HomeMy WebLinkAboutResolution 149-2016RESOLUTION NO. -2016
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA, PROVIDING PROPOSED CHANGES TO
THE PERSONNEL POLICIES AND PROCEDURES.
WHEREAS, County Code requires that any proposed changes be reviewed by the
Personnel Policies and Procedures Board prior to presentation to the BOCC for approval;
WHEREAS, the Personnel Policies and Procedures Board met on April 27, 2016, May 13,
2016, and July 28, 2016 to review the proposed changes; and
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Monroe
County, Florida, that effective immediately:
1. The Monroe County Personnel Policies and Procedures shall be amended as follows:
2.02 B. For training and transitional purposes, two individuals may fill a budgeted position
simultaneously for up to six 6 months contingent on available funding.
Both individuals shall accrue full benefits and be classified as a Full-time Regular employee.
2.10 EMPLOYEE A SSOCIATION MEMBERSHIPS AND PARTICIPATION
Employees may be permitted time off from work with pay to be a speaker at a function, which is
not required of his /her position with the County, to attend organization membership meetings and
participate in officer roles Leadership Monroe is also a qualified event under this policy.
Participation during work hours must be related to the emplo -e�_job duties with the County.
Requests to participate during working hours must be provided to the applicable Departm Head,
in writing, with final approval by the County Administrator.
Employees are attending these events on a volunteer basis and time allowed for attending such
events does not constitute hours worked for the purpose of computing required overtime pavments.
The department the employee works in may pay for membership fees and other related fees
including travel. Payment for all associated costs may be made in advance by the department or the
employee will be reimbursed.
2.101. EMPLOYEE TRAINING
The County may require any employee to attend any and all training deemed necessary to perform
his or her job duties adequately and safely. Prior to employment with Monroe County, it is the
applicant's responsibility to provide proof of completion of said training requirements. Once
employed, any certification or training deemed necessary for continued employment is to be paid by
the individual with reimbursement made after successful completion. See 2.1 +2, item A.
Resolution Personnel P &P August 17, 2016
Departments may have ongoing training or education requirements for certain positions. In some
cases, courses books tuition testing and other related fees associated with the education or training,
including travel maybe paid for in advance by the department in which case the employee will not
be required to be reimbursed In other cases the employee may pay for the courses books, tuition,
testing and other related fees, and travel expenses, and be reimbursed. In those cases, the
expenditures require prior approval of the department head Supporting documentation acceptable
to the Clerk must be submitted for reimbursement. Acceptability to the Clerk is based on generally
accepted accounting principles and such laws, rules and regulations as may govern the Clerk's
disbursal of funds.
Employees must complete the course within one year from date of receiving any advance payment.
If course is not completed within one year, the employee must refund to the County the entire
advance payment within one month.
2.1472 EDUCATIONAL ASSISTANCE PROGRAM
F. CONDITIONS OF REIMBURSEMENT
Employees who obtain reimbursement for any educational assistance progrft shall remain with the
County at least one (I two 2 years after completion of courses, otherwise any reimbursement
which was made by the County to the employee shall be refunded to the County, if the emplovee
terminates within less than ane -(1) two (25vears from date of completion of educational assistance
courses. Further funding to the County shall be accomplished by deducting all reimbursement due
from the employee's final paycheck.
G. OBTAINING A DEGREE WHILE EMPLOYED
Effective Nlay 1 2016, employees who obtain a degree from an accredited institution, which is
beyond what is minimall required for the position that he /she holds with the County and that
degree adds value to the department as well as the County, will receive a $1,500 per 3:ear ($125 per
month) salary increase for each degree obtained. The incentive pay shall be divided and shall be
paid 1/26 h 12er paw period In the event the emplovee reaches the maximum of their current pay
range the amount is to continue to be added to the employee's salary.
