENTS
A complete application consists of the following components:
3.8.1 Tab 1: Cover Page
Include a completed Cover Page, Appendix C, detailing the total amount of the requested grant by state fiscal
year and total, indication of the type of grant sought, the point of contact, and the signature of a duly authorized
county official.
3.8.2 Tab 2: Statement of Mandatory Assurances
Include a completed Statement of Mandatory Assurances, Appendix D, initialed by a duly authorized official.
3.8.3 Tab 3: Match Commitment and Summary Forms
Include completed Commitment of Match Donation Forms, Appendix H, from each organization that will be
providing matching funds and a completed Match Summary Report, Appendix 1.
3.8.4 Tab 4: Project Narrative
3.8.4.1 Statement of the Problem
For both Planning and Implementation and Expansion Grants, describe the problem the project will
address. Document the extent of the problem with local or state data and include trend analysis. Describe
the project's geographic environment, Target Population, socioeconomic factors, and priority as a
community concern. If the Applicant is a consortium of counties, describe the geographic region to be
covered.
3.8.4.1.1 Provide an analysis of the current population of the jail or juvenile detention center
in the county or region, which includes:
3.8.4.1.1.1 The screening and assessment process used to identify the Target
Population(s);
3.8.4.1.1.2 The percentage of persons admitted to the jail or juvenile detention
center that represents people who have a mental illness, substance abuse disorder,
or co-occurring mental health and substance abuse disorders;
3.8.4.1.1.3 An analysis of observed contributing factors that affect population
trends in the county jail or juvenile detention center; and
3.8.4.1.1.4 Data and descriptive narrative that delineates the specific factors that
put the Target Population at -risk of entering or re-entering the criminal or juvenile
justice systems.
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3.8.4.1.2 Implementation and Expansion Applicants Only
Provide a concise analysis of the Target Population, including the projected number of
individuals to be served. Demonstrate how the identified needs are consistent with the priorities
of the Strategic Plan.
3.8.5 Tab 5: Project Design and Implementation
3.8.5.1 For both Planning Grants and Implementation and Expansion Grants, a description of the
planning council or committee, including:
3.8.5.1.1 Composition of the planning council or committee, including the role of each
member as stakeholder, consumer, etc. demonstrating compliance with s. 394.657(2)(a), F.S. If
the Council does not currently meet the statutory requirements, provide a detailed explanation
of how and when the Council intends to rectify the deficiency; and
3.8.5.1.2 Planning council's activities, including the frequency of meetings for the previous
12 months and future scheduling of meetings.
3.8.5.2 Planning Grants Only
Describe and provide a timeline for the proposed planning activities and expected milestones, including:
3.8.5.2.1 The manner in which a needs assessment will be conducted;
3.8.5.2.2 The proposed methodology to identify, coordinate, and share funding and related
resources, and recommended organizational or structural changes;
3.8.5.2.3 The proposed strategy for project design and implementation; and
3.8.5.2.4 The proposed strategy for coordination, communication and data sharing.
3.8.5.3 Implementation and Expansion Grants Only
3.8.5.3.1 Provide a copy of the existing Strategic Plan, which must include at minimum, all
of the elements in Appendix A.
3.8.5.3.2 Provide a description of the Strategic Plan, including progress toward
implementing the plan, when the plan was last reviewed or updated, and any challenges or
barriers toward implementation.
3.8.5.3.3 Provide a description of the project design and implementation, including:
3.8.5.3.3.1 Project goals, strategies, milestones, and key activities toward
meeting the objectives outlined in Section 2.2. Applicants must include at least
one objective in addition to those outlined in Section 2.2 and may propose tasks
in addition to those specified in the RFA;
3.8.5.3.3.2 Organization and key stakeholder responsible for each task or key
activity necessary to accomplish the objectives;
3.8.5.3.3.3 How the planning council or committee will participate and remain
involved in Program implementation or expansion on an ongoing basis; and
3.8.5.3.3.4 How the agencies and organizations involved will communicate
throughout the lifetime of the project, detailing the frequency of planned meetings,
and the decision making process to ensure successful implementation.
3.8.5.3.3.5 The plan to screen potential participants and conduct tailored,
validated needs -based assessments. Include the criteria to be used, specific
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RFA06H16GS1
screening tool(s) and validity specific to the Target Population. If specific tool(s)
have not yet been selected, describe the process by which tool(s) will be selected;
3.8.5.3.3.6 How the Program will coordinate care to increase access to mental
health, substance abuse and co-occurring treatment and support services and
ancillary social services (i.e., housing, primary care; benefits, etc.);
3.8.5.3.3.7 How law enforcement will assess their current process at intercept
points, capacity, and how they intend to implement or expand diversion initiatives
(e.g., processes, training, etc.); and
3.8.5.3.3.8 If the Applicant is a consortium of counties, describe the
collaboration and the relationship between the partner counties.
3.8.5.3.4 A description of the strategies an Applicant intends to use to serve the Target
Population, including a description of the services and supervision methods to be applied and
the goals and measurable objectives of the new interventions. Interventions may include, but
are not limited to:
3.8.5.3.4.1 Specialized responses by law enforcement agencies;
3.8.5.3.4.2 Centralized receiving facilities for individuals evidencing behavioral
difficulties;
3.8.5.3.4.3 Post -booking alternatives to incarceration;
3.8.5.3.4.4 New court programs, including pretrial services and specialized
dockets;
3.8.5.3.4.5 Specialized diversion programs;
3.8.5.3.4.6 Intensified transition services that are directed to the designated
populations while they are in jail orjuvenile detention to facilitate their transition to
the community;
3.8.5.3.4.7 Specialized probation processes;
3.8.5.3.4.8 Day -reporting centers;
3.8.5.3.4.9 Linkages to community -based, evidence -based treatment programs
for the served Target Population; and
3.8.5.3.4.10 Community services and programs designed to prevent high -risk
populations from becoming involved in the criminal or juvenile justice system.
