Item L90
CM
ounty of onroe
BOARD OF COUNTY COMMISSIONERS
Mayor Heather Carruthers, District 3
Mayor Pro Tem George Neugent, District 2
TheFloridaKeys
Danny L. Kolhage, District 1
David Rice, District 4
Sylvia J. Murphy, District 5
County Commission Meeting
October 19, 2016
Agenda Item Number: L.9
Agenda Item Summary #2186
BULK ITEM: DEPARTMENT:
Yes Building
TIME APPROXIMATE:STAFF CONTACT:
Ed Koconis (305) 453-8727
N/A
AGENDA ITEM WORDING:
Update of open building permits in the Monroe County permitting
system
ITEM BACKGROUND:
See attached memorandum. In December 2015 Monroe County had
The BOCC directed staff to work on
OPEN PERMIT ANALYSIS Future Process to address these Running Total
permits:
As of 9/26/16
61,000 61,000
Marathon/Islamorada 12,000 N/A Closed 49,000
Life Safety 4,700 N/A Closed 44,300
Pre 10/1/1998 21,100 N/A Closed 23,200
Permits with at least one final inspection 7,252 Staff actively addressing these permits 15,948
(Inspection Team to analyze) On 3/23/16 with inspectors if needed. No charge
there were 10,906. Of these 5,015 were to customers. If investigation is sought
closed under the pre 10/1/1998 direction to satisfy a real estate contract, they
by the BOCC which left approximately 5,851 will not be charged the investigation
remaining to be examined by the Customer fee.
Service Reps.
(2,758 easier permits, closed by CSRs hired
to go through system to close those with
final inspections), this leaves a remainder of
3,093.
Updated Open Permit numbers as of 9/26/16 18,832 open
permits as of
9/26/16 in
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0
system
Permits with FINAL inspection 3,093 Staff actively addressing these permits 15,739
with inspectors if needed. No charge
to customers. If investigation is sought
to satisfy a real estate contract, they
will not be charged the investigation
fee.
Permits with no inspections 10,708 Either active or handled under Permit 5,031
Investigation Process
*1,751
Active
Permits
included in
the 10,708
Permits with NO FINAL inspections but had 5,031 Either active or handled under Permit 0
at least one passed inspection Investigation Process
Staff has worked diligently to reduce this amount, including closing many permits including: older
permits that were transferred to Islamorada and Marathon; certain non-life safety permits; and
permits that were applied for prior to October 1, 1998 (based on adoption of an ordinance). Staff is
now addressing the remaining permits
property owners and have made progress in this effort. Starting with approximately 5,851 of these in
March, there are currently 3,093 of these permits remaining. Further, there are 10,708 permits with
no inspections and 5,031 with one passed inspection but no final inspections, which will still be
processed using the Permit Investigation Process.
PREVIOUS RELEVANT BOCC ACTION:
March 23, 2016: BOCC discussed open permits and provided direction to staff, including but not
limited to closing certain non-life safety permits and hiring additional staff to investigate 10,906
permits proactively to determine what to close, unless legal determines a method to close without an
inspection by passage of an ordinance.
July 20, 2016: BOCC passed and approved Ordinance 022-2016 which authorized the closing of
approximately 21,100 building permits applied for prior to October 1, 1998.
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION:
N/A
DOCUMENTATION:
Memo to BOCC regarding progress 10032016
FINANCIAL IMPACT:
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Effective Date:
Expiration Date:
Total Dollar Value of Contract:
Total Cost to County:
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
Grant:
County Match
:
Insurance Required:
Additional Details:
REVIEWED BY:
Rick Griffin Completed 10/03/2016 4:50 PM
Assistant County Administrator Christine Hurley Completed
10/04/2016 9:37 AM
Steve Williams Completed 10/04/2016 10:02 AM
Budget and Finance Skipped 09/30/2016 4:09 PM
Maria Slavik Skipped 09/30/2016 4:09 PM
Ed Koconis Completed 10/05/2016 8:42 AM
Kathy Peters Completed 10/05/2016 10:44 AM
Board of County Commissioners Pending 10/19/2016 9:00 AM
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County of Monroe
Office of the Assistant County AdministratorBoard of County Commissioners
2798 Overseas Highway Mayor Heather Carruthers, Dist.3
Suite #400 Mayor Pro Tem George Neugent, Dist. 2
Marathon, FL 33050 Danny Kolhage, Dist. 1
Voice: (305) 289-2517 David Rice, Dist. 4
Fax: (305) 289-2854 Sylvia Murphy, Dist. 5
We strive to be caring, professional, and fair.
