Item S67
CM
ounty of onroe
BOARD OF COUNTY COMMISSIONERS
Mayor Heather Carruthers, District 3
Mayor Pro Tem George Neugent, District 2
TheFloridaKeys
Danny L. Kolhage, District 1
David Rice, District 4
Sylvia J. Murphy, District 5
County Commission Meeting
September 21, 2016
Agenda Item Number: S.6
Agenda Item Summary #2011
BULK ITEM: DEPARTMENT:
Yes Sustainability
TIME APPROXIMATE:STAFF CONTACT:
Rhonda Haag (305) 453-8774
Not Applicable
AGENDA ITEM WORDING:
Discussion of an agreement with Stetson University to improve
elevation data and analyze opportunities and barriers for use in sea level rise adaptation planning.
NOAA Grant UFDSP00011308 was awarded to the University of Florida Sea Grant College
Program, UF subcontracted award to Stetson University. Total work value to be received from
Stetson is $105,000 including the County's $30,000 cash match.
ITEM BACKGROUND:
The original grant application submitted
participation in a four (4) state regional network of coastal hazard specialists to improve the resilience of
coastal communities to rising tides, storm surges, and sea level rise. Full award would have provided Monroe
The application included tasks to develop much-
needed GIS data and planning capabilities that would
local resilience to rising tides and flooding. This data would have helped the County more effectively and
accurately assess the risks and vulnerabilities the County faces from a variety of hazards including rising
tides, storm surges, and other flooding. The amount of funding was reduced upon notice of award and an
important project task was REDUCED, as follows:
(for individual property owners) to include complete
building footprints, public record Elevation Certificate data for finished floor elevations of buildings, and digital
mapping of stormwater drainage features along the US1 corridor. Development of these databases will make
Monroe County a recognized national leader in the use of GIS technologies to support effective adaptation and
mitigation of coastal flooding hazards. NOTE: The GIS Data will now be for County-owned facilities only.
There are tasks that remain under the grant that are still beneficial, as outlined below. original
portion of the 4-state award was $100,000. Monroe County offered an additional $30,000 cash match
contribution to the project, which was to cover policy analysis and local outreach. Notice of award was
received and the award amount was decreased to $75,000, with Monroe still providing the $30,000 match for
the policy and outreach work, totaling $105,000 in total work value. The remaining scope of work covered
under the grant award is as follows.
Monroe County will be receiving the following as a result of the GRANT funds:
Extend and evaluate the effectiveness of using existing local engagement tools, specifically the
4EGOIX4K
7
Vulnerability, Consequences, and Adaptation Planning Scenarios (VCAPS) tool. The data development,
damage assessments, and adaptation discussions will be based upon local needs and priorities identified
using the VCAPS methodology. Monroe County will assist in the effort by identifying our critical
infrastructure, public property, and resources that are the most important components for our disaster
resiliency and recovery. VCAPS sessions will be conducted in our community.
Develop more accurate, survey-quality local elevation data to develop more precise hazard damage costs
for Monroe
assessments. This will be done by updating and modernizing data
County facilities only
to include complete building footprints and public record Elevation Certificate
data for finished floor elevations of buildings. The project will demonstrate a model for improving
damage assessments of critical infrastructure by (1) digitizing building footprints OF COUNTY
FACILITIES ONLY in a GIS format for structures associated with critical infrastructure identified in the
VCAPS process and (2) digitizing the elevation data contained in Elevation Certificate surveys.
NOTE: The original application was to provide the GIS elevation data for individual property
owners of the homes and businesses in the county, and to assess digital mapping of stormwater
drainage features along the US1 corridor. Development of these databases would have made
Monroe County a recognized national leader in the use of GIS technologies to support effective
adaptation and mitigation of coastal flooding hazards. However, this part of the task was
REDUCED by the granting agency during the cost reduction, and now only the County-owned
facilities will be mapped.
Also, the original grant application stated that detailed flood hazard vulnerability results using
Hazus storm surge model would be created using the newly modernized GIS datasets. These results were
originally to be delivered in a form appropriate to support Monroe County's future application for Pre-
Disaster Mitigation Grant requests through FEMA and the Florida Division of Emergency Management.
(Hazus is a geographic information system-based natural hazard analysis tool developed and distributed
by the Federal Emergency Management Agency (FEMA). However, with the reduced GIS data and
modeling, it is unclear how much the data to be provided will be used for future FEMA grant requests.