3.8.5.4 Performance Measures
Applications must include a description of the manner in which the grant will be monitored to determine
achievement of performance measures outlined in Section 2.4, including:
3.8.5.4.1 A description of the process for collecting performance measurement data, and any
other state or local outcome data to measure project effectiveness;
3.8.5.4.2 Proposed targets and methodologies to address the measures specified in Section
2.4.1, for Planning Grants, and Section 2.4.2, for Implementation and Expansion Grants; and.
3.8.5.4.3 At least one additional proposed performance measure unique to the tasks outlined
in the application, including proposed targets and methodologies.
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3.8.5.5 Capability and Experience
For both Planning and Implementation and Expansion Grants, include a description of the Applicant's
capability and experience in providing similar services, including:
3.8.5.5.1 Capability and experience of the Applicant and other participating organizations,
including law enforcement agencies, to meet the objectives detailed in this RFA;
3.8.5.5.2 Availability of resources for the proposed project;
3.8.5.5.3 Anticipated role of advocates, family members, and responsible partners; and
3.8.5.5.4 Proposed staff, including Project Director, key personnel, and subcontractors who
will participate in the project, showing the role of each and their level of effort and qualifications.
Briefly discuss the responsibilities of each participating organization and how the Applicant
proposes to fill staff positions and select subcontractors.
3.8.5.6 Evaluation and Sustainability
3.8.5.6.1 Evaluation
For both Planning and Implementation and Expansion Grants, describe how the project's
effectiveness will be demonstrated, including assessments of planning or implementation
outcomes. Discuss how variables like stakeholder support and service coordination will be
defined and measured. Describe the process for collecting performance measurement data, and
any other state or local outcome data to measure project effectiveness in promoting public
safety, reduction of recidivism and access to services and supports for the Target Population(s).
3.8.5.6.1.1 Implementation and Expansion Grants Only
Estimate the effect of the proposed project on the Target Population related to the
budget of the jail and juvenile detention center. The information must include:
3.8.5.6.1.1.1 An estimate of how the Program will reduce the
expenditures associated with the incarceration of the Target
Population;
3.8.5.6.1.1.2 The proposed methodology to measure the defined
outcomes and the corresponding savings or averted costs;
3.8.5.6.1.1.3 An estimate of how the cost savings or averted costs
will sustain or expand the mental health, substance abuse, co-
occurring mental health and substance abuse treatment services
and supports needed in the community; and
3.8.5.6.1.1.4 How the county's proposed initiative will reduce the
number of individuals judicially committed to a state mental health
treatment facility.
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3.8.5.6.2 Sustainability
For both Planning and Implementation and Expansion Grants address sustainability of the
project. Describe the proposed strategies to preserve and enhance the community mental health
and substance abuse systems. Describe how sustainability methods will be used and evaluated,
including how collaborative partnerships and funding will be leveraged to build long-term support
and resources to sustain the project when the state grant ends.
3.8.5.6.3 Project Timeline
Provide a realistic and detailed timeline for each funding year proposed, indicating goals,
objectives, key activities, milestones, and responsible partners. The timeline must include
anticipated start and completion dates for each milestone, benchmark, and goal.
3.7.4 Tab 6: Letters of Commitment
Include a summary list of all organizations that will be involved in the implementation of the proposed project
and a letter of commitment from each organization reflecting the specific role of the individual or organization,
signed by the Chief Executive Officer or equivalent for each organization.
3.7.5 Tab 7: Line Item Budget and Budget Narrative
Each application must include a detailed budget and budget narrative for each year of the grant. All proposed
expenses must be tied to the proposed activities. The budget must show line item costs broken down by the
proposed funding (grant and match), plus the total amounts. See Appendix G for full instructions on completing
this section.
All proposed costs must be in accordance with the Department of Financial Services Reference Guide for State
Expenditures, which may be located at: htt2://www.myfloridacfo.com/aadir/reference Guide/
Applicants are required to use the Commitment to Match Donation Forms found in Appendix H to verify cash
and attach valuation to in -kind contributions. A signed form from each match donor must accompany this
application as an attachment to the Budget Section. A Match Summary Sheet is to be used to show the
proportions of cash and in -kind match.
3.7.7 Tab 8: Certified Designation Letter
If the Applicant is not a County, the application must include a letter certified by the county planning council or
committee designating the not -for -profit community provider or managing entity to apply for the RFA on behalf
of the county.
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SECTION 4 APPLICATION REVIEW CRITERIA AND METHODOLOGY
4.1 REVIEW METHODOLOGY
All responsive applications will be scored by the Grant Review Committee, based on the written application, according
to the criteria described in Section 4.3. The scores from each of the Grant Review Committee members will be totaled
and averaged to determine the rank in order of overall average score from highest to lowest for each type of grant.
Recommendations for awards will be made in order of rank.
In the event any Applicant is a member of an association or organization represented on the Grant Review Committee
as described in Section 4.4, the scores of the association or organization's representative will not be included in the
total average score for any application.
4.2 MANDATORY CRITERIA AND CORRECTION
Applications received at the location and by the date and time specified in the schedule of events outlined in Section
3.3 will be reviewed to determine whether the applications are substantially complete and meets the mandatory criteria
specified in Appendix J. If the Procurement Manager detects an easily discernible or obvious error that may be readily
corrected, the Department may afford the Applicant two business days to adjust the application accordingly. The
Department is under no obligation to detect or offer the opportunity for such correction. The Department's election to
afford this opportunity should not, and does not give rise to an expectation of application correction.