October 3, 2016
SUBJECT: PROGRESS REPORT ON OPEN BUILDING PERMIT PROJECT
Honorable Mayor Carruthers and Commissioners,
I am pleased to report on the progress staff has made on the open building permit project. As you recall
we started working toward this important project late last year, at which time we had approximately
61,000 open permits. In January 2016 we transferred roughly 12,000 permits to Islamorada and
Marathon and closed them in the county permitting system. An agenda item was brought to the BOCC in
March requesting direction to staff regarding these open permits. Staff has been closing these permits
based on your direction.
In April a memo from the Building Official and Director of Planning and Environmental Resources to
staff directed the administrative closure of approximately 4,700 non-life safety permits. In July the
BOCC approved the closure of about 21,100 open building permits that were applied for prior to October
1998, based upon information from the County Attorney regarding Section 468.04 of the Florida Statutes
and related case law.
Staff was directed to investigate permits with at least one final inspection (any discipline) with the goal
of closure. There were about 10,906 of these in March 2016, of which 5,015 were applied for prior to
October 1998 and closed; and another 2,758 have subsequently been closed to date by staff that are
processing these permits in order of difficulty, investigating and closing the easier permits first.
Therefore staff has 3,093 of these permits remaining to investigate.
A total of 10,708 open permits without any passed inspections (not including the 1,751 active permits)
will require the Permit Investigation Process to move forward. Similarly there are 5,031 permits which
have had at least one passed inspection but have not yet received any final inspections and will be
required to proceed through the Permit Investigation Process.
The attached table summarizes the decrease in open permits from 61,000 in late 2015 to 3,093 permits
with final inspections that staff is actively addressing at no cost to customers; and 15,793 (minus the
active permits therein) permits that will be required to proceed through the Permit Investigation Process.
Sincerely,
Christine Hurley, AICP
Christine Hurley, AICP
Assistant County Administrator
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Future Process to address Running Total
OPEN PERMIT ANALYSIS
these permits:
As of 9/26/16
61,000 61,000
Marathon/Islamorada 12,000 N/A Closed 49,000
Life Safety 4,700 N/A Closed 44,300
Pre 10/1/1998 21,100 N/A Closed 23,200
Permits with at least one 7,252 Staff actively addressing 15,948
final inspection (Inspection these permits with
Team to analyze) On inspectors if needed. No
3/23/16 there were charge to customers. If
10,906. Of these 5,015 investigation is sought to
were closed under the pre satisfy a real estate
10/1/1998 direction by the contract, they will not be
BOCC which left charged the investigation
approximately 5,851 fee.
remaining to be examined
by the Customer Service
Reps.
To date, the easier
permits (2,758 easier
permits, closed by CSRs
hired to go through system
to close those with final
inspections), this leaves a
remainder of 3,093.
Updated Open Permit numbers as of 9/26/16 18,832 open permits
as of 9/26/16 in
system
Permits with FINAL 3,093 Staff actively addressing 15,739
inspection these permits with
inspectors if needed. No
charge to customers. If
investigation is sought to
satisfy a real estate
contract, they will not be
charged the investigation
fee.
Permits with no inspections 10,708 Either active or handled 5,031
*1,751 Active Permits under Permit
included in the 10,708 Investigation Process
Permits with NO FINAL 5,031 Either active or handled 0
inspections but had at least under Permit
one passed inspection Investigation Process
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