In the event the employee has a personnel action which results in a reclassification, transfer, hire
through promotional opportunity or if the employee receives any other type of salary increase in
accordance with these personnel policies and procedures the incentive pay shall be added to any
base pay received as a result of the personnel action as long as that degree is not a requirement of
the position and the decree continues t o add to the value of the department as well as the County.
2.123 EMPLOYEE SAFETY
2.1-34 PROMOTIONAL OPPORTUNITIES
2.145 EQUAL OPPORTUNITY POLICY
Resolution Personnel P &P August 17, 2016
2.1 -56 EMPLOYEE RECOGNITION
4.08 SALARY RANGES, PROGRESSIONS, INCREASES
H. Certification Incentive Salary Increase
This provision is intended to provide an incentive for employees to obtain certifications beyond
their current minim job requirements which will enhance the knowledge in their current position
and add value to the department as well as the County.
A. Certification incentive salary increase decisions are not grievanle through the County's
grievance procedure unless it is alleged that such a decision was made based upon unlawful
discrimination. In the case of a claim of a decision being based upon unlawful
discrimination, the affected employee shall follow the procedures outlined in Section 2.145
of the Personnel Policy.
B. To be eligible for a certification incentive salary increase consideration, the affected
employee must:
a. currently be employed by the County in a career service status position;
b. have been continuously employed with the County for at least one calendar year
prior to the date of registration of the certification;
c. have received at least a "Meets Expectations" rating on their most recent
performance evaluation, must currently be performing at an acceptable level, and
may not have been issued a written warning within the previous twelve (12) months;
and
d. not exceed two certifications per calendar year (renewal of a certification will not net
any additional increase in pay).
C An employee must submit the completed Request for Certification Form to the Dep artment
Head and Human Resources for approval 12rior to the employee enrolling in the co urse.
D. C—. $1,500, or dollar amount as stated in Administrative Instruction 4006 and 6402, will be
added to the affected employee's salary. The incentive pay shall be divided and shall be paid 1/26
`'
per paw period.
E. D- The certification incentive salary increase must not place the employee above the maximum
of their current pay range. In the event the employee reaches the maximum of their current pay
range, $125 per month (l /26` per pa�Lperiod) for $1,500 incentive, or incentive amount divided by
12 months, will be added to the employee's salary.
F In the event the employee has a personnel action which results in a reclassification, transfer, hire
through promotional opportunity or if the employee receives any other type of salary Increase m
accordance with these personnel policies and procedures, the certification salary increase shall be
added to any base pay received as a result of the personnel action as long as that certification is not a
requirement of the position and the certification continues to add to the value of the dep artment as
Well as the County.
G Employees are solely responsible for keeping certifications active and obtaining re- certifications.
In the event the certification lapses, the Department Head is responsible for completin the
appropriate Personnel action Form to remove incentive pay. Expired certifications will result in the
salary increase for the incentive being removed from the employee's pay.
H. Certification incentive salary increases recommended under this provision are subject to the
availability of funds.
Resolution Personnel P &P August 17, 2016
The Human Resources office will review the request and make a recommendation to the County
Administrator.
Procedure:
To request a certification incentive salary increase, the respective employee shall complete the
Certification Incentive form and obtain approvals prior to registering in the certification course or
program.
a. The employee shall complete the form and submit it to the Department Head for their
approval of the recommendation.
b. The Employee Services Director will review the request and shall approve or deny the
request.
c. Human Resources will officially notify the employee of the approval (or denial).
d. upon satisfactory completion of the certification program, the employee shall provide
sufficient proof to Human Resources. Human Resources will prepare and process the PAF
form to be effective on the date of certification.
e. The department the employee works in will pay for the courses, books, tuition, testing
and other related fees, including travel associated with achieving the certification and
recertification Payment for all associated costs to obtain the certification may be made in
advance b�: the department or the employee will be reimbursed once he /she achieves the
certification Employees must complete the course within one year from date of receiving
an advance payment If course is not completed within one year the employee must refund
to the County the entire advance payment within one month.