Applicants have the sole responsibility for submitting corrected or omitted items. If an Applicant elects to submit
corrected or omitted items, the Applicant bears sole responsibility for the delivery of the items to the Department. The
Department may afford an opportunity for Applicants to correct errors or omissions but the Applicant is solely
responsible for any response to the Department's notice. The Applicant is also solely responsible for the content,
quality, and sufficiency of any material submitted to the Department. During the correction period, the Applicant is
permitted only to take action to correct completeness errors cited by the Department, and not to supplement their
application for the purpose of improving competitiveness, or to add material for any other purpose.
4.3 REVIEW CRITERIA
Applications in compliance with the mandatory criteria will be independently evaluated and scored by the Grant Review
Committee. The following criteria shall apply to this RFA:
Criteria
•
Statement of the Problem
•
Project Design and Implementation
•
Capability and Experience
•
Performance Measures
•
Evaluation and Sustainabilit
•
Project Timeline
•
Letters of Commitment
•
Budget and Budget Narrative
•
Certified Designation Letter
4.4 GRANT REVIEW COMMITTEE
The Grant Review Committee will be developed pursuant to 2016-66 Laws of Florida, to include one representative
from each of the following:
4.4.1 Department of Children and Families (DCF);
4.4.2 Department of Corrections (DOC);
4.4.3 Department of Juvenile Justice (DJJ);
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4.4.4 Department of Elderly Affairs (DOEA);
4.4.5 Office of State Courts Administrator;
4.4.6 Department of Veterans' Affairs;
4.4.7 Florida Sheriffs Association;
4.4.8 Florida Police Chiefs Association;
4.4.9 Florida Association of Counties;
4.4.10 Florida Alcohol and Drug Abuse Association (FADAA);
4.4.11 Florida Association of Managing Entities (FAME);
4.4.12 Florida Council for Community Mental Health (FCCMH);
4.4.13 National Alliance of Mental Illness (NAM I);
4.4.14 Florida Prosecuting Attorneys Association; and
4.4.15Administrator of an assisted living facility that holds a limited mental health license.
4.5 SELECTION OF APPLICANTS FOR AWARD
The Procurement Manager will provide to the Secretary, or designee, a ranking of applications, as scored by the Grant
Review Committee. Ranking shall be in the order of highest score to the lowest score based on the allowable points
set forth in Section 4.3.
The Department will award grants based on the final selection by the Secretary, or designee. No scoring by the
Secretary, or designee, will be required to make the selection and award decision. The scoring and ranking by the
Grant Review Committee shall serve as a recommendation only. The Department reserves the right to increase the
grant award amount if funding is available or if the Secretary, or designee, does not deem a sufficient number of
Applicants eligible for award.
4.6 DEPARTMENT'S RESERVED RIGHTS
The Department reserves the right to:
4.6.1 Reject any or all applications received with respect to this RFA;
4.6.2 Withdraw the RFA;
4.6.3 Waive or modify minor irregularities in applications received after prior notification and concurrence of the
Applicant;
4.6.4 Request from an Applicant additional information as deemed necessary to more fully evaluate its
proposal;
4.6.5 Revise the budget or scope of services after award;
4.6.6 Reject the scoring of any Grant Review Committee member for violation of the guidelines provided for
the review of applications;
4.6.7 Make all final decisions with respect to the amount of funding awarded to an applicant; and
4.6.8 Make all final decisions with respect to deliverables.
4.7 NOTICE OF GRANT AWARD
The Department will issue notice of the final decision of the Secretary or his designee by posting the Notice of Award
on the Vendor Bid System.
23
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The Department provides a process for appeals related to grant solicitations, as outlined below. If an Applicant believes
the Department's decision is in error, the Applicant may submit a written petition for an administrative hearing to contest
the decision. Failure to request an administrative hearing within 21 calendar days shall constitute a waiver of the right
to a hearing. A written petition for an administrative hearing must be received by the Department within 21 calendar
days of the posting of the Notice of Award.
Written request for an administrative hearing must be submitted to the Department at the following address:
Department of Children and Families
Attn: Agency Clerk
1317 Winewood Boulevard Building 2, Room 204-X
Tallahassee, FL 32399-0700
Please note that a request for an administrative hearing must comply with s. 120.569(2)(c), F.S., and Rule 28-
106.201(2), F.A.C. Those provisions, when read together, require a petition for administrative hearing to include:
4.8.1 The name and address of the agency (Department) affected, and the agency's file or identification
number, if known;
4.8.2 Name, address, and telephone number of the petitioner;
4.8.3 The name, address, and telephone number of the petitioner's representative, if any, which shall be the
address for service purposes during the course of the proceeding;
4.8.4 An explanation of how the petitioner's substantial interests will be affected by the agency determination;
4.8.5 A statement of when and how the petitioner received notice of the agency decision;
4.8.6 A statement of all disputed issues of material fact. If there are none, the petition must so indicate;
4.8.7 A concise statement of the ultimate facts alleged, including the specific facts the petitioner contends
warrant reversal or modification of the agency's proposed action;
4.8.8 A statement of the specific rules or statutes the petitioner contends require reversal or modification of the
agency's proposed action, including an explanation of how the alleged facts relate to the specific rules or
statutes; and
4.8.9 A statement of the relief sought by the petitioner, stating precisely the action you wish the agency to take
with respect to the agency's proposed action.
Section 120.569, F.S. and Rule 28-106.201(4), F.A.C., require that a petition be dismissed if it is not in substantial
compliance with the requirements above.
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APPENDIX A — STRATEGIC PLAN FORMAT
Planning Grants
Grantees must adhere closely to the following Strategic Plan format in the accomplishment of their prime objective
during the year of funding.