Monroe County will be receiving the following as a result of our $30,000 CASH match:
Utilize the data developed in this project, the County-owned facility hazard assessments, and the
community engagement results to inform the local hazard planning, policy and legal framework
in order to build local government capacity to address coastal risks. This will be accomplished by
analyzing our laws, regulations and policies that may affect our ability to undertake adaptation
measures, with a focus on our legal duties to provide infrastructure and emergency management
services. The findings will be compared to the significance of the variations among communities
in our region and how potential adaptation needs identified by the VCAPS process and the
HAZUS modeling may be affected by the legal and policy framework in which those adaptation
measures take place. This will provide ground work for understanding future opportunities and
barriers to resilience planning.
PREVIOUS RELEVANT BOCC ACTION:
to
the National Oceanic and Atmospheric Administration (NOAA) for a Grant to fund the South Atlantic
Regional Resilience proposed four (4) state Coastal Community Resilience project, which includes a 30%
cash match from the County; and approval to allow Dr. Jason Evans (Stetson University) and Erin Deady
(Erin L. Deady, P.A.) to prepare and submit the grant application on behalf of the County
4EGOIX4K
7
for projects related to the resilience of coastal communities to natural hazards, including both contemporary
disasters such as hurricanes, storm surge and coastal flooding, and future hazards associated with sea level
rise and climate change. A four-state team was selected to submit a full proposal to this regional funding
opportunity, which was comprised of:
Carl Vinson Institute of Government at the University of Georgia,
University of North Carolina,
University of South Carolina, and
Stetson University and their project partners (including Erin L. Deady, P.A.)
The other participating communities to benefit from this proposed project include:
Monroe County, FL
Nags Head, NC (Outer Banks)
McIntosh County, GA (best known for Sapelo Island and Gullah community of Hog Hammock),
and
Beaufort, SC (which includes Hilton Head Island).
CONTRACT/AGREEMENT CHANGES:
New Agreement
STAFF RECOMMENDATION:
DOCUMENTATION:
Stetson Agreement
FINANCIAL IMPACT:
Effective Date:
September 21, 2016
Expiration Date:
January 31, 2018
Total Dollar Value of Contract:
$112,500
Total Cost to County:
$30,000
Current Year Portion:
$30,000
Budgeted:
Yes
Source of Funds:
Budgeted Sustainability Funds
CPI: No
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
None
Revenue Producing: No If yes, amount:
Grant:
No, but majority of work is being funded through a NOAA grant, sub awarded to U of FL,
sub awarded to Stetson. Monroe is contributing only a portion of the funds towards the total work
value.
County Match
:
Insurance Required:
4EGOIX4K
7
Additional Details:
09/21/16 001-05008 · SUSTAINABILITY $30,000.00
REVIEWED BY:
Rhonda Haag Completed 09/01/2016 5:10 PM
Pedro Mercado Completed 09/13/2016 6:01 PM
Budget and Finance Pending
Maria Slavik Pending
Kathy Peters Pending
Board of County Commissioners Pending 09/21/2016 9:00 AM
4EGOIX4K
%XXEGLQIRX 7XIXWSR%KVIIQIRX
7XIXWSR7IE0IZIP6MWI%HETXEXMSR4PERRMRK%KVIIQIRX
%XXEGLQIRX 7XIXWSR%KVIIQIRX
7XIXWSR7IE0IZIP6MWI%HETXEXMSR4PERRMRK%KVIIQIRX
%XXEGLQIRX 7XIXWSR%KVIIQIRX
7XIXWSR7IE0IZIP6MWI%HETXEXMSR4PERRMRK%KVIIQIRX
%XXEGLQIRX 7XIXWSR%KVIIQIRX
7XIXWSR7IE0IZIP6MWI%HETXEXMSR4PERRMRK%KVIIQIRX
%XXEGLQIRX 7XIXWSR%KVIIQIRX
7XIXWSR7IE0IZIP6MWI%HETXEXMSR4PERRMRK%KVIIQIRX
%XXEGLQIRX 7XIXWSR%KVIIQIRX
7XIXWSR7IE0IZIP6MWI%HETXEXMSR4PERRMRK%KVIIQIRX
%XXEGLQIRX 7XIXWSR%KVIIQIRX
7XIXWSR7IE0IZIP6MWI%HETXEXMSR4PERRMRK%KVIIQIRX
7E
4EGOIX4K
7E
4EGOIX4K
7E
4EGOIX4K
7E
4EGOIX4K
7E
4EGOIX4K
7E
4EGOIX4K
7E
4EGOIX4K
7E
4EGOIX4K
7E
4EGOIX4K
7E
4EGOIX4K
7E
4EGOIX4K
7E
4EGOIX4K
7E
4EGOIX4K
7E
4EGOIX4K
7E
4EGOIX4K
7E
4EGOIX4K
7E
4EGOIX4K
7E
4EGOIX4K
7E
4EGOIX4K
7E
4EGOIX4K
7E
4EGOIX4K
7E
4EGOIX4K
7E
4EGOIX4K
7E
4EGOIX4K
7E
4EGOIX4K