The employee shall remain in the county for at least one (1) year after achieving the
certification or any costs associated with the employee achieving the certification shall be
refunded to the County and deducted from the employee's final paycheck.
5.02 OVERTIME WORK FOR NON - EXEMPT, NON EMERGENCY RESPONSE
EMPLOYEES
A. STATEMENT OF POLICY
4. Employees who use vacation time sick time or when a holiday is during a work week, will be
paid at their straight time rate of pay for all hours physically worked in excess of forty (40) hours
in any work week Hours physically worked in excess of forty (40) hours in a work week will be
paid or the employee will be granted compensatory time overt4ne at one and one -half times
their regular rate of pay r " h ours worked over forty (I) -er w4l be grante t orr
Resolution Personnel P &P August 17, 2016
8.01 ADMINISTRATIVE LEAVE
C. MEETINGS
In cases where it is deemed by the Department Head to be beneficial to the County, an employee
may be granted leave with pay to attend such professional meetings (See Section 2.10 or
conferences as may contribute to the effectiveness of his employment (See Section 15 - Travel - for
reimbursement procedures).
9.13 INDICTMENTS, PROSECUTIONS, ARRESTS
It is the responsibility of Monroe County- to maintain a proper workforce. Employees who are
arrested, indicted by a Grand Jury, or on whom information has been filed by a prosecuting official,
shall be given a pre - determination hearing to determine the effect said action and /or circumstances
surrounding said actions have on his or her employment with the County, which may result in
disciplinary action. If the employee is tried and found guilty and the conviction is not reversed or
pleads to the offense he or she may be terminated from his or her position in the County Service.
15.01 TRAVEL
E. The County Administrator shall authorize reimbursement for lease, rental cars and /or aircraft
where it is deemed by the County Administrator to be the most advantageous to the County.
Employees are to waive all insurance on rental car contracts, and no reimbursement for insurance
costs shall be authorized under this section. When justifiable circumstances exist, a traveler is
authori to purchase and be reimbursed for the purchase of a refundable airline ticket and /or
travel insurance that authorizes reimbursement for cancelled or delayed tr avel.
F. All requests for travel reimbursement shall be submitted in writing on State of Florida Voucher
for Reimbursement of Travel Expenses which shall give date(s) of travel, purpose, all applicable
receipts, and amount due the traveler. Advance payment for travel must be requested by submitting
voucher form for approval by the applicable Assistant County Administrator or County-
Administrator. Suppr rting documentation acceptable to the Clerk must be submitted for
reim bursement Acceptability to the Clerk is based on generally accepted accou principles and
such laws rules and regulations as may govern the Clerk's disbursal of funds.
2. The above changes shall be incorporated into the Monroe County Personnel Policies and
Procedures Manual.
3. This resolution shall become effective upon approval unless otherwise stated above.
PASSED AND ADOPTED, by the Board of County Commissioners of Monroe County, Florida at
a regular meeting on said Board on the — j IL- day of , A.D., 2016.
Mayor Heather Carruthers Y ES
Mayor Pro Tem George Neugent Yes
Commissioner Danny L. Kolhage Y E S
Commissioner Sylvia J. Murphy Ye S
Commissioner David Rice yE 5
Resolution Personnel P &P August 17, 2016 5
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
Heavilin, CLERK
ty Clerk
9 -22 /(/
By:
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MONR
VCVEE�A& COUNTY ATT RNEY
AP 7 Tq F
C NTHIA L. HALL
ASSISTA COUNTY ATTORNEY
Date
Resolution Personnel P &P August 17, 2016
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By:
Mayo eat arruthers
MONR
VCVEE�A& COUNTY ATT RNEY
AP 7 Tq F
C NTHIA L. HALL
ASSISTA COUNTY ATTORNEY
Date
Resolution Personnel P &P August 17, 2016