Implementation and Expansion Grants
Applicants must submit a Strategic Plan as an attachment to the initial grant application.
Strategic Plan Format
Cover Page
The Cover Page must provide all of the information detailed below, providing basic information regarding the
development and rationalization for the Strategic Plan:
• Statement of the Problem or Critical Issues - careful analyses of the scope of the problem using current
data, implications of the data, critical issues for the various constituents, such as law enforcement, courts,
treatment providers, etc.
• Regional Partnership Strategic Planning Process and Participants - how planning occurred,
strategic alliances, plans for leveraging funds and other resources, etc.
• Vision - a picture of the future you seek to create, described in the present tense
• Mission Statement - concise statement of what are you here to do together
• Values - collective, fundamental beliefs that drive the initiative
• Service Model(s) — outline the model(s) to be utilized in addressing the Target Population
Goals, Objectives & Tasks
The Strategic Plan must provide all of the information in the tables on the following page, providing specific
details related to the goals, objectives, and specific tasks to be completed. Tables and rows should be added as
appropriate.
25
APPENDIX A continued
Goal #1: (broad statement of the intended outcome)
RFA06H16GS1
r;r
Objective #1:
(supports the goal and how the goal will be accomplished)
Task
Performance Measure
Lead Person or
Projected
Organization
Completion Date
identify the person
identify a target
1.1
clearly identify the task(s) associated with the accomplishment of each
describe how performance of each task
or organization
completion date
objective, there may be several tasks associated with an objective
will be measured
responsible for
for each task
each task
1.2
1.3
Objective #2:
(supports the goal and how the goal will be accomplished)
Task
Performance Measure
Lead Person or
Projected
Organization
Completion Date
identify the person
identify target
2.1
clearly identify the task(s) associated with the accomplishment of each
describe how performance of each task
or organization
completion date
objective, there may be several tasks associated with an objective
will be measured
responsible for
for each task
each task
2.2
2.3
26
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APPENDIX B — GUIDANCE FOR INCORPORATING EVIDENCE -BASED OR BEST PRACTICES
Many federal agencies have published resource lists of services and practices that have already determined to be
effective and can be found in the following sources:
• SAMHSA's National Registry of Evidence -based Programs and Practices (NREPP) is a searchable online
registry of mental health and substance abuse interventions that have been reviewed and rated by independent
reviewers. The purpose of this registry is to assist the public in identifying approaches to preventing and treating
mental health or substance abuse disorders that have been scientifically tested and that can be readily
disseminated to the field. www.nrepp.samhsa.gov
Check back regularly to access the latest updates. To access SAMHSA's Model Programs Web site (the old
NREPP) go to http://www.samhsa.gov/programs-campaigns.
Center for Mental Health Services (CMHS) - SAMHSA's Center for Mental Health Services and the Robert
Wood Johnson Foundation initiated the Evidence -Based Practices Project to: 1) help more consumers and
families access services that are effective; 2) help providers of mental health services develop effective
services; and 3) help administrators support and maintain these services. Each of the resource kits contains
information and materials written by and for the following groups: individuals receiving services, families and
other supporters, practitioners and clinical supervisors, mental health program leaders, and public mental health
authorities. Information about the toolkits can be found at:
http://store.samhsa.gov/list/series?name=Evidence-Based-Practices-KiTs
• The Criminal Justice Mental Health Consensus Project — This Project, coordinated by the Council of State
Governments Justice Center, is a national effort to help local, state, and federal policymakers and criminal justice
and mental health professionals improve the response to people with mental illnesses who come into contact
with the criminal justice system. It supports the implementation of practical, flexible criminal justice and mental
health strategies through on -site technical assistance; the dissemination of information about programs,
research, and policy developments in the field; continued development of policy recommendations; and
educational presentations. Their website contains many resources by special focus areas — law enforcement,
courts, corrections, victims, jail diversion, etc. — as well as other resources for research information and practice
guidelines. tps://csgisticeceer.org/
National Center for Mental Health and Juvenile Justice — This Center assists the field in developing
improved policies and programs for youth with mental health disorders in contact with the juvenile justice
system, based on the best available research and practice. The Center, which is operated by Policy Research,
Inc. in Delmar, NY in partnership with the Council of Juvenile Correctional Administrators (CJCA), aims at
providing a centralized national focal point that pulls together and links the various activities and research that
are currently underway, maximizing the awareness and usefulness of new products and findings, and using
the best available knowledge to guide practice and policy. http://www.ncmhh.com/
• GAINS Center - The GAINS Center is funded by SAMHSA and focuses on expanding access to services for
people with mental and/or substance abuse disorders who come into contact with the justice system. This
Center provides many free publications on a variety of related areas, and they also provide consultation and
technical assistance to help communities achieve integrated systems of mental health and substance abuse
services for individuals in contact with the justice system. http://www.samhsa.gov/gains-center
• Criminal Justice, Mental Health, and Substance Abuse Technical Assistance Center. The Technical
Assistance Center is located at the Louis de la Parte Florida Mental Health Institute (FMHI). The Center was
created by CS/CS/HB 1477 to provide technical assistance and consultation to grant applicants and awardees.
The Center draws on the expertise of faculty at FMHI and works closely with the GAINS Center, the Council of
State Governments' Criminal Justice Mental Health Consensus Project, Florida Partners in Crisis, and others.
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The TA Center faculty and staff have particular experience with co-occurring disorders (mental health and
substance abuse; best practices in supportive housing, supported employment, and recovery oriented services;
therapeutic courts; jail and prison re-entry; and assessment and restoration of criminal competency.
http://www.floridatac.com/
Showing that Your Services or Practices are Effective
If you are proposing services or practices that are not included in the above -referenced sources, you must provide a
narrative justification that summarizes the evidence for effectiveness of the proposed services or practice. The
preferred evidence of effectiveness will include the findings from clinical trials, efficacy, and/or effectiveness studies
published in the peer -reviewed literature.
