Item C30'
CM
ounty of onroe
BOARD OF COUNTY COMMISSIONERS
Mayor Heather Carruthers, District 3
Mayor Pro Tem George Neugent, District 2
TheFloridaKeys
Danny L. Kolhage, District 1
David Rice, District 4
Sylvia J. Murphy, District 5
County Commission Meeting
September 21, 2016
Agenda Item Number: C.30
Agenda Item Summary #2068
BULK ITEM: DEPARTMENT:
Yes Public Libraries
TIME APPROXIMATE:STAFF CONTACT:
Norma Kula (305) 853-7349
N/A
AGENDA ITEM WORDING:
Approval for the Key West Library to close on Saturday, October
29, 2016
ITEM BACKGROUND:
See attached memo from Headquarters Administrator
PREVIOUS RELEVANT BOCC ACTION:
BOCC approved similar action in previous years
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION:
Approval
DOCUMENTATION:
Request for FF KW closing 2016
FINANCIAL IMPACT:
Effective Date: N/A
Expiration Date: N/A
Total Dollar Value of Contract: N/A
Total Cost to County: N/A
Current Year Portion: N/A
Budgeted:
N/A
Source of Funds: N/A
CPI: N/A
Indirect Costs: N/A
Estimated Ongoing Costs Not Included in above dollar amounts: N/A
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Revenue Producing: N/A If yes, amount:N/A
Grant:
N/A
County Match
: N/A
Insurance Required:
N/A
Additional Details: N/A
REVIEWED BY:
Norma Kula Completed 09/02/2016 4:52 PM
Pedro Mercado Completed 09/05/2016 1:24 PM
Budget and Finance Completed 09/06/2016 9:20 AM
Maria Slavik Completed 09/06/2016 9:58 AM
Kathy Peters Completed 09/06/2016 9:31 PM
Board of County Commissioners Pending 09/21/2016 9:00 AM
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BOARD OF COUNTY COMMISSIONERS
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Mayor Danny L. Kolhage, District 1
Mayor Pro Tem Heather Carruthers, District 3
George Neugent, District 2
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David Rice, District 4
Sylvia J. Murphy, District 5
Monroe County Public Library
700 Fleming Street
Key West, FL 33040
(305)-292-3595
(305)-295-3368
DATE: August 29, 2016
To: Norma Kula, Director of Libraries
From: Nancy Howanitz, Administrator, Library Headquarters
Re: Justification to Schedule a 5-Day Work Week for the Library in Key West during
Fantasy Fest and close the library on Saturday 10-29-2016
The Monroe county Public Library is two blocks from Duval Street in Old Town Key West.
During October, the Goombay & Fantasy Fest activities occur in close proximity to the
library. The Monroe county Sheriff Deputies have been unable to fill security posts at the
library throughout Fantasy Fest. Though needed elsewhere in the County, the
absence at the library can compromise the safety and security of the library facility, the
staff and patrons.
. Several businesses
located in our vicinity close on Saturday during Fantasy Fest. We too recognize the
difficulty in conducting normal operating function during this festival and have a proposal
to ensure safety and security for library staff and patrons while better providing services.
To provide for full staff coverage and to prevent misuse of the library facility and parking
during the Fantasy Fest period while still providing full services during the work week, we
propose the following:
1. Schedule all library staff at the Library in Key West to work 5 days straight from
Monday, October 24, through Friday, October 28, 2016, for their regular shifts (Monday,
Tuesday, Thursday and Friday; 9am to 6pm, Wednesday 9am to 8pm.
2. Close the library to the public on Saturday October 29, 2016, by scheduling the
day off for all staff at the Library in Key West to be on this day.
3. Our Parking lot is filled with County vehicles from Social Services for use so they
can continue to hold their annual Relay for Life fundraiser.
While all this will not totally prevent unruly people from entering the library or coming onto
library property for non-library activities throughout the week, it will consolidate the most
staff into working hours earlier in the week when regular library services can be provided
and safety will not be compromised.
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