PSO 2016/6-1 7/20/2016AMY REAVILIN, CPA
CLERK OF CIRCUIT COURT & COMPTROLLER
MONROE COUNTY, FLORIDA
DATE: September 14, 2016
TO: Roman Gastesi
County Administrator
ATTN: Lindsey Ballard
Executive Aide
FROM: Cheryl Robertson Executive Aide to the Clerk of Court & Comptroller Y -
At the July 20, 2016 Board of County Commissioner's meeting the Board granted approval and
authorized execution of Item Q3 Ratification of three (3) small contracts signed by the County
Administrator; Perez Engineering, Newton & Associates, Inc. And Advanced Data Solutions.
Enclosed is a duplicate original of the above -mentioned for your handling. Should you have any questions,
please feel free to contact my office.
County
cc: Finance
File V
500 Whitehead Street Suite 101, PO Box 1980, Key West FL 33040 Phone: 305-295-3130 Fax. 305-295-3663
3117 Overseas Highway, Marathon, FL 33050 Phone: 305-289-6027 Fax: 305-289-6025
88820 Overseas Highway, Plantation Key, FL 33070 Phone: 852-7145 Fax. 305-852-7146
PURCHASE/SERVICE ORDER
FOR
MONROE COUNTY, FLORIDA
Consultant: Newton & Associates, Inc. Purchase/Service Order No. 2016 6-1.
Re: Financial Consulting Services Agreement, Dated October 19, 2011
Project Name: Budget FY 2017 Airline Rates and Charges
Description of Services:
Budget Fiscal Year 2017 Airline Rates and Charges
(See Attachment "A", Scope of Services)
Compensation:
Lump Sum Fee: $49,400.00
Schedule:
Start Date: Date Approved By County
Days to Complete:
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ATTACHMENT "A"
SCOPE OF SERVICES
MONROE COUNTY
KEY WEST INTERNATIONAL AIRPORT
BUDGET FY 2017 AIRLINE RATES & CHARGES
Project Description:
Assist the County in the continued implementation of airline rates and charges for the
Key West International Airport. This scope of services will include financial consulting
services necessary to calculate FY 2017 airline rates and charges based on a cost
recovery (compensatory) methodology, and review same with the Director of Airports
and other County personnel for finalization and distribution to the airlines serving the
Airport. This scope of services shall also include the consultation with the airlines serving
the Airport and implementation of any revisions to FY 2017 Budget Airline Rates and
Charges resulting from said consultation meeting as directed by the Director of Airports.
This Service will include the following tasks:
Task 1 Rates & Charges Implementation Strategy Meeting. NAI will meet with
Airport Management and others as necessary to (i) review current status of the
methodology and allocation models developed in previous Rates and Charges
Studies which are currently utilized by the County to establish airline rates, fees
and charges at EYW; and (ii) discuss the impact of increases in commercial
passenger airline service and airport security grants on the projected airline rates
and charges.
Task 2 Calculate Fiscal Year Ending 2017 Budget Airline Rates and Charges. NAI
will revise and update the Airport's financial model used to calculate airline rates
and charges resulting from (i) the meeting described in Task 1 above; and (ii) the
County's Fiscal Year 2017 Budget for the Key West International Airport.
Task 3 Airline Consultation Meeting. NAI will prepare an airline rates and
charges information package for transmittal to the airlines. The information
package will include an executive summary and the detailed calculation of the
Airport's FY 2017 Budget Rates and Charges. NAI will facilitate and attend a
consultation meeting with the airlines operating at the Airport to present the FY
2017 Budget Rates and Charges and answer questions from the airlines
regarding the calculation of FY 2017 budget rates and charges.
Task 4 Revise Proposed fiscal Year 2017 Budget Airline Rates and Charges. NAI
will revise and update the Airport's financial model used to calculate airline rates
and charges as a result of its meeting with the airlines described in Task 3 above
should Airport Management deem the revisions requested by the airlines
acceptable.
Assumptions:
We have budgeted two trips to the Airport to meet with Airport Management to
discuss cost allocations and business strategy in connection with the FY 2017
airline rates and charges (Task 1) and to present the FY 2017 rates and charges to
the airlines operating at the Airport (Task 3).
Fee: This scope of services will be performed for a Lump Sum Fee of $49,400.00.