In areas where little or no research has been published in the peer -reviewed scientific literature, you may present
evidence involving studies that have not been published in the peer -reviewed research literature or documents
describing formal consensus among recognized experts. If consensus documents are presented, they must describe
consensus among multiple experts whose work is recognized and respected by others in the field. Local recognition
of an individual as a respected or influential person at the community level is not considered a "recognized expert" for
this purpose. In presenting evidence in support of the proposed services or practice, you must show that the evidence
presented is the best objective information available.
Using Services and Practices that are Appropriate for Your Target Population
You must also show that these services and practices are appropriate for your Target Population(s). It is preferred
that you provide information from research studies that shows the services and practices are effective for your Target
Population. However, if this type of information is not available, you may provide information from other sources,
such as unpublished studies or documents describing formal consensus among recognized experts. You may
describe your own experience either with the Target Population or in managing similar programs. However, you will
need to convince the people reviewing your application that the services/practices you propose are appropriate for
your Target Population.
Describing Necessary Changes to the Services and Practices
It is expected that you will implement your services and practices in a way that is as close as possible to the original
services/practices. However, it is understood that you may need to make minor changes to the services and practices
to meet the needs of your Target Population or your program, or to allow you to use resources more efficiently. You
must describe any changes to your proposed services and practices that you believe are necessary for these
purposes. You may describe your own experience either with the Target Population or in managing similar programs.
However, you will need to convince the people reviewing your application that the changes you propose are justified.
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APPENDIX C - COVER PAGE FOR GRANT APPLICATION
Criminal Justice, Mental Health and Substance Abuse Reinvestment Grant
PROPOSAL •-
Project Title:
•
County(ies):
GRANT POINT OF •
Contact Name:
Department:
Address Line 1:
Address Line 2:
City:
State:
Zip:
Email:
Phone:
ADDITIONAL CONTACTS
Contact Name:
Fax:
Department:
Address Line 1:
Address Line 2:
City:
State:
Zip:
Email:
Phone:
FUNDING REQUEST AND MATCHING
Grant Select: select one
Fax:
FUNDS
Planning Grant ❑
Implementation and Expansion Grant ❑
Total Amount of Grant Funds Requested
Total Matching Funds
(Provided by Applicant and partners):
Project Year 1
Project Year 2
Project Year 3
Total Project Cost
OFFICIALCERTIFYING
Certifying Official's Signature:
Certifying Official's Name (printed):
Title:
Date:
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APPENDIX D - STATEMENT OF MANDATORY ASSURANCES
A
Infrastructure: The Applicant shall possess equipment and Internet access necessary to participate fully in this
solicitation.
B.
Site Visits: The Applicant will cooperate fully with the Department in coordinating site visits, if desired by the
Department.
Non-discrimination: The Applicant agrees that no person will, on the basis of race, color, national origin, creed or
religion be excluded from participation in, be refused the benefits of, or be otherwise subjected to discrimination
pursuant to the Act governing these funds or any project, program, activity or sub -grant supported by the requirements
of, (a) Title VI of the Civil Rights Act of 1964 which prohibits discrimination on the basis of race, color or national origin;
C.
(b) Title IX of the Education Amendments of 1972, as amended which prohibits discrimination the basis of sex; (c)
Section 504 of the Rehabilitation Act of 1973, as amended which prohibits discrimination in employment or any
program or activity that receives or benefits from federal financial assistance on the basis of handicaps; (d) Age
Discrimination Act 1975, as amended which prohibits discrimination on the basis of age, (e) Equal Employment
Opportunity Program (EEOP) must meets the requirements of 28 CFR 42.301.
Lobbying: The Applicant is prohibited by Title 31, LISC, Section 1352, entitled "Limitation on use of appropriated
funds to influence certain Federal contracting and financial transactions," from using Federal funds for lobbying the
D.
Executive or Legislative Branches of the federal government in connection with a specific grant or cooperative
agreement. Section 1352 also requires that each person who requests or receives a Federal grant or cooperative
agreement must disclose lobbying undertaken with non -Federal funds if grants and/or cooperative agreements exceed
$100,000 in total costs (45 CFR Part 93).
E.
Drug -Free Workplace Requirements: The Applicant agrees that it will, or will continue to, provide a drug -free
workplace in accordance with 45 CFR Part 76.
Smoke -Free Workplace Requirements: Public Law 103-227, Part C-Environmental Tobacco Smoke, also known
as the Pro -Children Act of 1994 (Act), requires that smoking not be permitted in any portion of any indoor facility owned
or leased or contracted for by an entity and used routinely or regularly for the provision of health, day care, education,
or library projects to children under the age of 18, if the projects are funded by Federal programs either directly or
F.
through State or local governments, by Federal grant, contract, loan, or loan guarantee. The law does not apply to
children's projects provided in private residences, facilities funded solely by Medicare or Medicaid funds, and portions
of facilities used for Inpatient drug or alcohol treatment. Failure to comply with the provisions of the law may result in
the imposition of a civil monetary penalty of up to $1,000 per day and/or the imposition of an administrative compliance
order on the responsible entity.
Compliance and Performance: The Applicant understands that grant funds in Years 2 and 3 are contingent upon
G.
compliance with the requirements of this grant program and demonstration of performance towards completing the
grant key activities and meeting the grant objectives, as well as availability of funds.
H.
Certification of Non -supplanting: The Applicant certifies that funds awarded under this solicitation will not be used
for programs currently being paid for by other funds or programs where the funding has been committed.
Submission of Data: The Applicant agrees to provide data and other information requested by the Criminal Justice,
I.
Mental Health, and Substance Abuse Technical Assistance Center at the Florida Mental Health Institute to enable the
Center to perform the statutory duties established in the authorizing legislation.
J.
Submission of Reports: The Applicant agrees to submit quarterly progress reports and quarterly fiscal reports,
signed by the County Administrator, to the Department.
30
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APPENDIX E — MATCHING FUNDS
Grantee match is that portion of project property and services (staff time, fringe benefits, supplies, equipment, travel, rent,
etc.) coming from other than State funds. The matching share must constitute a 100% of the grant amount. For
Implementation/Expansion Grant Applicants, a cash match of 5 percent in the first Program year,10 percent in the second
Program year, and 15 percent in the third Program year is required; and the remaining balance for each Program year
may be in -kind. The match may be derived from the county or private sources. Both "cash" contributions (provided directly
by the grantee) and "in -kind" contributions (from a third party) may be utilized to satisfy the match requirement.
A cash match is not required for Planning Grant Applicants.
For fiscally constrained counties, and a consortium of fiscally constrained counties, the available match resources
must be at least 50 percent of the total amount of the grant all of which may be in -kind. See Appendix F for a list of
fiscally constrained counties.
"In -kind" means contributions of property or services that benefit this grant -supported project or program and that are
contributed by the county or third parties without charge to the grantee. Neither the actual cost nor the value of third -
party in -kind contributions may count towards satisfying a matching requirement of the CJMHSA Grant if it has been,
or will be, counted towards satisfying a cost -sharing or matching requirement of another grant, a State procurement
contract, or any other award of State funds.
If an applicant chooses to include in -kind contributions in its matching share, specific dollar values must be assigned.
Applicants are required to use the Commitment to Match Donation Forms (Appendix H) to verify cash and attach
valuation to in -kind contributions. A signed form from each match donor must accompany this application as an
attachment to the Budget Section. A Match Summary Sheet (Appendix 1) is to be used to show the proportions of
cash and in -kind match.
Examples of in -kind contributions and methods for determining values are as follows:
Volunteer Services - Unpaid services provided to a grant awardee by individuals shall be valued at rates
consistent with those ordinarily paid for similar work in the grant recipient's organization. If the awardee does
not have employees performing similar work, the rates shall be consistent with those ordinarily paid by
other employers for similar work in the same labor market. In either case, a reasonable amount of fringe
benefits may be included in the valuation.
Supplies - If the county or a third party donates supplies, the contribution shall be valued at the market value
of the supplies at the time of donation.
Loaned/Donated Equipment or Space - If a county or a third party donates the use of equipment or
space in a building but retains title, the contribution shall be valued at the fair rental rate of the equipment or
space. If the county or a third party donates equipment and the title passes to the grant recipient, the market
value of that equipment at the time of the donation that is applicable to the period which the matching
requirement applies, may be counted toward matching in -kind funds. See Appendix F for worksheets to set
the value.
Matching funds and grant funds used in the Administrative Costs of the budget need to adhere to the legislative cap of
10% of the requested state grant funds. For example, if an applicant applies for $100,000 for a Planning Grant, $10,000 is
the total allowable portion of the entire budget for Administrative costs. This $10,000 can be proposed in several ways:
• as grant funded entirely (with no matching funds in that line)
• as matching funds (with no requested grant funds in that line)
• or as a combination of match and grant funds to comprise the $10,000.
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Criteria for Allowable and Unallowable Match
1) Allowable for Matching. Matching requirements may be satisfied by any or all of the following:
• Allowable costs supported by the county and non -state or federal grants incurred by the county
during the effective period of the contract;
• Funds from partnering organizations or units of government;
• The value of third -party funds and in -kind contributions applicable to the matching requirement
period.
• The value of volunteer services up to and including 10 percent of the total budget.
• Costs supported by fees and program income.
2) Unallowable for Matching.
• Costs paid for by another state or federal contract or grant except as provided by State or Federal
statute.
• Costs or third -party funds and in -kind contributions that are used to satisfy a matching requirement of
another State contract or Federal grant.
• Income from sale of printed material, food, and books purchased with State funds.
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APPENDIX F — LIST OF FISCALLY -CONSTRAINED FLORIDA COUNTIES
Each county that is entirely within a rural area of critical economic concern as designated by the Governor pursuant
to s. 288.0656, F.S., or each county for which the value of a mill will raise no more than $5 million in revenue, based
on the taxable value certified pursuant to s. 1011.62(4)(a)1.a., from the previous July 1, shall be considered a fiscally
constrained county, per218.67(1), F.S.
This list is taken from: http://dor.myflorida.com/dor/property/cofficials/fiscalc/pdf/fcco08l2l0.pdf
Baker
Bradford
Calhoun
Columbia
DeSoto
Dixie
Franklin
Gadsden
Gilchrist
Glades
Gulf
Hamilton
Hardee
Hendry
Highlands
Holmes
Jackson
Jefferson
Lafayette
Levy
Liberty
Madison
Okeechobee
Putnam
Suwannee
Taylor
Union
Wakulla
Washington
NOTE: Participation in a consortium by both fiscally -constrained counties and non -fiscally constrained counties will not
alter the statutorily required percentages of matching funds for each.
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APPENDIX G — BUDGET INSTRUCTIONS
The budget section of the application consists of a line -item Budget and a Budget Narrative. The line -item budget must
show the total project costs and proposed allocation of the requested grant funds. The budget must also indicate
the sources and amounts of matching funds. For Implementation and Expansion grants, a 3-year budget must be
provided.
Applicants are required to use the Commitment to Match Donation Forms found in Appendix F to verify cash and
attach valuation to in -kind contributions. A signed form from each match donor must accompany this application as an
attachment to the Budget Section. A Match Collection Summary Report is to be used to show the proportions of cash
and in -kind match.
Following is a brief line -by-line explanation of the categories to be used in developing the grant budget.
Personnel - List each position by title whose salary (or portion of total salary) is to be charged to the grant's
budget. Indicate the salary rate for each position and if the position is to be full-time or part-time. If part-
time, please identify the level of effort (percent of total). For Implementation grants, you may show
personnel expenditures for the 3-year period at a cost of living increase commensurate with County
practices.
Frinae Benefits - Indicate the fringe benefit rate (fixed percentage of total personnel). If the fringe benefit
rate varies by position, list each staff position covered and show the rate for each position. Possible
partial coverage could be any combination of social security, health insurance, retirement, or worker's
compensation.
Administrative Costs - The administrative costs for each applicant may not exceed 10% of the total
funding received by the state for each grant. Administrative costs typically include: grant management
activities; fiscal, personnel, and procurement management; related office services and record keeping;
costs of necessary insurance, auditing, etc. Evaluation activities are considered a direct program cost
and are not included in this section.
Staff Travel - This item is for travel expenses for project staff. Any travel listed in this category must be for
the purpose of supporting grant activities as described in this application. Identify the approximate total
mileage to be traveled during the proposed grant period. Mileage reimbursement and other travel rates
cannot exceed the maximum rates established by the Department of Children and Families.
Consultants & Contracted Services - Show a calculation of charges giving hourly or daily rates for each
consultant. List all sub -contracted services, including vendor, purpose and amount. A copy of all
subcontracts must be made available to the Department upon request. Agency employees or persons
who would normally provide consultant services without charge may not be included in the budget.
Equipment - An item of equipment is an article of property procured that is of a durable nature, and has an
expected service life of more than one year. Purchase of equipment is dependent upon program intent and
requires appropriate justification. List each item of equipment to be purchased and the specific dollar amount
for each item, including installation, insurance, freight and accessories.
Supplies - Supplies are consumable or expendable items that are used routinely or that have an expected
life of one year or less.
Rent and Utilities - For each rental required to support grant programs, present monthly cost and number
of months rented. If rental expense is to be shared, display grant portion only and explain in the budget
justification the other dimensions of the shared costs.
Specify the total rental expense and also indicate the monthly rate. If utilities are not included in the rent,
list those expenses separately and also provide an estimated monthly utility charge.
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Other - List expenses for printing, as well as any other charges (except capital expenses) that cannot
be identified within the other budget categories. Include sufficient descriptive detail to facilitate review and
approval.
Unallowable Costs - When completing the budget, please note that the following are types of costs that cannot be
included. Below is an inclusive list of unallowable costs:
• Supplanting of staff costs;
• Administrative costs not related to the implementation of the proposed project;
• Indirect costs (i.e., cost not related to the project being funded by this grant);
• Office supplies not related to the project being funded by this grant;
• Cash payments to intended recipients of services;
• For the purpose of purchasing or improving land;
• To purchase, construct or permanently improve (other than minor remodeling) any building or
other facility; and,
• Food and entertainment costs.
Line -Item Budget
Provide a detailed budget that is complete, allowable, and tied to the proposed activities. Provide the detailed
budget as indicated in the sample format shown here or in a similar Excel format.
You are not required to use this table; the budget categories and details are what are important.
Line Item Budget Table
Grant Funds
Requested
Matching Funds and Other In -Kind Contributions
Funding
Source of Funds
Salaries:
Fringe Benefits:
Administrative Costs:
Staff Travel:
Consultants & Contracted
Services
Equipment:
Supplies:
Rent/Utilities:
Other Expenses:
Totals:
Total Project Cost:
= Grants Funds Requested + Matching Share
Match Percentage:
= Match / Total Project Cost
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RFA06H16GS1
APPENDIX H — COMMITMENT OF MATCH DONATION FORMS
(FOR THE ENTIRE GRANT PERIOD)
TO: (name of county)
FROM: (donor name)
ADDRESS:
The following space, equipment, goods or supplies, and services, are donated to the County
permanently (title passes to the County) temporarily (title is retained by the donor), for the period
to
Description and Basis for Valuation (See next page)
Description Value
(1) $
(2) $
(3) $
(4) $
TOTAL VALUE $
The above donation is not currently included as a cost (either direct or matching) of any state or federal contract or
grant, nor has it been previously purchased from or used as match for any state or federal contract.
(Donor Signature)
(Date) (County Designee Signature)
(Date)
36
RFA06H16GS1
Appendix H (cont.)
BASIS OF VALUATION
Building/Space
1. Donor retains title:
a. Fair commercial rental value - Substantiated in provider's records by written confirmation(s) of fair
commercial rental value by qualified individuals, e.g., Realtors, property managers, etc.
b. (1) Established monthly rental of space $
(2) Number of months donated during the contract
Value to the project [b.(1) X b.(2)] $
2. Title passes to the County:
Depreciation
a. Cost of Fair Market Value (FMV) at acquisition (excluding land) $
b. Estimated useful life at date of acquisition yrs.
c. Annual depreciation (a./b.) $
d. Total square footage sq. ft.
e. Number of square feet to be used on the grant program sq. ft.
f. Percentage of time during contract period the project will
occupy the building or space %
Value to project (e./d. X f. X c.) $
Use Allowance
a. To be used in the absence of depreciation schedule (i.e., when the item is not normally depreciated in the
County's accounting records).
b. May include an allowance for space as well as the normal cost of upkeep, such as repairs and maintenance,
insurance, etc.
Equipment
1. Donor retains title: Fair Rental Value
2. Title passes to County:
a. FMV at time of donation
$
or
b. Annual value to project (not to exceed 6 2/3% X a.) _
$
Goods or Supplies
FMV at time of donation
Personnel Services
1. Staff of another agency or organization:
Annual Salary Number of hours 2080 X to be provided =
$
2. Volunteer -- Comparable annual salary $
Annual Salary Number of hours 2080 X to be provided =
$
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Appendix I -MATCH COLLECTION SUMMARY REPORT
(for the entire grant period)
DATE -
County -
Type of Grant -
Match Requirement Percentage -
Total Match Required for the Grant $
Match Reported this Period:
Cash
In -Kind
Total
Comments:
Prepared By
Approved By
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RFA06H16GS1
Appendix J - CHECKLIST OF MANDATORY APPLICATION CRITERIA
Mandatory Criteria Checklist for: RFA06H16GS1— CJMHSA Reinvestment Grant Program
Print Applicant's Name:
Print Name of Department Reviewer (Procurement Manager):
Signature of Department Reviewer:
Date:
Print Name of Department Witness:
Signature of Department Witness:
Date:
Was the application received by the date and time specified in the RFA and at the specified address?
❑ (YES) = Pass ❑ (NO) = Fail
Comments:
Does the Application include the following?
1
Cover Page
❑ (YES) =
Pass
❑ (NO)
= Fail
Completed form, including requested funding and match funds, signed/dated
2.
Statement of Mandatory Assurances
a.
Infrastructure
❑
(YES) =
Pass
❑
(NO)
= Fail
b.
Site Visits
❑
(YES) =
Pass
❑
(NO)
= Fail
c.
Non-discrimination
❑
(YES) =
Pass
❑
(NO)
= Fail
d.
Lobbying
❑
(YES) =
Pass
❑
(NO)
= Fail
e.
Drug -Free Workplace Requirements
❑
(YES) =
Pass
❑
(NO)
= Fail
f.
Smoke -Free Workplace Requirements
❑
(YES) =
Pass
❑
(NO)
= Fail
g.
Compliance and Performance
❑
(YES) =
Pass
❑
(NO)
= Fail
h.
Certifications of Non -supplanting
❑
(YES) =
Pass
❑
(NO)
= Fail
i.
Submission of Data
❑
(YES) =
Pass
❑
(NO)
= Fail
j.
Submission of Reports
❑
(YES) =
Pass
❑
(NO)
= Fail
3
Project Narrative
❑ (YES) =
Pass
❑ (NO)
= Fail
Description of the services to be provided
4
Notice of Intent to Submit an Application
❑ (YES) =
Pass
❑ (NO)
= Fail
Notice of intent received by the time and detailed in Section 3.4.
5
Budget and Budget Narrative
❑ (YES) =
Pass
❑ (NO)
= Fail
Completed form, including budget narrative
6
Detailed Project Timeline
❑ (YES) =
Pass
❑ (NO)
= Fail
Project timeline for each funding year proposed
Commitment of Match Donation Form
7.
Completed forms for each match donation committed to the project, each signed and
❑ (YES) =
Pass
❑ (NO)
= Fail
dated
$
Match Commitment Summary Report
❑ (YES) =
Pass
❑ (NO)
= Fail
Completed form indicating sufficient matching commitment and signed and dated
9.
Letters of Commitment
❑ (YES) =
Pass
❑ (NO)
= Fail
Summary list of all organizations and letter of commitment from each organization
Comments:
39
RFA06H16GS1
APPENDIX K - CRIMINAL JUSTICE, MENTAL HEALTH & SUBSTANCE ABUSE REINVESTMENT
GRANT PLANNING COUNCIL OR COMMITTEE
PLEASE PRINT
STATE ATTORNEY OR DESIGNEE
COUNTY COURT JUDGE
LOCAL COURT ADMINISTRATOR OR
DESIGNEE
COUNTY COMMISSION CHAIR
SHERIFF OR DESIGNEE
AREA HOMELESS OR SUPPORTIVE
HOUSING PROGRAM REPRENSTATIVE
DJJ - DIRECTOR OF DENTENTION
FACILITY OR DESIGNEE
DCF - SUBSTANCE ABUSE AND
MENTAL HEALTH PROGRAM OFFICE
REPRESENATIVE
COMMUNITY MENTAL HEALTH
AGENCY DIRECTOR OR DESIGNEE
PRIMARY CONSUMER OF
COMMUNITY -BASED TREATMENT
FAMILY MEMBER
PUBLIC DEFENDER OR DESIGNEE
CIRCUIT COURT JUDGE
STATE PROBATION CIRCUIT
ADMINISTRATOR OR DESIGNEE
COUNTY DIRECTOR OF PROBATION
POLICE CHIEF OR DESIGNEE
CHIEF CORRECTIONAL OFFICER
DJJ - CHIEF OF PROBATION OFFICER OR
DESIGNEE
PRIMARY CONSUMER OF MENTAL
HEALTH SERVICES
LOCAL SUBSTANCE ABUSE TREATMENT
DIRECTOR OR DESIGNEE
PRIMARY CONSUMER OF SUBSTANCE
ABUSE SERVICES
40
RFA06H16GS1
APPENDIX L - NOTICE OF INTENT TO SUBMIT AN APPLICATION
(Applicant Name) wishes to inform the Florida Department of
Children and Families of its intent to respond to the solicitation entitled "
RFA06H16GS1.
PLEASE PRINT OR TYPE REQUESTED INFORMATION
Name of Authorized Official:
Title of Authorized Official:
Signature of Authorized Official:
Date:
Address:
City, State, Zip:
Telephone No:
Website:
E-mail Address:
41